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Home My Public Portal About03-06-2017 Village Board Minutes 310o6-011 VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 6, 2017 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, T.RUANE, B.WOJOWSKI, M.BONUCHI, B.LAMB, E.O'ROURKE, AND G.PECK. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENINGEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the Pledge of Allegiance. There were approximately 45 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins: • Stated that the property at Michigan and Route 126 looks wonderful. • Wished Chief Konopek a Happy Birthday. TRUSTEES COMMENTS Trustee O'Rourke: • Inquired about a formal policy for placing items on the Agenda. Mayor Collins stated that he would welcome discussion but felt that a written policy would raise more problems than it solves. • Inquired about the status of a previous concern regarding changes to the zoning code. Mr. Proulx stated that he was looking into it. Trustee Lamb commented PEMA for being on top of the weather issues. Trustee Wojowski thanked PEMA for assisting with the disaster in Ottawa. Trustee Bonuchi commented PEMA as well as Chief Konopek. PUBLIC COMMENTS (3 —5 Minutes) Ed Koziorowski, Villas at Fox Run, requested that the Village assist the Homeowner's Association to resolve some issues with the developer regarding missing items from the Planned Unit Development. Mr. Larry Kachel expressed concern regarding LED Lights. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Lamb moved to approve the Agenda. Second by Trustee Peck. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—March 6,2017 Page 2 2) CONSENT AGENDA Trustee Lamb moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on February 6, 2017. b) Bills Paid and Bills Payable Reports for March 6, 2017. c) Cash & Investment, Revenue, and Expenditure Reports for January, 2017. d) Reduction of Platte River Insurance Company Bond No. 41296907, securing public improvements for the Fairfield Ridge subdivision, from $124,455.10 to $25,000, to reflect the commencement of the maintenance period. e) Authorize the Village President to execute an Intergovernmental Agreement with Will County Animal Control. f) Approval of the Palo Alto Networks Annual Services and Support Agreement from CDW-G in the amount of$8,559.96. g) Resolution No.1740, appointing the Southwest Agency for Risk Management and the Southwest Agency for Health Management Designate and Alternate Representatives. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. 3) 2017 RUN FOR THE BRAVE 5K Trustee Bonuchi moved to authorize the road closures as identified in the staff report for the Run for the Brave 5K to be held on Saturday, May 27, 2017. Second by Trustee Peck. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. 4) PRIMROSE SCHOOL OF PLAINFIELD (PC CASE #1743-111016.SU/SPR) Trustee Bonuchi moved to adopt Ordinance No. 3298, granting approval of the special use for the preschool/child care facility known as Primrose School of Plainfield on Lot 2 of the Meijer/Napa Plainfield resubdivision. Second by Trustee O'Rourke. Trustee Ruane questioned the landscaping. Mr. Proulx stated that an enhanced landscape plan will be presented at the time of final engineering. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. 5) VISTA POINTE (PC CASE # 1723-042616.CP/AAA/MC) Trustee O'Rourke moved to adopt Ordinance No. 3299, granting approval of an amendment to the annexation agreement for the project known as Vista Pointe, located east of Ridge Road and north and south of Walker Road, approving a revised concept plan with a total of 1,391 dwelling units. Second by Trustee Lamb. Trustee Wojowski expressed concern with the time extension, and stated that his preference would be a sunset clause. Vote by roll call. Ruane, yes; Wojowski, no; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 1 no. Motion carried. Village of Plainfield Meeting Minutes—March 6,2017 Page 3 Trustee Lamb moved to adopt Ordinance No. 3300, granting approval of a major change to the planned development for the project known as Vista Pointe, approving a revised concept plan with a total of 1,391 dwelling units, subject to the stipulations noted in the staff report. Second by Trustee Peck. Vote by roll call. Ruane, yes; Wojowski, no; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 5 yes, 1 no. Motion carried. 6) PLAINFIELD PLAZA—JIMMY JOHN'S DRIVE-THRU (PC CASE #1753-013117.SU) Trustee O'Rourke moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of the special use for the drive-thru facility for Jimmy John's at 15420 S. Route 59 (Plainfield Plaza), subject to the stipulation noted in the staff report. There was some general discussion regarding the access being restricted to right-in/right-out or remaining a full access. Attorney Harvey pointed out that the motion is to direct the Village attorney to prepare an ordinance regarding a special use for a drive-through. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke,yes; Peck, yes. 6 yes, 0 no. Motion carried. 7) STATION ONE —FIRE STATION REDEVELOPMENT (PC CASE #1748- 122816.SU/SPR) Trustee Bonuchi moved to adopt the findings of fact of the Plan Commission as the findings of fact of staff and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of a special use for planned development to approve the mixed-use residential and commercial redevelopment of the property at 15025 S. Des Plaines St. Second by Trustee Lamb. Mr. Proulx reviewed the parking ranges per use. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. 8) DNA ATHLETICS (PC CASE #1729-070816.SPR/COA) Trustee Lamb moved to approve a Certificate of Appropriateness for the revised, one-story new commercial building at 24210 W. Lockport St., located in the Downtown Historic District. Second by Trustee Bonuchi. Trustee Ruane expressed concern that the site plan was not in the Village Board packet. Trustee Wojowski stated that he preferred two-stories. Trustee Lamb pointed out that there was an issue with financing for a two-story building and felt that the one-story building was compatible. Vote by roll call. Ruane, no; Wojowski, no; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, no; Collins, yes. 4 yes, 3 no. Motion carried. Trustee O'Rourke moved to approve the site plan review for the revised, one-story new commercial building at 24210 W. Lockport St., subject to the stipulations noted in the staff report. Second by Trustee Bonuchi. Village of Plainfield Meeting Minutes—March 6,2017 Page 4 There was some general discussion regarding delaying the vote until the site plan was available. Trustee Bonuchi removed the second to the motion. Trustee O'Rourke did not remove his motion, and no one re-seconded the motion. Trustee Lamb moved to continue this item to the March 20, 2017 Village Board Meeting. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, no; Peck, yes. 5 yes, 1 no. Motion carried. 9) 24030 W. LOCKPORT ST (PC/HPC CASE #1755-022017.COA/FA) Trustee Bonuchi moved to approve a Certificate of Appropriateness for the proposed, phased restoration of the building at 24030 W. Lockport St., located in the Downtown Historic District. Second by Trustee Peck. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to approve a façade rehabilitation grant in the amount of$85,000.00 for the building at 24030 W. Lockport St., and to direct the Village President to execute the Façade Improvement Agreement, subject to the stipulations noted in the staff report. Second by Trustee Lamb. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. 10) 24044 W. LOCKPORT ST. (PC/HPC CASE #1754-020917.COA/FA) Trustee Lamb moved to approve a Certificate of Appropriateness for the proposed restoration of the building at 24044 W. Lockport St., located in the Downtown Historic District. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to approve a façade rehabilitation grant in the amount of$36,093.00 for the building at 24044 W. Lockport St., and to direct the Village President to execute the Façade Improvement Agreement, subject to the stipulations noted in the staff report. Second by Trustee Peck. Trustee O'Rourke questioned the amount of reimbursement for architect fees. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. Village of Plainfield Meeting Minutes—March 6,2017 Page 5 PLANNING DEPARTMENT REPORT Trustee Lamb moved to adopt Resolution No. 1741, a Resolution Endorsing the Metropolitan Mayors Caucus' Greenest Region Compact 2. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to authorize the temporary outdoor sales of mulch at Bucky's#548, located at 14808 S. Route 59 from March 15 through October 15, 2017. Second by Trustee Peck. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to authorize the temporary outdoor sales of mulch, from March 15, 2017 to October 15, 2017, and safety salt, from November 1, 2017 to March 31, 2018, at Speedway, located at 15919 S. Lincoln Highway. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to authorize the temporary outdoor sales associated with an outdoor garden center, from March 15 through October 15, 2017, at Wal-Mart, located at 12690 S. Route 59. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. Trustee Lamb expressed concern about Circle K not having authorization for outdoor sales and asked the staff to look into it. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Bonuchi moved to purchase ten(10)NC-350 traffic counting devices and related materials from John Thomas, Inc. in the amount of$15,150.00. Second by Trustee Lamb. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to purchase 326 American Electric 5400 lumen/47 watt LED light fixtures per the attached quote for a cost not to exceed $73,248.94 from Graybar as part of the US Communities Procurement program. Second by Trustee Wojowski. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Lamb moved to adopt Ordinance No. 3301, authorizing the sale of personal property. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no. Motion carried. Chief Konopek presented the PEMA Report for January, 2017 ATTORNEY'S REPORT No Report. Village of Plainfield Meeting Minutes—March 6,2017 Page 6 Mayor Collins read the reminders. Trustee Lamb moved to adjourn. Second by Trustee Peck. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:27 p.m. // / Michelle Gibas, Village Clerk