HomeMy Public PortalAbout11. Blaisdell Preserve Maintenance Agreement Annual Payment
Claremont City Council
Agenda Report
File #:4837 Item No:11.
TO:ADAM PIRRIE, CITY MANAGER
FROM:JEREMY SWAN, COMMUNITY SERVICES DIRECTOR
DATE:SEPTEMBER 12, 2023
Reviewed by:
City Manager:AP
SUBJECT:
BLAISDELLPRESERVEMAINTENANCEAGREEMENTANNUALPAYMENT(FUNDING
SOURCE: LANDSCAPE AND LIGHTING DISTRICT FUND)
SUMMARY
In1985,theCityenteredintoanEasementandMaintenanceAgreementwithHughesDevelopment
CorporationforthemaintenanceresponsibilitiesoftheBlaisdellPreserve.Aspartofthemaintenance
agreement,theCityofClaremontisresponsiblefor25percentoftheannualcostsrelatedtothe
ongoingmaintenanceofthePreserve.TheCityrecentlyreceivedtheinvoiceforBlaisdellPreserve
andisinagreementwiththeexpenses,however,theexpensesexceedstaffandtheCity Manager’s
purchasing authority.
StaffrecommendsthattheCityCouncilauthorizetheCityManagertoapprovepaymentinthe
amountof$31,104.40toCrownPropertyManagementonbehalfoftheBlaisdellRanchHomeowners
Association,andauthorizetheCityManagertoapprovefutureannualpaymentsof25percentof
each year’s maintenance costs while the agreement is in place.
RECOMMENDATION
StaffrecommendsthattheCityCouncilauthorizetheCityManagertoapprovepaymentinthe
amountof$31,104.40toCrownPropertyManagementonbehalfoftheBlaisdellRanchHomeowners
Association for Blaisdell Preserve maintenance costs for 2022-23.
ALTERNATIVE TO RECOMMENDATION
In addition to the recommendation, there isthe following alternative:
Request additional information from staff.
CLAREMONTPage 1 of 2Printed on 9/7/2023
powered by Legistar™
FINANCIAL REVIEW
TheCityhasanEasementandMaintenanceAgreementwithHughesDevelopmentCorporation
requiringtheCitytopay25percentoftheannualmaintenancecostsfortheBlaisdellPreserve.For
2022-23,themaintenanceoperatingcostswere$124,417.46.TheCityisresponsiblefor25percent
of those costs, or $31,104.40.
TheCitybudgetsannuallyfortheongoingmaintenanceofBlaisdellPreserveintheCommunity
Servicesbudget.Noadditionalappropriationisrequired.Thestaffcosttopreparethisreportis
estimated at $854 and is included in the operating budget of the Community Services Department.
ANALYSIS
In1985,theCityenteredintoanEasementandMaintenanceAgreementwithHughesDevelopment
CorporationfortheongoingmaintenanceresponsibilitiesoftheBlaisdellPreserve.Theeasement
maybeusedforpurposeoraccess,ingress,egress,use,andenjoymentbytheCityandgeneral
public.Aspartoftheagreement,theCityisresponsiblefor25percentoftheannualmaintenance
costs.Annualmaintenancecostsincluderegularlandscapingservices,irrigationrepairs,water,
electricity,pestcontrol,andinsurance.Onanannualbasis,theCityreceivestheannualmaintenance
costsfromtheBlaisdellRanchHomeownersAssociationandreimbursesthemtherequired25
percent.
For2022-23,25percentoftheannualmaintenancecostsexceedsthe$25,000CityManager
purchasingauthority,requiringtheCityCounciltoapprovethepayment.Traditionally,theportion
requiredbytheCitywasapproximately$20,000-$21,000.However,duringthelastyear,the
Associationcompletedalandscapereplacement/turfreductionproject,whichincreasedthe
maintenancecostsfortheyear,butshouldreduceongoingcostsofmaintenanceandwaterinfuture
years.
RELATIONSHIP TO CITY PLANNING DOCUMENTS
Staffhasevaluatedtheagendaiteminrelationshiptothe City’sstrategicandvisioningdocuments
andfindsthatitappliestothefollowingCityPlanningDocuments:CouncilPriorities,SustainableCity
Plan, Economic Sustainability Plan, General Plan, and the 2022-24 Budget.
CEQA REVIEW
ThisitemisnotsubjecttoenvironmentalreviewundertheCaliforniaEnvironmentalQualityAct
(CEQA).
PUBLIC NOTICE PROCESS
TheagendaandstaffreportforthisitemhavebeenpostedontheCitywebsiteanddistributedto
interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by:
Jeremy Swan
Community Services Director
CLAREMONTPage 2 of 2Printed on 9/7/2023
powered by Legistar™