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HomeMy Public PortalAbout19740919SCMeeting1 1 1 55 Savannah Beach, Georgia September 19, 1974 A Special Council Meeting of Savannah Beach City Council was called for 7:00 P.M. this evening for the following purposes: 1) Discussing again the facility plan involving the various local governments, etc, which will be explained by Mr. Howard Bellinger of the Metropolitan Planning Commission. 2) Discussing with Mr.Joseph Hutton the problems we are encountering with the Federal Grants for our sewerage system in taking the necessary action to get them moving. This meeting was presided over by Mayor M. J. Counihan and a quorum consisting of the following Councilmen was present: Richard DeLoach, John Wylly, Ernest Hosti, James Bond, Edward Fahey, Joseph Agnew. City Attorney William H. Pinson, Jr. was also present. Visitors attending the meeting were: Mr. Howard Bellinger, Executive Director of the Metropolitan Planning Commision, Mr. William Saxman, Planner, Metropolitan Planning Commission and Mr. Joseph J. Hutton of the engineering firm of Thomas and Hutton. The meeting was opened by Mayor Counihan who then called upon the Clerk to read the reasons and purposes as to why the meeting was called. Following this the Mayor called upon Mr. Howard Bellinger to explain this Facility Plan which would involve the various local governments in the Chatham County area and which would make the City of Savannah the lead applicant in future requests for Polution Abatement Grants. Mr. Bellinger explained fully the need for such a plan in regard to applications for future 201 Programs and strongly urged the Council authorize the Mayor to sign a Letter of Intent addressed to Mr. Rock Howard of the Environmental Protection Division of the Department of Natural Resources of the State of Georgia stating that the City of Savannah Beach, Georgia was aware of the need for this community's participation in the development of a Facility Plan for all of Chatham County as a result of the Governor's non - deisgnation of the Chatham County area. Mr. Bellinger further stated that the letter was simply to advise that the City of Savannah Beach intendsto participate with the City of Savannah as lead applicant in the preparation of an Environmental Protection Agency, Step One Grant Applications 56 -2- for a Facility Plan encompassing the Chatham County area and requesting that we be kept informed of developments in this program. 1 Following Mr. Bellinger's explanation a motion was made by Councilman Edward Fahey that the Mayor be given authority to sign this Letter of Intent. The motion was seconded by Councilman Bond and unanimously carried. The Mayor then introduced Mr. Joe Hutton to tell us about the problems that we were being encountered with our Federal Grants for our sewerage system so that the necessary remedial action may be taken. Mr. Hutton stated that the City had been informed by letter of September 13th concerning the status of our Beach 'Erosion Project #C13035301. This letter from Mr. James R. Baker, Engineer, Municipal Engineering Service, Department of Natural Resources, Environmental Protection Division, outlines the necessary steps which must be taken to get our Grants moving. They are as follows: 1) Savannah Beach had to formally request an increase in their Step Two Grant to cover the costs of the Infiltra tion ::Analysis and Evaluation Survey. 2) A Resolution authorizing the preparation of an application to the Environmental Protection Agency for Step Three Construction Grant under provision of P.L. 92 -500 and also authorizing the execution of all forms of applica- tions on behalf of the City of Savannah Beach for this project and that henceforth, all documents so executed will be valid and will reflect the intention of the City of Savannah Beach. 3) Execution of Statement of Step Three Assurances. 4) Statement regarding Operation and Maintenance. 5) Requested Schedule of Payment 6) Certification of Site by City Attorney. 7) The Executed Application. Mayor Counihan then requested the Clerk to read the letter to be signed by the Mayor addressed to the Department of Natural Resources formerly requesting an increase in our Step Two Grant 1 1 57 -3- Award to cover the costs for the preparation of: A) The Infiltration /Inflow Anaylsis. B) The Sewer System Evaluation Survey. C) The Plans and Specifications for the Rehabilitation Work recommended by the survey and determined eligible for Federal Funding. LETTER REQUESTING INCREASE IN STEP TWO GRAND AWARD Following a reading of the letter a motion was made by Councilman Edward. Fahey that we request an increase to seventy - five percent (75%) of Sixty Four Thousand and Seventy Two Dollars. ($64, 072.00) which would amount to Forty Eight Thousand and Fifty Four Dollars ($48,054.00) to cover the costs of the prepa- ration of this Analysis Survey and Plans and Specifications for the rehabilitation recommended by the survey. This motion was seconded by Councilman Jim Bond and unanimously carried. Mr. Hutton stated that the Enviornmental Protection Agency had sent a batch of new applications stating that the forms had been changed and that new applications must be submitted on these forms. Mr. Hutton stated that the next thing to be adopted by Council was the Resolution authorizing the preparation of the application and naming M. J. Counihan as Mayor of the City of Savannah Beach to execute all forms and applications on behalf of the City of Savannah Beach for this Project. The clerk then read the following Resolution: RESOLUTION This Resolution called for the signatures of the Mayor and City Clerk and all six Councilmen. Following its reading, Councilman Richard DeLoach moved that it be adopted. Councilman Edward Fahey seconded the motion and it was unanimously carried. Council then authorized the Mayor to sign this Statement of Assurances for P.L. 92 -500 Construction Grants,Statement Regarding Operation and Maintenance; together with requested schedule of payments, copies of which are attached to and form a part of the Munutes of this meeting. Mr. Hutton then stated that there was one other thing necessary to complete all of the items needed and that was a Certificate of Site Availability to be signed by the City Attorney. 58 -4- 1 Mr. Hutton stated that he had been trying for over a year to get the Savannah Beach City Attorney to sign such a certificate, to no avail. He stated that he had sent one today to Mr. Bill Pinson, the present City Attorney. Mr. Pinson stated that he had received the Certificate of Site Availability for his signature and that he would like to comment on it. He said that this Site Certificate, which the Environmental Protection Agency required, necessitated him certifying to them that the City has title to all of this property involved with our Water Pollution Control Facilities. Mr. Pinson stated further that he was at a disadvantage by not having all of the files on this but he said he had been in contact with two people whose property was in controversy, Baron Burke being one and Mitchell Dunn being the other. And based on these two cases he stated that he could not certify the City's title in it. That he therefore, could not execute the Site Certificate based on his present knowledge. Mr. Pinson stated further that this was definitely a problem due to the fact that he felt that Mr. Dunn would file suit against the City and that Mr. Baron Burke had already filed suit against the City for encroachment. In regard to this Certification of the Site Plan, it was decided that in lieu of this certificate we shall state to the Environmental Protection Agency that our attorney is looking into this and he will be in touch with them. Following a discussion in regard to the committee to be sent to Atlanta to keep the appointment with Mr. Joe Tanner, to call on the Environmental Protection Agency, and the Environmental Protec- tion Division of the State in regard to our Polution Abatement Grants, Councilman Ed Fahey moved that Mr. Jim Bond, Chairman of our Beach Erosion Protection Project, accompany our City Attorney Mr. Bill Pinson to Atlanta in lieu of the larger committee which had previously been designated to go. There being no further business the meeting was adjourned to the next regular or special called meeting. CLERK OF COUNCIL EDWARD M. PATTERSON CITY CLERK W. LANCE SMITH Ilt RECORDER AND CITY ATTORNEY PHONE 786 -4573 1 1 M. J. COUNIHAN, MAYOR CITY OF SAVANNAH BEACH Executive Offices — City Hall P. O. Box 128 SAVANNAH BEACH, GA. 31328 September 23, 1974 Department of Natural Resources Environmental Protection Division 47 Trinity Avenue, S. W. Atlanta, Georgia 30334 Gentlemen: COUNCILMEN JOSEPH M. AGNEW JAMES S. MONO 111 RICHARD T. DELOACH EDWARD J. FAHEY ERNEST C. HOSTI JOHN C. WYLLY. JR. Re: Savannah Beach C 13035301 On June 30, 1973 the Environmental Protection Agency awarded us a Grant of $15, 180.00 for the design of 5 pumping stations and 3 interceptor sewers. Subsequent to this award we were required to make an Infiltration /Inflow Analysis and a Sewer Evaluation Survey. As a result of the Sewer Evaluation Survey, rehabilitation of sewers was found necessary and some of this rehabilitation is eligible for E.P.A. participation. The cost of work included in the Step 2 phase is estimated to be: E.P.A. Eligible Non - eligible Total Infiltration Analysis $ 5,324. 00 Sewer Evaluation Survey 16, 100. 00 Design 42, 648.00 $ 64, 072.00 $ 5,324. 00 16,100.00 $ 24, 202.00 66,850. 00 $ 24, 202. 00 $ 88,274. 00 It is therefore requested that our Step 2 Grant be increased to 75% of $64, 072. 00 = $48,054. 00. Very truly yours, CITY OF SAVANNAH BEACH `. M. J. Counihan Mayor 1 1 RESOLUTION - STEP 3 GRANT APPLICATION WHEREAS, the City of Savannah Beach proposes to construct projects for the abatement of water pollution consisting of wastewater treatment works, and WHEREAS, the City of Savannah Beach is eligible for Federal grant assistance under Title II of the Federal Water Pollution Control Act of 1972, P . L : 92 -500, NOW THEREFORE IT IS RESOLVED that the City of Savannah Beach prepare and submit an application to the Environmental Protection Agency for a Step 3 construction grant under provision of P.L. 92 -500 . IT IS FURTHER RESOLVED that the Mayor, M. J. Counlhan for the City of Savannah Beach is authorized to execute all forms and applications on behalf of the City of Savannah Beach for this project, and that henceforth all documents so executed will be valid and will reflect the intentions of the City of Savannah Beach. Approved this ATTEST: 19th day of September City Clerk Councilman Councilman , 197 4 City of Savannah Beach c�tlman ouncilman•, • Cou cilman STATEMENT OF ASSURANCES P. L. 92 -500 Construction Grants The applicant hereby gives assurance and certifies with respect to the grant that: (1) It possesses legal authority to apply for the grant, and possesses the institutional, managerial, and financial capability to construct, operate, and maintain the proposed facilities; that a resolution, motion, or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings, and .assurances contained therein, and directing and authorizing the person identified as the official represent- ative of the applicant to act in connection with the application and to provide such additional information as may be required. (2) It will have sufficient funds available to meet the non - Federal share of the cost for construction projects, and agrees to pay the non- Federal costs. Sufficient funds will be available when construction is completed to assure effective operation and maintenance of the facility for the purposes constructed. (3) It will cause work on the project to be commenced within a reasonable time after receipt of notification from the approving Federal agency that funds have been approved and that the project will be prosecuted to completion with reasonable diligence. (4) It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the applicable Federal, State and local agencies for the maintenance and operation of such facilities . ,(c) M. J. Counihan, Mayor EDWARD M. PATTERSON CITY CLERK W. LANCE SMITH 111 RECORDER AND CITY ATTORNEY HONE 786 -4573 1 M. J. COUNIHAN, MAYOR CITY OF SAVANNAH BEACH Executive Offices — City. Hall P. O. Box 128 SAVANNAH BEACH, GA. 31328 COUNCILMEN JOSEPH M. AGNEW JAMES S. BOND 111 RICHARD. T. DtLOACH EDWARD J. FAHEY ERNEST C. HOST& JOHN C. WYLLY. JR. C13035302 STATEMENT REGARDING OPERATION AND MAINTENANCE 35.925 -10 An Operation and Maintenance Manual has been prepared for the Waste Treatment Plant and Pumping Stations constructed under C130205. This Manual will be amended to include the new Pumping Stations and its procedures for maintenance followed. 35.925 -11 The User Charges are based upon the quantity of water delivered to each user. The charges conform to Model No. 1 of Appendix B. Federal Guidelines. 35.925 -12 There are no industrial users of water and sewerage. The Zoning regulations do not permit waste producing industries. M. J. { punihan, Mayor 1 1 Savannah Beach, Georgia C 13035302 Requested Schedule of Payments Source First Second Third Fourth Later Total Quarter Quarter Quarter Quarter E. P. A. $200, 000 $300, 000 $250, 000 $ 50, 000 $ 21, 250 $821, 250 STATE $ 30, 000 $ 30, 000 $ 50, 000 $ 75, 000 $ 65, 000 $250, 000 LOCAL $ 70, 000 $ 70, 000 $100, 000 $175, 000 $230, 750 $645, 750 TOTAL $300, 000 $400, 000 $400, 000 $300, 000 $317, 000 $1, 717, 000