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Home My Public Portal About20140729 Public Safety PacketNOTICE OF MEETING AND TENTATIVE AGENDAi City of Jefferson Public Safety Committee Tuesday, July 29, 2014 7:30 a.m. Jefferson City Police Department Training Room 401 Monroe Street TENTATIVE AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OLD BUSINESS 4. NEW BUSINESS a. Supplemental Appropriation for $3 Fund (Chief Schroeder) b. Outdoor Warning Siren Repair (Chief Schroeder) 5. OTHER BUSINESS 6. ADJOURN NOTES i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. 1 Public Safety Committee Meeting Call to Order The June 24, 2014, Public Safety Committee meeting convened at 7:30 a.m. by Councilman Mihalevich. Attendance Present: Committee Members: Councilman Rick Mihalevich, Councilman Carlos Graham, Councilman Ken Hussey, and Councilman Jim Branch Guests: Councilman Bob Scrivner, City Administrator Steve Crowell, Interim Fire Chief Jason Turner, Police Captain Bob Clark (for Chief Schroeder), Associate City Counselor Jeremy Cover, and Emergency Management Coordinator Bill Farr. Approval of Minutes Councilman Graham made a motion to approve the minutes of the May 1, 2014, committee meetings. Councilman Branch seconded the motion. Minutes were approved. Discussion of Agenda Items OLD BUSINESS None. NEW BUSINESS Update on Hiring of Fire Chief City Administrator Crowell reported a selection committee has been established, and he is attending their meetings. The committee has solicited input from the public as to what characteristics they would like to see in the new fire chief. The public may respond on the City’s website. Councilman Mihalevich has attended one of the committee’s meetings, and stated he views this as an appropriate public process. Councilman Scrivner attended the same meeting and stated his initial reaction to this process was that this is a foreign idea. He wonders how the public process will impact the candidates, although all internal candidates have been employed by the City for several years. He questions if the same process woul d be followed for external candidates, and if so, would persons outside of the City apply for the position. Tour of Fire Station 3 Councilman Mihalevich asked Interim Fire Chief Turner to give a building update before beginning the tour. Interim Chief Turner stated that 99.9% of the building is complete and under budget. The contractor is in the process of completing the punch list. Some of the furniture has been on backorder longer than anticipated. Interim Chief Turner reported on an issue with a local utility company providing service to the new fire station, but is positive that it will be resolved soon. His plan is to move into the new facility, without a grand opening, to give them a 2 chance to work out any “bugs” that may occur. He expects to have a public presentation in the later part of July, which would include a Saturday open house. In answer to an inquiry, Interim Chief Turner stated the FF&E was good with the total budget. The water connection to the building was a problem not anticipated. Due to their schedule, American Water asked the Fire Department to contract with an outside company to bring water to the building. There were very few change orders involved in the construction of the new fire station. Some of the work, such as installing t.v. cable, the firemen are doing themselves. The last station to be built prior to this was Fire Station 5 on Fairgrounds Road in 1993. In discussing staffing, Interim Chief Turner advised there were three retirements last winter, and those positions have been filled. SIP (separation incentive program) vacancies are being held open, and there are two other firemen positions unfilled. Interim Chief Turner advised they have managed overtime very well this year by moving people to cover shortages. The assi stant chiefs have done a good job of managing the overtime. Councilman Scrivner asked if the changes in code inspections had been an issue. Interim Chief Turner advised six firemen have been certified as fire building inspectors. This has helped with the construction of the new fire station in correcting issues before the plan review. The negative side is that these inspectors have taken on many extra duties and have given up some of their time off the job. One person has been assigned the inspector job for St. Mary’s Medical Center’s new facility which has been time consuming. Interim Chief Turner noted the hospital was the largest job they have worked on in this capacity. OTHER BUSINESS Captain Clark advised that Officer Chuck Walker will be retiring on Monday, June 30th. Officer Walker has served the City of Jefferson for 32+ years and has been an integral part of the CAT Team. An invitation was issued to attend a retirement reception on June 30th at the police department from 2:00 – 4:00 p.m. The American Red Cross Lifesaver Awards Banquet will be held tonight at the Capital West Events Center from 5:00 – 7:00 p.m. Captain Clark advised that Officers Brad King and Jason Sederwall will receive the Law Enforcement Lifesaver Award for their role in saving city employee Katherine O’Neal from her burning vehicle. Interim Chief Turner stated he is working with the police department on the Incident Action Plan for the 4th of July festivities. He noted there are no fireworks stands within the City limits this year. Adjourn Councilman Mihalevich advised the next meeting, scheduled for July 29, 2014, will be held in the Police Department training room. The meeting was adjourned at 7:45 a.m. A tour of the fire station was given by Interim Chief Turner. BILL SUMMARY BILL NO: SPONSOR: Councilman Mihalevich SUBJECT: Authorizing Supplemental Appropriation from Police Training Fund. DATE INTRODUCED: August 4th. 2014 Summary: Authorizes a supplemental appropriation to the 2013-2014 Police Training Fund. Background Information: Due to the General Fund Police Department training line item elimination in FY14, no funding was allocated to cover training/recertification costs. $40,000 was allocated in the Police Training Fund (referred to as the 13 Fund"), however this funding is not sufficient to cover all necessary training costs. The 13 Fund" is a long standing resource comprised of two sources of funding. A $2 surcharge is added to every criminal case involving violations of municipal ordinances. This money is collected by the Court Clerk and is transmitted monthly to the "$3 fund". A $1 surcharge is also added to every criminal case involving violations of municipal ordinances and is collected by the Court Clerk and payable to the State Treasury Office. A portion (at least 90%) is returned to all agencies depending on how much money is initially collected. The City receives this check annually, on or before October 1st. As of June 30th, 2014, the current "$3 Fund" balance was $75,314.88. The Police Department is requesting $17,000 of additional funding for training sessions scheduled from August 12th through October 31 st. These training programs/conferences are related to: • Certification Renewals (Law Enforcement Traffic Safety Advisory Council, Illinois Association of Technical Accident Investigators, Crash Reconstruction) • Organizational Memberships (International Association of Chiefs of Police, Law Enforcement Coordinating Committee, Missouri Division of the International Association for Identification, Criminal Justice Information Services) • System Information Updates (Missouri Association of Professional Communication Operators, Kansas Arkansas Missouri Oklahoma User Group) • Contemporary Police Topics (Mental Health, Mobile Device Investigations, Tactical Medical, First Line Supervisor) Commissioned Police Officers are required to maintain their continuing education hours as required by the Peace Officers Standards and Training, and these training programs will provide those required hours. This request was discussed by members of the Public Safety Committee and is submitted with their support. Fiscal Information: The fiscal impact would be an additional expenditure of $17,000 from the Fund Balance of the Police Training Fund (13 Fund"). Origin of Request: PD Department Responsible: PD Person Responsible: ROGER SCHROEDER Staff Recommendation: Approve BILL NO. SPONSORED BY COUNCILMAN ORDINANCE NO AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A SUPPLEMENTAL APPROPRIATION TO THE JEFFERSON CITY POLICE DEPARTMENT AMENDING THE 2013-2014 ANNUAL BUDGET WITHIN THE GENERAL FUND. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. There is hereby granted a supplemental appropriation within the General Fund to the Jefferson City Police Department Budget Account in the amount $17,000.00 as outlined in Exhibit A attached hereto: Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Approved: Presiding Officer ATTEST: Mayor APPROVED AS TO FORM: City Clerk City Counselor CERTIFICATION BY MAYOR Pursuant to Article VII, Section 7.1(5.) of the Charter of the City of Jefferson, Missouri, I hereby certify that the sums appropriated in the ordinance are available in the various funds to meet the requirements of this bill. Mayor Bill Exhibit A SUPPLEMENTAL APPROPRIATION FISCAL YEAR 2014 BUDGET Police Training Fund: Revenue 23-100-495995 Transfer From Surplus $17,000.00 Expenditure 23-830-525040 Police Training $17,000.00