HomeMy Public PortalAbout08. Award of Contract - FS Contractors for Minor Concrete Repair Services
Claremont City Council
Agenda Report
File #:4814 Item No:8.
TO:ADAM PIRRIE, CITY MANAGER
FROM:JEREMY SWAN, COMMUNITY SERVICES DIRECTOR
DATE:SEPTEMBER 12, 2023
Reviewed by:
City Manager:AP
SUBJECT:
AWARDOFCONTRACTTOFSCONTRACTORS,INC.FORMINORCONCRETEREPAIR
SERVICES (FUNDING SOURCE: GENERAL FUND)
SUMMARY
TheCitycontractsforminorconcreterepairservices,includingbutnotlimitedto:installationof
concretepads,foundations,andfootings;sidewalkrepair;curbandgutterrepair;anddriveapproach
repair.InJuly2023,aRequestforProposals(RFP)wasreleasedforminorconcreterepairservices.
FS Contractors, Inc. submitted the lowest responsive, responsible bid.
StaffrecommendsawardingacontracttoFSContractors,Inc.forminorconcreterepairservicesand
enteringintoanagreementnottoexceed$65,000annuallyforthreeyearswithtwooptionalone-year
extensions, for a total contract amount of $325,000 over five years.
RECOMMENDATION
StaffrecommendsthattheCityCouncilawardacontracttoFSContractors,Inc.forminorconcrete
repairservicesandauthorizetheCityManagertoenterintoanagreementinanamountnotto
exceed$65,000annually,foraninitialcontracttermofthreeyearswithtwooptionalone-year
extensions, for a total contract amount of $325,000.
ALTERNATIVES TO RECOMMENDATION
In addition to the recommendation, there are the following alternatives:
A.Request more information from staff.
B.Direct staff to reject all bids and rebid minor concrete repair services.
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FINANCIAL REVIEW
InJuly2023,staffsolicitedproposalsforminorconcreterepairservices.Atthecloseofthebid
period,sevenbidswerereceived.Thebidforminorconcreterepairservicesincludesmanyline
items,includingfoundationsandfootings,sidewalkrepair,curbandgutterrepair,anddriveapproach
repair.Sidewalkrepairservicesarethemostfrequentlyused.Bidsforsidewalkrepairrangedfrom
$15.00to$30.00persquarefoot.FSContractors,Inc.wasselectedasthelowestresponsiveand
responsible bidder. Below is a breakdown of bid prices received from the seven contractors:
ContractorSidewalkCurb and GutterResidentialMinor
RepairRepairDrive ApproachConcrete
Work
National Pools, Inc.$22.00$36.00$67.00$12.00
Hardy & Harper, Inc.$30.00$195.00$38.00$35.00
Gentry General Engineering,$16.00$109.00$27.00$39.00
Inc.
Garcon Construction, Inc.$15.99$62.89$16.48$15.99
FS Contractors, Inc.$15.00$85.00$16.00$16.00
CT&T Concrete Paving, Inc.$18.00$80.00$24.00$34.00
We R Builders$18.00$190.00$40.00$40.00
ThispurchasecomplieswithallCitypurchasingguidelines.Bidandcontractdocumentsareavailable
for review in the City Clerk's office.
FundingfortheworktobecompletedundertheproposedagreementwithFSContractors,Inc.is
included in the adopted operating budget of the Community Services Department.
Thestaffcosttopreparethisreportisestimatedat$1,130andisincludedintheoperatingbudgetof
the Community Services Department.
ANALYSIS
Aspartofitsstandardmaintenanceprogram,theCityaddressesconcreterepairissuesthroughout
theyear.Workincludesinstallingorreplacingconcretepads,footings,sidewalkrepairs,curband
gutterrepairs,anddriveapproachrepairs.InJuly2023,staffsolicitedproposalsforminorconcrete
repairservices.Sevenproposalswerereceivedatthecloseofthebidperiod.Repairstosidewalks
comprisethemajorityofworkdoneunderthiscontract,andcostsforsidewalkrepairrangedfrom
$15.00 to $30.00 per square foot.
FSContractors,Inc.proposedthelowestresponsive,responsiblebid.FSContractors,Inc.has
significantexperienceperformingconcreterepairservicesandhasprovidedtheseservicesforthe
Cityforoverfiveyears.StaffrecommendsenteringintoanagreementwithFSContractors,Inc.for
minor concrete repair services.
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RELATIONSHIP TO CITY PLANNING DOCUMENTS
Staffhasevaluatedtheagendaiteminrelationshiptothe City’sstrategicandvisioningdocuments
andfindsthatitappliestothefollowingCityPlanningDocuments:CouncilPriorities,SustainableCity
Plan, Economic Sustainability Plan, General Plan, and the 2022-24 Budget.
CEQA REVIEW
ThisitemisnotsubjecttoenvironmentalreviewundertheCaliforniaEnvironmentalQualityAct
(CEQA).
PUBLIC NOTICE PROCESS
TheagendaandstaffreportforthisitemhavebeenpostedontheCitywebsiteanddistributedto
interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by:Prepared by:
Jeremy SwanCari Dillman
Community Services DirectorCommunity Services Manager
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