HomeMy Public PortalAbout14. Funding Request - Electric Charging Station Infrastructure Project at the City Yard
Claremont City Council
Agenda Report
File #:4829 Item No:14.
TO:ADAM PIRRIE, CITY MANAGER
FROM:JEREMY SWAN, COMMUNITY SERVICES DIRECTOR
DATE:SEPTEMBER 12, 2023
Reviewed by:
City Manager:AP
SUBJECT:
REQUESTTOAPPROPRIATEFEDERALTRANSITADMINISTRATIONANDTRANSPORTATION
DEVELOPMENTACTFUNDSFORTHEELECTRICCHARGINGSTATIONINFRASTRUCTURE
INSTALLATION PROJECT AT THE CITY YARD (FUNDING SOURCE: TRANSPORTATION FUND)
SUMMARY
InSeptember2021,theCityCouncilauthorizedtheCityManagertonegotiateaconstruction
agreementwithTraneU.S.,Inc.(Trane)fortheComprehensiveEnergyImprovementProject.The
project,valuedat$6,577,150,includescomprehensivelightingimprovements,newroofing,HVAC
replacements,andsolarphotovoltaicsysteminstallationwithbatterybackup.Inaddition,theproject
scopeincludesinstallingelectricalinfrastructureattheCityYardtofacilitateinstallationoffuture
electric vehicle (EV) charging stations for the City-owned fleet.
TheCityhasanactivegrantwiththeFederalTransitAdministration(FTA)toutilize5307fundsto
covertheEVchargingstationinfrastructurecomponentoftheproject.Thisgrantrequiresatwenty
percentmatch,andtheCityhasidentifiedTransportationDevelopmentAct(TDA)Article4fundsasa
fundingsourceforthematch.StaffrecommendsthattheCityCouncilappropriateFTAandTDAfunds
for the project.
RECOMMENDATION
Staff recommends that the City Council:
A.Appropriate$237,320inFederalTransitAdministration5307fundsfortheElectricVehicle
Charging Station Infrastructure Installation Project; and
B.Appropriate$59,330inTransportationDevelopmentActArticle4fundsfortheElectricVehicle
Charging Station Infrastructure Installation Project.
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ALTERNATIVE TO RECOMMENDATION
In addition to the recommendation, there isthe following alternative:
Request additional information.
FINANCIAL REVIEW
TheCityhasanactiveagreementwithTraneU.S.,Inc.fortheComprehensiveEnergyImprovement
Project,valuedat$6,577,150.Onecomponentoftheprojectisinstallingelectricalinfrastructureat
theCityYardtofacilitateinstallationofafutureEVchargingstation.ThecostforTranetoinstallthe
electricalinfrastructureis$296,650,whichisincludedintheprojectcontract.TheCityhasthe
opportunitytooffsetthisexpenditurebyutilizingFTA5307andTDAArticle4funds.Staff
recommendsappropriating$237,320inFTA5307fundsand$59,330inTransportationDevelopment
Act Article 4 funds to cover the cost of the EV charging station infrastructure project.
Thestaffcosttopreparethisreportisestimatedat$1,600andisincludedintheoperatingbudgetof
the Community Services Department.
ANALYSIS
TheCityreceivesanannualallocationofFTA5307fundswhichcanbeutilizedfortransit-related
capitalprojects,andtheCityhasanactivegrantwithFTAfortheEVChargingStationImprovement
ProjectattheCityYard.Likewise,theCityreceivesanannualallocationofTransportation
DevelopmentActArticle4funds,whichcanbeutilizedforoperatingexpensesrelatedtothe
ClaremontDial-a-Rideprogramand/orfortransit-relatedcapitalexpenses.Thisprojectwillbe
completed in two phases.
TranewillcompletethefirstphaseaspartoftheapprovedEnergyEfficiencyImprovementProject.
Phase1involvespanelupgradesandrunningtheelectricalinfrastructurerequiredtodevelopanEV
chargingstation.Atotalof$296,650isavailabletofundthefullcostoftheelectricalinfrastructure
installation, comprised of $237,320 in FTA 5307 funds and $59,330 in TDA Article 4 funds.
ThesecondphaseoftheprojectisprocuringandinstallingelectricvehiclechargersattheCityYard.
Theapprovedgrantincludesanadditional$203,350($162,680fromFTAand$40,670inTDAArticle
4funds)tocompletethissecondphase.Aseparatecontractorwillcompletethechargingstation
purchaseandinstallationaspartofafutureproject.TheEVChargingStationwillbeutilizedto
chargeoneelectricDial-a-Ridebusthatwillbepurchasedin2024-25utilizingFTAgrantfunds.The
chargingstationwillbeforCity-ownedvehiclesonlyandnopublicassesswillbeprovidedatthis
time.
RELATIONSHIP TO CITY PLANNING DOCUMENTS
Staffhasevaluatedtheagendaiteminrelationshiptothe City’sstrategicandvisioningdocuments
andfindsthatitappliestothefollowingCityPlanningDocuments:CouncilPriorities,SustainableCity
Plan,EconomicSustainabilityPlan,GeneralPlan,the2022-24Budget,andtheYouthandFamily
Master Plan.
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CEQA REVIEW
ThisitemisnotsubjecttoenvironmentalreviewundertheCaliforniaEnvironmentalQualityAct
(CEQA).
PUBLIC NOTICE PROCESS
TheagendaandstaffreportforthisitemhavebeenpostedontheCitywebsiteanddistributedto
interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by:Prepared by:
Jeremy SwanKristin Mikula
Community Services DirectorCommunity Services Manager
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