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HomeMy Public PortalAbout19750102SCMeeting1 1 1 005 Savannah Beach, Georgia January 2, 1975 A Special Called Meeting of Savannah Beach City Council was held this evening at 7:00 P.M. in the council room at City Hall with Mayor M. J. Counihan presiding and a quorum consisting of the following Councilmen present: Richard DeLoach, John Wylly, Ed Fahey, Joe Agnew, James Bond and Ernest Hosti. City Attorney Bill Pinson was also present at the meeting along with Mr. Joseph Hutton, City Engineer, and Mr. Tommy Reed, Superinten- dent of Public Works. Mayor Counihan opened the meeting and requested the Clerk to read the purposes for which the meeting was called and who called it. The Clerk stated that the Meeting was called by Councilmen Bond, Agnew, Wylly and Hosti for the purpose of: 1. Reconsider bid award for sewer line and temporary pumping station on Lewis Avenue. 2. Consider additional proposals by Atlantic Tank & Tower for emergency repairs which they recommend be performed on our water tank. The Mayor then opened the Meeting for discussing Item #1 on the agenda. Reconsidering the bid award for sewer line and temporary pumping station on Lewis Avenue. Councilman James Bond informed Council that, as they would recall, on December 27th, 1974 at a Special Meeting of City Council, we awarded the bid for certain sewer work on Lewis Avenue to Collins Plumbing Company who was the second lowest bidder. At that time, he stated, he wasn't familiar with certain circumstances concerning this award and that he wanted to put them on the floor at this time and see what Council has to say because if there is any, change in this award that they would like to make it necessary that they do it now. Councilman Bond continued stating that he had been ad- vised by Mr. Hutton, our consulting engineer, that we could possibly have a problem due to the wording of the "Invitation to Bid" which states that the contract must be awarded to the lowest responsive and responsible bidder; or, all the bids could be rejected and re- advertised and the bids put out again. Mr. Bond said also that we were talking about a bid of $55,000.00 and another one coming up in excess of a million and a quarter dollars. Eight bids were submitted on this $55,000.00 job and our reasons for giving it to Collins was he was a local contractor and there was only about $600.00 difference in the bids which he felt were good reasons b t he was afraid that if Aultman, the rejected bidder, got the ward out that we would 106 2 only award the bid to the local bidder, they won't bid on this . job coming up and if only local bidders bid on this job, it will drive the price up. He then asked Mr. Hutton for his thoughts on this. Mr. Hutton said one thing we have to remember is that we were asking the State to let this job be eligible for their $250,000.00 Grant and it is being advertised state -wide and for this reason it must be advertised publicly and when you adver- tise a job publicly, you imply that it is going to be given to the low bidder. Mr. Hutton further stated that if we did not award this contract to the lowest bidder and it was reported to the Georgia Utility Contractors Association we might not get any bidders from out of town for our big project. For example, he said, if Eastern Construction Company is busy with plenty of work, you are at their mercy because they won't care if they get the job or not. He stated further that this was the big danger and he felt we would be taking a big risk. Mayor Counihan stated that his only interest in this matter was having a local outfit so that if we need them, they are available. Councilman Wylly asked Mr. Hutton if he knew anything about Aultman, the low bidder. Mr. Hutton responded that they had never worked for them. He said also that they were unsuccessful bidders on three of their jobs. Mr. Hutton felt that they were a legitimate company and capable of doing the job. Councilman Bond stated that in looking ahead he could see that we could jeopardize our big job which is coming in the future for this comparatively small job. Councilman Agnew stated that Paragraph Five (5) of the bid proposal was very explicit, stating that the contract would be awarded, if it is awarded to the lowest responsive and responsible bidder. He stated further that he felt if we did not take the low bidder we were not keeping faith with the people. Councilman Fahey moved that the action taken at the Special Council Meeting on December 27 awarding this bid for the Lewis Avenue Project to Collins Plumbing be rescinded. This motion to rescind was seconded by Councilman Wylly and unanimously carried. Councilman Bond then moved that this contract be awarded to Aultman Contracting Company of Macon, Georgia, the low bidder and asked the Clerk to read the following Resolution RESOLUTION 1 1 107 3 Following the reading of this Resolution, Councilman Wylly seconded the motion to adopt it, and it was carried unanimously. Council then took up the matter of considering additional proposals by Atlantic Tank and Tower for emergency repairs which they recommend be performed on our water tank. Councilman Bond stated that three additional proposals for emergency work to be performed on our elevated water tank had been received from Atlantic Tank and Tower, the firm to whom the original bid was awarded. The amounts of these are as follows, he stated: 1. $986.70 - Repairing and replace loose steel in top of tank roof vent and ladder to restore safety factor. 2. $237.00 - Replace inside over -flow pipe. 3. $5985.00- Repair and replace roof around vent and tank shell ladder. Councilman Bond stated that this proposed work was in addition to the original contract now being performed. Councilman Hosti moved that Tommy Reed contact a qualified tank inspector to come down and inspect the tank to see if ..this work is actually needed. The motion was seconded by Councilman Bond and unanimously carried. There being no further business the meeting was adjourned to the next regular or special called meeting. Clerk of Council ,ii----40a-1-(-1---1-10-4- MAYOR 108 1 1 1 1 1 R E S O L U T I O N WHEREAS, SAVANNAH BEACH, TYBEE ISLAND, GEORGIA has accepted a State grant, 74- WPC -4, of $250,000.00 to assist with the rehabilitation of the City's Sanitary Sewer System; and, WHEREAS, the sewer system located in Lewis Avenue was not specifically listed in this grant contract; and, WHEREAS, bids for the replacement of the sewer system located in Lewis Avenue were received on December 17, 1974, and the low bidder was determined to be Aultman Contracting Company whose bid was $55,728.97. NOW THEREFORE, be it resolved that the CITY OF SAVANNAH BEACH, TYBEE ISLAND, GEORGIA in Council duly assembled does hereby award the work to Aultman Contracting Company in the amount of $55,728.97. Be it further resolved that the City Council duly assembled authorizes the Mayor of SAVANNAH BEACH, TYBEE ISLAND, GEORGIA to request the State to amend the grant contract to include the replacement of the sewerage system located in Lewis Avenue in grant 74- WPC -4. ADOPTED IN OPEN COUNCIL this 2nd day of January, 1975. CITY OF SAVANNAH BEACH, TYBEE JSLAND, GA. E. M. PATTERSON, CITY CLERK