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Home My Public Portal About03-20-2017 Village Board Minutes (;pM4)u- 17N,;°' VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 20, 2017 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.WOJOWSKI, M.BONUCHI, B.LAMB, E.O'ROURKE, G.PECK, AND T.RUANE. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the Pledge of Allegiance. There were approximately 30 persons in the audience. PRESIDENTIAL COMMENTS No Comments. TRUSTEES COMMENTS Trustee Wojowski commented about attending the Will County Governmental League's Lobby Day in Springfield and expressed concern regarding the State's Budget and the Village receiving funding from the State. Administrator Murphy pointed out that MFT and Distributive Funds are what's generally targeted from the State, approximately $5 million. PUBLIC COMMENTS (3 —5 Minutes) Larry Newton stated that he was representing the Plainfield United Methodist Church and expressed concern regarding barricades for the Irish Parade being out before the first service and suggested holding events on Saturdays instead of Sundays. Ed Koziorowski, Villas at Fox Run, requested assistance from the Village in settling a dispute with the developer. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Peck moved to approve the Agenda. Second by Trustee Lamb. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Ruane, yes; 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Bonuchi moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on March 6, 2017. b) Bills Paid and Bills Payable Reports for March 20, 2017. c) Cash& Investment, Revenue, and Expenditure Reports for February, 2017. d) Ordinance No. 3302, decreasing the Class "E" Liquor Licenses to three (3) and the Class "K" Liquor Licenses to 16 to reflect the surrender of the liquor license held by Starbucks Coffee #19807 located at 23915 W. Main Street. Village of Plainfield Meeting Minutes—March 20,2017 Page 2 e) Authorize the Village President to execute a listed entity agreement between the Village of Plainfield and the Illinois Metropolitan Investment Fund. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Ruane, yes; 6 yes, 0 no. Motion carried. 3) 2017 PLAINFIELD FEST Trustee Bonuchi moved to approve the 2017 Plainfield Fest, permits, road closures, and use of Riverfront Property as identified in the staff report to be held July 14-16, 2017. Second by Trustee Ruane. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Ruane, yes; 6 yes, 0 no. Motion carried. 4) STATION ONE —FIRE STATION REDEVELOPMENT (PC CASE #1748- 122816.SU/SPR) Trustee Lamb moved to adopt Ordinance No. 3303, granting approval of a special use for planned development to approve a mixed-use residential and commercial redevelopment of the property at 15025 S. Des Plaines St. Second by Trustee Ruane. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Ruane, yes; 6 yes, 0 no. Motion carried. Trustee Lamb moved to approve the site plan review for Phase 1 and Phase 2 of the mixed-use redevelopment of the property at 15025 S. Des Plaines St., subject to the stipulations noted in the staff report. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Ruane, yes; 6 yes, 0 no. Motion carried. 5) PLAINFIELD PLAZA—JIMMY JOHN'S DRIVE-THRU (PC CASE #1753-013117.SU) Trustee Bonuchi moved to adopt Ordinance No. 3304 granting approval of a special use for drive- thru operation for Jimmy John's, located at 15420 S. Route 59, Unit 102. Second by Trustee Wojowski. Trustee O'Rourke expressed concern regarding the traffic flow of the site. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, no; Peck, yes; Ruane, yes; 5 yes, 1 no. Motion carried. 6) DNA ATHLETICS (PC CASE #1729-070816.SPR/COA) Trustee Lamb moved to approve the site plan review for the revised, one-story commercial building at 24210 W. Lockport St., subject to the stipulations noted in the staff report and with the stipulation that an executed agreement regarding access to the garbage enclosure is provided to staff and additional fenestration along the west side wall. Second by Trustee Bonuchi. There was some discussion regarding access to the garbage enclosure and the west side wall of the building. Mr. David Mitchell, architect, stated that there is a written agreement regarding the access to the garbage enclosure. Mr. Mitchell stated the he would be willing to work with staff to address additional fenestration to the west wall. Vote by roll call. Wojowski, no; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Ruane, yes; 5 yes, 1 no. Motion carried. Village of Plainfield Meeting Minutes—March 20,2017 Page 3 7) KINGS BRIDGE ESTATES - UNIT 2 (PC CASE #1756-030317.FP) Trustee Lamb moved to approve the final plat of subdivision for King's Bridge Estates - Unit 2, subject to the stipulations noted in the staff report. Second by Trustee Peck. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Ruane, yes; 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT Trustee Lamb moved to approve the Professional Auditing Services Proposal with Sikich LLP beginning with the fiscal year ending April 30, 2017 as presented. Second by Trustee Bonuchi. Mrs. Pleckham stated that 7 proposals were received. Staff reviewed the proposals and completed reference checks. The reference checks revealed concerns with the lower priced firms. Mrs. Pleckham stated that although Sikich did not submit the lowest proposal, staff is recommending awarding the contract to Sikich. Trustee O'Rourke expressed concern with utilizing the same auditing firm for a long period of time. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, no; Peck, yes; Ruane, yes; 5 yes, 1 no. Motion carried. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT Trustee Lamb moved to approve the Village of Plainfield 2017 Zoning Map. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Ruane, yes; 6 yes, 0 no. Motion carried. Trustee Lamb moved to approve temporary outdoor sales of mulch at Circle K, 13450 S. Route 59, from March 21, 2017 to July 31, 2017, subject to the stipulations noted in the staff report. Second by Trustee Peck. Trustee O'Rourke expressed concern regarding the stipulations. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, no; Peck, yes; Ruane, yes; 5 yes, 1 no. Motion carried. BUILDING DEPARTMENT REPORT Mr. Ken Goska presented the Building and Code Enforcement Reports for January and February, 2017. Village of Plainfield Meeting Minutes—March 20,2017 Page 4 PUBLIC WORKS REPORT Trustee Lamb moved to authorize the Village President to award the 2017 Spring Pavement Patching Program to PT Ferro Construction Company in the amount of$70,000. Second by Trustee O'Rourke. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Ruane, yes; 6 yes, 0 no. Motion carried. Trustee Lamb moved to waive the bidding and authorize the purchase of approximately 200 parkway trees from the Suburban Tree Consortium at a cost not to exceed $72,000. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Ruane, yes; 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Wojowski moved to adopt Ordinance No. 3305, regulating the discharge of firearms. Second by Trustee Peck. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Ruane, yes; 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Peck moved to adjourn. Second by Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:06 p.m. Michelle Gibas, Village Clerk