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HomeMy Public PortalAbout06-02-2008 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES JUNE 2, 2008 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, W.MANNING. ABSENT: J.RACICH. ALSO PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; S.JAVORONOK, PLANNER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; J.MEYERS, ATTORNEY; AND D.BENNETT CHIEF OF POLICE. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Racich was absent, all other Trustees were present. There were approximately 15 persons in the audience. PRESIDENTIAL COMMENTS Trustee Fay moved to approve the appointment of Leif Hendricksen to the Historic Preservation Commission with the term expiring on October 18, 2009. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent. 5 yes, 0 no, 1 absent. Motion carried. Mayor Waldorf: Announced that Will County Center for Economic Presentation would be rescheduled. Stated that State funding from IDOT has been secured for the widening of Route 59. Stated that he and Administrator Harris attended a groundbreaking ceremony for Romeoville’s new Village Hall and Police Department and wished them success. Stated that over the past weekend, he attended a presentation for Memorial Day and the groundbreaking for Three Rivers Church. TRUSTEES COMMENTS Trustee Fay: Suggested forming a coalition with lending institutions to address foreclosure issues and explore options on how to help Village residents. Stated that he was approached by residents on Meadow Lane that have expressed some concern on how the reroute of Indian Boundary would affect traffic on Meadow Lane. Mr. Persons stated that traffic should have decreased with the Drauden Road extension, and he would verify the information with traffic counts. Offered best wishes to Trustee Racich for a full recovery from his recent knee replacement surgery. Trustee Lamb inquired about the I-55 Access Justification Reports. Mr. Persons stated that he will bring them to the Board for review at a future Committee of the Whole Workshop. Trustee Vaupel: Stated that he has noticed an increase in rail traffic and suggested putting signs near the rail crossings with EJ&E’s phone number so people can call EJ&E directly regarding the train traffic. Stated that he was informed that a Church had been denied use of the Richard A. Rock Amphitheater because the Amphitheater Policy does not allow the usage of the amphitheater for religious services and asked the Village Attorney to comment on the legality of that clause. Trustee Dement inquired as to the status of the staff analysis of costs for grade separated rail crossings. Mr. Persons stated that the report should be finalized within the next 2-3 weeks. PUBLIC ALERTS 143rd Street, between Steiner and Meadow) is closed and will reopen in two weeks. Beginning Monday, June 9, Van Dyke Road will be closed for approximately two months for reconstruction. PUBLIC COMMENTS on items not on the Agenda (3-5 minutes per topic) Mr. Mike McGarel, Vintage Harvest resident, stated that the trail near his subdivision is being used by motorcycles and ATV’s and asked if this is allowed. Chief Bennett stated that he will investigate. RESPONSE TO PRIOR PUBLIC COMMENTS – None this Meeting BUSINESS MEETING Trustee Fay moved to amend the Agenda to remove #3 – Will County Center for Economic Development. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to approve the amended agenda. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting held on May 19, 2008; Bills Paid and Bills Payable for June 2, 2008; Letter of Credit Reduction for Creekside Crossing, Units 1-4; and Dayfield Unit 1; and Ordinance No.2765, defining meeting and adopting procedures for electronic attendance at meetings. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent. 5 yes, 0 no, 1 absent. Motion carried. 3) WILL COUNTY CENTER FOR ECONOMIC DEVELOPMENT This item was removed from the Agenda. 4) ZONING ORDINANCE TEXT AMENDMENT (Case #1396-032808.TA) Trustee Fay moved to direct the Village Attorney to draft an Ordinance approving the proposed text amendments to Article XV: Historic Preservation of the Zoning Ordinance as outlined in the staff report. Seconded by Trustee Dement. Trustee Lamb inquired about the removal of the language pertaining to the nomination approval process and would like to see it added back in to be consistent with the current policy. There was some general discussion regarding the nomination approval process. Trustee Vaupel and Trustee Manning expressed concern with the nomination approval process as is currently in the ordinance. Trustee Lamb moved to amend the motion to direct the Village Attorney draft an Ordinance approving the proposed text amendments to Article XV: Historic Preservation of the Zoning Ordinance as outlined in the staff report with the addition of language pertaining to the nomination approval process as consistent with current policy. Seconded by Trustee Dement. Vote by roll call. Vaupel, no; Dement, yes; Fay, yes; Lamb, yes; Manning, no; Racich, absent; Waldorf, yes. 4 yes, 2 no, 1 absent. Motion carried. 5) CREEKSIDE CROSSING UNIT 7A (Case #1402-050108.FP) Trustee Fay moved to approve the Final Plat of Subdivision for Creekside Crossing Unit 7A, subject to the three (3) stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent. 5 yes, 0 no, 1 absent. Motion carried. 6) THREE RIVERS CHURCH (PC CASE #1302-030207.SU.SU.SPR.FP) Trustee Fay moved to adopt Ordinance No. 2766, =an ordinance approving a Special Use for Religious Assembly for Three Rivers Church, located at the southeast corner of Illinois Route 59 and Rolf Road, subject to the two (2) stipulations presented in the staff report. Seconded by Trustee Lamb. Trustee Dement expressed some concern regarding when the church will be required to hook up to Village sewer and water. Mr. Testin stated that it is identified in the annexation agreement that the church will hook up to the Village’s sewer and water when it is within 300’ of the church property. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Dement moved to adopt Ordinance No. 2767, an ordinance approving a Special Use for a Planned Development for Three Rivers Church, including a request for variances from various provisions of the Village of Plainfield Subdivision Code, including those provisions pertaining to the occupation and use of flood fringe areas and stormwater drainage and detention, subject to the two (2) stipulations presented in the staff report. Seconded by Trustee Lamb. Trustee Fay questioned the relief related to stormwater management. Mr. Larson stated that the applicant will comply with the Village’s required compensatory storage ratio. The applicant is not seeking a variance from the compensatory storage ratio. Vote by roll call. Vaupel, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, absent. 4 yes, 1 no, 1 absent. Motion carried. Trustee Lamb moved to approve the Site Plan Review, subject to the two (2) stipulations presented in the staff report. Seconded by Trustee Manning. Vote by roll call. Vaupel, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, absent. 4 yes, 1 no, 1 absent. Motion carried. Trustee Lamb moved to authorize the Village President to execute the Statement of Intent and Agreement. Seconded by Trustee Vaupel. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to approve the Preliminary and Final Plat of Subdivision, subject to the two (2) stipulations presented in the staff report. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER’S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Testin reviewed the Historic Preservation Commission Annual Report. Trustee Fay moved to reapprove the final plat for Hope Buffet. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to reapprove the final plat for Creekside Crossing, Unit 5B. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent. 5 yes, 0 no, 1 absent. Motion carried. PUBLIC WORKS REPORT Mr. Allen Persons stated that the Village Board previously authorized an expenditure to complete a preliminary evaluation of the Lake Michigan Water Pipeline System which is currently owned by Illinois-American. The Village of Bolingbrook and Homer Glen also shared in the funding. It has been determined that additional information is needed to establish a more accurate value of the system as well as future anticipated operational costs. The final study will determine if a possible cost savings, in water rates, can be achieved if the pipeline system was purchased and operated by a Local Water Agency. The anticipated structure would be somewhat like that of the DuPage Water Commission. Mr. Kevin Hillen, Illinois American Water, addressed the resolution and encouraged the Village Board to reconsider adopting the Resolution and expressed concern that the Village would move towards eminent domain to forcibly take over their business. The Statement prepared by American Lake Water is attached to the minutes. Mr. Persons pointed out that the Resolution does not start the condemnation process; it is a study to evaluate the possibilities. Trustee Dement moved to adopt Resolution No. 1560, authorizing the retention of professional consultants to prepare a valuation of the American Lake Water Company Pipeline. Seconded by Trustee Lamb. Vote by roll call. Vaupel, no; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent. 4 yes, 1 no, 1 absent. Motion carried. POLICE CHIEF’S REPORT Trustee Dement moved to approve to approve an Agreement for Automated Traffic Enforcement Services with LaserCraft, Inc. Seconded by Trustee Lamb. Vote by roll call. Vaupel, no; Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, absent; Waldorf, yes. 4 yes, 2 no, 1 absent. Motion carried. Trustee Dement moved to approve adopt Ordinance No. 2768, enacting Chapter 5, Article IX of the Code of Ordinances of the Village of Plainfield (related to an automated traffic enforcement system). Seconded by Trustee Lamb. Vote by roll call. Vaupel, no; Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, absent; Waldorf, yes. 4 yes, 2 no, 1 absent. Motion carried. ATTORNEY’S REPORT No Report. Mayor Waldorf read the reminders. EXECUTIVE SESSION Trustee Dement moved to adjourn to Execution Session as permitted under the Open Meetings Act Section (2) (c) (1) “to discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees or legal counsel” not to reconvene. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent. 5 yes, 0 no, 1 absent. Motion carried. The meeting adjourned at 8:25 p.m. Michelle Gibas, Village Clerk COPY OF LETTER SUBMITTED TO THE VILLAGE BOARD FROM AMERICAN LAKE WATER COMPANY (Attached Letter was converted from a scanned document to Microsoft Word) STATEMENT FROM AMERICAN LAKE WATER COMPANY REGARDING PLAINFIELD’S RESOLUTION ON EMINENT DOMAIN Thank you for allowing me a few minutes to speak tonight to share American Water Lake Company’s position on the resolution before Village trustees. We view the resolution you are considering as a step down a divisive road leading to an eminent domain action that is not in the best interest of the our customers, the Village or the water company. Let me say up front that our water company continues to provide high-quality, reliable water to our customers. 24 hours a day, seven days a week, our employees take great pride in the service they provide your constituents and great pride in their company. We continue to listen to our customers, respond to their needs and communicate with them about their needs. Our company continues to invest millions of dollars annually to improve the quality and reliability of our local water systems. Our team has been responsive to elected officials here and throughout the Chicago Metro service area. In short, we are being a good water company, doing all we can to serve our customers and to minimize increases in the cost of water. As a matter of fact, American Lake Water Company continues to be in productive discussions on how we can meet the Villages’ long-term water capacity needs. We are disappointed that the Village is taking this step towards eminent domain to forcibly take over our business. We hope we have made it clear that American Lake Water Company is not for sale and not available to purchase. Without exception, the process of using eminent domain to condemn a water company proves to be long, costly and divisive. That will be the case here if you move forward to condemn our company. And, in the end, condemning the water company will mean that customers pay more, not less, for their water service. We respect the right that local government has to use eminent domain to condemn private property. We will be compelled to respond accordingly However, none of us at American Water Lake Co. desire to spend time and money debating ownership of our company. We would prefer to develop a relationship where we work together to address concerns on behalf of our customers and your constituents. In closing, I would make two requests. First, I would like to respectfully request to receive a copy of the report that your consultants submit to the Village. Secondly, I would encourage you to reconsider this action, choosing partnership and collaboration over condemnation That is a better long-term solution for the people of Plainfield. Thank you.