HomeMy Public PortalAbout20171026AmendedCityCouncilPacket.pdfTable of Contents
Table of Contents....................................................................................................................................................................................... 1050_010_20171012Minutes.pdf....................................................................................................................................................................................... 320171026AmendedCityCouncilPacket.pdf Table of Contents....................................................................................................................................................................................... 1 000_000_20171026AmendedAgenda.pdf....................................................................................................................................................................................... 1 20171026AmendedCityCouncilPacket.pdf Table of Contents....................................................................................................................................................................................... 1 000_000_20171026AmendedAgenda.pdf 20171026CityCouncilPacket.pdf Table of Contents....................................................................................................................................................................................... 1 000_000_20171026Agenda 050_010_20171012Minutes 070_010_Agenda Request for 10-26-17....................................................................................................................................................................................... 9 070_011_chantel report-10232017090242....................................................................................................................................................................................... 10 070_012_Tybee Island Phase II map-final_confirmed by HPD 7-28-17....................................................................................................................................................................................... 96 120_010_Tyler Technologies....................................................................................................................................................................................... 97 120_020_SAGIS Intergovernmental Agreement Tybee....................................................................................................................................................................................... 104 120_030_Agenda Request Patel extension....................................................................................................................................................................................... 106 120_031_Untitled_20171020_133843_001....................................................................................................................................................................................... 107 130_010_Sunday alcohol sale - 10.16.17....................................................................................................................................................................................... 108 130_020_15-2017-A -REDLINE - Sec 66-181 - Residency Decals - 09.06.1710.05.17....................................................................................................................................................................................... 109 130_021_15-2017-A - Sec 66-181 - CLEAN - Residency Decals - 10.05.17....................................................................................................................................................................................... 113 160_010_20170921FOTTminutes....................................................................................................................................................................................... 117
AMENDED AGENDA
REGULAR MEETING OF TYBEE ISLAND CITY COUNCIL
October 26, 2017 7:00PM
Please silence all cell phones during Council Meetings
I. Consideration of Items for Consent Agenda 6:30PM
II. Executive Session
III. Opening Ceremonies
1 Call to Order
2 Invocation: Ken Douberly, St Michaels
3 Pledge of Allegiance
IV. Recognitions and Proclamations
1 Employee of the Quarter, Phyllis George, Tybee Island Police Department
V. Consideration of the approval of the minutes of the regular meetings of the Tybee island City Council
1 City Council Minutes, October 12, 2017
VI. Consideration of Boards, Commissions and Committee Appointments
VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest. Limit reports to 10 minutes.
1 Chantel Morton, Development Authority/Main Street Executive Director, Historic Resources
Survey: Phase II update
VIII. Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times if 5 minutes.
IX. Consideration of Approval of Consent Agenda
X. Public Hearings
XI. Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License
XII. Consideration of Bids, Contracts, Agreements and Expenditures
1 Tyler Technologies, Web Services – Hosted Application Agreement
2 Inter-governmental Agreement – SAGIS
3 Extension of permit application time for rebuilding a nonconforming structure after a natural
disaster - Patel
XIII. Consideration of Ordinances, Resolutions
1 Resolution Authorizing the Sale for Consumption on Premises of Alcoholic Beverages, Sunday,
December 31, 2017 after 12:30PM
2 First Reading, 15-2017, Decals, Sec 66-181
XIV. Council, Officials and City Attorney Considerations and Comments
1 Wanda Doyle
i. Funding, up to $4000, for Thomas & Hutton to come up with a plan and cost to redo the
Hwy 80 median
ii. Eliminating add-on fees for certain non-safety related citations
iii. Police policy on distracted driving citations
2 Shawn Gillen
i. Placement Agent
3 Barry Brown 20171026AmendedCityCouncilPacket Page 1 of 118 20171026/jrl
i. Update on the back-flow preventers
ii. Grate cover on pipe in the swale in Memorial Park
XV. City Manager’s Report
XVI. Minutes of Boards and Committees
1 FOTT Minutes, September 21, 2017
XVII. Executive Session
1 Discuss litigation, personnel and real estate
XVIII. Possible vote on litigation, personnel and real estate discussed in executive session
XIX. Adjournment
*PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should
do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda
must submit an agenda request form to the City Clerk’s office by Thursday at 5:00PM prior to the next
scheduled meeting. Agenda request forms are available outside the Clerk’s office at City Hall and at
www.cityoftybee.org.
THE VISION OF THE CITY OF TYBEE ISLAND
“is to make Tybee Island the premier beach community in which to live, work, and play.”
THE MISSION OF THE CITY OF TYBEE ISLAND
“is to provide a safe, secure and sustainable environment by delivering superior services through
responsible planning, preservation of our natural and historic resources, and partnership with our
community to ensure economic opportunity, a vibrant quality of life, and a thriving future.”
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City Council Minutes October 12, 2017
Consideration of Items for Consent Agenda
Mayor Buelterman called the consent agenda to order at 6:30PM on October 12, 2017. Those
present were Julie Livingston, Monty Parks, John Major, Wanda Doyle, Barry Brown, and Bill
Garbett. Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City Attorney;
George Shaw, Director, Community Development; Angela Hudson, Director, Finance
Department; and Janet LeViner, Clerk of Council.
Mayor Buelterman listed the following items on the consent agenda:
City Council Meeting, September 28, 2017
Commercial Film Production Application Consideration: The Beach House, October 30 –
November 21, 2017
AXON Master Services and Purchasing Agreement
Request City Council amend the fiscal year 2017-2018 General fund Operating and
Capital by increasing the budget from $10,300,584 to $12,221,119 an increase of
$1,920,535
Resolution – FY 2018 Revenue and Expenditure Operating and Capital Budget
2017-02, Emergency Ordinance
Lewis Avenue and Storm Issues. Discussion: Mr. Hughes stated issues have arisen
regarding the original construction of some of the homes on Lewis Avenue and whether
there was a federally funded program that had those homes constructed. The only one
to find out is to have title work done. If it was a federally funded program, additional
benefits could be available for repairs. Mayor and Council authorized Mr. Hughes to
spend up to $1,500 to do random titles searches for properties Lewis Avenue
Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the
consent agenda were present.
Opening Ceremonies
Call to Order
Invocation – Jan LeViner, Clerk
Pledge Allegiance
Wanda Doyle made a motion to approve the consent agenda. Monty Parks seconded. Vote
was unanimous, 6-0.
Public Hearings
Variance: Reduce front and side yard setbacks – Jane Fishman and Carmela Aliffi.
Zone R-1B PIN: 4-0002-03-012. Bill Garbett recused. George Shaw approached
Mayor and Council explaining this lot is smaller than normal, 50 x 50, on the corner of Naylor
and Wilson. Mr. Shaw made reference to the large pine tree on the lot which was originally
going to remain but has since been inspected and deemed unhealthy and needs to be removed.
Mr. Shaw stated this request was approved previously but never acted upon and since has
expired. Mayor pro tem Brown asked if the tree is being removed why would the petitioner
need the requested 8’ variance. He would recommend only 4’ variance. Mr. Shaw recommends
a 4’ variance on the Wilson side of the property. Jane Fishman approached Mayor and
Council. Ms. Fishman confirmed the pine tree is not healthy and needs to be removed. The
other trees are healthy and will not be removed. She would ask for the 8’ variance but will be
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accept Mayor and Council’s recommendation. Monty Parks made a motion to approve the
variance at the reduced level from 8’ to 4’ and approve the variance as approved by the
Planning Commission on the other side. John Major seconded. Vote was unanimous to
approve, 5-0 as Bill Garbett recused.
Map Amendment: Rezone parcel from R-1 to R-T: 15 Meddin, 76 Meddin, LLC.
Zone R-1 PIN: 4-0002-12-020. John Major recused as he is a short term rental
owner in the same district. George Shaw approached Mayor and Council stating this is a
parcel that sits between Meddin and Jaycee Park which is accessed from a small alley off
Meddin and a former Army Barrick, approximately 8,000 sq ft. sits on the parcel. The applicant
is requesting to rezone from R-1 to R-T. Staff recommends approval in order to save the
building and is not opposed to limitations on the future development of the parcel. Planning
Commission denied, 4-1 and the main issue was the access to the property as there is only a
single access when proposed. Since that time, the applicant has sent information stating there
is an agreement for a second access to the property. With this in place there could be a one-
way in and one-way out which cuts the traffic. Mr. Parks made reference to the Planning
Commission meeting with the motions. Mr. Shaw explained the first motion did not receive as
second, therefore the motion failed. Mr. Garbett stated the property includes lots 3, 4, and 5
on the original plat. Mr. Shaw confirmed the building is on lot 5 and the petitioner has not
made his specific plans known for lots 3 and 4. Mr. Parks questioned the existing electrical and
plumbing as the property card from Chatham County states there is none. Mr. Shaw responded
the last known use of the Barrack was three apartments. Harold Yellen approached Mayor
and Council along with Brent Watt, Principle and Josh Ward, Project Architect. Mr. Yellen stated
it is the intent of the petitioner to extensively rehab the property at 15 Meddin. The subject
property is 1.35 acres and the improvements of the property consist of an old Fort Screven
Barrick which is 8,800 sq ft in size. According to the research, the Barrack was built in 1910
and 109 service men lived in the building. The improvements to be made to the property:
restoration of the original slate roof; replacement of all gutters and flashing; the original
cypress siding will be restored and preserved; original porches which have been closed in will
be opened; and the intent is to restore as much of the interior as possible. It is also the intent
to retain the large trees, live oaks and magnolias. Mr. Yellen continued, the cost of the
renovation will be $1.5M which does not include the acquisition cost of the property. With the
rezoning, Mr. Watts will be able to create seven residential units. Mr. Yellen discussed the
designation of short term vacation rental that will be associated with the Barrack and that is not
the intent of the petitioner. The main concern of the Planning Commission is that of access.
The current access of the alley is only 13’ in width. Since the Planning Commission meeting he
has spoken with the property owner of the other lot and has obtained an additional easement
to the property. There are three options to the property: (1) the petitioner can demolish the
property; (2) put as many single family lots as would be permitted under the Tybee Code; or
(3) rezone to R-T and put seven residential units in the Barrack. The latter being the intent of
the petitioner. Mr. Yellen asked what is the best path to rehabilitation of the property,
renovation to the property, without some economic incentive, it does not make sense. Mr.
Yellen would ask for approval of this rezoning request. Josh Ward, Ward Architecture and
Preservation, approached Mayor and Council. Mr. Ward stated it is his intent to following all
building codes to maintain the historic integrity of the building. Brent Watts approached
Mayor and Council as the potential owner of the property. Mr. Watts stated his history with
Savannah and is asking for a favorable vote. He stated he is willing to work with the neighbors
regarding the access. Mr. Parks made reference to the tax credits. Mr. Watts responded there
is a Georgia program which is administered by DNR and a federal program which he will
participate in both. The Federal program is administered by the National Park Service. He
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further explained the process to receive tax credits is three part: (1) determine if the building is
significant and contributing to the District; (2) scope of work which has to be submitted prior to
onset for approval; and (3) the work is inspected and if done to the scope that was approved,
you receive the benefit. If you did the wrong thing, you cannot receive the benefit. Mr. Parks
asked the plans for the remaining property on the renovation is completed. Mr. Watts stated it
is his understanding he will need to come back to Planning Commission and ultimately Mayor
and Council for any further construction. Probably within six month to a year, they will look at
their options regarding the rest of the property which possibly could be a small cottage. Mr.
Parks expressed his concerns with the remaining property and the possibility of imposing
conditions upon approval. Mr. Yellen stated one condition for the property is to sub-divide.
There was a short discussion regarding the boundaries of the proposed lots, width of the
existing alley, and access to the property. Mark Nathan, 17 Meddin Drive, approached
Mayor and Council to speak against the rezoning. He distributed a presentation which outlined
his concerns regarding the rezoning, access to the property and the affects it will have not only
has his property but the surrounding neighborhood. Carol Nathan, 17 Meddin Drive,
approached Mayor and Council to express her concerns regarding the alley access to the
property. Ms. Nathan stated she is glad there is now another easement which can be used for
the main access to the property. She would ask Mayor and Council to take into consideration
their community when voting as they do not want more short term rentals on the Island.
Charlie Cole, 17A Meddin, approached Mayor and Council to ask this request not be
approved. Mr. Cole also expressed his concerns with the construction noise and traffic and
asked Mayor and Council not to approve the rezoning request. Abby Burke, 9 Meddin,
approached Mayor and Council. Ms. Burke would like the Barrack building preserved but does
not want spot zoning. She loves the tourist but has concerns with that many tourists living her
behind her home. Rob Closterman, 2 Cedarwood Avenue, approached Mayor and Council.
Mr. Closterman shared his concerns with parking and short term vacation rentals. He asked the
parking requirements be addressed by Mayor and Council. Sarah Jones, Executive
Director, Tybee Island Historical Society approached Mayor and Council to speak as to the
historic significance of 15 Meddin Drive. Ms. Jones stated the mission of the Tybee Island
Historical Society is to preserve, store and exhibit artifact, documents, photographs and
documentary materials relevant to the cultural and natural heritage of Tybee Island. Also, to
preserve, develop and promote historical resources on the Island. 15 Meddin Drive is not only a
historical resource for Tybee Island but a major contributing building to the Fort Screven
Historical District. Due to the buildings listing on the National Register as a contributing
building to the National Historic District, it already qualifies for National and State Tax Credits.
Ms. Jones stated if this building along with many more of our other contributing buildings is
lost, our National Listing will be placed in jeopardy. She asked for careful consideration.
Dottie Kluttz, Officers’ Row, approached Mayor and Council. Ms. Kluttz asked Mayor and
Council not to spot zone the area as she bought in an R-1 zone and would ask it to remain the
same zone. Compromise is needed and she recommended to rezone the Barrack as R-T and
the remaining lots as R-1. Mr. Garbett confirmed with Ms. Kluttz she is not opposed to splitting
the zones, R-T for the Barrack and R-1 for remaining lots with the restriction if they do not
restore the building as proposed, the property return to R-1. She confirmed. Jim Kluttz,
Officers’ Row, approached Mayor and Council. Mr. Kluttz confirmed restrictions and/or
conditions are needed if the petitioner does not follow through on his plan to restore the
Barrack. He reminded everyone that R-1 zoning allows for short term vacation rentals. Carol
Nathan approached Mayor and Council to confirm R-1 zoning allows for short term vacation
rentals. Mayor Buelterman confirmed. Julia Pearce approached Mayor and Council to speak
against this rezoning request. Marie Burke approached Mayor and Council to express her
concerns with parking and the second access point. Ms. Burke pointed out there is a cottage
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on that access and would like to know why this was not brought up originally. Mr. Yellen
approached Mayor and Council to reassure them options which have been presented to Mayor
and Council are not threats. He made reference to the “L” shaped area which will now become
an easement for primary access. Mr. Yellen stated he and Mr. Nathan had short meeting
minutes ago and came up with compromises which are agreeable to the neighbors. Mr. Parks
discussed, with the partial rezoning, R-T and R-1, the setbacks. He would ask for an
acceptable drawing of the property at the time of approval. Mr. Hughes stated as part of the
approval, an acceptable drawing be submitted and approved, a condition of the rezoning be in
effect. Mr. Yellen agreed to have the alley-way used for pedestrian, bicycles and golf cart
traffic only. Mr. Nathan agreed to this compromise. Mr. Yellen also made reference to
rezoning. He stated that the petitioner is comfortable with only rezoning a portion of the
property upon which the Barrack sits; this would also be considered a compromise in good
faith. Lastly, Mr. Yellen read letter from the petitioner requesting approval. Mr. Hughes
addressed Mr. Parks’ concerns regarding the setbacks stating the existing Barrack is within the
setback from the lot line at lot 6. Lot 6 would also need to have the easement where the “L” is
to continue across lot 4 so there is separate future access. Lot 4 could remain R-1, lot 3 would
remain R-1 as would lot 6 and the only lot rezoned is lot 5. In the event boundary lines have to
be adjusted to comply with setbacks, it would take a recombination of those lots to do it. After
a lengthy discussion of possible compromises from both sides, to include the possibility of a
pool, parking plan, traffic at the intersection of Meddin and Van Horn, and buffers, Monty
Parks made a motion to recommended approval R-T Conditional for the lots 5 and 6 leaving
lots 3 and 4 R-1 with the following conditions placed on only the R-T lots:
The zoning is contingent on the continued existence and restoration of the historic
Barracks building which currently sits on the property. All renovations must be
historically accurate as judged by the Georgia State DNR Program and the Federal
National Parks Service. Deviation from this condition is cause for an immediate Stop
Work Notification and evaluation of future work
The R-T zoning in this case is subject to Special Review on any additions. This does not
apply to R-1 lots
All efforts will be made to keep existing trees intact
If there is failure to perform to the restrictions on this R-T and the project is abandoned,
the property then reverts to R-1
Primary access will be through the easement on the south-side of the property as
described on the plat, being an L-shaped area that runs to Meddin. All construction
access will go through this primary access. The other access will remain in a dirt state
and will be used only for bicycle, pedestrians and golf carts
Easement must be extended across lot 4 to get to lot 5, i.e., that is the 20’ vehicular
access easement.
Lot 5 for the Barracks is not to exceed 7 units
In the event a new subdivision plat is required, it is subject to approval by Mayor and
Council
Wanda Doyle second. Voting in favor were Julie Livingston, Monty Parks, Wanda Doyle and
Bill Garbett. Barry Brown voting against. John Major recused. Motion to approve, 4-1.
Discussion: Mr. Hughes recommended the Conditions be written and presented to Mayor and
Council at the November 9, 2017 City Council Meeting.
Site Plan Review: Adding a pool and rearranging parking on commercial lot – 1006
Highway 80 – 1006 Highway 80E LLC. Zone C-2 PIN 4-0026-11-003. Monty Parks
abstained. George Shaw approached Mayor and Council stating the petitioner has met the
requirements of the Planning Commission by doing a Parking Plan which has been approved by
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the City Engineer, Mr. Davis. Mr. Shaw is recommending approval but has concerns with the
parking although the parking now meets the City’s requirements. Mr. Major asked if there is
parking in the marsh buffer and about the gravel on site. Mr. Shaw stated there is no parking
in the marsh buffer and there is currently gravel in the marsh buffer which Planning
Commission asked it be moved back and then plant in the buffer. Ms. Doyle asked for
clarification of the location of the proposed pool. Mr. Shaw responded it is under the portico
and runs the length of the property. Ms. Doyle then asked for clarification of the billboard
advertising a “Tybee Pool and Restaurant”. Mr. Shaw responded that is for the lot adjoining but
not for the lot for consideration before Mayor and Council. Mr. Garbett asked how many
parking spaces are on site. Mr. Shaw responded seven, three for commercial and four for
residential. Mr. Major asked for clarification of the size of the pool. Mr. Shaw stated he has
spoken to the applicant regarding the pool advertised on the billboard and he confirmed it will
be on the lot where the billboard sits and not the lot before Mayor and Council tonight. Walt
Freeman approached Mayor and Council and made reference to the drawing in the packet.
Mr. Freeman explained the updated survey of the property showing the placement of the rocks.
He explained the removal of the trees on the property as he did have a Tree Permit and well as
a Rock Permit to do the work. He also explained the Parking Plan that was submitted to the
Planning Commission. Mayor Buelterman asked Mr. Freeman if the pool advertised on the
billboard the same pool as before them tonight for consideration. Mr. Freeman stated no as the
pool is meant to be a lap pool for use by the rental units and his personal use. Ms. Livingston
confirmed the pool is to be use for the two rental units and his personal use. Mr. Freeman
responded, “at this time”. Ms. Livingston expressed her concerns with the future of the pool.
Mr. Freeman stated the pool as submitted does not have the required elements such as
required bathrooms. She again asked his intentions. Mr. Freeman stated it is for his personal
use and the rental units. Mr. Major asked for clarification as if Mr. Freeman has met all the
parking requirements and not intruding in the buffer, what exactly is before Mayor and Council.
Mr. Shaw responded, approving a site plan. Dottie Kluttz approached Mayor and Council.
Ms. Kluttz asked if the fence is on the site plan and what happens when the private pool
becomes public, what the requirements are. Mr. Shaw responded a fence with a locking gate is
required and not on the site plan but is required by the building code. As to the pool becoming
public, the petitioner would have to ask for a variance for the parking requirement as well as
showers and bathrooms. Barry Brown made a motion to approve. Bill Garbett seconded.
Voting in favor were Bill Garbett and Barry Brown. Voting against were Wanda Doyle, John
Major and Julie Livingston. Monty Parks abstained; therefore his vote is in the affirmative.
Being a tie vote, Mayor Buelterman voted in the affirmative. Motion to approve passed, 4-3.
Council, Officials and City Attorney Considerations and Comments
Mayor Buelterman stated he recently saw an article in the GMA publication regarding the City
of Baxley doing solar panels at the Wastewater Treatment facility. Dr. Gillen responded
he will reach out to the City Manager, Baxley for information.
Mayor Buelterman asked Dr. Gillen if Joe Wilson, DPW, has a schedule for the beach
crossovers as approved in Capital Budgets. Joe Wilson approached Mayor and Council.
He stated he is able to do two this year as he has two major drainage issues that must be
addressed as well. Mr. Wilson stated he is looking at 14 ½ and 15th Streets and will use garapa
wood. Dr. Gillen stated upon the approval of Mayor and Council this evening with the CIP
Budget, Mr. Wilson can move forward with ordering the material for the crossovers. Mayor
Buelterman asked the status of Gullick Street crossover. Mr. Wilson responded he is short on
time but will follow the recommendation of Mayor and Council. Mr. Parks asked if this work
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could be contracted work. Mr. Wilson responded in the affirmative. Dr. Gillen will work with
Mr. Wilson on scheduling.
Mayor Buelterman expressed his concerns with the fines regarding glass on the beach, dogs
on the beach and not stopping at the crosswalks. He recommended the fines be appropriate
for the issues. Ms. Doyle stated she will take to the Public Safety Committee and bring back to
Mayor and Council at the October 26, 2017 City Council meeting.
Wanda Doyle asked for an update on the Marine Science Center. Dr. Gillen stated he will
bring Engagement Letters for a Bond Attorney and Financial Advisor for the bond issuance to
the October 26, 2017 City Council Meeting. It was recommended this be discussed at the
upcoming City Council Workshop in November.
Shawn Gillen approached Mayor and Council to ask for Authorization to start the process
of applying for the FEMA Hazard Mitigation Grant. Mayor Buelterman thanked Dr. Gillen
for his recent work with the FEMA Hazard Mitigation Grant. Mr. Shaw stated 37 residents have
signed up for the pre-authorization process and applications will be accepted until the City
makes final application to the State. The State’s deadline is unknown at this time. Dr. Gillen
indicated there is an upcoming meeting with GEMA to discuss the process. Mayor pro tem
Brown asked if there is not enough money for those who have applied, what the process is. Dr.
Gillen stated prioritization criteria will be set to determine who will be eligible. Ms. Doyle asked
Dr. Gillen to send an email to Mayor and Council updating them on the status of the program.
Dr. Gillen confirmed. Barry Brown made a motion to approve. Monty Parks seconded.
Vote was unanimous to approve, 6-0
Julie Livingston made a motion to adjourn to Executive Session to discuss personnel.
Wanda Doyle seconded. Vote was unanimous, 6-0.
Julie Livingston made a motion to adjourn to Regular Session. Wanda Doyle seconded.
Vote was unanimous, 6-0.
Monty Park made a motion to adjourn. Wanda Doyle seconded. Vote was unanimous, 6-0.
______________________
Janet LeViner, CMC
City Clerk
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City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM
on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: 10/26/17
Category: Reports of Staff, Board s…
Item: Historic Resources Survey: Phase II update
Organization:
Explanation: Survey can be found in laserfiche. Hardcopies of the report were put in the mailboxes of city officials on October 3.
Budget Line Item Number (if applicable):
Supporting Documentation: X Attached* _____ Audio/Video Presentation**
* Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM
on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Development Authority / Main Street Executive Director
Phone / Email: 912-844-9771 / cmorton@cityoftybee.org
Date given to Clerk of Council 10/16/17
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Inter-Governmental Agreement
For partnership with the Savannah Area
Geographic Information System
THIS AGREEMENT, effective _______________, and entered into by and between the
Chatham County – Savannah Metropolitan Planning Commission (MPC) and the City of Tybee
Island (Tybee) (hereinafter referred to as “Parties”). WITNESSETH:
WHEREAS, the Chatham County-Savannah Metropolitan Planning Commission enters
into an agreement to provide support to Tybee in the delivery and access to current local imagery datasets via an online password protected viewer and Pictometry account for internal government use only;
WHEREAS, the City of Savannah and Chatham County have decided it is in the public
interest to maintain SAGIS so that governmental functions can be carried out quickly, public
information can be managed and communicated efficiently, and public facilities can be managed
effectively; and
WHEREAS, MPC and Tybee agree that it is in the best interest of the public and other governmental entities that the function of SAGIS be extended to Tybee; and
WHEREAS, MPC and Tybee have agreed that the functions of SAGIS complement and
support the various functions of Tybee and as such, the MPC will extend SAGIS services to Tybee;
WHEREAS, it is the desire of the Parties to specify their relationship with each other;
and
WHEREAS, it is also the desire of the Parties to set forth their respective rights and obligations in contractual form;
NOW, THEREFORE, in consideration of the mutual covenants contained, the Parties
mutually agree as follows: MPC will provide access to the imagery datasets, along with up to 40 hours of technical support
through 12/31/2019 and will bill Tybee 3 times on an annual basis starting in 2017. Tybee will
remit payment to MPC within 30 days of receipt of the invoice.
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ARTICLE TWO Term of Agreement
It is the intent of the Parties that the term of this Agreement shall extend until its
expiration on December 31, 2019, unless terminated sooner pursuant to provisions of the
Agreement.
The agreement will be in the total amount of $3,214.34, remitted in 3 payments, for 40 hours of work and access to local imagery through December 31, 2019 unless other arrangements are agreed upon by both parties.
The agreement can be terminated at any time by either party with written thirty (30) days
notice to all parties involved.
IN WITNESS WHEREOF, the Parties have caused these presents to be executed by its
authorized officer with their seals, duly attached and attested to, this _____ day of ____________________, 2017.
CITY OF TYBEE ISLAND
BY:______________________________________
Shawn Gillen, City Manager, Tybee Island
METROPOLITAN PLANNING COMMISSION
BY:____________________________________ Melony West, Executive Director
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City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: 10.26.16
Item: Extension of permit application time for rebuilding a nonconforming structure after a natural disaster.
Explanation: The Patel’s billboard in the marsh was damaged during hurricane Matthew. They have been
working to get a DNR permit which is required prior to the City issuing a building permit. It is a
nonconforming structure since it is located in the marsh.
Budget Line Item Number (if applicable):
Paper Work: Attached*
______ Audio/Video Presentation**
* Electronic submissions are requested by not required. Please email to jleviner@cityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall
by 4:00PM on the Thursday prior to the scheduled meeting.
NOTE: Request will be postponed if necessary information is not provided. Submitted by: George B.Shaw
Phone / Email: gshaw@cityoftybee.org
Comments: Our current ordinance does not allow any development in the marshes. The master plan
recommends protecting the marshes.
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1641381.1
RESOLUTION AUTHORIZING THE SALE FOR CONSUMPTION
ON PREMISES OF ALCOHOLIC BEVERAGES ON SUNDAY,
DECEMBER 31, 2017, AFTER 12:30 P.M.
WHEREAS, the Mayor and Council is the duly authorized authority for the City of
Tybee Island, Georgia (hereinafter the “City”); and
WHEREAS, state law, O.C.G.A. 3-3-7(r), authorizes municipalities which permit the sale
of alcohol for consumption on the premises to designate one Sunday a year on which alcohol for
consumption on the premises shall be lawful; and
WHEREAS, the City wishes to pass this resolution in order to allow all establishments
that are otherwise authorized to sell alcoholic beverages for consumption on the premises but not
otherwise authorized to sell alcohol for consumption on the premises on Sundays, to sell alcohol
for consumption on the premises on Sunday, December 31, 2017 from and after 12:30 p.m.
NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of
Tybee Island, duly assembled, that the City hereby designates December 31, 2017 as a
Sunday on which the sale for consumption of alcohol on the premises for establishments
not otherwise authorized to sell alcohol for consumption on the premises on Sunday, will
be legally permissible as allowed by state law from and after 12:30 p.m. on December 31,
2017.
SO RESOLVED, this the ____ day of ___________________, 2017.
CITY OF TYBEE ISLAND, GEORGIA
By: ___________________________________
Jason Buelterman, Mayor
ATTEST:
By: ___________________________________
Clerk of Council
Tybee/Resolutions/2017/Sunday alcohol sales
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1657048.1
ORDINANCE NO. 15-2017-A
AN ORDINANCE TO AMEND THE CODE OF ORDINANCES
FOR THE CITY OF TYBEE ISLAND, GEORGIA, RELATING TO PARKING DECALS AND SPECIFICALLY COURTESY DECALS
SO AS TO AMEND SECTION 66-181(a) TO CLARIFY THE PROVISIONS RELATING
TO COURTESY DECALS, TO ESTABLISH AN EFFECTIVE DATE
AND TO REPEAL ANY CONFLICTING ORDINANCES AND FOR OTHER PURPOSES
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia
to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of
the citizens of Tybee Island, Georgia, including the environment thereof; and
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is the Mayor and Council thereof, and
WHEREAS, the governing authority desires add to Section 66-181)a) dealing with
courtesy decals, to establish an effective date, to repeal conflicting ordinances and for other
purposes; and
WHEREAS, the current provisions of Section 66-181 regarding courtesy decals
referencing an address is creating confusion and unnecessary work on the part of City staff and
officials.
NOW, THEREFORE, It is hereby ordained by the Mayor and Council of the City of
Tybee Island that The Code of the City of Tybee Island, Georgia, Section 66-181(a) dealing with
courtesy decals, is hereby amended so that hereafter the section shall read as hereinafter
provided.
SECTION 1
The Code of the City of Tybee Island, Georgia, is hereby amended so as to cause Section
66-181(a) to be amended so that it shall hereafter read as shown below.
SECTION 2 Sec. 66-181.
(a) The A decal shall be issued for a period of no longer than one (1) year and will
only be issued with the condition that the decal shall only be distributed upon the
presentation of a current, valid state registration indicating the Code for tax purposes for the City
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of Tybee Island for tax purposes and also indicating that the ad valorem tax, if any, thereon has
been paid. The decal is intended to be issued only to Tybee residents and eEvidence sufficient to
establish residency within the City including deeds, homestead exemptions, utility bills, and/or
an affidavit may be submitted for proof of residency. Decals may be validly used for use on
automobiles; other motor vehicles such as trucks, recreational vehicles, and buses, trailers and
other objects things with state tags and paid ad valorem taxes to the City.. Persons whose
automobiles, etc., are not registered to a City address may obtain a decal by purchase, upon
payment of a fee set by the governing body.
The provisions of Section 66-181(b) shall remain intact and are not repealed nor changed
in connection herewith.
SECTION 3
The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable
and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared
illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such
illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and
sections of this ordinance.
SECTION 4
All ordinances and parts of ordinances in conflict herewith are expressly repealed.
SECTION 5
It is the intention of the governing body, and it is hereby ordained, that the provisions of
this ordinance shall become effective and be made a part of the Code of Ordinances, City of
Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such
intention.
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SECTION 6
This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to
The Code of the City of Tybee Island, Georgia.
ADOPTED THIS DAY OF , 2017.
______________________________
MAYOR
ATTEST:
CLERK OF COUNCIL
FIRST READING: ______
SECOND READING: ______
ENACTED:
572/000001/Ordin 2017/15-2017 Resident Decals 09.06.17
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1657048.1
STATE OF GEORGIA )
COUNTY OF CHATHAM )
AFFIDAVIT OF RESIDENCY
TO: The City of Tybee The Residents of the City of Tybee Island, by and through its
Designated Officials
I, the undersigned, being duly sworn, do depose and say that my name is
______________________. My address is
___________________________________________, and my telephone number is
______________. I am a resident of the City of Tybee Island and have been a resident for
__________ (months) (years) and I garage within the City and/or park and maintain within the
City the following vehicles upon which I am seeking a decal.
Vehicle VIN Registration Number
I understand that any false statement knowingly made by me in this Affidavit would be a
violation of law and ordinances of the City and I make this Affidavit to induce the City to issue a
parking decal or decals as described above.
THIS ____ day of _______________________________, 20____.
________________________________________
(Signature)
_________________________________________
Printed Name Sworn to and subscribed before me,
this ____ day of ______________,
20____.
_________________________________ Notary Public
15-2017-A Residency Decals – 10.05.17
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1657048.1
ORDINANCE NO. 15-2017-A
AN ORDINANCE TO AMEND THE CODE OF ORDINANCES
FOR THE CITY OF TYBEE ISLAND, GEORGIA, RELATING TO PARKING DECALS AND SPECIFICALLY COURTESY DECALS
SO AS TO AMEND SECTION 66-181(a) TO CLARIFY THE PROVISIONS RELATING
TO COURTESY DECALS, TO ESTABLISH AN EFFECTIVE DATE
AND TO REPEAL ANY CONFLICTING ORDINANCES AND FOR OTHER PURPOSES
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia
to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of
the citizens of Tybee Island, Georgia, including the environment thereof; and
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is the Mayor and Council thereof, and
WHEREAS, the governing authority desires add to Section 66-181)a) dealing with
courtesy decals, to establish an effective date, to repeal conflicting ordinances and for other
purposes; and
WHEREAS, the current provisions of Section 66-181 regarding courtesy decals
referencing an address is creating confusion and unnecessary work on the part of City staff and
officials.
NOW, THEREFORE, It is hereby ordained by the Mayor and Council of the City of
Tybee Island that The Code of the City of Tybee Island, Georgia, Section 66-181(a) dealing with
courtesy decals, is hereby amended so that hereafter the section shall read as hereinafter
provided.
SECTION 1
The Code of the City of Tybee Island, Georgia, is hereby amended so as to cause Section
66-181(a) to be amended so that it shall hereafter read as shown below.
SECTION 2 Sec. 66-181.
(a) A decal shall be issued for a period of no longer than one (1) year and will only be
issued upon the presentation of a current, valid state registration indicating the Code for tax
purposes for the City of Tybee Island and also indicating that the ad valorem tax, if any, thereon
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has been paid. The decal is intended to be issued only to Tybee residents and evidence sufficient
to establish residency within the City including deeds, homestead exemptions, utility bills, and/or
an affidavit may be submitted for proof of residency. Decals may be validly used on
automobiles; other motor vehicles such as trucks, recreational vehicles, and buses, trailers and
other objects with state tags. Persons whose automobiles, etc., are not registered to a City
address may obtain a decal by purchase, upon payment of a fee set by the governing body.
The provisions of Section 66-181(b) shall remain intact and are not repealed nor changed
in connection herewith.
SECTION 3
The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable
and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared
illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such
illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and
sections of this ordinance.
SECTION 4
All ordinances and parts of ordinances in conflict herewith are expressly repealed.
SECTION 5
It is the intention of the governing body, and it is hereby ordained, that the provisions of
this ordinance shall become effective and be made a part of the Code of Ordinances, City of
Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such
intention.
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SECTION 6
This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to
The Code of the City of Tybee Island, Georgia.
ADOPTED THIS DAY OF , 2017.
______________________________
MAYOR
ATTEST:
CLERK OF COUNCIL
FIRST READING: ______
SECOND READING: ______
ENACTED:
572/000001/Ordin 2017/15-2017 Resident Decals 09.06.17
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STATE OF GEORGIA )
COUNTY OF CHATHAM )
AFFIDAVIT OF RESIDENCY
TO: The City of Tybee
I, the undersigned, being duly sworn, do depose and say that my name is
______________________. My address is
___________________________________________, and my telephone number is
______________. I am a resident of the City of Tybee Island and have been a resident for
__________ (months) (years) and I garage within the City and/or park and maintain within the
City the following vehicles upon which I am seeking a decal.
Vehicle VIN Registration Number
I understand that any false statement knowingly made by me in this Affidavit would be a
violation of law and ordinances of the City and I make this Affidavit to induce the City to issue a
parking decal or decals as described above.
THIS ____ day of _______________________________, 20____.
________________________________________
(Signature)
_________________________________________
Printed Name
Sworn to and subscribed before me,
this ____ day of ______________, 20____.
_________________________________
Notary Public
15-2017-A Residency Decals – 10.05.17
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Friends of the Tybee Theater
Regular Board Meeting
September 21, 2017
Present: Bill Blakey, Kathy Denis, Rene DeRossett, Cody Gay, Keith Gay, Steve Johnson (invited guest),
Jim Kluttz, Jerry Reeves, Melissa Turner (FOTT Executive Director) and Alfie Waite.
Absent: Scott Garner, Maria Lancaster, Monty Parks (representing the City of Tybee Island), Karen
Penick, Daniel Turberville, Patricia Miller Wann and Virginia Ward.
Call to Order: Jim Kluttz called the meeting to order at 5:00 pm.
Minutes: June 15, 2017 and August 17, 2017 Board Meeting minutes were approved.
Finance Committee: Alfie reviewed the August 2017 financials which he had previously distributed.
Major balances were $56.3 thousand of cash and $34.6 thousand of current liabilities including the
current portion of debt. Net income for the month of August 2017 and 2016 was $3.7 thousand and
$25.7 thousand respectively. Results for August 2016 and 2017 include $25,000 and $10,000 of
government support. Without the government support in both periods net income was essentially
even.
After discussion accounting for forgiveness of the City of Tybee $58.7 thousand note was tabled pending
further review.
Directors Report: Melissa reviewed her report which she had previously distributed.
Building Committee: No Building Committee member was in attendance so there was no report.
Programming Committee: Rene noted that the October performance schedule is available in the lobby.
Next weekend on Saturday there will be a “Tybee Strong” performance. There will be 16 different
performers with Rene and Kim Trammell hosting.
Volunteer Committee: In Karen’s absence it was reported that as always the volunteers have done a
great job and we are very fortunate to have the volunteers we have.
Fundraising/Development Committee: Bill reported on a combined development/executive committee
meeting at which alternatives to the wine festival were discussed. No conclusions were reached but our
objective is to raise $15 to $20 thousand to replace what the wine festival has provided in prior years.
Keith and Jim have plans to meet this weekend with folks who have run events like this before. We
need to determine what we plan to do as soon as possible and make needed arrangements as soon as
possible. The year end fund raising letter must be finalized soon to be ready to mail well before year
end.
President’s Report: Jim noted that we will need to get recommendations for additions to the board as
some members will be rolling off. Concerning insurance on the piano, we have an appraisal at $75,000
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and after working with our insurance company the piano is covered. In response to Jerry’s question the
green room is covered.
Our next meeting will be on October 12, 2017 at 5:00 pm at the theater.
The meeting was adjourned at 5:35 pm.
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