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Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees
Held on March 13,2017
At Village Hall
Mayor Collins called the meeting to order at 7:15 p.m. Board Present: Trustee Ruane, Trustee
Wojowski, Trustee Bonuchi, Trustee Lamb, Trustee O'Rourke, and Trustee Peck. Others present:
Brian Murphy, Administrator; Michelle Gibas, Village Clerk; Denis Hogan, Engineer; Allen Persons,
Public Works Director; Jon Proulx, Planning Director; Ken Goska Building Official; Traci Pleckham,
Management Services Director; and Kevin Greco, Police Commander. There were approximately 8
persons in the audience.
Trustee Peck moved to approve the Minutes of the Committee of the Whole Workshop held on
February 27, 2017. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion
carried.
PRESIDENTIAL COMMENTS
Mayor Collins:
• Sadly informed everyone of the passing of Mardel Rock.
• Stated that if the Board would like to have a topic discussed at a meeting, they should send
him a memo with the topic that they'd like to discuss.
TRUSTEE COMMENTS
Trustee Lamb commented about the live streaming of Village Meetings and the archived videos,
packets, and minutes.
Trustee Peck inquired about having a virtual checkbook online.
Trustee O'Rourke expressed concern regarding the transparency/accountability, changes to the
zoning code, and staff not following the Village's ordinances. There was some general discussion
regarding the evaluation of staff.
PUBLIC COMMENTS
No Comments.
WORKSHOP
#1 2017 PLAINFIELD FEST
Mr. Rob Epley and Mr. Ed Arter gave a presentation regarding the 2017 Plainfield proposed new
location to the Riverfront Property and Gregory B. Bott Community Park. Mr. Epley and Mr. Arter
reviewed road closures, parking, event layout, and additional plans in the event of rain.
Trustee Lamb expressed concern with the location of parking. Trustee Ruane suggested looking at
finishing the sidewalk prior to the fest. Mayor Collins suggested talking with the homeowners that
will be affected by the road closures as well as the residents that will be disturbed by the music.
Mayor Collins also recommended making sure that the electricity that is available will be enough.
Administrator Murphy stated that staff will bring the proposal forward for formal approval at the next
meeting.
Village of Plainfield
Meeting Minutes—March 13, 2017
Page 2
#2 2017-2018 FISCAL YEAR BUDGET REVIEW AND FINANCIAL POLICIES
Mrs. Traci Pleckham, Management Services Director reviewed the budget documents that have been
reviewed over several meetings. Mrs. Pleckham pointed out that there no new changes have been
made. Mrs. Pleckham also discussed the Village's financial policies and stated that staff has no
recommended changes at this time. Mrs. Pleckham did point out that she is researching purchasing
authority levels of the Village Administrator for future discussion.
Trustee Lamb, Trustee Peck, and Trustee Wojowski asked the staff to look at ways to fund the
roadways for future budgets. Trustee O'Rourke inquired about an asset disposition policy.
Mayor Collins thanked staff presentation and read the reminders.
Trustee Lamb moved to adjourn. Second by Trustee Peck. Voice Vote. All in favor, 0 opposed.
Motion carried.
Th- - -et' g adjourned at :19 p.m.
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Michelle Gibas, Village Clerk