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HomeMy Public PortalAbout006-1986 - ORDINANE AMENDING ORDINANCE NO 53-1985,SALARY ORDINANCE FOR THE CITY FOR THE FISCAL YEARCRDIWWM NO. 6-1986 AN CRDINANC : AMENDING MDINANCE NO. 53-1985 (SALARY CRDINANCE FOR THE CITY OF RICHMOM, INDIANA, FOR THE FISCAL. YEAR BEGINNING JANUARY 1, 1986 AND ENDING DECEMBER 31, 1986) WHEREAS, the Gramm-Rudman Bill will force cuts in all City programs; and, WHEREAS, the City of Richmond, Indiana, is dedicated to improving the quality of life for the citizens of Richmond; and, WHEREAS, the City of Richmond is currently providing human services through several of its departments; and, WHEREAS, the City of Richmond finds it necessary to look to outside resources and a coordination of efforts to continue its human service programs; and, WHEREAS, the position of Human Service Administrator/Coordinator will allow the City to maintain, coordinate and expand its human service programs, NOW FORE BE TT CRDAINED by the Common Council of the City of Richmond, Indiana: SECTION 1. That for the fiscal year beginning January 1, 1986 and ending December 31, 1986 that the appointed offices and employees of the City of Richmond, Indiana shall receive the following salaries for their positions: Human Service Aclninistrator/Coordinator $18,000.00 PAS'S/E�Dy AND ADOPTED by the Common Council of the City of Richmond, Indiana this day of('iivr rcot r� 1986. &L I, (J d President of ecmon Council ATTEST: City Clbrk / PRESENTED by me to the Mayor of the City of Richmond, Indiana this % day Of 1986. Cvt c.L , City Cldkk APPROVED by me, Frank H. Waltermann, Mayor of the City of Richmond, Indiana this day of 1986. V i1&1f1Z1Z) — rank H. Wal e nn, Mayor ATTEST: City Cleltk INTER OFFICE MEMO DATE: January 3, 1986 TO: Members of Common Council FROM: Frank H. Waltermann, Mayor REFERENCE: Ordinance No. 5 and 7—I985 This Ordinance transfers $ 20,000_ from the Fair Labor Standards Act overtime budget, no longer needed by the Police Department, to the Clerk's office to fund the position of Human Service Administrator/Coordinator as set forth in the attached job classifications and duties. This position is needed by the City of Richmond to administer and coordinate the many human service programs currently provided by the City through its various departments. Much time and attention was given to budget cuts on the federal level this past year and now for the City's human services programs to survive and hopefully expand, outside resources will have to be utilized along with coordination of the programs and the elimination of any duplication of efforts. The City of Richmond has to date been successful in improving the quality of life for many of its citizens through such programs as SWAG Transportation, RSVP, WPS, I&R, Rent rehab, weatherization and now home equity conversion. These programs are, in many cases, model project and they must not be allowed to be caught up in budget cuts, but must be given the opportunity to survive and grow. A Human Service Administrator/Coordinator will be responsible for the continuation and expansion of these programs. The position will be funded by the General Fund of the City for a one (1) year trial period and funding will be drawn from other sources as administration fees at the end of the first year. The position will be directly responsible to the Mayor, since all outside funding sources are authorized by that office. Direct supervision will be under the guidance of the City Clerk's office in conjunction with the resolution passed by Council assigning Human & Environmental Information & Referral Services to that office. Total funds being allocated for the one year period will be a salary of 18,000. and 2,000, for fringe benefits. Other supplies and office space will be furnished by the Clerk's office. •)DI•},1 �iJ ul��i��•ly M t`I Y.1 .. ra [•:: Duties: 1. Contracting for and administering human service projects as currently provided by the City of Richmond or will provided by the city in the future. Administering any city funds dedicated to other providers of human services. 2. Provide liason between the City of Richmond and human service providers. Interact with County and any future social service planner for the County. 3. Actively represent the City of Richmond and its human service projects on existing boards, commissions or councils dealing with human services. 4. Organization of neighborhoods and neighborhood associations. Job Requirements: 1. Past administrative training in human service programs with a degree from an accredited college -or university or the equivalent of a minimum of five (5) years experience in human service programs. 2. Background in grant writing and administration. 3. Knowledge of city budgetary funds helpful. 4. Knowledge of funding sources and requirements to acquire the funding. Responsibility: 1. Receives specific assignments from the Mayor and must exercise totally independent judgment in work needed to carry out duties of position. 2. Evaluation of work will be reviewed by the Mayor with input from the city department sponsoring the human service project. Personal work Relationships: 1. Receives duties and assignments from the Mayor and reports to the Mayor. 2. Maintains contact with city departments sponsoring human service projects. Human Service Administration/Coordinator Page 2 3. Maintains contacts with agencies providing grant funding, agencies providing human services, board, cammissions or councils dealing with human service needs and any social service planning body established and neighborhood associations. Human Service Administrator/Coordinator Detail of position duties: Contracting for and administering existing human service projects: 1. Write all grant proposals or contracts for human services currently provided by city or to be provided by city. 2. Administer the grants or contracts including all filing of reports with proper agencies. 3. Administration of the Hunan & Enviromental Services Fund including payroll, purchase orders, etc. Encourage and assist projects with locating or raising of matching funds. 4. Interact with the city department sponsoring the programs to be familiar with day to day activites and insure the coordinated efforts of all city departments for the continued success of the projects. 5. Seek and locate resources to insure continued funding of existing city human services. Provide information to other agencies on resources for human services to address unmet needs or for expanding services along with providing the expertise on obtaining these resources. 5. Administer any city funds dedicated to be given to human service agencies including the acceptance of applications and presentation to Council for appropriation of funds. Provide liason between the City and human service providers: 1. Becane knowledgeable on services provided by other agencies. 2. Continually update needs assessment in order to establish human service priorities for the City and keep other agencies aware of updated information. Use of an existing Information and Referral project can provide information on unmet needs and help in establishing priorities. Information on unmet needs can be forwarded to existing agencies to find a common area of concern and camnittment to assist with the coordination of efforts to provide the needed services. Represent City of Richmond on existing boards, councils, camnissions, etc. 1. Actively participate in meetings of all boards, councils or commissions involved in human services to seek information from them and provide an update on city activities, updates can also be provided on any city, state or federal legislation affecting human services and assist with proper advocacy regarding legislative issues. 2. Interact with any future county social service planner to utilize planning information for the city's human service projects. Share information on needs assessment updates and unmet needs and assist with coordination of efforts to address these needs. Human Service Administrator/Coordinator Detailed description of duties Page 2 Organization of neighborhoods and neighborhood associations: 1. Assist the Mayor with the physical design and organization of neighborhood associations. 2. Assist the Mayor with the initial organizational meetings for neighbor- hood associations. 3. Keep neighborhood associations updated on city services, programs and funds available for their use. 4. Encourage neighborhood associations to interact with the city in any projects such as neighborhood clean ups, fix ups, etc. Also encourage neighborhood associations and their participants to assist the city with code enforcement to keep neighborhoods safe and attractive. Human Services Administrator/Coordinator Funding Sources and organization for position and for Human and Environmental Services Fund. 1. Funding for the Human Services Administrator will be in the form of office space and supplies provided by the city with salary provided at approximately 20,000.00 the first year. Salary will be provided by the City the first year. 2. Funds for the existing human srvice projects will be administered through the Hunan and Environmental Services Fund and will be provided by the city department sponsoring the project and frcm. grants, outside contracts, donations or project income. 3. Future funding for the Human Service Administrator will be from writing minimal administrative fees into grants, contracts, etc. with any balance to be provided by the City if necessary. 4. Organization of the existing human service projects will be with the Human Service Administrator doing all grants, reports and 14e in charge of the Hunan and Environmental Services Fund to alleviate the projects of all funding administration and reports. All projects will remain under the direct supervision of the sponsoring department including day to day activities, personnel, project performance, etc. RESOLUTION AND ORDINANCE REVIEW FORM This form must be completed and initialed by appropriate persons for resolution or ordinance prior to introduction at the Common Council, original or an accurate copy must be attached to this review form. ORDINANCE NO. -198_ RESOLUTION NO. -198 Brief summary of contents. Resolution or Ordinance requested by Date requested Target Agenda date Initial Language Drafted by Date drafted Reviewed by Mayor's Office Tniiiers— Date Final Version Reviewed by City Attorney's Office (City Attorney's review is not necessary for nitia s Date routine transfer or appropriation ordinances) OR Reviewed by City Controller's Office (city contraller's review is necessary nTit-ii'as Date on all ppropnation and transfer ordinances, and only resolutions or ordinances involving utters concerning the city controller's office) Review by Dept. (Review Must be done by the head of any department ni t a s as t- e or agency affected by or involved in the proposed ordinance or resolution) Ordinance or Resolution received __ BY City Clerk's Office niti8 s 8t�6"e Ordinance or Resolution placed on Council agenda on: st- e Council Sponsor: Name NOTE: The purpose of Departmental Review is to acquaint the respective departments with the contents of the proposed ordinance or resolution and to allow adequate time for responses,comments,or suggestions. Review by a department or agency does not necessarily imply apprcva support,or recommendation of the ordinance or resolution by that department, person, or agency.