HomeMy Public PortalAbout03-27-2017 COW Agenda and Packet1••II ,
No
1111111-111.1 Michael P. Collins
I• —I I miliNIEM°111-111
VILLAGE OF
PRESIDENT
PLAINFIELD Michelle Gibas
VILLAGE CLERK
AGENDA TRUSTEES
COMMITTEE OF THE WHOLE WORKSHOP
Margie Bonuchi
mb
OF THE PRESIDENT AND VILLAGE BOARD
Bi
Edward
Bill
O'Rourke
HELD ON MARCH 27,2017 Garrett M. Peck
IN THE BOARDROOM Thomas Ruane
24401 W. LOCKPORT STREET Brian Wojowski
7:00 P.M.
A) CALL TO ORDER, ROLL CALL, PLEDGE
B) Approval of the Minutes of the Special Meeting and Committee of the Whole Workshop held
on March 13,2017.
C) PRESIDENTIAL COMMENTS
D) TRUSTEES COMMENTS
E) PUBLIC COMMENTS (3-5 minutes)
F) WORKSHOP
1) DISCUSSION REGARDING THE PROCESS/POLICY FOR HAVING ITEMS
ADDED TO AN AGENDA
REMINDERS
April 3 Village Board Meeting—7:00 p.m.
April 4 Plan Commission—7:00 p.m.
April 10 Next Committee of the Whole Workshop—7:00 p.m.
VILLAGE OF PLAINFIELD
SPECIAL MEETING MINUTES
MARCH 13, 2017
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, T.RUANE, B.WOJOWSKI, M.BONUCHI, B.LAMB,
E.O'ROURKE, AND G. PECK. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR;
M.GIBAS, VILLAGE CLERK; D.HOGAN, ENGINEEER; A.PERSONS, PUBLIC WORKS
DIRECTOR; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL;
T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, POLICE
COMMANDER.
CALL TO ORDER, ROLL CALL, PLEDGE
Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Mayor Collins led the Pledge of Allegiance. There were approximately 8 persons in the
audience.
PUBLIC COMMENTS (3 —5 Minutes)
Mr. Steve Simpson, 11U Twisters, inquired about a partnership to help with off an off season
training facility. Administrator Murphy suggested contacting the Park District and the School
District.
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Peck moved to approve the Agenda. Second by Trustee Lamb. Vote by roll call.
Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes. 6 yes, 0 no.
Motion carried.
2) PACE PARK-N-RIDE ENGINEERING
Trustee Peck moved to authorize the Village President to execute the Engineering Service
Agreement with Baxter and Woodman at a total cost not to exceed $321,820.49 for the Pace
Park-n-Ride project. Second by Trustee Lamb.
Mr. Denis Hogan, Baxter and Woodman, reviewed the agreement.
Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck,
yes. 6 yes, 0 no. Motion carried.
Trustee Lamb moved to adjourn. Seconded by Trustee Peck. Voice Vote. All in favor, 0
Opposed.
The meeting adjourned at 7:14 p.m.
Michelle Gibas, Village Clerk
Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees
Held on March 13, 2017
At Village Hall
Mayor Collins called the meeting to order at 7:15 p.m. Board Present: Trustee Ruane, Trustee
Wojowski, Trustee Bonuchi, Trustee Lamb, Trustee O'Rourke, and Trustee Peck. Others present:
Brian Murphy, Administrator; Michelle Gibas, Village Clerk; Denis Hogan, Engineer; Allen Persons,
Public Works Director; Jon Proulx, Planning Director; Ken Goska Building Official; Traci Pleckham,
Management Services Director; and Kevin Greco, Police Commander. There were approximately 8
persons in the audience.
Trustee Peck moved to approve the Minutes of the Committee of the Whole Workshop held on
February 27, 2017. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion
carried.
PRESIDENTIAL COMMENTS
Mayor Collins:
Sadly informed everyone of the passing of Mardel Rock.
Stated that if the Board would like to have a topic discussed at a meeting, they should send
him a memo with the topic that they'd like to discuss.
TRUSTEE COMMENTS
Trustee Lamb commented about the live streaming of Village Meetings and the archived videos,
packets, and minutes.
Trustee Peck inquired about having a virtual checkbook online.
Trustee O'Rourke expressed concern regarding the transparency/accountability, changes to the
zoning code, and staff not following the Village's ordinances. There was some general discussion
regarding the evaluation of staff
PUBLIC COMMENTS
No Comments.
WORKSHOP
1 2017 PLAINFIELD FEST
Mr. Rob Epley and Mr. Ed Arter gave a presentation regarding the 2017 Plainfield proposed new
location to the Riverfront Property and Gregory B. Bott Community Park. Mr. Epley and Mr. Arter
reviewed road closures, parking, event layout, and additional plans in the event of rain.
Trustee Lamb expressed concern with the location of parking. Trustee Ruane suggested looking at
finishing the sidewalk prior to the fest. Mayor Collins suggested talking with the homeowners that
will be affected by the road closures as well as the residents that will be disturbed by the music.
Mayor Collins also recommended making sure that the electricity that is available will be enough.
Administrator Murphy stated that staff will bring the proposal forward for formal approval at the next
meeting.
Village of Plainfield
Meeting Minutes—March 13, 2017
Page 2
2 2017-2018 FISCAL YEAR BUDGET REVIEW AND FINANCIAL POLICIES
Mrs. Traci Pleckham, Management Services Director reviewed the budget documents that have been
reviewed over several meetings. Mrs. Pleckham pointed out that there no new changes have been
made. Mrs. Pleckham also discussed the Village's financial policies and stated that staff has no
recommended changes at this time. Mrs. Pleckham did point out that she is researching purchasing
authority levels of the Village Administrator for future discussion.
Trustee Lamb, Trustee Peck, and Trustee Wojowski asked the staff to look at ways to fund the
roadways for future budgets. Trustee O'Rourke inquired about an asset disposition policy.
Mayor Collins thanked staff presentation and read the reminders.
Trustee Lamb moved to adjourn. Second by Trustee Peck. Voice Vote. All in favor, 0 opposed.
Motion carried.
The meeting adjourned at 8:19 p.m.
Michelle Gibas, Village Clerk
Michelle Gibas
From: Brian Murphy
Sent: Thursday, March 16, 2017 4:36 PM
To: Michelle Gibas
Subject: FW:Agenda Items
From: Ed O'Rourke
Sent: Wednesday, March 15, 2017 5:51 PM
To: Mike Collins
Cc: Brian Murphy
Subject: Agenda Items
Mayor Collins,
In response to your request for potential agenda items, my request would be for the one that you had earlier
agreed to put onto a COW and that was; to discuss the process/policy for having items added to an agenda.
Thanks,
Ed