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HomeMy Public PortalAbout19750130SCMeetingSavannah Beach, Georgia January 30, 1975 A Special Meeting was called to order by the Mayor, at 7:00 P.M., as requested by City Engineer, Joseph Hutton, for the following purposes: 1. To review several matters which Mr. Hutton feels should be discussed prior to the bid opening so that there will be no delays in awarding the work and receiving the Grants, in connection with our Sewer Project EPA 130353. 2. Also, at the meeting of City Council January 29, 1975, the Clerk was directed to delay the accept- ance of the Federal Grant in the amount of $821,250.00 to the City of Savannah Beach for the constuction of the proposed treatment facilities - (Project C130353-02-0) and to handle at this meeting. Those attending the meeting were: Councilmen DeLoach, Hosti, Bond and Agnew. Also in attendance were City Attorney William H. Pinson, City Engineer, Joseph Hutton and Phyllis Cary. Mr. Hutton inquired of Mayor and Council to determine if they had available finances for the project. Federal Grants will cover eligible work and State Grants will cover ineligible work. If the City has the available funds there will be no.pro -- blem. However, if complete funds are not available, portions of the project will have to be deleted. Mr. Hutton suggested Mayor and Council look over the Project and eliminate any lines thought to be least important, before the bid is let. Council was informed as to how the project would be advertised, how the bid is let and the financing of the pro- ject. The City's portion of the project cost will be $755,000.00. A report on the Water Sewer Construction bank balance, the amount that is invested at this time, the interest earned which is included in the invested amount, was presented in a report from Mrs. Cary. These figures fall short of the required amount until Attorney Pinson has time to check the Bond Resolution as to the legality of using the interest earned on this construction project, and until the City of Savannah Beach receives the balance of the Grant due them on the com- plete Plant construction. 12 Councilman Bond inquired as to whether or not the con- tractor could give immediate relief at Fifteenth Street. Mr. Hutton felt Council and the Contractor could get together on the schedule and work out something on the most pressing needs of the system. Mr. Hutton felt the City should spend the money to trench temporary pipes in that area and remove them from the center of the road, since it would be approximately July 4th before the contractor started the project. Mayor Counihan entertained a motion to accept the Federal Grant of $821,250.00. The stipulation in accepting the Grant . is that the City hire satisfactory operators and maintain the system according to the guide lines laid down. The motion was made by Councilman DeLoach to accept the Federal Grant, seconded by Councilman Bond. The motion passed unanimously. RESOLUTION Mr. Hutton informed Council that the balance of the Federal Grant in the amount of $124,864.00 due the City on the completion of the Plant, can only be obtained upon adoption of the new Sewer Ordinance. Councilman Bond said that to his knowledge, the City had not received any correspondence from the State or Federal level in regard to this Ordinance and while in Atlanta, he could find no one who knew about the matter. Mr. Hutton reported he had a copy. Councilman Agnew felt this correspon- dence was apparently received before the present Council took office. Mr. Hutton reported that when the final inspection was made in March of 1974, the man making the inspection came down and accepted the plant and sent in the report which in- cluded three things the City of Savannah Beach must do: 1. Grow grass around treatment plant, as the sand is going into the Clarifier. 2. The new Sewer Ordinance would have to be passed. 3. Do something about infiltration. Councilman Bond questioned what was wrong with our present Sewer Ordinance. Mr. Hutton reported the basic difference lays in the fact that it does not cover Industrial Wastes, none of which applies to us, but it is a Standard Ordinance:that every com- munity must have. There would be no damage to the City to adopt this Ordinance, it would be a matter of formality and open the way to receiving the balance of the Grant. Following a discussion on lines to be cut out of the Sewer Line Project coming up for bid, Councilman Bond asked if the City Engineer, Mr. Hutton, would determine cuts to be made and analyze the cost. A special meeting would then be called by Council to make a decision on the lines eliminated in the project. 1 1 1 13 3 Attorney Pinson and City Engineer Hutton will get together on the new Sewer Ordinance and present the ordinance to Council to adopt, if satisfactory at a Special Meeting. City Clerk Patterson was instructed to send a letter off accepting the Grant of $821,250.00. Mayor Counihan inquired as to our water sewer rates. Mr. Hutton had no doubts but that rates would have to increase. Councilman Bond felt a lot of money was being spent in the Water Sewer Revenue fund due to repairs and break downs. A report was presented showing that these expenses were being met out of the Water Sewer Construction Fund account. Clerk of Council related that the governing group could request a study of our rates be made by Southeastern Utility of Atlanta. Mr.. Hutton informed Council that starting January 31, 1.875, under our discharge permit, permitting us to discharge into the river, a report with all the tests must be submitted. Since we are not equipped to run some of these tests, arrangements must be made with another City to have them made. Councilman Bond reported Garden City is running the test that the City of Savannah Beach is not equipped to run. Mr. Hutton will send down forms on the In Plant tests he received. Mr. Hutton informed Council that the plant is not being taken care of properly. Councilman Bond brought before Council that Gary Koppi had not passed his Class I/I operators test and that an application had been received from Mr. Harris of Wilmington Island, who holds a Class II license. The problem arrises on the fact the City will have to pay his expenses to and from Wilmington Island as he is not a resident of Savannah Beach. The City cannot financially afford this at present, he stated. The Plant operation was discussed by Mr. Hutton. Due to the fact that the men are strictly using up their time in repairs and emergencies, the plant is not being maintained properly, he stated. A qualified operator would mean less expense in putting the plant in proper condition. Mr. Hutton reported monies cannot continue to come from the Water Sewer Construction Fund for emergency repairs. The Water Sewer Revenue Fund will have to be boosted, so that maintenance can be disbursed from it. The qualifications for the plant operator were discussed. Mr. Hutton said it would be to the advantage of the City to employe a Resident Inspector wh upon completion of the job could take over as Plant Operator. i9 - 4 - Mr. Hutton said the State has been after him for the City of Savannah Beach to join the Facility Plan. Mr. Hutton presented a sketch as to where the future growth of Savannah Beach might be. The City cannot qualify for any Federal Funds unless they are a part of the Facility Plan. The area of Spanish Hammock, the line at Lazaretta Creek, and the area around the Dowell property was presented. Mr. Hutton said the City should pay to have the Plan prepared. A rough estimate of cost to lay lines in this area was $150,000.00over a period of 20 years. It was agreeable with Council to include this area in future planning. Mr. Hutton said the City could use County area in future plans, then in the future this area could only obtain sewer facilities from the City of Savannah Beach. Mr. Hutton presented a draft of a letter to be sent to Aultman Contracting Company on the Lewis Avenue sewer line project. Mayor Counihan asked if there were any objections to this letter. There being none, the Clerk was instructed to send the letter off, accepting the Aultman Contracting bid. Attorney Pinson will contact the two property owners on Lewis Avenue for the right to lay the line from Second Street to Lewis Avenue. There being no further business, the meeting was adjourned to the next regular or special called meeting. CLERK OF COUNCIL (SEAL) MAYOR 1 1 1 A RESOLUTION WHEREAS, the City of Savannah Beach proposes to construct a Project for the abatement of pollution, consisting of five pumping stations, force . mains and interceptor sewers; and, the rehabilitation work determined eligible under the Sewer System Evaluation Survey (Project No. C130353- 02 -0); and WHEREAS, the proposed project is eligible for Federal Grant Assistance; and WHEREAS, a FEDERAL GRANT in the amount of $821,250.00 for the construc- tion of this project has been offered the City by the ENVIRONMENTAL PROTECTION AGENCY of the United States, and has been accepted by the City: NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the City of Savannah Beach to enter into this contract with the ENVIRONMENTAL PROTECTION AGENCY of the United States and to perform all the work in accordance with the terms of the contract and to comply with all requirements and conditions of said contract. BE IT FURTHER RESOLVED THAT M. J. COUNIHAN, Mayor of the City of Savannah Beach will be the representative of the City of Savannah Beach for all required offered actions concerning the proposed project. READ AND PASSED by a quorum of the Savannah. Beach City Council in open Council Meeting this 30th day of JANUARY , 1975. ATTEST: E. M. Patterson, Clerk of Council Mayor and Council of the CITY OF SAVANNAH BEACH, GEORGIA M. J. Counihan, Mayor