HomeMy Public PortalAboutVillage Budget 2017-201824401 West Lockport Street Plainfield, Illinois 60544
Fiscal Year 2017-2018 Budget
Village of Plainfield
VILLAGE OFFICIALS
PRESIDENT
TRUSTEES
Margie Bonuchi Garrett M. Peck
Bill Lamb Tom Ruane
Edward O'Rourke Brian Wojowski
Village Administrator
Traci Pleckham Management Services Director
John Konopek Police Chief
Allen Persons Public Works Director
Ken Goska Building Official
Jonathan Proulx Planning Director
Village Clerk
Brian Murphy
Michelle Gibas
FISCAL YEAR 2017-2018 BUDGET
VILLAGE OF PLAINFIELD, ILLINOIS
Michael P. Collins
VILLAGE OF PLAINFIELD
FISCAL YEAR 2017-2018 BUDGET
TABLE OF CONTENTS
ALL FUNDS
REVENUE AND EXPENSE SUMMARY 1
REVENUE SUMMARY 3
EXPENSE SUMMARY 4
FINANCIAL POLICIES 5
DEBT RATINGS 13
STAFFING SCHEDULE 14
SALARY CLASSIFICATION PLAN 15
GENERAL FUND
REVENUE NARRATIVE 17
REVENUE AND EXPENSE SUMMARY 24
REVENUE DETAIL 25
ADMINISTRATION/FINANCE
NARRATIVE 28
BUDGET SUMMARY 35
BUDGET DETAIL 36
POLICE
NARRATIVE 42
BUDGET SUMMARY 46
BUDGET DETAIL 47
STREETS
NARRATIVE 56
BUDGET SUMMARY 59
BUDGET DETAIL 60
PLANNING
NARRATIVE 63
BUDGET SUMMARY 67
BUDGET DETAIL 68
VILLAGE OF PLAINFIELD
FISCAL YEAR 2017-2018 BUDGET
TABLE OF CONTENTS
BUILDING
BUILDING NARRATIVE 69
BUILDING BUDGET SUMMARY 72
BUILDING BUDGET DETAIL 73
WATER/SEWER OPERATIONS & UTILITY EXPANSION
NARRATIVE 74
ALL DIVISIONS BUDGET SUMMARY 79
WATER AND SEWER REVENUE DETAIL 80
WATER BUDGET DETAIL 81
SEWER BUDGET DETAIL 83
UTILITY EXPANSION BUDGET DETAIL 85
CAPITAL FUND
CAPITAL NARRATIVE 86
CAPITAL BUDGET SUMMARY 91
CAPITAL BUDGET DETAIL 92
OTHER FUNDS
MISCELLANEOUS FUNDS SUMMARY 95
MOTOR FUEL TAX FUND BUDGET DETAIL 96
BOND AND INTEREST FUND BUDGET DETAIL 97
TORT IMMUNITY FUND BUDGET DETAIL 99
AUDIT FUND BUDGET DETAIL 100
POLICE PENSION FUND BUDGET DETAIL 101
D.A.R.E FUND BUDGET DETAIL 103
TAX INCREMENT FINANCING FUND BUDGET DETAIL 104
ALCOHOL ENFORCEMENT FUND BUDGET DETAIL 105
BUDGET FORECAST
GENERAL FUND REVENUE AND EXPENSE FORECAST 106
WATER AND SEWER REVENUE AND EXPENSE FORECAST 107
STATISTICAL TRENDS
REVENUE, EXPENSE AND FUND BALANCE RATIOS 108
Citizens of the
Village
Mayor and
Board of
Trustees
Village
Administrator
Management
Services
Department
Police
Department
Public Works
Department
Planning
Department
Building
Department
IT Community
Relations
Village Clerk
Village of Plainfield
Organizational Chart
Tax
Capital Capital Increment
General Replacement Improvement Financing MFT
Estimated Fund Balance
5/1/2017 11,752,464 9,923,389 3,255,000 9,075,970 455,266 2,881,181
Revenues 24,564,315 17,302,882 - 13,571,125 747,000 1,155,000
Transfers In 220,000 - - 500,000 - -
Debt Proceeds - - - - - -
Total Revenues 24,784,315 17,302,882 - 14,071,125 747,000 1,155,000
Expenses
Salaries and Wages 11,105,513 1,374,000 - - - -
Benefits 5,197,450 552,875 - - - -
Utilities 405,410 717,600 - - - -
Supplies/Commodities 960,945 478,900 - - - -
Contractual Services 6,635,117 8,960,000 - 110,000 - -
Other
Debt Service - 3,160,207 - - - -
Capital Outlay - 830,000 - 5,005,000 575,000 1,005,000
Miscellaneous 479,880 250,000 - 6,920,000 - -
Sub-Total Expenditures 24,784,315 16,323,582 - 12,035,000 575,000 1,005,000
Interfund Transfers - 979,300 - 2,036,125 550,000 150,000
Total Expenditures 24,784,315 17,302,882 - 14,071,125 1,125,000 1,155,000
Excess (Deficiency)- - - - (378,000) -
Estimated Fund Balance
4/30/2018 11,752,464 9,923,389 3,255,000 9,075,970 77,266 2,881,181
All Fund Summary
Water and Sewer
Operations &
Expansion
Revenues, Expenditures & Fund Balances
2017-2018 Fiscal Year Budget
Page 1
Bond and Tort Police Alcohol
Interest Immunity Audit Pension Enforcement DARE Totals
3,018 49,297 8,960 26,950,000 39,046 7,795 64,401,386
113,100 625,100 42,050 2,920,000 15,100 20,020 61,075,692
3,015,425 - - - - - 3,735,425
- - - - - - -
3,128,525 625,100 42,050 2,920,000 15,100 20,020 64,811,117
- - - 485,000 - - 12,964,513
- - - 5,000 - - 5,755,325
- - - - - - 1,123,010
- - - 6,000 - 20,000 1,465,845
- 625,100 42,000 30,000 - - 16,402,217
3,128,025 - - - - - 6,288,232
- - - - - - 7,415,000
- - - 85,000 - - 7,734,880
3,128,025 625,100 42,000 611,000 - 20,000 59,149,022
- - - - 20,000 - 3,735,425
3,128,025 625,100 42,000 611,000 20,000 20,000 62,884,447
500 - 50 2,309,000 (4,900) 20 1,926,670
3,518 49,297 9,010 29,259,000 34,146 7,815 66,328,056
Revenues, Expenditures & Fund Balances
2017-2018 Fiscal Year Budget
All Fund Summary
Page 2
All Revenue Sources
Amount
Percent of
Total
2016/2017
Estimate
2015/2016
Actual
Property Taxes 7,004,600 10.81%6,737,464 6,585,351
State of Illinois Taxes 16,195,000 24.99%16,035,000 16,684,752
Other Taxes 3,735,000 5.76%3,682,500 3,721,894
Licenses and Permits 1,159,700 1.79%1,199,200 1,228,177
Fines 968,100 1.49%957,300 864,407
Charges for Services 19,544,415 30.16%19,504,700 18,393,363
Grants 1,769,339 2.73%482,685 247,287
Franchise Fees 730,000 1.13%800,000 751,352
Investment Income 1,074,038 1.66%1,333,150 95,229
Intergovernmental 410,000 0.63%410,000 424,869
Miscellaneous 7,925,500 12.23%1,793,697 2,096,805
Water & Sewer Tap-on Fees 560,000 0.86%810,000 777,682
Subtotal Revenues 61,075,692 94.24%53,745,696 51,871,168
Interfund Transfers 3,735,425 5.76%3,667,000 5,939,207
Debt Proceeds - 0.00%- -
Grand Total Revenues 64,811,117 100.00%57,412,696 57,810,375
All Funds
Revenue Summary
2017-2018 Fiscal Year Budget
Fiscal Year 2018 Budget History
Page 3
Expense Classification
Amount
Percent
of Total
2016/2017
Estimate
2015/2016
Actual
Salaries and Wages 12,964,513 20.62%12,300,777 11,731,970
Benefits 5,755,325 9.15%5,090,425 4,683,965
Utilities 1,123,010 1.79%1,068,100 1,114,711
Supplies and Commodities 1,465,845 2.33%1,224,975 1,258,827
Contractual Services 16,402,217 26.08%15,990,336 14,921,428
Debt Service 6,288,232 10.00%6,258,845 6,266,000
Capital Outlay 7,415,000 11.79%5,089,000 4,527,700
Other 7,734,880 12.30%1,513,000 1,914,965
Total Expenditures 59,149,022 48,535,458 46,419,566
Interfunds 3,735,425 5.94%3,667,050 5,939,207
Grand Total Expenditures 62,884,447 100.00%52,202,508 52,358,773
All Funds
Expense Summary
2017-2018 Fiscal Year Budget
Fiscal Year 2018 Budget History
Page 4
FINANCIAL POLICIES General
The Village of Plainfield has an important responsibility to carefully account for public funds, to
manage municipal finances wisely, and to plan and provide for the adequate funding of services
desired by the public and as required by laws, rules, or regulations, including the provision and
maintenance of public facilities and improvements. The financial goals and policies set forth in this
document are intended to establish guidelines for the continued financial strength and stability of the
Village of Plainfield.
Financial Goals
Financial goals are broad, fairly timeless statements of the financial position the Village seeks to attain.
The financial goals for the Village of Plainfield are:
• To provide full value for each tax dollar by delivering quality services efficiently and on a cost-
effective basis.
• To preserve our quality of life by providing and maintaining adequate financial resources
necessary to sustain a sufficient level of municipal services, and to respond to changes in the
economy, the priorities of governmental and non-governmental organizations, and other
changes that may affect our financial well-being.
• To maintain a strong credit rating in the financial community.
Financial Policies
Financial policies support the financial goals. They are general statements that guide decision-making
in specific situations, to ensure that a decision will contribute to the attainment of the financial goals.
Federal and state laws, rules, and regulations, our Village Code of Ordinances, and generally accepted
accounting principles promulgated by the Governmental Accounting Standards Board (“GASB”) and the
Government Finance Officers Association of the United States and Canada (“GFOA”) govern our
financial policies and processes.
Budget Policies
Sound financial practice and the desire to maintain a strong credit rating dictate that our budgets be
balanced, constantly monitored, and responsive to changes in service demands. With these concepts
in mind, the Village of Plainfield has adopted the following budget policy statements:
• The Village will adopt and maintain a balanced budget in which expenditures will not be
allowed to exceed reasonably estimated revenues and other available funds at the same
time maintaining recommended fund balances.
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FINANCIAL POLICIES • Fund balance should not be considered a source of funds for operating expenditures.
Excess unreserved and undesignated fund balance may be appropriated as part of the
adopted budget to fund capital or emergency expenditures.
• As part of the annual budget review process, the Village will project fund revenues and
expenditures for a minimum of two years beyond the budget year and compare the
projected balances to the fund balance policy. This will allow the Village to identify
potential problems early enough to correct them.
• The Village will maintain a budgetary control system to ensure adherence to the budget
and will prepare monthly reports comparing actual revenues and expenditures to
budgeted amounts.
• Twice annually, the Village Administrator will provide the Village Board with trend
analysis/projections of revenues and expenditures.
Revenue Policies
Revenues determine the capacity of a local government to provide services. Under ideal conditions,
revenues would grow at a rate equal to or greater than expenditures. To ensure that our revenues are
balanced and capable of supporting our desired levels of services, the Village of Plainfield has adopted
the following revenue policy statements. • The Village endeavors to develop and maintain a diversified and stable revenue base to
shelter it from short-term fluctuations in any one revenue source.
• The Village will estimate annual revenues on an objective, reasonable, and conservative
basis. Most revenues will be estimated based on a historical trend analysis. Major
revenues will receive a more in-depth analysis.
• Each year and whenever appropriate, existing revenues will be re-examined and
possible new sources of revenues will be explored to ensure that we are maximizing our
revenue potential.
• The Village will strive to be informed and aware of all grants and other aid that may be
available to us. All potential grants and other aid shall be carefully examined for
matching requirements (both dollar and level-of-effort) and restrictive covenants, to
ensure that our participation in such grants will be beneficial and cost-effective.
• All charges for services, fees, licenses, permits, etc. will be reviewed regularly to insure
that rates are maintained at a level that is related to the cost of providing the services
and are competitive with others providing similar services in the area.
Page 6
FINANCIAL POLICIES • Water and Sewer Funds will be self-supporting.
• The Village will establish user charges and set fees for services for its enterprise funds at
a level that fully supports both the direct and indirect costs of the activity. Indirect costs
include the recognition of annualized depreciation of capital assets. Cash flow
requirements to adequately defray bond retirement and capital outlay will become a
primary determinant in the development of user charges.
• Connection fees for water and sewer services shall be reviewed regularly to assure that
fees reflect the cost of providing services to new developments.
• One-time revenues that are not required by law or agreement to be expended for a
particular purpose will only be used to fund one-time capital or emergency
expenditures. One-time revenues will not be used to support operating expenditures,
except in emergency situations.
Cash Management Policies
• An investment policy has been adopted by the Village Board, which provides guidelines
for the prudent investment of the temporary idle cash and outlines the policies for
maximizing the efficiency of the cash management system. The ultimate goal is to
enhance the economic status of the Village while protecting its pooled cash.
• The cash management system is designed to accurately monitor and forecast
expenditures and revenues, thus enabling the Village to invest funds to the fullest
extent possible. The Village attempts to match funds to projected disbursements.
• Except for cash in certain restricted and special funds, the Village of Plainfield will
consolidate cash balances from all funds to maximize investment earnings. Investment
income will be allocated to the various funds based on their respective participation and
in accordance with generally accepted accounting principles.
• Criteria for selecting investments and the order of priority are: safety, liquidity, and
yield.
Expenditure Policies
Expenditures are a rough measure of a local government’s service output. While many expenses can
be easily controlled, emergencies, unfunded mandates, and unanticipated service demands may strain
our ability to maintain a balanced budget. To ensure the proper control of
Page 7
FINANCIAL POLICIES
expenditures and provide for a quick and effective response to adverse financial situations, the Village
of Plainfield has adopted the following expenditure statements:
• The Village will maintain a level of expenditures that will provide for the public well
being and safety of the residents of the community.
• The Village will pay all current operating expenditures with current operating revenues.
• Expenditures and purchase commitments will follow the Village’s approved Purchasing
Authority Policy.
• Encumbrances represent commitments related to unperformed contracts for goods or
services, and will be recorded when incurred. .
Fund Balance
Fund balances are established to protect against the need to reduce service levels or raise taxes
and fees due to temporary revenue shortfalls or unpredicted one-time expenditures.
In addition, in accordance with GASB Statement 54, the Village must establish fund balance
classifications that inform the financial statement user as to the extent to which the Village must
observe constraints imposed upon use of the resources that are reported by the governmental funds.
More detailed fund balance financial reporting and the increased disclosures will aid the user of the
financial statements in understanding the availability of resources for various governmental purposes.
The fund balance will be composed of five categories: 1) Nonspendable, 2) Restricted, 3) Committed, 4)
Assigned, or 5) Unassigned.
Definitions
Governmental Funds – are used to account for all or most of the Village’s general activities, including
the collection and disbursement of earmarked monies (special revenue funds), the acquisition or
construction of general capital assets (capital projects funds) and the servicing of general long-term
debt (debt service funds). The General Fund is used to account for all activities of the Village not
accounted for in some other fund.
Fund Balance – the difference between assets and liabilities in a Governmental Fund.
Nonspendable Fund Balance – the portion of a Governmental Fund’s fund balance that is not available
to be spent, either short-term or long-term, in either form (e.g., inventories, prepaid items, land held
for resale) or through legal restrictions (e.g., endowments).
Page 8
FINANCIAL POLICIES Restricted Fund Balance - the portion of a Governmental Fund’s fund balance that is subject to
external enforceable legal restrictions (e.g., grantor, contributors and property tax levies).
Committed Fund Balance - the portion of a Governmental Fund’s fund balance with self-imposed
constraints or limitations that have been placed by formal action at the highest level of decision
making.
Assigned Fund Balance - the portion of a Governmental Fund’s fund balance to denote an intended
use of resources, or for all remaining fund balance in non-General funds not categorized above.
Unassigned Fund Balance - available expendable financial resources in a governmental fund that are
not the object of tentative management plan (i.e. designations). (Only in the General Fund, unless
negative)
Fund Balance Policies
• The Village will spend the most restricted dollars before less restricted, in the following order:
a. Nonspendable (if funds become spendable)
b. Restricted
c. Committed
d. Assigned
e. Unassigned
• The Management Services Director will determine if a portion of fund balance should be
assigned, consistent with intentions of the Village Board.
• The Village will strive to maintain the unassigned fund balance of the General Fund at a
level at least equal to 25% of the total General Fund annual expenditures.
• If the General Fund unassigned fund balance falls below the minimum, a plan will be
developed to return to the minimum balance within a reasonable period of time.
• General Fund unassigned fund balance in excess of 40% may be transferred to the
Capital Improvement Fund.
• The Village will strive to maintain the unassigned fund balance of the Enterprise Fund
(Water and Sewer) at a level at least equal to 25% of the total Water and Sewer Fund
annual expenditures.
• If the Enterprise Fund balances fall below the minimum, rates may be adjusted so as to
gradually return to the minimum within a reasonable period of time. If the balances
exceed 40%, the overage may be used to offset rate increases, or transferred to the
Village’s Capital Replacement Fund, or a combination thereof.
Page 9
FINANCIAL POLICIES • The Capital Replacement Fund is a reserve fund for future capital investments in the
Village’s infrastructure system. Funding amounts for the Capital Replacement Fund is
largely driven by the annual depreciation amount of the Enterprise Fund infrastructure
system.
Capital Improvement Policies
• The Village shall maintain a Five Year Capital Improvement Program and capital
improvements will be made in accordance with that plan. The program shall be
updated annually.
• The corresponding year of the Capital Improvement Program will be incorporated into
the annual operating budget as the Capital Budget.
• As part of the development of the Capital Improvement Program, the condition of
Village infrastructure will be evaluated to appropriately prioritize and schedule
maintenance and replacement.
• Each capital project will be evaluated for its impact on current and future operating
budgets.
Debt Policies
Debt is an effective way to finance capital improvements or to even out short-term revenue flows.
Properly managed debt preserves our credit rating, provides flexibility in current and future operating
budgets, and provides us with long-term assets that maintain or improve our quality of life. To provide
for the appropriate issuance and responsible use of debt, the Village of Plainfield has adopted the
following debt management policy statements:
• The Village will confine long-term borrowing to capital improvements or one-time
obligations that cannot be financed from current revenues or reserves.
• Capital projects financed through the issuance of bonds shall be financed for a period
not to exceed the expected useful life of the improvement.
• The Village will maintain good communications with bond rating agencies about its
financial condition. The Village will follow a policy of full disclosure on every financial
report and bond prospectus.
• The Village will attempt to keep the average maturity of General Obligation Bonds at or
below 20 years.
• The annual operating budgets of all funds will be maintained so as to ensure the full and
timely repayment of debt principal and interest due that year.
Page 10
FINANCIAL POLICIES • The Village’s annual audit and official statements will reflect the Village’s commitment
to full and open disclosure concerning our debt.
• As a home rule unit of government in the State of Illinois, the Village has no statutory
debt limit.
Capital Asset Policies
This policy is to establish the principles related to the accounting treatment of the Village’s capital
assets.
Capital assets include land, improvements to land, buildings, building improvements, vehicles,
machinery, equipment, works of art and historical treasures, infrastructure, construction in progress
and all other tangible and intangible assets that are used in operations and have initial useful lives
extending beyond a single reporting period. Infrastructure assets are long-lived capital assets that
normally are stationary in nature and can be preserved for a significantly greater number of years than
most capital assets. Examples of infrastructure assets include roads, bridges, drainage systems, water
and sewer systems.
Land and land improvements are inexhaustible capital assets and will not be depreciated. Construction
in progress will not be depreciated until construction is complete. All other capital assets will be
depreciated over their estimated useful lives, using the straight-line method of depreciation. In no
event shall the useful life of an asset be less than the period of probable usefulness established for
debt purposes as outlined by GASB34.
A capitalization threshold is the cost established by the Management Services Director that must be
met or exceeded if an asset is to be recorded and depreciated as a capital asset. The capitalization
threshold is based on the cost of a single asset. Assets that do not meet the capitalization threshold
will be recorded as expenditures or expenses. For purposes of property control (insurance, security,
etc.), the Management Services Director and/or department heads may develop and maintain the
appropriate record keeping system(s) to account for assets which do not meet the capitalization
threshold.
Capital assets that meet the minimum capitalization threshold will be recorded at historical cost. The
cost of a capital asset includes capitalized interest and ancillary charges necessary to place the asset
into its intended location and condition for use. Ancillary charges include costs that are directly
attributable to asset acquisition, such as freight and transportation charges, site preparation costs, and
professional fees. Donated capital assets will be recorded at their estimated fair value at the time of
acquisition, including any ancillary charges. Estimated historical cost may be used in those cases where
the actual historical cost is not readily available. Estimated historical cost will be calculated using the
current replacement cost of a similar asset and deflating this cost to the acquisition year (or estimated
acquisition year) using a price-level index approved by the Management Services Director.
Page 11
FINANCIAL POLICIES Capital assets associated with the operation of enterprise funds will be recorded in those funds.
Capital assets associated with general government operations, with the exception of infrastructure
assets, will be recorded in the appropriate internal service fund(s). Infrastructure assets will not be
recorded in a governmental or proprietary fund, but a record keeping system necessary to allow for
the accounting, auditing, and reporting of such assets, including depreciation will be maintained.
Estimated useful life means the estimated number of years that an asset will be able to be used
for the purpose for which it was purchased. The Village of Plainfield will capitalize all assets that
have a useful life greater than one year and meet the following dollar thresholds:
Asset Category Threshold Est. Useful Life
Land & Improvements Any Inexhaustible
Building & Improvements $20,000 5 – 50
Machinery & Equipment $5,000 3 – 20
Infrastructure $50,000 15 – 50
With respect to asset improvements (such as street resurfacing, roof replacement, etc), costs
over the appropriate asset category threshold will be capitalized if:
• The estimated life of the asset is extended by more than 25%, or
• The cost results in an increase in the capacity of the asset, or
• Significantly changes the asset, or
• In the case of streets and road – if the work impacts the “base”
structure
Financial Reporting Policies
1. The Village will adhere to a policy of full and open disclosure of all financial
operations.
2. An independent firm of certified public accountants will perform an annual audit
according to Generally Accepted Auditing Standards (GAAS) and issue a written
opinion that will be incorporated in the Annual Financial Report.
3. As long as the Village has outstanding debt, the Annual Financial Report will include
the additional disclosures required by SEC Rule 15c2-12.
Page 12
Moody's S&P
Aaa AAA
Aa1 AA+
Aa2 *AA
Aa3 **AA-
A1 A+
A2 A
A3 A-
Baa1 BBB+
Baa2 BBB
Baa3 BBB-
*1st lien revenue bond
**2nd lien revenue bond
The Village holds both General Obligation Bonds and
Water & Sewer System Revenue Bonds
Village of Plainfield
Debt Ratings
Comparison of Ratings Used by Moody's
and Standard and Poor's (S&P)
Village of Plainfield's Debt Rating is Highlighted.
2017-2018 Fiscal Year Budget
Debt ratings express the rating agency’s opinion about the ability and willingness of an issuer
(municipality) to meet its financial obligations in full and on time. Ratings can also speak to the
credit quality of a municipal bond, and the relative likelihood that the issue may default. In
addition, debt ratings help municipalities anticipate the interest rate to be offered on their new
debt issues. As a general rule, the more creditworthy an issuer (municipality) is, the lower the
interest rate the issuer would typically have to pay to attract investors, translating to less
interest cost to the municipality. The reverse is also true: an issuer with lower creditworthiness
will typically pay a higher interest rate, thus higher interest cost , to offset the greater credit
risk assumed by investors.
During the December 2013 refunding of the Village's Series 2004 Bonds, S&P upgraded the
Village's AA debt rating to AA+. S&P noted the Village's strong economy, budgetary flexibility,
budgetary performance, management with good financial policies and practices, and adequate
debt and contingent liabilities position as key factors of the upgrade. S & P also noted, "The
stable outlook reflects our view of the village's strong economy and our anticipation that the
village will maintain very strong budgetary flexibility and liquidity."
S&P and Moody's again recognized the Village's improved financial profile, management, and
budgetary performance by upgrading the Village's Water & Sewer Revenue Bonds in 2014 to
AA+ and Aa2, saving over $911,000 in present value interest costs over the life of the bond.
Since 2009, the Village has saved $2.98 million in present value interest cost, due to the
improved bond market and the Village's rating upgrades.
In 2015, as part an annual review of the Village's bond rating, Moody’s Investors Service
upgraded the Village of Plainfield, IL’s general obligation (GO) rating to Aa1 from Aa2. Moody's
stated that, "the Aa1 rating reflects the village’s healthy financial operations and ample reserves
supported by strong management and long term fiscal planning."
Page 13
Authorized Positions
Administration/Finance 14.5 15 14.5 15.5 16 16 16
Police Department 75.5 75.5 76.5 77 77.5 76.5 76.5
Streets Division 17.5 18.5 18.5 18.5 18.5 18.5 18.5
Community Development 7.5 8 8 8 9.5 14 14
Water and Sewer Division 12.5 11.5 11.5 11.5 11.5 11.5 11.5
Public Works Engineering 3 3 3 3 3 3 3
Village Totals 130.5 131.5 132 133.5 136 139.5 139.5
Positions Reflected are Full Time Equivalent (FTE) Positions
2010 Village Population 39,581
2015 Population Estimate*42,527
*(US Census)
Village of Plainfield
Staffing Schedule
2017-2018 Fiscal Year Budget
2017-2018
Budgeted
2016-2017
Actual
2011-2012
Actual
2012-2013
Actual
2013-2014
Actual
2014-2015
Actual
2015-2016
Actual
126
128
130
132
134
136
138
140
2011-2012
Actual
2012-2013
Actual
2013-2014
Actual
2014-2015
Actual
2015-2016
Actual
2016-2017
Actual
2017-2018
Budgeted
Total Staff by Fiscal Year
Page 14
Current Position Title Grade
Directors and Senior Managers Minimum Maximum
Chief of Police 12 113,986$ 153,881$
Director of Public Works
Director of Community Development
Director of Management Services
Attorney 11 99,119$ 133,810$
Police Commander
Information Technology Director
Director of Planning
Building Official 10 86,190$ 116,357$
Human Resources Manager
Superintendent - Wastewater
Superintendent - Public Improvements
Superintendent - Streets
Superintendent - Water
Police Sergeant
Supervisors and Advanced Technical
Accounting Services Supervisor 9 84,234$ 113,716$
Lead Engineer
Planner 8 74,874$ 101,080$
Community Relations Director
Crew Leader - All 7 66,555$ 89,850$
Economic Development Specialist
Utility Billing Supervisor
Village Clerk
Associate Prosecutor
Information Technology Specialist
Building Inspector 6 59,160$ 79,866$
Mechanic I
Office Manager
Public Works Inspector
Geographic Information Systems Specialist
FY 2018 Range
Village of Plainfield
FY 2018 Classification Plan
Page 15
Position Title Grade
Administrative and Technical Minimum Maximum
Human Resources Assistant 5 57,495$ 77,619$
Code Enforcement Officer
Records Supervisor
Building Maintenance Worker
Executive Assistant
Plant Operator II - Wastewater
Equipment Operator II Street/Electrical or Forestry
Associate Planner
Assistant Records Supervisor 4 52,269$ 70,563$
Equipment Operator I - Streets
Plant Operator I - Water
Accounting Assistant
Community Service Officer 3 47,517$ 64,148$
Administrative Assistant
Water Service Worker
Fleet Coordinator
Court Technician
Utility Billing Representative 2 43,197$ 58,316$
Records Technician
Administrative Aide
Clerical Assistant 1 39,270$ 53,015$
Cable Television Operator
Custodian
FY 2018 Range
Village of Plainfield
FY 2018 Classification Plan
Page 16
GENERAL FUND REVENUES The Village of Plainfield continues to focus on diversified revenue streams to support the
operations of the Village. Based on the current economy, the Village continues to experience
uncertainty across multiple revenue sources, including State shared revenues (Income Tax, Use Tax,
and Sales Tax), property taxes, and permit revenues. For Fiscal Year 2018, the Village’s sources of
General Fund Revenue are as follows:
The largest source of the Village’s total General Fund Revenues (used for operations) continue
to come from State of Illinois taxes at approximately 42%. This consists of Municipal Sales Tax,
Income Tax, Replacement and Use Tax.
Property Taxes continue to be the second largest revenue source at 22%.
Charges for services remain the third largest revenue source at 19%. This primarily consists of
refuse collection fees (which are pass-through) and an administrative service charge received
from the Water and Sewer Fund to the General Fund.
Page 17
GENERAL FUND REVENUES State of Illinois Revenues
The Village’s General Fund State of Illinois Revenues are made up of three main components: Local
Use Tax (8.44%), Illinois Income Tax (34.23%), and Sales Tax (56.89%). Sales Tax includes both the 1%
Municipal Sales Tax and a portion of the Village’s 1.5% Home Rule Sales Tax. The Village implemented
a 1% home-rule sales tax in 2008, with an additional .5% effective in July 2012. The home-rule sales tax
is collected in the Village’s Capital and Water & Sewer Fund, with a portion budgeted for the General
Fund to help support the Street Division operations.
Municipal Sales Tax Revenues
The Village receives a 1% sales tax imposed on retail sales made within the Village of Plainfield.
Sales tax is collected by the State and remitted to the Village three months after the liability
occurs. (The below chart does not include the Village’s Home Rule Sales Tax of 1.5%.)
Fiscal Year 2017 sales tax revenue is flat compared to 2016. The Village experienced increases
in Sales Tax revenues of 3%, 2.7%, and 5.1% in Fiscal Years 2014, 2015 and 2016 respectively.
Fiscal Year 2018 represents a modest 3% increase as compared to the 2017 estimate.
Page 18
GENERAL FUND REVENUES The following chart depicts the Village’s retail municipal sales tax revenue by category for January –
September of 2016. Consistent with previous calendar years, General Merchandise and Automotive
and Gas stations sales reflect the two largest sales tax revenue sources for the Village.
Local Use Tax Revenue
Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that
is purchased anywhere at retail. 16% of the 6.25% State rate is allocated to the municipality. The
amount that each municipality receives is based on its population in proportion to the total state
population.
Fiscal Year 2016 resulted in a 12.5% increase in Use Tax revenues. It is anticipated that Fiscal
Year 2017 revenues will trend approximately 2% lower and Fiscal Year 2018 is budgeted with a
3% reduction due to the uncertainty of the State of Illinois budget decisions.
Page 19
GENERAL FUND REVENUES Illinois Income Tax Revenue
Illinois Income Tax is a tax that is imposed on the privilege of earning or receiving income in or as a
resident of the State of Illinois. This tax applies to income for each taxable year. Prior to January 1,
2011, local governments received one-tenth (10%) of the net collections of all income tax received,
income tax rates for individuals were 3% and corporations were assessed 5%. In January of 2011,
Illinois regular income tax rates increased to 5% for individuals and to 7% for corporations, and the
distribution formula for municipalities was reduced to 6% on revenue from individuals and to 6.86% on
revenue from corporations. In January of 2015, the income tax rates were reduced to 3.75% for
individuals and 5.25% for corporations, and the current municipal distribution formula is calculated at
8% and 9.14% for individuals and corporations respectively. The amount that each municipality
receives is based on its population in proportion to the total state population. The Village’s current
population is 39,581 based on the 2010 special census. The following chart reflects the Village’s
Income Tax revenue history for the past six fiscal years, along with estimates for fiscal years 2017 and
2018:
Fiscal Year 2016 reflected an 8.8% increase as compared to 2015 income tax revenues. Fiscal Year
2017 income tax revenues are anticipated to decrease approximately 14% as compared to 2016. Due
to the uncertainty of the State distribution formula, Fiscal Year 2018 is budgeted with a 2% decline as
compared to the Fiscal Year 2017 estimate. This reduction stems from the continued State of Illinois
budget impasse and the ongoing discussions to reduce the Local Government Distributive Fund
(income tax) revenues to municipalities. This revenue source will continue to be monitored closely so
that any additional budgetary impacts can be addressed quickly and effectively.
Page 20
GENERAL FUND REVENUES Building Permit Revenues
The Village’s Building Permit Revenue history is depicted in the chart below:
Fiscal Year 2012 resulted in the first positive increase in Permit Revenues since Fiscal Year 2006.
Fiscal Year 2017 permit revenues are estimated to finish approximately 6% lower than Fiscal
Year 2016, and Fiscal Year 2018 is budgeted to remain flat as compared to 2017.
In Fiscal Year 2006, building permit revenues accounted for 37% of the Village’s overall General
Fund revenue. Fiscal Year 2018 is estimated to account for 3.7% of the overall General Fund
revenues.
Property Tax Revenues
Local property tax revenues have remained consistent since 2011. The current stable market, as well as
the Village’s efforts to keep their property tax rate level, continues to keep property tax revenues level.
Page 21
GENERAL FUND REVENUES For the 2016 tax levy, the Village Board has again authorized to maintain the same property tax rate as
the 2015 levy rate. Village residents on average will not see an increase in the Village portion of their
property taxes when compared to 2015 unless the value of their home (Equalized Assessed Value) has
increased. In terms of an average property tax bill for levy year 2015, for every dollar paid in property
taxes by Village residents, 4.9 cents represents the Village of Plainfield’s portion. The following chart
reflects the Village’s overall property tax rate history:
A history of the Village’s Equalized Assessed Values (EAV) is displayed below. Due to the recent
reassessments of property within the Village, the Village’s 2010 EAV declined by 5.87% and the 2011,
2012 and 2013 EAV declined by 5.6%, 5.3% and 2.5% respectively. The 2014 EAV increased by 2.1% and
the 2015 EAV increased by 3.3%. The Village’s 2016 EAV is estimated increase slightly as well.
Page 22
GENERAL FUND REVENUES
Tax Rate Percentage Tax Rate Percentage
Village of Plainfield 0.4669 4.90%0.7351 9.67%
Will County & Forest Preserve 0.8295 8.71%0.7834 10.30%
School District 202 6.2410 65.50%4.6893 61.66%
Joliet Junior College 525 0.3065 3.22%0.2135 2.81%
Plainfield Township Park District 0.2692 2.83%0.2625 3.45%
Plainfield Public Library District 0.2021 2.12%0.2531 3.33%
Plainfield Fire Protection District 1.0036 10.53%0.4641 6.10%
Township and Other 0.2091 2.19%0.2037 2.68%
Total Tax Rate 9.5279 100.00%7.6047 100.00%
Village of Plainfield
Comparison of Tax Rates per $100 of Assessed Valuation
2015 and 1995 Levy Years
2015 Levy 1995 Levy
Village of Plainfield
4.90% Will County & Forest
Preserve
8.71%
School District 202
65.50%
Joliet Junior College
525
3.22%
Plainfield Township
Park District
2.83%
Plainfield Public
Library District
2.12%
Plainfield
Fire
Protection
District
10.53%
Township and Other
2.19%
2015 Levy Tax Distribution by District
Residential
86.44% Commercial
11.50%
Industrial
1.70%
Farm
0.32% Railroad
0.04%
2015 Levy
Village Equalized Assessed Value by Type
Page 23
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Fund: 01 - General Fund
5,107,137 5,189,002 5,164,560 5,212,500 5,480,000
9,498,263 9,772,505 10,465,501 9,938,300 10,370,000
795,125 821,971 904,986 855,000 935,000
862,916 976,464 1,177,055 1,019,500 1,111,200
773,466 775,892 631,974 657,600 698,100
3,982,660 4,060,295 4,161,918 4,329,472 4,634,415
112,613 50,754 40,343 35,600 35,600
638,698 705,592 751,352 700,000 730,000
26,120 (122,986)41,903 15,000 35,000
139,403 162,218 325,963 140,000 125,000
389,939 405,705 424,869 410,000 410,000
9,000 60,000 62,000 262,000 220,000
$22,335,340 $22,857,412 $24,152,424 $23,574,972 $24,784,315
Administration/Finance 8,506,124 9,127,945 8,496,156 6,586,473 6,848,305
Police Department 10,421,883 10,963,551 10,950,725 12,171,184 12,633,360
Street Department 3,512,466 3,331,867 3,373,525 3,479,508 3,733,900
Planning Program 403,028 409,891 380,402 625,874 560,750
Building Program 491,731 576,370 608,748 711,933 1,008,000
$23,335,232 $24,409,624 $23,809,556 $23,574,972 $24,784,315
($999,892)($1,552,212)$342,868 $0 $0
Classification
Revenues
Property Taxes
General Fund
Revenue & Expense Summary
2017-2018 Fiscal Year Budget
State of Illinois Taxes
Other Taxes
Licenses & Permits
Revenue Totals
Fines and Forfeits
Charges for Services
Expense Totals
Total: General Fund
Grants
Franchise Fees
Investment Income
Intergovernmental
Interfund Transfers
Expenses
Miscellaneous
($2,000,000)
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Revenue History by Type
Property Taxes
State of Illinois Taxes
Other Taxes
Licenses & Permits
Fines and Forfeits
Charges for Services
Grants
Franchise Fees
Investment Income
Miscellaneous
Intergovernmental
Interfund Transfers
Page 24
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Fund: 01 - General Fund
Revenues
Property Tax Revenue 3,283,050 3,333,428 3,254,993 3,162,500 3,186,940 3,160,000
Property Tax Rev-Road & 371,366 383,703 385,492 375,000 357,161 375,000
Property Tax Rev-Police 886,519 898,172 948,549 1,100,000 1,101,142 1,370,000
Property Tax Rev-IMRF 566,202 573,699 575,526 575,000 575,655 575,000
$5,107,137 $5,189,002 $5,164,560 $5,212,500 $5,220,898 $5,480,000
STTAX - State of Illinois Taxes
Home Rule Sales Tax 0 0 0 500,000 500,000 500,000
Municipal Sales Tax 4,892,203 5,025,975 5,280,661 5,298,300 5,250,000 5,400,000
Illinois Income Tax 3,857,016 3,876,349 4,218,244 3,320,000 3,625,000 3,550,000
Replacement Tax 54,612 53,813 48,180 45,000 40,000 45,000
Local Use Tax 694,432 816,368 918,416 775,000 900,000 875,000
$9,498,263 $9,772,505 $10,465,501 $9,938,300 $10,315,000 $10,370,000
Amusement Tax 4,966 8,253 7,582 5,000 7,500 5,000
Local Gas Tax 790,159 813,718 897,404 850,000 900,000 930,000
$795,125 $821,971 $904,986 $855,000 $907,500 $935,000
LIC&PER - Licenses and Permits
Liquor License 94,518 94,170 91,455 90,000 100,000 100,000
Contractors License 38,200 38,750 48,000 35,000 40,000 35,000
Cigarette License 6,750 7,500 6,500 5,000 7,000 5,000
Scavenger License 100 100 100 200 100 200
Business License 34,356 31,713 35,125 30,000 35,000 35,000
Building Permit 677,305 792,640 983,448 850,000 925,000 925,000
Sign Permit 4,624 6,672 4,442 5,000 9,000 5,000
Special Movement Permit 5,803 4,254 6,410 3,000 6,000 5,000
Solicitors Permit 1,260 665 1,575 1,300 1,100 1,000
$862,916 $976,464 $1,177,055 $1,019,500 $1,123,200 $1,111,200
Will County Court Fines 354,042 319,084 332,692 310,000 330,000 325,000
Aministrative Fines(P-Tickets)201,643 175,535 139,091 150,000 125,000 130,000
Aministrative Fines - Late fees 10,460 17,265 14,985 10,000 10,000 10,000
Asset Seizure 193,043 255,667 132,665 180,000 150,000 225,000
Alarm Fees 13,100 6,700 11,350 7,000 3,000 7,000
Kendall County Court Fines 1,158 1,641 1,191 500 1,200 1,000
Alcohol Fines 20 0 0 100 100 100
$773,466 $775,892 $631,974 $657,600 $619,300 $698,100
Total: Licenses & Permits
FIN - Fines and Forfeits
Total: Fines and Forfeits
Total: State of Illinois Taxes
OTHTX - Other Taxes
Total: Other Taxes
General Fund
Revenue Detail
2017-2018 Fiscal Year Budget
PROPTX - Property Taxes
Total: Property Taxes
Page 25
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
General Fund
Revenue Detail
2017-2018 Fiscal Year Budget
Fund: 01 - General Fund Revenues (continued)
Garbage Fee 3,350,151 3,536,827 3,621,237 3,840,000 3,995,000 4,112,315
Garbage Penalties 49,170 50,967 51,025 45,000 50,000 50,000
Engineering Services 16,584 0 25,782 15,000 35,000 25,000
Child Safety Seats 0 0 0 100 100 100
Rent 67,783 16,946 0 0 0 0
Zoning Applications 14,462 14,452 23,187 10,000 13,000 10,000
Accident Report Fees 4,470 4,155 4,490 4,000 4,000 4,000
Copies-Maps & Ordinances 3,551 2,701 2,904 3,000 2,500 3,000
Impound Fee 98,948 63,600 31,038 30,000 25,000 30,000
Parking Lot Revenue 5,200 4,800 4,550 1,000 2,000 2,000
Tower Rent 49,586 37,623 39,784 39,172 38,000 50,000
Rental Income 25,200 29,200 53,300 49,200 45,100 50,000
Rental-Community/Multi 4,651 5,660 5,218 3,000 3,500 3,000
Special Detail/OT 42,524 42,984 49,403 40,000 60,000 45,000
Water & Sewer Service 250,380 250,380 250,000 250,000 250,000 250,000
$3,982,660 $4,060,295 $4,161,918 $4,329,472 $4,523,200 $4,634,415
FEMA Grant 58,202 0 0 0 0 0
Grant Revenue 9,972 0 0 0 0 0
Bulletproof Vest Grant 5,793 7,165 6,851 3,000 3,000 3,000
Tobacco Grant 2,970 2,750 2,750 2,600 5,500 2,600
Traffic Grant 35,676 40,839 30,742 30,000 30,000 30,000
$112,613 $50,754 $40,343 $35,600 $38,500 $35,600
AT&T Franchise Payment 218,607 259,808 260,502 250,000 270,000 250,000
Cable TV-Comcast 420,091 445,784 490,850 450,000 530,000 480,000
$638,698 $705,592 $751,352 $700,000 $800,000 $730,000
Interest Income 22,763 27,131 35,785 15,000 75,000 35,000
Realized Gain/Loss 0 (158,668)0 0 0 0
Unrealized Gain/Loss 3,357 8,551 6,118 0 0 0
$26,120 ($122,986)$41,903 $15,000 $75,000 $35,000
INT - Investment Income
Total: Investment Income
GRNTS - Grants
Total: Grants
FRAN - Franchise Fees
Total: Franchise Fees
SERV - Charges for Services
Total: Charges for Services
Page 26
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
General Fund
Revenue Detail
2017-2018 Fiscal Year Budget
Fund: 01 - General Fund Revenues (continued)
Event Sponsorship Program 5,499 5,276 4,411 4,000 4,000 4,000
Amphitheater Rent 725 1,400 500 500 500 500
Restitution Program 0 0 500 0 0 0
Step-Basset Program 225 155 0 500 200 500
Donation/Contribution 11,684 23,407 17,848 10,000 18,000 10,000
Sales-Fixed Assets 1,189 1,144 0 5,000 2,700 5,000
Liability Write Off 0 0 201,503 0 0 0
Other Reimbursements 106,231 89,304 73,288 95,000 75,000 80,000
Other Receipts 13,850 41,532 27,913 25,000 20,000 25,000
$139,403 $162,218 $325,963 $140,000 $120,400 $125,000
INTERGOV - Intergovernmental
School Liaison 374,577 391,862 411,490 400,000 400,000 400,000
HIDTA/Organized Crime 15,362 13,843 13,379 10,000 10,000 10,000
$389,939 $405,705 $424,869 $410,000 $410,000 $410,000
Transfer From MFT 0 0 0 200,000 100,000 150,000
Transfer From TIF 0 50,000 50,000 50,000 50,000 50,000
Transfer From Alcohol Enforc.9,000 10,000 12,000 12,000 12,000 20,000
$9,000 $60,000 $62,000 $262,000 $162,000 $220,000
$22,335,340 $22,857,412 $24,152,424 $23,574,972 $24,314,998 $24,784,315Revenues Total
MISC - Miscellaneous
Total: Miscellaneous
Total: Intergovernmental
INTER - Interfund Transfers
Total: Interfund Transfers
Page 27
ADMINISTRATION/FINANCE
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Administration/Finance unit of the Village’s General Fund is comprised of the following Programs:
• Non-Departmental
• Legislative Support
• Administration
• Community Relations
• Facility Management
• Human Resources
• Information Technology
Non-Divisional Program
This accounts for fees paid to the Village’s contracted refuse hauler. The Village approved a contract
with Waste Management for refuse hauling services. The increase in budgeted expenditures
represents the minimal price increase as stated in the contract. Waste Management currently services
approximately 13,000 households.
Legislative Program
This program accounts for the expenses of the elected officials of the Village, municipal dues for
governmental organizations, economic incentive rebates for one retailer, and funding to address
economic development opportunities.
In addition to the regularly scheduled Board Meetings on the first and third Mondays of the month, the
Village Board also meets on the second and the fourth Mondays of each month in Committee of the
Whole sessions. All meetings detailed are open to the public and are televised on cable community
access television.
Administration Program
The Administration Program includes expenses of the Administrator’s Office, the Village Clerk, and the
Management Services Department. The Village Administrator oversees the Village’s daily operations
and is responsible for implementing the policies, procedures, and directives of the Village Board. All
Department Directors report to the Village Administrator, who in turn reports to the Village Board.
The Village’s Community Relations and Information Technology Programs are also under the direct
supervision of the Administrator.
Village of Plainfield Belief Statement
The Village of Plainfield believes in
Responsive and Responsible Government
Delivered Efficiently and Effectively
By Professional Public Servants
With Empathy and Humility
Page 28
ADMINISTRATION/FINANCE
The Clerk’s office is responsible for notice publication of all Village Meetings, the official keeper of
Village records, ordinances and minutes, FOIA requests, registering voters and early voting. The Clerk’s
office also oversees the administration of the community access cable television channel (Channel 6).
Performance Measures – Clerk’s Office
Management Services
The Management Services Department is managed by the Management Services Director and is
responsible for all accounting, financing and financial reporting functions of the Village, including
Accounts Payable, Accounts Receivable, Miscellaneous Billing, Human Resources/Payroll, Utility Billing,
Revenue Collections, and investment of the Village’s funds. Management Services also oversees the
administration of the Facility Management Program. The Management Services Department is also
responsible for the preparation, presentation, and administration of the annual Village budget. Trend
analysis of revenues and expenditures are continuously reviewed and projected throughout each
budget year.
The Village is audited annually by an external independent accounting firm to assure compliance with
accounting standards and reporting along with local, state, and federal regulations. Internal controls
are reviewed to assure the safeguard of assets and to prevent irregularities. The Management Services
Department throughout the year works to assure that the Village is in compliance with financial and
reporting regulations, and ensuring that internal controls are maintained.
Management Services Key Objectives
• To invest funds in accordance with the Village’s Investment Policy
• To provide responsive accounting services within generally accepted accounting principles
• To provide timely, accurate and complete reporting
• To monitor, plan and report on the fiscal health of the Village
• To complete all statutory or mandated reporting requirements
• To promote outstanding customer service
Performance Measures 2010 2011 2012 2013 2014 2015 2016
Processing of Ordinances 53 65 57 43 62 51 42
Processing of Resolutions 18 23 27 19 10 26 12
Village Board Meetings Minutes/Agendas 28 27 29 34 28 21 21
COW Workshop Meetings/Agendas 19 21 16 18 14 18 23
FOIA Requests Processed 230 198 275 265 270 349 370
Early Voting (when applicable) 1,166 162 2,959 173 1874 237 5,310
Page 29
ADMINISTRATION/FINANCE
Management Services Performance Measures – Accounts Payable/Payroll
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Checks Issued:
Accounts Payable
Payroll Checks
3,701
629
3,493
487
3,411
345
2,824
370
3,556
417
3,467
424
3,379
390
No. of direct
deposits 4,644 4,245 4,470 4,549 4,763 4,884 4,932
Total Payroll
Processed 5,273 4,732 4,815 4,919 5,180 5,308 5,322
Management Services Performance Measures – Utility Billing
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Water Billing
Activity:
# of metered
accts
148,031 151,816 153,205 154,914 156,826 159,281
Total Water
consumption
billed: (cubic
feet)
145,507,083 154,350,603 163,826,191 158,288,569 147,821,768 143,551,989
Residential
Commercial
Industrial
111,002,800
20,570,922
13,933,361
123,367,085
16,671,638
14,311,880
123,441,600
22,609,487
17,775,104
125,383,157
13,257,815
19,647,597
115,777,283
13,161,991
18,882,494
107,567,800
17,301,547
18,682,642
Total Water Bill
Transactions:
148,031 151,816 153,205 154,914 156,826 159,281
Lockbox
Direct Debit
Front desk
65,975
26,616
55,440
65,059
27,044
59,713
81,208
28,463
43,534
75,841
32,178
46,895
75,682
35,059
46,085
76,647
37,743
44,891
Page 30
ADMINISTRATION/FINANCE
Community Relations Program
The Community Relations Program includes Village marketing, communications, and public/community
relations activities. These efforts include: the Village web site, Settlers’ Park programming, the Village’s
social media efforts, intergovernmental/community projects and events, and Village publications.
Community Relations Program Highlights
• Distribute and publicize Village news and information via Village publications (newsletters,
press releases), digital billboards, water bills, E-News Updates, the Village web site, Facebook,
and Twitter.
• Maintain the Village web site, www.plainfield-il.org, and use it to share Village information and
news.
• Coordinate, write, edit, and lay out the Village newsletter, the Village Voice.
• Special event coordination including Hunger Action Month, the How-To Fair, and Settlers’ Park
Programming. For Settlers’ Park, this includes coordination of all aspects of the annual summer
concert and movie series - schedules, event hotline, bands, movies, publicity, concessions,
community group participation, and sponsorships.
FY 2017-2018 Community Relations Key Objectives
• Continue to use weekly E-News Updates, Economic Development E-News Updates, Village
Voice newsletters, water bill inserts, press releases, the Village web site, social media, Plainfield
Community Television (PCT), and local media outlets to publicize and distribute Village news
and information.
o In 2017/18, there are several ongoing projects that we will be providing information on
to residents/the community including the Nicor pipeline project and the Pace Park-n-
Ride project.
• Utilize the digital billboards for public service announcements and to promote
Village/community events.
• Continue to add/update information on the Village web site.
• Promote E-News and Economic Development E-News Updates and continue increasing the
number of subscribers.
• Strategic Plan – Assist with the completion of action items and help complete plan updates.
• Continue to expand the use of social media to reach out to residents and to publicize Village
news and information. Research other social media networks to see if their use would benefit
the Village.
• Community Projects:
o Work with other agencies/groups to assist in publicizing their events through E-News,
the Village web site, the digital billboards, and social media.
o Continue Hunger Action Month activities in conjunction with the Northern Illinois Food
Bank, Plainfield Area Interfaith Food Pantry, Plainfield Park District, Plainfield Public
Library District, Plainfield School District 202, C.W. Avery Y.M.C.A, and the Plainfield
Area Chamber of Commerce.
Page 31
ADMINISTRATION/FINANCE
• Community Projects (continued):
o Help organize, coordinate, and publicize the 2017 How-To Fair with the Plainfield Public
Library District and Plainfield Park District.
o Continue to collect community donations for Toys for Tots.
• Settlers’ Park Concerts & Movies:
o Continue event/series sponsorship program for concerts and movies.
o Work with other jurisdictions/groups to coordinate activities at the movies.
o Utilize the Settlers’ Park Movie Survey results to select the 2017 movies, update the
information that is publicized, and implement new offerings/activities at the movies.
Community Relations Performance Measures
2011 2012 2013 2014 2015 2016
Concerts 3 3 3 3 3 3
Movies 4 4 3
(1 rainout)
4 3
(1 rainout)
3
(1 rainout)
Sponsorship Dollars $4,500 $4,500 $4,000 $4,500 $4,000 $3,500
Concessions $283 $608 $236 $481 ($111) $83.25
Press Releases* 42 33 34 16 14 15
Village Voice Newsletters 3 3 4 4 4 4
E-News Subscribers 1,433 1,902 2,444 2,850 3,227 3,823
E-News Updates 59 57 56 55 53 54
ED E-News Subscribers 277 436 585 677 754 775
ED E-News Updates 7 8 6 2 1 1
Facebook Posts** (Village of
Plainfield IL only)
132 109 238 224 271 257
Tweets** (@Plainfield IL
only)
133 143 236 221 243 245
*Does not include Police Department Press Releases.
**The Village joined Facebook and Twitter in December 2010 and has three Facebook and three Twitter accounts (one each
for the Village, Public Works, and the Police Department). The statistics listed are for the Village accounts only to provide a
snapshot of activity.
Facility Management Program
The Facility Management Program reflects expenses related to the cleaning, upkeep and maintenance
of Village Hall. This program is coordinated through the Management Services Division; however
facility maintenance issues are managed by the Public Works Facility Maintenance Crew Leader and
staff. The custodial services are currently provided contractually, with the exception of non-routine
cleaning and miscellaneous maintenance projects such as carpet cleaning and floor waxing. Certain
tasks such as generator, HVAC, various electrical and elevator maintenance and repairs and annual
inspections are also contracted with outside vendors.
Page 32
ADMINISTRATION/FINANCE
Human Resources Program
The Human Resources Division is responsible for the oversight of recruitment, testing, selection, staff
development and training, performance evaluation, labor relations, discipline, management of
employee benefit programs, workplace wellness program initiatives, worker’s compensation and risk
management programs, and administration and interpretation of Village personnel policies and
procedures. Employee benefit programs include medical, dental, life, and supplemental insurance
programs, IMRF pension and disability programs, unemployment compensation, 457 deferred
compensation, vacation, sick leave, holiday pay programs, and wellness programs. This division is also
responsible for payroll administration, processing, and compliance with federal and state reporting.
Human Resources FY 2017-2018 Key Objectives
• Employee Wellness Program – Continue to increase awareness of our Village Employee
Wellness Program and maintain/increase employee participation (currently at 80%). Continue
to attain the highest wellness program level established by our Intergovernmental Personnel
Benefits Cooperative (IPBC). Focus on behavioral outcomes and benchmarking utilizing private
and public programs as the gold standard. These programs include:
o Employee Health Fair/Wellness Kick Off Programs.
o On-site (live) and online educational wellness programming and presentations.
o Chair Employee Benefit/Wellness Committee to help employees:
• Educate and become better consumers of their health benefits.
• Understand the benefits of participating in wellness initiatives.
• Assist the Village with plan design and cost containment strategies.
• Wellness Recognition – Continue the Village’s commitment to employee wellness in the
workplace. Enhance our reputation as a premier provider of jobs in the area. Continue activities
in support of wellness programming and employer/employee recognition.
• Monitor the ongoing updates of the Affordable Care Act requirements. Ensure that the Village
remains in compliance.
• Enhance the Village’s loss prevention efforts to reduce the cost of worker’s compensation:
o Implement the goals and objectives determined by the Southwest Agency for
Risk Management (SWARM) Pool.
o Continue to create and deliver Best Practices platform and training.
o Foster alliances with third party providers to help meet our safety/risk goals.
• Continue to expand the features and use of the New World “E Suites” online employee
information delivery system.
• Using the recent compensation/organization structure study, begin revitalizing the
performance evaluation process.
• Assist in employee recognition and the development of personnel through training programs
structured for every level of employee.
• Continue to deliver effective, informative messages to our employees utilizing various
communication avenues.
Page 33
ADMINISTRATION/FINANCE
Information Technology Program
The IT Department is responsible for supporting the email, telephone and voicemail systems for all
Village facilities. Information Technology plays a vital role in the implementation of new software
projects, acquisition of new computer and network equipment, designing and supporting the Village’s
public website, and supporting the Village’s existing software systems. The IT Department consists of
an IT Director, and two IT Specialists; one for Police and one for the Village’s Geographical Information
System (GIS).
The Information Technology Department implemented a help desk ticket tracking software program in
FY2012-2013.
Calendar Year Tickets Closed
2012 1528
2013 1273
2014 1221
2015 1810
2016 1693
Information Technology FY 2017-2018 Key Objectives
• Implement credit card processing – We plan to update our cashiering system to allow over-the-
counter and online credit card payments for certain payables such as utility bills and
miscellaneous permits.
• Enhance wireless networks at Village facilities – As the Village hosts more public events at its
facilities and as wireless devices become more prevalent in Village use, the wireless networking
hardware at the Village Hall, Police Department and Public Works needs to be upgraded.
• Microsoft software refresh – We will be upgrading all users to the latest version of Microsoft
Office and also be updating our Microsoft server and database software to the latest versions.
• Upgrade backup capacity – As our network storage grows we need to update our backup
systems to accommodate the increased capacity.
Page 34
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
2018
Proposed
Budget
931,320 1,081,806 1,231,614 1,279,816 1,319,499 1,373,500
393,662 406,536 470,288 492,620 588,132 595,580
9,483 8,766 9,246 9,382 11,200 12,440
85,568 87,925 92,049 90,263 100,950 100,500
3,228,379 3,450,917 3,630,645 3,806,041 4,085,342 4,438,885
376,683 467,149 399,103 439,745 481,350 327,400
Sub-total $5,025,095 $5,503,099 $5,832,945 $6,117,867 $6,586,473 $6,848,305
20,000 3,003,025 3,295,000 2,378,289 0 0
$5,045,095 $8,506,124 $9,127,945 $8,496,156 $6,586,473 $6,848,305
Classification
Fund: 01 - General Fund
Expenditures
General Fund
Administration/Finance Summary
2017-2018 Fiscal Year Budget
Unit: 04 - Administration/Finance
Total Administration/Finance
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Other
Transfers
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
2018
Proposed
Budget
Admin/Finance Expense History
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Other
Page 35
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Unit: 04 - Administration/Finance
Contrac - Contractual Services
Fees to Refuse Hauler 3,044,893 3,186,306 3,342,145 3,452,192 3,650,000 3,808,325
$3,044,893 $3,186,306 $3,342,145 $3,452,192 $3,650,000 $3,808,325
Salaries-President 19,333 20,000 20,000 20,000 20,000 24,000
Salaries-Elected Officials 22,900 20,500 21,700 25,000 23,500 25,000
Salaries-Liquor Commissioner 1,500 1,500 1,500 1,500 1,500 1,500
Salaries-Treasurer 2,500 2,500 2,500 2,500 2,500 2,500
$46,233 $44,500 $45,700 $49,000 $47,500 $53,000
FICA 2,698 2,549 2,616 3,000 2,700 3,300
Medicare 631 596 612 700 640 780
IMRF 119 386 769 850 875 900
Employee Insurance 99 88 99 150 100 150
Travel/Training 7,017 7,655 5,306 10,000 8,000 10,000
$10,564 $11,274 $9,402 $14,700 $12,315 $15,130
SUPP - Supplies and Commodities
Replacement Supplies 3,574 894 0 3,000 2,000 3,000
Dues & Subscriptions 33,465 33,224 33,896 35,000 39,000 35,000
$37,039 $34,118 $33,896 $38,000 $41,000 $38,000
Contrac - Contractual Services
Public Relations 80,333 49,262 56,242 150,000 105,000 115,000
Cable TV 173 929 13 20,000 20,000 10,000
$80,506 $50,191 $56,255 $170,000 $125,000 $125,000
Economic Incentive Rebate 337,630 329,790 298,678 335,000 100,000 175,000
$337,630 $329,790 $298,678 $335,000 $100,000 $175,000
$511,972 $469,873 $443,931 $606,700 $325,815 $406,130
Administration/Finance Detail
2017-2018 Fiscal Year Budget
General Fund
Division: 00 - Non-Divisional
Division: 01 - Legislative Program
Expenditures
Total: Salaries and Wages
BEN - Benefits
Total: Non-Divisional
SAL - Salaries and Wages
Total: Benefits
OTHER - Other
Total: Other
Total: 01 - Legislative Program
Total: Supplies & Commodities
Total: Contractual Services
Page 36
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Administration/Finance Detail
2017-2018 Fiscal Year Budget
General Fund
Salaries-Full Time 508,460 621,569 666,169 679,926 695,000 710,000
Salaries-Part Time 57,430 42,061 41,519 50,000 45,000 50,000
Salaries-Overtime 20 266 372 1,500 500 1,000
$565,910 $663,896 $708,060 $731,426 $740,500 $761,000
FICA 31,608 37,453 40,327 45,348 40,069 47,500
Medicare 8,117 9,600 10,239 10,606 10,250 11,000
IMRF 68,115 77,952 74,515 84,114 82,500 84,000
Employee Insurance 67,999 85,907 97,626 105,852 105,000 109,000
Deferred Comp. Contribution 10,814 20,933 22,438 24,000 24,000 25,000
Travel/Training 8,482 11,341 11,507 15,000 12,000 15,000
IL Unemployment Insurance 4,654 3,747 3,372 7,000 5,000 7,000
$199,789 $246,933 $260,024 $291,920 $278,819 $298,500
UTIL - Utilities
Telephone/Internet 3,598 3,447 3,496 5,000 4,000 5,000
Cellular Phones/Pagers 1,274 1,444 2,113 2,000 2,400 2,500
$4,872 $4,891 $5,609 $7,000 $6,400 $7,500
SUPP - Supplies and Commodities
Office Supplies/Postage 26,964 33,572 32,692 30,000 30,000 30,000
Dues & Subscriptions 3,109 3,764 3,277 5,000 4,500 5,000
Gas/Oil/Mileage/Carwash 9,150 8,513 7,704 9,500 8,500 9,500
$39,223 $45,849 $43,673 $44,500 $43,000 $44,500
Contrac - Contractual Services
Maintenance Contracts/Lease 4,395 3,957 8,491 8,000 7,500 8,000
Recording Fees 464 1,024 254 2,500 1,500 2,000
Legal Notices 1,274 1,729 1,452 2,500 2,000 2,500
Legal Fees 45,220 49,595 33,701 60,000 45,000 50,000
Contractual Services 46,427 90,591 89,742 70,000 80,000 75,000
Engineering Fees 4,927 0 0 5,000 5,000 5,000
$102,707 $146,896 $133,640 $148,000 $141,000 $142,500
OTHER - Other
Office Furniture & Equipment 0 2,927 1,475 5,000 5,000 5,000
Contingencies 65,814 30,000 36,483 50,000 30,000 45,000
$65,814 $32,927 $37,958 $55,000 $35,000 $50,000
Total: 02 - Administration $978,315 $1,141,392 $1,188,964 $1,277,846 $1,244,719 $1,304,000
Division: 02 - Administration Program
Total: Salaries and Wages
Total: Benefits
BEN - Benefits
Total: OTHER - Other
SAL - Salaries and Wages
Total: UTIL - Utilities
Total: Supplies & Commodities
Total: Contractual Services
Page 37
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Administration/Finance Detail
2017-2018 Fiscal Year Budget
General Fund
Salaries-Full Time 90,217 92,540 94,786 97,225 98,000 101,000
$90,217 $92,540 $94,786 $97,225 $98,000 $101,000
FICA 5,179 5,485 5,677 6,028 5,500 6,200
Medicare 1,211 1,283 1,328 1,410 1,375 1,450
IMRF 10,946 10,929 10,915 11,181 10,859 11,500
Employee Insurance 17,870 17,153 17,615 19,919 19,500 20,700
Deferred Comp. Contribution 2,378 3,472 3,516 4,000 3,750 4,000
Travel/Training 246 224 164 1,500 500 1,500
$37,830 $38,546 $39,215 $44,038 $41,484 $45,350
UTIL - Utilities
Telephone/Internet 335 338 328 500 450 500
$335 $338 $328 $500 $450 $500
SUPP - Supplies and Commodities
Office Supplies/Postage 52 58 42 2,000 200 750
Dues & Subscriptions 98 110 136 750 625 750
Gas/Oil/Mileage/Carwash 0 0 0 100 50 100
$150 $168 $178 $2,850 $875 $1,600
Contrac - Contractual Services
Public Relations 10,453 6,614 7,565 17,000 10,000 17,000
Marketing and Promotions 0 0 1,200 2,500 1,500 2,500
Settler's Park 6,858 5,797 5,641 8,500 6,000 7,500
Contractual Services 237 0 0 2,500 1,000 2,500
$17,548 $12,411 $14,406 $30,500 $18,500 $29,500
OTHER - Other
Software-Capital $0 $0 $0 $6,500 $500 $2,500
$0 $0 $0 $6,500 $500 $2,500
Total: 03-Community Relations $146,080 $144,003 $148,913 $181,613 $159,809 $180,450
Division: 03 - Community Relations Program
BEN - Benefits
Total: Supplies & Commodities
Total: Contractual Services
SAL - Salaries and Wages
Total: OTHER - Other
Total: Benefits
Total: UTIL - Utilities
Total: Salaries and Wages
Page 38
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Administration/Finance Detail
2017-2018 Fiscal Year Budget
General Fund
Salaries-Full Time 0 30,650 32,856 32,865 38,000 50,000
Salaries-Overtime 0 2,603 2,836 2,500 3,500 2,500
$0 $33,253 $35,692 $35,365 $41,500 $52,500
FICA 0 1,918 2,122 2,193 2,200 3,300
Medicare 0 449 496 513 500 800
IMRF 0 3,842 4,036 4,067 4,300 5,500
Employee Insurance 0 7,887 8,561 9,465 9,850 14,000
$0 $14,096 $15,215 $16,238 $16,850 $23,600
SUPP - Supplies and Commodities
Building Maint Supplies 5,874 5,460 7,276 7,000 7,000 7,500
$5,874 $5,460 $7,276 $7,000 $7,000 $7,500
Contrac - Contractual Services
Contractual Services 37,393 37,333 38,552 50,000 40,000 40,000
$37,393 $37,333 $38,552 $50,000 $40,000 $40,000
OTHER - Other
Building Improvements 1,546 2,235 52,995 40,000 20,000 40,000
$1,546 $2,235 $52,995 $40,000 $20,000 $40,000
Total: 04-Facility Management $44,813 $92,377 $149,730 $148,603 $125,350 $163,600
BEN - Benefits
Total: Supplies & Commodities
Total: Contractual Services
Total: OTHER - Other
Total: Benefits
SAL - Salaries and Wages
Total: Salaries and Wages
Division: 04 - Facility Management Program
Page 39
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Administration/Finance Detail
2017-2018 Fiscal Year Budget
General Fund
Salaries-Full Time 166,920 172,901 174,347 181,654 140,000 165,000
Salaries-Overtime 304 0 0 500 200 500
$167,224 $172,901 $174,347 $182,154 $140,200 $165,500
FICA 10,092 10,605 10,843 11,294 8,000 10,500
Medicare 2,360 2,480 2,536 2,641 2,000 2,500
IMRF 20,134 20,491 20,427 20,948 15,800 19,000
Employee Insurance 31,978 19,510 24,373 39,020 28,000 43,500
Deferred Comp. Contribution 4,448 6,627 6,707 7,200 4,500 7,000
Travel/Training 4,143 3,683 2,238 6,000 6,500 6,500
$73,155 $63,396 $67,124 $87,103 $64,800 $89,000
UTIL - Utilities
Telephone/Internet 620 675 672 1,000 800 1,000
Cellular Phones/Pagers 390 360 360 360 500 600
$1,010 $1,035 $1,032 $1,360 $1,300 $1,600
SUPP - Supplies and Commodities
Office Supplies/Postage 1,096 1,184 902 1,500 1,000 1,500
Dues & Subscriptions 1,652 1,976 944 3,200 1,800 3,200
Gas/Oil/Mileage/Carwash 686 1,003 1,163 1,400 600 1,400
$3,434 $4,163 $3,009 $6,100 $3,400 $6,100
Contrac - Contractual Services
Public Relations 12,358 11,194 11,360 12,000 12,000 12,000
Marketing and Promotions 229 160 0 300 300 300
Contractual Services 4,119 6,023 5,188 8,000 8,000 8,000
$16,706 $17,377 $16,548 $20,300 $20,300 $20,300
OTHER - Other
Software-Capital 0 218 0 0 0 0
$0 $218 $0 $0 $0 $0
Total: 06 - Human Resources $261,529 $259,090 $262,060 $297,017 $230,000 $282,500
Total: UTIL - Utilities
BEN - Benefits
SAL - Salaries and Wages
Total: Salaries and Wages
Division: 06 - Human Resources Program
Total: Benefits
Total: Supplies & Commodities
Total: Contractual Services
Total: OTHER - Other
Page 40
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Administration/Finance Detail
2017-2018 Fiscal Year Budget
General Fund
Salaries-Full Time 181,707 190,423 221,231 223,829 230,127 240,000
Salaries-Part Time 30,515 34,101 0 0 0 0
Salaries-Overtime 0 0 0 500 500 500
$212,222 $224,524 $221,231 $224,329 $230,627 $240,500
FICA 13,020 13,790 13,386 13,877 13,500 15,000
Medicare 3,045 3,225 3,131 3,246 3,200 3,500
IMRF 25,609 26,396 25,241 25,740 25,500 28,000
Employee Insurance 34,150 35,256 47,260 56,770 50,000 56,000
Deferred Comp. Contribution 4,252 5,785 3,627 7,000 6,500 7,000
Travel/Conventions/Training 5,122 11,591 8,995 27,500 20,000 14,500
$85,198 $96,043 $101,640 $134,133 $118,700 $124,000
UTIL - Utilities
Telephone/Internet 335 338 328 500 500 500
Cellular Phones/Pagers 2,214 2,644 2,085 1,840 2,200 2,340
$2,549 $2,982 $2,413 $2,340 $2,700 $2,840
SUPP - Supplies and Commodities
Office Supplies/Postage 1,456 1,389 924 1,400 1,000 1,400
Dues & Subscriptions 284 390 554 400 600 700
Gas/Oil/Mileage/Carwash 378 512 50 400 350 400
Uniforms 87 0 703 300 100 300
$2,205 $2,291 $2,231 $2,500 $2,050 $2,800
Contrac - Contractual Services
Software Licensing/Renewals 145,130 177,184 191,734 205,800 220,000 255,380
Contractual Services 6,034 2,947 12,761 8,550 10,000 17,880
$151,164 $180,131 $204,495 $214,350 $230,000 $273,260
OTHER - Other
Server/Network Supplies 27,808 18,331 39,044 32,850 56,000 47,900
Computers 34,351 15,602 11,070 12,000 10,000 12,000
$62,159 $33,933 $50,114 $44,850 $66,000 $59,900
Total: 08 - IT Program $515,497 $539,904 $582,124 $622,502 $650,077 $703,300
Transfer to Tort Immunity 0 95,000 0 0 0 0
Transfer to Capital 3,003,025 3,200,000 2,378,289 0 0 0
$3,003,025 $3,295,000 $2,378,289 $0 $0 $0
Total: Administration/Finance $8,506,124 $9,127,945 $8,496,156 $6,586,473 $6,385,770 $6,848,305
Total: Supplies & Commodities
Total: UTIL - Utilities
Total: Transfers
Total: OTHER - Other
Total: Salaries and Wages
Total: Benefits
SAL - Salaries and Wages
BEN - Benefits
Total: Contractual Services
Division: 08 - IT Program
Transfers
Page 41
POLICE DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Plainfield Police Department, under the leadership and direction of the Chief of Police John
Konopek, is comprised of three primary divisions, each overseen by a sworn Commander. The Patrol,
Administration, and Community Service Commanders are responsible for their own budget cost
centers, as are three ‘stand-alone’ sections – Executive, Courts, and the Records Section which was
broken out from the Administration Division.
Each of these cost centers will be addressed individually, and also work together as one entity. The
Plainfield Police Department stands by a community policing philosophy, involving citizen interactions
and response, directed enforcement, and problem-solving. The Department was reaccredited in 2016
by the Commission on Accreditation for Law Enforcement Agencies (CALEA), and continues to maintain
high professional and law enforcement standards.
Police Administration - Executive
This section represents the Office of the Chief, support personnel, custodial staff, as well as facility-
specific costs.
Police Operations
Police Operations is over half of the Police Department’s total budget, representing Patrol and Traffic
officer salaries, uniforms, training, ammunition, range maintenance and wireless communications.
Police Operations includes Patrol Platoons, and also the K-9 Unit which is available to answer a wide
array of calls for service. The Traffic Unit provides specialized services in addition to patrol coverage
with focus on DUI enforcement, overweight truck enforcement, accident reconstruction, and seat belt
enforcement. The community is ALWAYS our number one priority, and we will continue our
commitment to serve and protect.
Aside from the salary union-specific salary adjustments and overall salary/benefit related adjustments,
this Division saw an increase in Civilian salaries due to the shift of Community Service Officers (from
Division 56) to the Police Operations Traffic Unit. Other noted expense increases include the Vehicle
Maintenance line item due to the addition of Community Service vehicles, the addition of the Animal
Control Program to this division (also from Division 56), and the new Warrant Pick-Up Program.
Page 42
POLICE DEPARTMENT
Administration Division
The Administration Division is comprised of the following units and functions that report to the
Administration Commander:
• Criminal Investigations
• Records Unit
• Law Enforcement Accreditation/Policy Development
• Property/Evidence Control.
This Division reflects a budget reduction due to a realignment of personnel. The School Resource
Officers will now report to the Community Service Division as a result of Span of Control.
Records Division
The Records Unit responsibilities include central records safeguarding, case report data entry, front
desk calls for service, FOIA, sex offender registration, Illinois Uniform Crime Reporting, and insurance
requests.
The Records Supervisor reports to the Administration Sergeant. In addition to overseeing the Records
and Property areas, the Administration Sergeant is also responsible for maintaining the Department’s
Law Enforcement Accreditation/Policy Development.
The Records Division budget for Fiscal Year 2017-2018 has increased slightly based on personnel
reassignments.
Non-Departmental/Capital/Contingencies
Seizure Expenditures have increased slightly as the Department looks to make purchases related to
Patrol operations and other facility needs. Seizure expenses are paid through revenues restricted only
for specific Police purposes and cannot be used for General Fund operations.
Special Activities and Contingency expenses remained unchanged for Fiscal Year 2017-2018. Capital
Equipment expenses increased due to equipment and technology upgrades for the Starcom Radio
system.
Community Services Division
The Community Services Division is comprised of a Sergeant, D.A.R.E Officers, School Resource Officers,
an Executive Assistant, and Police Chaplains.
Personnel reassignments that affected this division’s budget for fiscal year 2018 include: Community
Service Officers to Patrol Operations, School Resource Officers into this division, and Code
Enforcement staff reassigned to the Building Department.
Page 43
POLICE DEPARTMENT
Courts Services Division
The Courts Services Division represents the salary and benefit expenses of the Associate Prosecutor
and three court technicians; one (1) full-time and two (2) part-time.
The Deferred Prosecution Program is a new expense for this fiscal year budget. The Deferred
Prosecution Program is an intense 6-week (9 hours per week) community-based intervention program
for first offenders 13–18 years old. Kids in this program would be educated on social and life skills,
anger management, the legal system; and also be provided professional counseling. Upon completion
of the program, cases are dismissed with permission of the presiding Judge.
PEMA
The PEMA Budget represents the Community Services Commander/PEMA Deputy Director’s salary and
benefits; and overall operating expenses of this unit.
The PEMA organization is a very valuable asset to the Village in providing manpower/service in all
major events or disasters with over 30 volunteers dedicating numerous hours for trainings, meetings,
and call-outs when requested.
PEMA has a sub-team – Search and Rescue (SAR); which is a specifically trained response team and an
advanced component of PEMA.
Police Commission
The Police Commission Budget covers expenses for a part-time secretary who handles meeting
agendas, minutes and other administrative tasks. The Police Commission saw no increase in the 2016-
2017 Budget.
FY 2017-2018 Key Objectives
1. Continue to evaluate performance standards for qualitative and quantitative measures within
patrol and ancillary positions, modify as necessary.
2. Continue to update the rolling three (3) year Strategic Plan.
3. Evaluate community/neighborhood/patrol programs and modify or discontinue as applicable.
4. Continue to seek grant funding or other funding sources; and efficiently and effectively use the
resources provided; to protect and serve the Village of Plainfield.
5. Continue to increase communication with the community through social media and direct
interaction.
Page 44
POLICE DEPARTMENT
PERFORMANCE MEASURES 2013 2014 2015 2016
Calls Responded To 34,570 33,345 34,026 34,176
Total Traffic Citations 9,819 7,947 6,964 6,843
Total DUI Arrests 107 91 67 68
Total Occupant Restraint Citations 1,465 924 651 350
Total Crashes 1,121 1,109 1,225 1,156
DARE Program Student Attendance 1,200 1,050 1,200 1,000
Battery 119 136 140 150
Burglary to Motor Vehicle 99 91 68 87
Suicide/Attempt 34 34 29 55
Sexual Assault 8 10 9 10
Retail Theft 80 88 105 96
Operating Uninsured Motor Vehicle –OUMV 1,253 975 787 788
IN PARTNERSHIP WITH THE COMMUNITY, WE ARE COMMITTED TO SERVE AND
PROTECT, PROMOTE SAFETY AND ENHANCE THE QUALITY OF LIFE
Page 45
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Salaries and Wages 6,266,035 6,291,602 6,518,609 6,673,211 7,184,833 7,224,513
Benefits 2,608,980 2,667,912 2,775,608 2,840,912 3,230,709 3,521,070
Utilities 88,753 67,354 58,674 57,103 66,540 63,170
Supplies and Commodities 365,201 355,748 350,213 296,740 417,070 408,495
Contractual Services 1,046,886 1,007,377 1,226,397 1,040,595 1,196,552 1,263,632
Other 62,585 31,890 34,050 42,164 75,480 152,480
Total - Police Department $10,438,440 $10,421,883 $10,963,551 $10,950,725 $12,171,184 $12,633,360
Classification
Fund: 01 - General Fund
Expenditures
Total Police Department
General Fund
Police Division Summary
2017-2018 Fiscal Year Budget
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Police Division Expense History
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Other
Page 46
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Fund: 01 - General Fund
Expenditures
Unit: 05 - Police Department
SAL - Salaries and Wages
Salaries-Full Time 271,994 280,675 291,464 293,527 298,000 315,000
Salaries-Part Time 29,671 30,993 31,268 32,693 20,000 26,296
Salaries-Overtime 0 461 978 3,500 1,000 3,000
$301,665 $312,129 $323,710 $329,720 $319,000 $344,296
BEN - Benefits
FICA 17,951 18,378 18,788 20,443 18,500 21,346
Medicare 4,240 4,377 4,544 4,781 4,600 5,000
IMRF 21,641 21,432 21,602 23,718 22,000 23,375
Employee Insurance 53,498 62,532 61,577 65,734 63,000 66,780
Deferred Comp. Contrib.5,484 7,471 7,601 8,000 8,000 8,000
Travel/Training 3,120 2,957 5,023 10,150 4,000 9,975
Education/School 4,802 4,000 2,000 12,000 2,000 6,000
Unemployment Insurance 23,000 19,460 17,244 23,000 18,000 20,000
$133,736 $140,607 $138,379 $167,826 $140,100 $160,476
UTIL - Utilities
Telephone/Internet 1,725 1,612 1,082 1,610 1,100 605
Cellular Phones/Pagers 1,130 1,320 1,117 1,200 1,200 1,644
$2,855 $2,932 $2,199 $2,810 $2,300 $2,249
SUPP - Supplies and Commodities
Office Supplies/Postage 9,902 7,070 5,103 11,950 6,500 11,950
Replacement Supplies 1,084 1,052 1,096 1,700 1,000 3,500
Dues & Subscriptions 2,315 3,734 4,280 7,050 4,500 7,050
Gas/Oil/Mileage/Carwash 1,815 856 1,127 3,700 1,500 3,700
Uniforms/Clothing 1,573 3,079 1,602 1,800 1,900 1,800
$16,689 $15,791 $13,208 $26,200 $15,400 $28,000
Contrac - Contractual Services
Maintenance Contracts/Lease 8,027 8,262 6,104 7,190 6,000 7,190
Custodian 58,279 56,663 78,777 70,000 50,000 70,000
Vehicle Maintenance 1,788 583 316 2,500 800 2,500
Contractual Services 4,538 3,301 5,564 8,000 5,000 8,000
$72,632 $68,809 $90,761 $87,690 $61,800 $87,690
Total: Administration Program $527,577 $540,268 $568,257 $614,246 $538,600 $622,711
Total: Supplies & Commodities
Division: 02 - Administration Program
General Fund
Police Division Detail
2017-2018 Fiscal Year Budget
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Total: Contractual Services
Page 47
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
General Fund
Police Division Detail
2017-2018 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 2,916,391 3,148,851 3,124,054 3,442,372 3,445,000 3,918,296
Salaries-Overtime 286,232 357,231 376,622 380,000 310,000 380,000
$3,202,623 $3,506,082 $3,500,676 $3,822,372 $3,755,000 $4,298,296
BEN - Benefits
FICA 191,626 209,652 202,401 237,700 220,000 266,494
Medicare 45,257 49,459 48,109 55,591 50,000 62,325
IMRF 7,122 6,259 6,235 6,720 6,300 54,538
Employer Pension Contrib.886,519 898,172 948,549 1,100,000 1,101,142 1,370,000
Employee Insurance 566,086 577,536 512,323 579,738 535,000 630,739
Deferred Comp. Contrib.35,686 83,770 80,676 85,000 83,000 85,000
Travel/Training 22,002 36,421 39,388 48,916 35,000 46,100
$1,754,298 $1,861,269 $1,837,681 $2,113,665 $2,030,442 $2,515,196
UTIL - Utilities
Telephone/Internet 32,178 23,104 24,055 29,070 24,000 27,180
Cellular Phones/Pagers 6,619 7,153 5,792 6,300 5,500 6,564
$38,797 $30,257 $29,847 $35,370 $29,500 $33,744
SUPP - Supplies and Commodities
Office Supplies/Postage 16,720 13,360 11,385 13,000 12,000 13,000
Replacement Supplies 12,317 13,240 13,265 15,500 11,500 17,000
Dues & Subscriptions 938 1,108 1,893 2,900 2,000 3,400
Gas/Oil/Mileage/Carwash 114,517 92,237 60,579 110,000 60,000 100,000
K-9 Unit 6,135 7,099 5,195 4,000 4,000 4,000
Uniforms/Clothing 22,268 31,151 34,252 35,000 35,000 33,850
Ammunition/Weapons 18,792 25,593 26,300 25,000 25,000 28,000
Bike Unit 1,507 1,679 1,536 2,000 1,800 2,000
$193,194 $185,467 $154,405 $207,400 $151,300 $201,250
Contrac - Contractual Services
Traffic Programs 17,672 20,061 9,482 23,000 22,000 23,000
Radio Maintenance 11,939 0 0 1,200 750 2,000
Maintenance Contracts/Lease 1,989 1,836 6,937 9,542 11,000 11,392
Legal Fees 236 0 0 0 0 0
Vehicle Maintenance 47,139 47,593 42,543 46,000 55,000 65,000
Contractual Services 0 0 0 0 15,000 15,000
Contractual Svcs - WESCOM 592,192 648,667 591,023 593,000 593,000 593,000
Animal Control 0 0 0 0 0 14,000
$671,167 $718,157 $649,985 $672,742 $696,750 $723,392
Total: Police Operations $5,860,079 $6,301,232 $6,172,594 $6,851,549 $6,662,992 $7,771,878
Total: Supplies & Commodities
Total: Contractual Services
Total: Salaries and Wages
Division: 51 - Police Operations
Total: Benefits
Total: Utilities
Page 48
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
General Fund
Police Division Detail
2017-2018 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 1,190,451 1,166,290 1,255,762 1,334,890 1,330,000 859,940
Salaries-Overtime 119,700 119,676 119,925 128,000 100,000 113,000
$1,310,151 $1,285,966 $1,375,687 $1,462,890 $1,430,000 $972,940
BEN - Benefits
FICA 80,283 77,745 84,120 90,699 85,000 60,322
Medicare 18,876 18,182 19,673 21,212 20,000 14,108
Employee Insurance 174,720 159,451 196,175 212,634 221,000 152,801
Deferred Comp. Contrib.22,983 38,695 40,170 40,000 41,000 32,000
Travel/Training 11,738 9,027 12,821 11,740 13,500 13,600
$308,600 $303,100 $352,959 $376,285 $380,500 $272,831
UTIL - Utilities
Telephone/Internet 495 1,282 1,366 2,070 1,500 780
Cellular Phones/Pagers 7,393 7,713 8,945 11,280 6,000 5,544
$7,888 $8,995 $10,311 $13,350 $7,500 $6,324
SUPP - Supplies and Commodities
Office Supplies/Postage 2,599 3,582 5,014 10,000 6,000 8,500
Replacement Supplies 807 1,766 4,423 5,000 2,500 12,000
Dues & Subscriptions 5,090 3,597 3,535 4,070 4,000 4,070
Gas/Oil/Mileage/Carwash 30,956 28,060 19,024 29,000 20,000 29,000
Crime Scene/Evidence Tech 4,812 5,508 4,382 7,000 6,000 10,800
Uniforms/Clothing 9,222 18,054 12,752 8,950 9,000 5,300
$53,486 $60,567 $49,130 $64,020 $47,500 $69,670
Contrac - Contractual Services
Explorer Program 0 0 1,455 2,500 4,000 2,500
Radio Maintenance 2,176 0 0 500 200 500
Maintenance Contracts/Lease 3,025 4,497 3,669 8,920 5,000 8,920
Vehicle Maintenance 17,471 10,729 11,793 15,250 11,000 15,500
Background Check Svcs.1,273 977 3,739 2,500 1,000 2,500
Accreditation 7,400 4,065 4,065 8,070 8,500 8,070
$31,345 $20,268 $24,721 $37,740 $29,700 $37,990
Total: Police Administration $1,711,470 $1,678,896 $1,812,808 $1,954,285 $1,895,200 $1,359,755
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
Division: 52 - Police Administration
Page 49
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
General Fund
Police Division Detail
2017-2018 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 371,741 383,486 392,281 400,739 410,000 463,022
Salaries-Overtime 5,703 3,003 3,369 6,000 7,000 6,000
$377,444 $386,489 $395,650 $406,739 $417,000 $469,022
BEN - Benefits
FICA 22,665 23,343 23,683 25,218 26,000 29,079
Medicare 5,301 5,459 5,539 5,898 6,100 6,801
IMRF 32,734 33,113 32,506 35,630 34,900 31,086
Employee Insurance 89,312 106,901 115,948 124,382 120,000 129,686
Deferred Comp. Contrib.4,397 13,843 12,397 15,000 14,250 15,000
Travel/Training 670 950 2,025 2,100 2,000 2,100
$155,079 $183,609 $192,098 $208,228 $203,250 $213,752
UTIL - Utilities
Telephone/Internet 495 1,282 1,366 2,070 1,500 780
Cellular Phones/Pagers 0 0 0 0 0 1,344
$495 $1,282 $1,366 $2,070 $1,500 $2,124
SUPP - Supplies and Commodities
Office Supplies/Postage 8,635 7,878 9,486 13,450 9,000 13,450
Dues & Subscriptions 0 100 124 425 275 425
Uniforms/Clothing 1,299 2,409 2,524 2,400 2,000 2,400
$9,934 $10,387 $12,134 $16,275 $11,275 $16,275
Contrac - Contractual Services
Maintenance Contracts/Lease 5,130 5,735 6,025 4,460 2,500 4,460
$5,130 $5,735 $6,025 $4,460 $2,500 $4,460
Total: Police Records $548,082 $587,502 $607,273 $637,772 $635,525 $705,633
Division: 53 - Police Records
Total: Salaries and Wages
Total: Contractual Services
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Page 50
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
General Fund
Police Division Detail
2017-2018 Fiscal Year Budget
Contrac - Contractual Services
Seizure/Forfeiture Exp.113,323 309,003 137,908 180,000 264,410 225,000
$113,323 $309,003 $137,908 $180,000 $264,410 $225,000
Total: Seizure/Forfeiture $113,323 $309,003 $137,908 $180,000 $264,410 $225,000
SAL - Salaries and Wages
Salaries-Special Activities 32,241 30,013 35,419 32,513 42,000 32,513
$32,241 $30,013 $35,419 $32,513 $42,000 $32,513
BEN - Benefits
FICA 1,931 1,807 2,120 2,016 2,400 2,016
Medicare 455 424 500 471 600 471
$2,386 $2,231 $2,620 $2,487 $3,000 $2,487
SUPP - Supplies and Commodities
Mobile Field Force 0 0 0 1,000 500 1,000
$0 $0 $0 $1,000 $500 $1,000
Total: Police Special Activities $34,627 $32,244 $38,039 $36,000 $45,500 $36,000
Total: Salaries and Wages
Total: Benefits
Division: 55 - Police Special Activities
Total: Supplies & Commodities
Total: Contractual Services
Division: 54 - Seizure/Forfeiture
Page 51
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
General Fund
Police Division Detail
2017-2018 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 471,948 466,179 523,444 559,103 565,000 773,336
Salaries-Part Time 209,965 237,118 203,675 245,000 215,000 0
Salaries-Overtime 20,839 27,016 30,884 30,000 27,000 25,000
$702,752 $730,313 $758,003 $834,103 $807,000 $798,336
BEN - Benefits
FICA 43,269 44,669 46,278 53,110 49,000 49,497
Medicare 10,119 10,447 10,823 12,421 11,900 11,576
IMRF 45,563 47,721 46,701 57,849 49,000 5,534
Employee Insurance 81,604 70,144 93,888 100,609 118,500 141,293
Deferred Comp. Contrib.2,997 6,839 6,883 7,500 7,000 7,500
Travel/Training 3,011 3,124 9,872 12,020 11,000 11,680
$186,563 $182,944 $214,445 $243,509 $246,400 $227,080
UTIL - Utilities
Telephone/Internet 433 1,282 1,365 2,070 1,500 780
Cellular Phones/Pagers 3,005 3,107 2,710 3,280 2,600 6,744
$3,438 $4,389 $4,075 $5,350 $4,100 $7,524
SUPP - Supplies and Commodities
Office Supplies/Postage 3,359 3,857 2,842 3,000 3,000 3,400
Replacement Supplies 403 2,591 1,582 3,700 1,800 5,200
Dues & Subscriptions 1,352 1,437 1,477 3,050 1,900 1,900
Gas/Oil/Mileage/Carwash 25,710 22,663 14,963 25,000 15,500 16,000
Uniforms/Clothing 10,414 13,679 11,607 6,700 6,500 5,500
$41,238 $44,227 $32,471 $41,450 $28,700 $32,000
Contrac - Contractual Services
Community Programs 5,761 3,182 4,141 7,000 5,000 8,200
Community Prog-Alc/Tobacco 95 244 76 5,100 500 4,600
Radio Maintenance 32,379 28,392 33,053 50,000 32,000 24,800
Maintenance Contracts 2,981 3,983 49 10,000 1,800 2,180
Vehicle Maintenance 13,472 7,344 21,218 14,000 22,000 14,000
DARE Program 2,996 2,521 4,829 5,000 3,000 5,000
Chaplaincy Program 2,999 2,405 1,753 4,600 2,000 4,600
Animal Control 10,348 10,030 7,130 14,000 9,000 0
$71,031 $58,101 $72,249 $109,700 $75,300 $63,380
OTHER - Other
Shop With a Cop 9,431 11,925 11,022 4,000 10,000 10,000
$9,431 $11,925 $11,022 $4,000 $10,000 $10,000
Total: Community Services $1,014,453 $1,031,899 $1,092,265 $1,238,112 $1,171,500 $1,138,320
Total: Contractual Services
Total: OTHER - Other
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Division: 56 - Community Services
Page 52
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
General Fund
Police Division Detail
2017-2018 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 209,739 114,789 116,283 118,743 121,000 124,000
Salaries - Part Time 36,871 33,779 43,771 46,253 41,000 47,410
Salaries-Overtime 0 0 0 1,000 250 1,000
$246,610 $148,568 $160,054 $165,996 $162,250 $172,410
BEN - Benefits
FICA 15,041 8,740 9,618 10,292 10,000 10,548
Medicare 3,518 2,044 2,249 2,407 2,300 2,467
IMRF 30,524 17,439 18,149 19,920 18,500 20,415
Employee Insurance 42,884 37,757 35,705 38,118 39,500 43,998
Deferred Comp. Contrib.2,358 4,740 4,773 5,000 5,000 5,500
Travel/Training 1,533 231 1,032 3,000 1,500 3,000
$95,858 $70,951 $71,526 $78,737 $76,800 $85,928
UTIL - Utilities
Telephone/Internet 471 997 1,082 1,610 1,000 605
Cellular Phones/Pagers 695 849 0 0 0 0
$1,166 $1,846 $1,082 $1,610 $1,000 $605
SUPP - Supplies and Commodities
Office Supplies/Postage 8,827 7,472 8,116 11,625 8,500 10,000
Dues & Subscriptions 7,552 8,421 8,713 8,800 8,800 9,000
Uniforms/Clothing 400 862 651 900 500 900
$16,779 $16,755 $17,480 $21,325 $17,800 $19,900
Contrac - Contractual Services
Maintenance Contracts/Lease 3,036 3,036 1,693 1,920 1,700 1,920
Legal Fees 5,002 4,035 3,325 20,000 10,000 27,500
$8,038 $7,071 $5,018 $21,920 $11,700 $29,420
Total: Court Services $368,451 $245,191 $255,160 $289,588 $269,550 $308,263
OTHER - Other
Office Furniture & Equip.6,861 5,096 967 6,000 5,000 11,000
Machinery and Equipment 6,727 2,516 21,242 42,780 25,000 107,780
$13,588 $7,612 $22,209 $48,780 $30,000 $118,780
Total: Capital $13,588 $7,612 $22,209 $48,780 $30,000 $118,780
OTHER - Other
Contingencies 5,832 9,506 6,300 12,700 12,000 13,700
$5,832 $9,506 $6,300 $12,700 $12,000 $13,700
Total: Contingencies $5,832 $9,506 $6,300 $12,700 $12,000 $13,700
Total: Police Department $10,197,482 $10,743,353 $10,712,813 $11,863,032 $11,525,277 $12,300,040
Division: 93 - Contingencies
Total: Salaries and Wages
Total: Contractual Services
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Total: OTHER - Other
Total: OTHER - Other
Division: 57 - Court Services
Division: 91 - Capital
Page 53
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
General Fund
Police Division Detail
2017-2018 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 114,705 117,567 121,920 125,000 128,000 131,200
$114,705 $117,567 $121,920 $125,000 $128,000 $131,200
BEN - Benefits
FICA 7,021 7,115 7,408 7,750 7,935 7,750
Medicare 1,642 1,685 1,747 1,813 1,850 1,813
Employee Insurance 17,741 16,936 17,320 20,988 19,500 24,336
Deferred Comp. Contrib.3,156 3,910 3,965 4,000 4,000 4,000
Travel/Training 1,543 1,141 600 4,000 1,500 4,000
$31,103 $30,787 $31,040 $38,551 $34,785 $41,899
UTIL - Utilities
Telephone/Internet 7,454 4,573 4,995 780 4,900 5,400
Cellular Phones/Pagers 5,261 4,400 3,228 5,200 3,500 5,200
$12,715 $8,973 $8,223 $5,980 $8,400 $10,600
SUPP - Supplies and Commodities
Office Supplies/Postage 317 520 620 1,300 800 1,300
Replacement Supplies 6,975 3,803 5,224 11,000 8,500 11,000
Dues & Subscriptions 855 1,369 2,329 3,000 2,500 4,000
Gas/Oil/Mileage/Carwash 10,162 7,933 5,907 12,000 5,000 12,000
Supplies/Hardware 2,370 927 439 2,000 1,000 2,000
Supplies/Hardware-ESDA 0 88 29 2,000 800 2,000
Uniforms/Clothing 3,023 1,989 2,105 5,000 2,500 5,000
Bike Unit 63 97 0 500 300 500
$23,765 $16,726 $16,653 $36,800 $21,400 $37,800
Contrac - Contractual Services
Emergency Operation Center 0 21 0 750 500 750
Police Public Relations 0 0 22,000 2,000 1,000 2,000
Disaster Plan/Exercises/NIMS 200 0 784 3,000 1,000 3,000
Radio Maintenance 1,975 4,744 0 10,000 6,000 15,000
Maintenance Contracts/Lease 3,250 2,400 2,004 1,800 1,800 1,800
Building Maintenance 0 0 0 0 0 5,000
Vehicle Maintenance 7,266 12,404 11,752 15,000 13,000 15,000
Siren Maintenance 3,988 13,335 9,322 20,000 12,000 20,000
Contractual Services 165 957 0 5,250 1,500 5,250
CERT/Cadet Program 191 4,026 3,644 5,500 4,500 5,500
PEMA Search and Rescue 5,218 991 308 8,000 1,000 8,000
$22,253 $38,878 $49,814 $71,300 $42,300 $81,300
OTHER - Other
Office Furniture & Equipment 0 198 0 2,000 1,000 2,000
Machinery and Equipment 2,470 3,583 1,735 5,000 2,500 5,000
Contingencies 569 1,226 898 3,000 2,000 3,000
$3,039 $5,007 $2,633 $10,000 $5,500 $10,000
Total: PEMA $207,580 $217,938 $230,283 $287,631 $240,385 $312,799
Unit: 07 - PEMA
Total: Benefits
Total: Salaries and Wages
Total: Utilities
Total: Supplies & Commodities
Total: OTHER - Other
Total: Contractual Services
Page 54
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
General Fund
Police Division Detail
2017-2018 Fiscal Year Budget
Division: 02 - Administration Program
SAL - Salaries and Wages
Salaries-Part Time 3,411 1,482 2,092 5,500 1,500 5,500
$3,411 $1,482 $2,092 $5,500 $1,500 $5,500
BEN - Benefits
FICA 234 89 133 341 75 341
Medicare 55 21 31 80 25 80
Travel/Training 0 0 0 1,000 500 1,000
$289 $110 $164 $1,421 $600 $1,421
SUPP - Supplies and Commodities
Office Supplies/Postage 288 (82)884 2,000 800 2,000
Dues & Subscriptions 375 375 375 600 375 600
$663 $293 $1,259 $2,600 $1,175 $2,600
Contrac - Contractual Services
Legal Fees 0 0 0 1,000 250 1,000
Police Testing/Hiring 11,988 375 4,114 10,000 5,000 10,000
Contractual Services 470 0 0 0 0 0
$12,458 $375 $4,114 $11,000 $5,250 $11,000
Total: Police Commission $16,821 $2,260 $7,629 $20,521 $8,525 $20,521
Police Division Total $10,421,883 $10,963,551 $10,950,725 $12,171,184 $11,774,187 $12,633,360
Total: Contractual Services
Total: Salaries and Wages
Total: Benefits
Total: Supplies & Commodities
Unit: 50 - Police Commission
Page 55
STREET DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Street Department is the largest of the four divisions within Public Works. This division is under the
general supervision of the Director of Public Works while the day to day operations are managed by
the Street Superintendent, one crew leader in Street Maintenance, one crew leader in Forestry, and
one crew leader in Vehicle Maintenance. Additional staff members include four equipment operators,
five street maintenance workers, and two mechanics.
Overall Goal
To provide our residents the highest level of service possible as they relate to the responsibilities of the
Street Division.
Street Operation Duties
The Street Division is responsible for the maintenance of over 420 lane miles of roadway, 388 cul-de-
sacs, several alleyways, and all associated storm sewer infrastructure within the Village.
The Streets budget includes funding for programs including:
1. Snow removal and de-icing operations.
2. Asphalt pavement patching/pot-hole repair, repair or replacement of smaller quantities
of sidewalks and curbs, striping roadways, crosswalks and stop bars as needed. The
budget includes $130,000 for these projects.
3. The installation and maintenance of over 6,000 regulatory and informational signs
within the Village.
4. Street sweeping all major roadways once a month and subdivisions streets at least four
times a year.
5. Storm sewer repairs and cleaning of structures, cleaning various creeks and ditches to
insure proper water flow.
6. Shoulder stone repair or replacement, mowing and trash pick-up within right of way,
and ground maintenance.
7. The maintenance and landscaping of Village parks and properties including 45 sites with
a total area of over 120 acres.
8. Parkway tree inspection and required maintenance for the 36,000 trees that are owned
by the Village.
9. Emergency response to storm damage and clean-up and assistance with sandbagging
operations as needed.
10. Provide support for festivals and special events.
11. Fleet Services provides repairs and maintains over 200 pieces of equipment and/or
vehicles, as required, for all departments.
12. Emergency traffic control and barricading placement.
13. Graffiti removal from sidewalks, streets, and buildings.
14. Dead animal pick-up and animal nuisance control as needed.
15. Mosquito abatement.
Page 56
STREET DEPARTMENT
Street Operation Duties (continued)
16. To provide barricades for block parties, 5K/10K runs, cruise nights, safety seat checks,
and other special events or activities.
17. The installation and maintenance of over 3,700 street lights throughout the Village.
18. Repair sidewalk trip hazards immediately after notification, with temporally patching, to
prevent accidental falls.
19. The installation of banners and holiday decorations.
20. Provide mowing services of vacant properties per the Code Enforcement division in the
Building Department.
FY 2017-2018 Key Objectives
1. To provide effective and efficient services for our residents including:
a) Continuing our efforts in managing the removal and replacement of parkway trees
infested with the Emerald Ash Borer. It is estimated that over 700 trees will be removed
in 2017-2018.
b) Street patching and pot hole repair.
c) Continue repairing and replacing the street lights to provide a safe lit community within
the Village.
d) Efficient snow removal and reasonable road salt usage that will reduce expenses
without jeopardizing safety.
e) Regular street sweeping and herbicide spraying of curb lines.
f) Downtown streetscape maintenance. This program will consist of the installation of
planting materials within approximately 70 decorative flower pots and planting beds.
Additionally, the general daily maintenance will be completed to keep the downtown
business district in a pristine condition.
2. To provide sign installation and replacement that complies with new retro-reflectivity
requirements. Understanding that there are three levels of compliance, that started in January
2012 with full compliance required by January 2018, Staff plans to complete the following:
a) Update the sign inventory.
b) Replace signs that exceed their life cycle by 10 years.
c) Continue updating the sign maps as changes occur.
3. To complete a regular pavement and sidewalk maintenance schedule including:
a) Complete pavement patching utilizing street division employees rather than outside
contractors within certain areas.
b) Continue to complete the roadway crack sealing program to help extend pavement life.
c) Continue the sidewalk replacement program as required.
Page 57
STREET DEPARTMENT
FY 2017-2018 Key Objectives (continued)
4. Vehicle Maintenance (Fleet Services) - It is our mission to provide the employees of the Village
with safe/dependable vehicles and equipment. This work is to occur in a safe and cost-effective
manner. Programs include:
a) Manage Village fuel purchasing and usage.
b) Provide a preventative vehicle maintenance program in an effort to minimize down time
and reduce operating costs.
c) Provide high quality vehicle and equipment repair service.
d) Participate in A.S.E. certification programs as required.
e) Manage the automated fuel dispensing equipment.
f) Retain an accurate inventory of parts and restock as required.
5. To provide high quality building maintenance services including:
a) Continue to manage and complete preventive maintenance for all the equipment
associated with the Village buildings.
b) Continue to maintain and operate the central warehouse by inventorying and re-
ordering parts and equipment as needed.
c) Continue to keep accurate records regarding all maintenance preformed.
Performance Measures
Program 2010 2011 2012 2013 2014 2015 2016
Asphalt patching / pot hole repair (tons) 285 195 136 109 104 72 55
Shoulder stone repaired (tons) 464 843 1,173 824 945 390 277
Snow removal events 29 20 12 26 27 23 21
Storm sewer structures repaired 52 79 41 44 45 32 25
New signs installed 255 254 182 124 144 254 382
Street sweeping (lane miles) 1,760 1,627 1,958 1,635 1,334 1,398 1,906
Trees trimmed 2,850 3,728 1,457 893 2,041 2,128 3,645
Plantings installed 864 821 700 602 610 568 1,800
Grounds maintenance and mowing (hours) 1,974 2,280 1,709 1,904 1,552 1,674 1,026
All vehicles, trucks, and equipment repaired
in fleet services (units) 826 762 688 810 785 766 675
Page 58
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Salaries and Wages 1,271,504 1,433,578 1,386,176 1,376,325 1,424,713 1,543,000
Benefits 543,940 587,202 575,346 566,772 600,895 638,500
Utilities 268,022 290,727 306,083 344,406 312,000 317,500
Supplies and Commodities 242,395 348,937 439,843 386,303 345,800 418,800
Contractual Services 493,141 852,022 624,419 699,719 796,100 816,100
$2,819,002 $3,512,466 $3,331,867 $3,373,525 $3,479,508 $3,733,900
General Fund
Streets Division Summary
2017-2018 Fiscal Year Budget
Total Street Division
Classification
Fund: 01 - General Fund
Expenditures
Unit: 08 - Street Division
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Streets Division Expense History
Salaries and Wages
Benefits
Utilities
Supplies and
Commodities
Contractual
Services
Page 59
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Unit: 08 - Street Department
Salaries-Full Time 247,416 266,463 266,746 279,953 279,000 288,000
$247,416 $266,463 $266,746 $279,953 $279,000 $288,000
FICA 15,223 15,766 16,113 17,360 17,300 18,000
Medicare 3,633 3,800 3,835 4,060 4,000 4,200
IMRF 31,111 31,771 30,944 32,195 31,500 33,000
Employee Insurance 40,342 37,223 48,313 54,449 54,500 59,500
Deferred Comp. Contribution 4,779 6,055 7,244 7,000 6,500 8,500
Travel/Conventions/Training 13,444 7,957 7,901 10,000 9,000 10,000
IL Unemployment Insurance 4,000 3,792 3,226 4,000 3,800 4,000
$112,532 $106,364 $117,576 $129,064 $126,600 $137,200
Telephone/Internet 11,988 9,479 18,338 15,000 19,000 19,000
Cellular Phones/Pagers 5,056 7,420 7,841 7,000 7,000 8,500
$17,044 $16,899 $26,179 $22,000 $26,000 $27,500
SUPP - Supplies and Commodities
Office Supplies/Postage 2,344 2,625 2,280 2,500 2,800 2,500
Dues & Subscriptions 2,626 2,467 2,457 3,000 2,500 3,000
Gas/Oil/Mileage/Carwash 192 0 62 300 200 300
Supplies/Hardware 0 484 0 500 500 500
$5,162 $5,576 $4,799 $6,300 $6,000 $6,300
Radio Maintenance 0 0 0 100 100 100
Building Maintenance 13,840 13,942 20,275 15,000 10,000 20,000
Legal Notices 0 0 338 1,000 500 1,000
Contractual Services 0 0 625 0 0 0
$13,840 $13,942 $21,238 $16,100 $10,600 $21,100
$395,994 $409,244 $436,538 $453,417 $448,200 $480,100
General Fund
Streets Division Detail
2017-2018 Fiscal Year Budget
Division: 02 - Administration Program
Total: Administration
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: UTIL - Utilities
Fund: 01 - General Fund
Expenditures
Total:Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Page 60
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
General Fund
Streets Division Detail
2017-2018 Fiscal Year Budget
Salaries-Full Time 722,182 709,040 706,708 718,000 718,000 810,000
Salaries-Part Time 59,418 54,679 63,692 75,000 72,000 75,000
Salaries-Overtime 165,926 98,448 86,809 80,000 97,000 85,000
$947,526 $862,167 $857,209 $873,000 $887,000 $970,000
FICA 54,812 51,637 51,295 54,126 54,995 59,000
Medicare 12,846 12,077 11,996 12,660 12,862 14,000
IMRF 102,007 92,440 89,457 94,500 91,000 94,000
Employee Insurance 184,296 177,171 164,734 167,141 179,580 193,000
Deferred Comp. Contribution 10,657 18,826 18,735 19,900 19,500 20,000
$364,618 $352,151 $336,217 $348,327 $357,937 $380,000
Electricity/Gas 273,683 289,184 318,227 290,000 275,000 290,000
$273,683 $289,184 $318,227 $290,000 $275,000 $290,000
SUPP - Supplies and Commodities
Gas/Oil/Mileage/Carwash 103,065 64,283 36,490 85,000 52,000 70,000
Supplies/Hardware 17,225 15,770 13,852 15,000 12,000 15,000
Supplies - Salt Purchase 192,308 324,808 281,780 200,000 245,000 280,000
Street Sign Maintenance 12,498 17,210 26,158 20,000 25,000 25,000
Aggregate Materials 5,612 2,036 3,960 4,000 3,000 4,000
Uniforms/Clothing 6,638 6,123 10,512 9,000 9,000 10,000
$337,346 $430,230 $372,752 $333,000 $346,000 $404,000
Radio Maintenance 0 4,209 2,884 5,000 3,000 5,000
Vehicle Maintenance 32,576 32,586 33,722 35,000 25,000 35,000
Street Light Maintenance 88,213 90,099 116,110 90,000 85,000 95,000
Street Maintenance 162,347 90,676 132,611 130,000 130,000 130,000
Storm Sewer Improvements 11,803 8,280 10,798 10,000 10,000 10,000
Contractual Services 39,348 42,812 81,072 90,000 110,000 90,000
Contractual Snow Removal 353,803 233,913 143,543 280,000 160,000 280,000
Sidewalk Maintenance 2,079 2,681 1,566 5,000 3,000 5,000
Equipment Maintenance 102,722 88,817 99,656 90,000 85,000 95,000
$792,891 $594,073 $621,962 $735,000 $611,000 $745,000
$2,716,064 $2,527,805 $2,506,367 $2,579,327 $2,476,937 $2,789,000
Division: 60 - Street Maintenance Program
Total: Street Maintenance
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total:Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Page 61
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
General Fund
Streets Division Detail
2017-2018 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 65,647 72,373 64,226 76,660 55,000 78,000
Salaries-Overtime 3,932 4,318 3,748 6,000 6,000 6,000
$69,579 $76,691 $67,974 $82,660 $61,000 $84,000
FICA 4,686 4,789 4,338 5,125 3,800 5,500
Medicare 1,096 1,120 1,014 1,199 885 1,300
IMRF 9,054 9,334 8,171 8,816 7,000 9,000
Employee Insurance 17,744 18,146 16,920 19,648 12,000 17,000
Deferred Comp. Contribution 1,112 2,428 1,892 3,000 2,500 3,000
$33,692 $35,817 $32,335 $37,788 $26,185 $35,800
SUPP - Supplies and Commodities
Supplies/Hardware 6,429 3,994 8,316 6,000 5,000 8,000
Uniforms/Clothing 0 43 436 500 500 500
$6,429 $4,037 $8,752 $6,500 $5,500 $8,500
Tree Removal 45,291 15,703 50,749 40,000 30,000 45,000
Contractual Services 0 701 5,770 5,000 4,000 5,000
$45,291 $16,404 $56,519 $45,000 $34,000 $50,000
$154,991 $132,949 $165,580 $171,948 $126,685 $178,300
Salaries-Full Time 161,003 172,753 179,083 181,100 185,000 193,000
Salaries-Overtime 8,054 8,102 5,313 8,000 4,000 8,000
$169,057 $180,855 $184,396 $189,100 $189,000 $201,000
FICA 10,533 10,903 10,944 11,724 11,500 12,500
Medicare 2,463 2,550 2,560 2,741 2,700 3,000
IMRF 21,361 21,574 21,067 21,250 21,000 22,000
Employee Insurance 40,062 39,845 39,895 42,501 38,800 40,500
Deferred Comp. Contribution 1,941 6,142 6,178 7,500 6,500 7,500
$76,360 $81,014 $80,644 $85,716 $80,500 $85,500
$245,417 $261,869 $265,040 $274,816 $269,500 $286,500
$3,512,466 $3,331,867 $3,373,525 $3,479,508 $3,321,322 $3,733,900
Division: 63 - Vehicle Maintenance Program
Division: 62 - Forestry Program
Total: Benefits
Total: Salaries and Wages
BEN - Benefits
Total: Vehicle Maintenance
Total: Street Division
Total:Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Total: Forestry Program
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
Page 62
PLANNING DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Planning Department serves as the central liaison with the development community with respect
to the ongoing development of the Village of Plainfield. With a projected population of 63,000 people
by 2030 and a current population of 42,000, Plainfield will continue to attract new development over
the next several decades. Planning will continue to serve as the professional lead in creating long-term
visions on how Plainfield should physically evolve over the next generation.
For the 2017-18 Fiscal Year, the department has four (4) full-time employee positions, which include
the Director of Planning, Economic Development Specialist, Associate Planner and the Planning
Secretary. Two members of the Department are members of the American Institute of Certified
Planners.
Planning and Zoning Process
All land use development and entitlement cases are legally processed by the Village’s planning staff.
This process requires staff to work with land owners, entitlement attorneys, land planners, architects,
engineers and landscape architects. Cases in the Planning Department involve Annexations,
Annexation Agreements, Special Uses, Planned Developments, Rezoning, Variances and Site Plan
Reviews. The planning process starts with the pre-application meeting where staff sits down with the
property owner or the prospective developer to discuss the proposed zoning request or development.
At the pre-application meeting, staff generally reviews the planning process and the necessary
procedural steps that will be necessary to obtain approval of the proposed project or zoning request.
Staff prepares the case for the Plan Commission and coordinates with the Village Engineer, Fire
Department and Traffic Committee and incorporates any planning comments regarding the case. A
review letter is forwarded to the applicant prior to the Plan Commission meeting with all review
comments.
After the Plan Commission staff prepares the case for the Village Board and final approval, coordinates
the negotiations and any required revisions relating to an Annexation Agreement or Statement of
Intent and Agreement. In addition, staff prepares the necessary agreements, plats, plans, exhibits, and
ordinances relating to approved land use cases.
Staff is also responsible for handling and processing all façade grants that are submitted for
consideration. The facade grant program is funded by the downtown tax increment financing (TIF)
district. Staff processes the grant applications and processes the payments once the facades are
completed.
The Director further serves as the staff liaison to the Historic Preservation Commission (HPC) and
prepares all staff reports for the monthly meetings of the HPC. The Commission is active in soliciting
landmark and district applications throughout the Village’s historical core. Staff is responsible for
handling the administration of landmark applications and any proposed creation of a district. All
Certificate of Appropriateness (COA) for landmarks and any demolition are also processed through the
Planning Department. Lastly, staff coordinates the annual reporting requirements associated with
being a Certified Local Government (CLG) with the Illinois Historic Preservation Association (IHPA).
Page 63
PLANNING DEPARTMENT
Long Term Planning & Visioning
One of the critical roles of the department is to continue the visioning process on how Plainfield will
grow over the next several decades. Good planning continues to dictate looking into the future and
looking at the big picture. What will residential development look like in twenty years? How will retail
change in the future? How will the family structure and demographics change in the future? These are
just a few of the questions which will help reshape Plainfield in the future.
Based on this role, the Planning Department will continue to attempt in identify those areas which are
most likely to attract infill development. One of the general themes since the Great Recession is that
development in the Village will continue to evolve at a must slower and more incremental pace in the
future. Accordingly, because developments will be smaller, it will be more important to create general
plans that can be followed by the development community which will show important public
improvements. These public improvements range from local street connections to the future locations
of neighborhood parks.
Recapture
The Planning staff is also responsible for the tracking of all recapture payment requests and processing
any recapture agreements through the Village Board approval process. Additional duties of the
department include review and permit approval for all permanent and temporary signage within the
Village.
Engineering
The department oversees the coordination of all engineering review of proposed projects through the
Village’s consulting engineer, Baxter & Woodman, and the Village’s in-house lead engineer in the
Public Works Department. The coordination involves establishing a file number and authorizing the
Village engineer to start the review. Staff is responsible for the coordination of the engineering review
and the scheduling of internal meetings between the developer’s and the Village’s engineer. All
approved plans must be consistent with the Village’s subdivision and building codes and staff is
responsible for keeping the Village’s Subdivision code updated.
FY 2017-18 Key Objectives
• Update “Business Plan”, including economic incentive policy and review of
development/impact fees.
• Conduct Residential Housing Forum to discuss housing trends with local builders, developers,
and property owners.
• Downtown and Village Center Improvement Plan.
Page 64
PLANNING DEPARTMENT
Economic Development – Staff will continue to support the activities of the Advisory Task Force on
Economic Development and its activities on behalf of the Village of Plainfield. Staff, as part of the
Strategic Plan, will continue to work on an approach that promotes the Village’s many regional
strengths and supportive business environment. The Department’s Economic Development Specialist is
the lead staff member to pursue the following:
• Identifying retailers that would potentially be interested in locating to Plainfield.
• Coordinating with property owners and commercial brokers to provide customized marketing
materials and demographic information specific to the targeted retailers and end-users.
• Working specifically with the owners and brokers of the Boulevard, Prairie Creek, and former
Shops at the Polo Club parcels on attracting new commercial development to these critically
important sites.
• Supporting the Village of Plainfield’s participation in the International Council of Shopping
Centers (ICSC) annual RECon conference and Chicago-area conferences.
• Conducting retention interviews in rotating cycles among the Village’s industrial, major retail,
and independently owned business communities.
• Pursuing implementation of the Business Attraction Plan.
• Managing the Business Evolution Center, including conducting quarterly reviews with
participating businesses and supporting the “graduation” of businesses into commercial space
within the Village of Plainfield by working with commercial real estate brokers and property
owners.
Facade Program – Staff will continue to work with downtown businesses on the Village’s facade
program in order to complete a number of important facade renovations along Lockport Street:
• Continue to work with the current owner of the “Trolley Barn” on a major new redevelopment
in the Downtown.
• Work with owners of the remaining properties on Lockport Street that would benefit the most
from participating in this program.
Riverfront Foundation – Continue to work as the staff liaison on the ongoing efforts to raise private
funds for the construction of the Riverwalk along the DuPage River. Specifically, staff has been working
extensively with the Riverfront Foundation on raising funds for the first phase of the Riverfront Project:
• Coordination with Hitchcock Design on the first phase of the Riverfront project.
• Continue to seek out grants for the Riverfront Foundation.
Irish Parade- Staff is working with the VPA on this important downtown event which requires
coordination with various village departments.
Page 65
PLANNING DEPARTMENT
Plainfield Fest-Staff will continue to take the lead in this very challenging and time consuming event as
it relates to planning, coordinating, and marketing the event with various departments in the Village.
Specifically, staff is responsible for finding and coordinating all the vendors for this large Village event.
Green Village & Conservation Plainfield- Staff will continue to promote new “green” policies
throughout the Village including new sustainable planning efforts for green building, preservation of
open space, green energy (wind turbines), and the promotion of Best Management Practices. Staff has
been very active in the promotion of the “Rain Barrel” program which has received tremendous
community support and will be promoting the “CUB Energy Saver” program in the coming year.
Page 66
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Unit: 09 - Community Development
Salaries and Wages 250,754 256,065 263,288 256,570 366,500 321,500
Benefits 114,614 113,833 117,758 106,885 168,124 150,200
Utilities 4,788 2,815 2,367 2,766 6,000 4,800
Supplies and Commodities 11,592 10,902 11,068 11,964 14,250 14,250
Contractual Services 84,121 19,413 15,410 2,217 71,000 70,000
$465,869 $403,028 $409,891 $380,402 $625,874 $560,750Total: 20 - Planning Program
Classification
Fund: 01 - General Fund
Expenditures
General Fund
Planning Division Summary
2017-2018 Fiscal Year Budget
Division: 20 - Planning Program
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Planning Division Expense History
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Page 67
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Unit: 09 - Community Development
Division: 20 - Planning Program
Salaries-Full Time 251,089 257,614 252,076 360,000 275,000 315,000
Salaries-Overtime 2,346 2,369 1,854 2,500 2,500 2,500
Salaries-Commissioner 2,630 3,305 2,640 4,000 3,000 4,000
$256,065 $263,288 $256,570 $366,500 $280,500 $321,500
FICA 15,625 16,093 15,884 22,723 17,400 20,000
Medicare 3,654 3,764 3,715 5,315 4,100 4,700
IMRF 30,669 30,659 29,399 43,500 31,035 35,000
Employee Insurance 53,818 53,552 49,086 77,086 56,800 70,500
Deferred Comp. Contribution 6,825 9,979 6,378 11,500 8,000 12,000
Travel/Training 2,222 2,928 1,795 7,000 5,000 7,000
IL Unemployment Insurance 1,020 783 628 1,000 1,000 1,000
$113,833 $117,758 $106,885 $168,124 $123,335 $150,200
Telephone/Internet 2,296 1,689 1,684 4,000 2,000 3,000
Cellular Phones/Pagers 519 678 1,082 2,000 1,200 1,800
$2,815 $2,367 $2,766 $6,000 $3,200 $4,800
SUPP - Supplies and Commodities
Office Supplies/Postage 8,892 9,222 10,614 10,000 9,700 10,500
Dues & Subscriptions 2,010 1,807 1,350 3,000 3,000 3,000
Gas/Oil/Mileage/Carwash 0 39 0 750 200 750
Software 0 0 0 500 0 0
$10,902 $11,068 $11,964 $14,250 $12,900 $14,250
Maintenance Contracts/Lease 3,444 3,117 1,460 5,000 1,500 3,500
Vehicle Maintenance 0 0 0 1,000 500 1,500
Legal Fees 3,023 722 254 5,000 3,000 5,000
Special Projects and Programs 10,587 4,910 0 15,000 7,500 15,000
Contractual Services 186 6,661 333 35,000 10,000 35,000
Engineering Fees 2,173 0 170 10,000 6,000 10,000
$19,413 $15,410 $2,217 $71,000 $28,500 $70,000
$403,028 $409,891 $380,402 $625,874 $448,435 $560,750
Total: Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Total: 20 - Planning Program
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Fund: 01 - General Fund
Expenditures
General Fund
Planning Division Detail
2017-2018 Fiscal Year Budget
Page 68
BUILDING AND CODE ENFORCEMENT DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The purpose of the department is to enforce the Village of Plainfield’s building codes and ordinances
and to ensure public safety, health and general welfare. This is accomplished by performing two
primary functions: plan review and field inspections. The purpose of plan review is to determine that
the plans and specifications conform to the codes and ordinances. The intent of field inspections is to
determine that the construction integrates to the plans and specifications. Field inspection is not
construction supervision. It is a review of the construction process, at various stages, to verify that the
approved plans and specifications are followed.
The administrative function of the department is responsible for the development of processes and
procedures to ensure effective work flow. The clerical staff is responsible for building permit entry,
contractor registration, billing, collection, and release of permit, along with data preservation,
inspection scheduling, Freedom of Information requests, business license issuance and quality
customer service.
Duties
The Building and Code Enforcement Department utilizes the administration, review process and
enforcement of regulations on permits and inspections for regulating construction, safe occupancy and
use of all buildings and premises. This includes structural building code compliance, control systems,
including but not limited to, electrical, plumbing, HVAC, energy control systems, fire protection and fire
safety systems and provisions for property maintenance. The Building and Code Enforcement
Department consists of a Building Official, Building Inspector, Electrical Inspector, Plumbing Inspector,
Code Enforcement Inspectors, Secretary Supervisor, and three Administrative Aides.
Administration
Permits and Inspections are the foundation of services within the department. The Building Official’s
office provides administration, support and oversight for the core services and their daily operations.
• Permits: The department receives applications for:
New construction (residential & commercial)
Residential Remodel
Commercial Build Out
Commercial Change of Occupancy
Miscellaneous Permits (fence, deck, generators, etc.)
• Licensing: The department maintains records for all contractor registration and licensing.
Approval of occupancy and verification by all departments within the Village is required prior to
issuance of all business licenses.
• Fees: The department is responsible for the collection of all fees associated with permitting,
licensing, contractor registrations and maintains information pertaining to insurance and
bonding requirements
Permit Management
The department utilizes Village code provisions for work done without permits, work exceeding the
scope of the approved permit and issues related to expired permits and extensions of permits.
Page 69
BUILDING AND CODE ENFORCEMENT DEPARTMENT
Plan Review
For compliance of permits, inspections and licensing the department conducts reviews with all
departments prior to granting approvals and issuance of certificates.
• Inspection Review: The department coordinates all interdepartmental permit reviews and plan
reviews. The plan review verifies that construction plans/drawings, proposed drawings for non-
construction changes and all requested revisions are in compliance with the Village’s building
codes and ordinances as well as its design standards. When necessary, consulting services of
structural engineers, consultants, fire protection services and elevator review/inspections
services assist in reviews for assuring compliance.
• Field Review: Field reviews ensure that the scope of work complies with approved drawings.
Deviations from approved drawings require revisions to permit drawings and subsequent
approvals by all applicable reviewers. Inspectors coordinate final inspections and require final
“walk-through” and “sign-off” before issuing appropriate certificates.
• Change of Occupancies: Inspectors coordinate final inspections and require final “walk-
through” and “sign-off” before issuing appropriate certificates.
Inspections
The department conducts inspections to implement construction provisions for compliance with codes,
requirements for occupancy, maintenance and use of buildings, structures and sites.
• Code Compliance: The department’s inspectors require compliance of the Village’s codes and
ordinances to secure that building, electrical, fire-protection, plumbing, other building systems
and village design standards are met. The department also interfaces with Thompson Elevator
Inspections Services for the periodic inspections of all elevators for compliance with State Code.
• Property Maintenance: The department assists the code enforcement department for
compliance of existing structures and their premises to comply with the Village Municipal Code
provisions for property maintenance and upkeep, and in follow up to complaints received.
• Enforcement of Village Zoning Ordinance: The department inspectors conduct inspections and
enforce special conditions and restrictions imposed on properties/premises at time of review
by Village ordinances.
Site Safety
Premise Safety is priority for the safe occupancy and use of buildings and/or structures. The
department interfaces, as needed, with the Fire Services Department and Police in code matters
related to premise safety.
• Regulating property/premises for emergency responders: The department verifies all street
addresses as required by code for emergency responders.
• Regulating safety on property by response to disasters: Safety inspections are conducted by
department inspectors on a 24-hour on-call basis for emergency incidents such as fires, floods
and other disasters.
Page 70
BUILDING AND CODE ENFORCEMENT DEPARTMENT
Code Enforcement
Prevention, detection, investigation, communication and enforcement of ordinance violations
regulating public health, safety and welfare are the primary focus of the newest addition to our
department. We use logical and sensible approaches when communicating with property owners. Our
department’s goal is compliance. We strive to help improve and maintain both property values and
quality of life of those in the community.
FY 2017-2018 Goals
• Continue to monitor and refine the department’s processes and procedures
• Continue professional academic training to stay informed of building codes and industry
updates
• Continue inter-departmental cross training initiatives
• Investigate enhancements and efficiencies to the current building permit applications
• Introduce the paperless permit process
FY 2017-2018 Key Objectives
• To provide accurate, timely and efficient Plan Reviews, Permit Issuance, and Inspection Services
• To support zoning enforcement efforts, developers, contractors and business developments
• To sustain timely response to property condition complaints, inspection, pre-construction,
phone, e-mail, letter, and Freedom of Information requests
• To administer rapid service for customers and residents
• To maintain new Village of Plainfield Codes, regulations, and department information, as well
as updating the Village website and permit applications
Growth Statistics
Year Population Year Population
2000 13,038 2007 37,334
2003 20,673 2010 39,581
2005 30,314 2015 (US Census estimate) 42,527
Calendar Year 2009 2010 2011 2012 2013 2014 2015 2016
New Residential Permits 66 58 93 111 135 166 138 143
General Construction
Inspections 5,342 4,300 4,884 6,619 8,016 6,296 7,801 8,750
Commercial/Industrial
Added (Sq Ft) 24,659 172,926 90,770 71,414 194,250 355,587 336,744 976,399
Acreage Annexed 24 5.4 2.1 277 6 86 172 3
Page 71
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Unit: 09 - Community Development
Salaries and Wages 340,920 341,914 405,815 402,711 450,000 643,000
Benefits 130,279 136,871 132,040 155,893 196,333 292,100
Utilities 5,054 3,976 4,863 4,693 5,500 7,500
Supplies and Commodities 5,814 8,970 12,547 10,204 13,600 18,900
Contractual Services 14,039 0 21,105 35,247 46,500 46,500
$496,106 $491,731 $576,370 $608,748 $711,933 $1,008,000
General Fund
Building Division Summary
2017-2018 Fiscal Year Budget
Total Building Program
Classification
Fund: 01 - General Fund
Expenditures
Division: 21 - Building Program
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Building Division Expense History
Salaries and Wages
Benefits
Utilities
Supplies and
Commodities
Contractual Services
Page 72
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Unit: 09 - Community Development
Salaries-Full Time 330,100 359,744 350,093 399,000 430,000 633,000
Salaries-Part Time 11,814 45,854 51,349 50,000 8,000 5,000
Salaries-Overtime 0 217 1,269 1,000 1,000 5,000
$341,914 $405,815 $402,711 $450,000 $439,000 $643,000
FICA 20,894 23,310 24,268 27,900 27,218 39,800
Medicare 4,887 5,452 5,676 6,525 6,135 9,300
IMRF 39,810 39,560 42,565 52,875 49,000 70,000
Employee Insurance 59,850 53,491 75,395 97,033 102,800 157,000
Deferred Comp. Contribution 6,233 5,100 3,400 6,500 6,000 7,000
Travel/Training 4,147 4,077 3,648 4,500 9,000 7,500
IL Unemployment Insurance 1,050 1,050 941 1,000 1,000 1,500
$136,871 $132,040 $155,893 $196,333 $201,153 $292,100
Telephone/Internet 1,369 338 343 1,500 750 1,500
Cellular Phones/Pagers 2,607 4,525 4,350 4,000 4,000 6,000
$3,976 $4,863 $4,693 $5,500 $4,750 $7,500
Office Supplies/Postage 7,855 10,466 9,541 8,000 7,000 13,000
Dues & Subscriptions 523 870 580 4,000 3,500 4,000
Gas/Oil/Mileage/Carwash 242 611 83 1,000 500 1,000
Uniforms/Clothing 350 600 0 600 500 900
$8,970 $12,547 $10,204 $13,600 $11,500 $18,900
Special Projects & Programs 0 0 0 500 0 0
Contractual Services 0 21,105 35,247 45,000 25,000 46,500
Ordinance Maintenance 0 0 0 1,000 0 0
$0 $21,105 $35,247 $46,500 $25,000 $46,500
$491,731 $576,370 $608,748 $711,933 $681,403 $1,008,000 Total: 21 - Building Program
SAL - Salaries and Wages
Total: 1)SAL - Salaries and Wages
BEN - Benefits
Total: Benefits
SUPP - Supplies and Commodities
Total: Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
UTIL - Utilities
Total: Utilities
Fund: 01 - General FundExpenditures
Division: 21 - Building Program
General Fund
Building Division Detail
2017-2018 Fiscal Year Budget
Page 73
WATER DIVISION
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Water Division is a division of the Public Works Department. The department operates under the
general supervision of the Director of Public Works as the daily operations are managed by the Water
Superintendent and two Crew Leaders within this division. Additional staff members include one
Water Operator and one Water Service Worker. This budget outlines the corresponding portion of the
financial revenues and expenditures that support the overall operation of this division. The primary
functions of this division include compliance with the Environmental Protection Agency’s regulations,
customer service, system operations, maintenance, water billing, and management.
Water Supply
This division is responsible for the operation and maintenance of the entire potable water supply
system within the Village. Once the treated Lake Michigan water, provided by Illinois-American, is
delivered to the 127th Street pumping station, this water is distributed throughout the system. Some of
the major components within the system include two pressure adjusting stations, one ground storage
tank, five elevated water towers, the supervisory control/data acquisition computer system, and three
emergency back-up wells. The employees of the division operate the system in a manner that provides
safe drinking water for our residents while retaining a sufficient supply of water that could be utilized
to extinguish a fire if required.
Once the Village started utilizing treated Lake Michigan water in 2004, the system has consistently
exceeded the water quality standards established by the Environmental Protection Agency. On a
regular basis staff collects bacteriological samples, complete chemical samples, volatile & synthetic
compound samples, and lead/copper samples. Once these samples are collected they are analyzed by
an EPA certified laboratory.
On a daily basis employees are available to respond to water related concerns expressed by our
residents. Additionally, staff will perform routine maintenance on pumps, motors, and chemical feed
equipment. Our field crews oversee the operation and maintenance of 231 miles of water main, 3,600
hydrants, 2,701 valves, and 13,414 water service/water meters.
Page 74
WATER DIVISION
Water Metering
This division is responsible for the installation, repair, and programming of all water meters. On a
monthly basis staff will collect water usage readings, via radio frequency, from all water meters within
the Village. These readings are then electronically transferred to our water billing system. Employees
maintain and troubleshoot meters that indicate unusually high or low usage. Staff will also replace
inoperable meters as required. The Water Division is currently in the process of changing technology
by changing the meter reading devices to a fixed base system. This system, when fully operational, will
have the capability of reading all the Village’s meters from a fixed base unit mounted on two water
towers. This new technology will enable the Division to maintain the system more efficiently and allow
reading meters in less than one day compared to the drive by reading which takes approximately four
days. This system also allows a shut off to occur at the meter instead of the buffalo box located in the
parkway. An automated shut off valve was built into the new “iPERL” meters, which we currently
purchase from Sensus Technologies Inc. Water termination can occur at the meter with this
technology, and can be performed in seconds compared to days. These advances in technology will
save money.
FY 2017-2018 Key Objectives
Objective 1: Provide Outstanding Service for our Residents & Businesses
1. All employees within the division will strive to respond to the concerns expressed by our
residents in a timely manner. The water quality and system pressure will be maintained in a
manner to help protect the wellbeing of our customers.
a. The system will be operated within the regulations established by the Environmental
Protection Agency.
b. The buildings, facilities, and equipment, will receive preventative and emergency
maintenance as required.
c. Staff will continue our efforts in implementing our new “work order” system that should
improve work efficiencies.
d. Additional hydrant flow testing will be coordinated with the Fire Protection District and
related fire protection companies.
e. We will strive to maintain the Village’s unaccounted for water consumption (currently at
1.6%) at an acceptable level. Staff will conduct a water loss survey and respond quickly
to water main and service line leaks.
Objective 2: Provide Public Improvements that Improve Efficiency.
1. Staff will work with the Environmental Protection Agency, the Illinois Department of
Transportation, and local Developers to provide the most cost-effective and least disruptive
solutions to address major improvement projects. We will strive to provide a comprehensive
review of the related engineering plans and provide proper construction inspection services.
Page 75
WATER DIVISION
Objective 3: Planning for the Future.
a. Continue to update the 5-Year Capital Improvement Plan for the water system.
b. Discuss low interest loans and grant funding opportunities with the Village Board for
future consideration.
c. Continue to review the systems electrical usage will be completed to find possible
savings in efficiency. The Village currently utilizes Constellation Energy for our supplier
of electricity.
d. Expand the use of utility atlases by including new information within the geographical
information system. Currently the GIS Division, (which is under the direction of the
Information Technology Division) updates the water atlases to show hydrants on one
map and valves on another map. This greatly improves our efforts to correctly locate
and maintain the system as well as quick shut downs of the system in time of repairs.
The newly utilized I pad for utility locates has helped reduce time for locating Village
utility services.
e. The Village is currently in the planning stage of replacing the lead water services in the
Village Green area near the downtown area
Performance Measures – Water Division
2010 2011 2012 2013 2014 2015 2016
Water Flow: ( Jan 1- Dec 31)
Total pumpage (in billions)
Unaccounted for flow
Average daily flow (MGD)
Maximum daily flow (MGD)
1.118
2 %
3.062
5.841
1.128
2 %
3.091
6.324
1.273
2 %
3.490
6.644
1.170
2 %
3.205
5.941
1.131
1%
3.098
4.656
1.145
1.9%
3.136
5.292
1.128
1.6%
3.092
5.768
Water Mains:
Main breaks
Valves repaired
Valves exercised
Hydrants repaired
Hydrants tested
Water service repairs
4
0
2,061
32
2,254
58
5
0
28
55
3,104
2
2
2
19
25
3,152
3
1
0
513
65
3,424
0
5
0
1,096
30
3,070
1
4
0
441
66
3,423
5
4
1
28
135
3,201
2
Fire Flow Tests 15 4 3 6 5 4 13
Water Samples 517 517 517 517 517 747 744
Page 76
WASTEWATER DIVISION
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Wastewater division is a sub-section of the Public Works Department. The Wastewater Division
functions under the general supervision of the Director of Public Works as the daily operations are
managed by the Wastewater Superintendent. This division employs four wastewater operators to
manage the responsibilities of wastewater collection and conveyance, advanced wastewater
treatment, bio-solids treatment and bio-solids re-use. In addition, the Wastewater Division
investigates and mitigates pollution issues, infiltration and inflow, industrial discharges and drainage
issues.
Wastewater Treatment Facility
The Wastewater Division is responsible for the treatment of over 1.5 billion gallons of municipal
wastewater annually, utilizing an operating budget of 3.6 million dollars. The newly expanded North
Wastewater Plant is a 7.5 million gallon per day, secondary activated sludge plant with nitrification and
phosphorus removal. The North Facility is also the location of the Laboratory Facility. The Laboratory
Facility is charged with the analysis requirements set forth within the federal EPA NPDES permit.
The thoroughly modern facility, utilizes screening, settling, and biological techniques to separate the
organic and inorganic solids found in the raw wastewater. The solids are removed, retained, treated
and beneficially reused as farm field fertilizer. The clear liquid portion of the wastewater (effluent) is
disinfected by ultra violet light and either reused for grounds irrigation and process cleaning or
returned to the environment by way of the DuPage River.
Sanitary Sewer System
Within its boundaries, the Village has over 3,000 manhole structures, 220 miles of sanitary sewers
ranging from 8” to 54” in diameter. The design of the system requires that 16 lift stations be employed
to elevate the wastes due to topography differences. Each of these lift stations has at least two sewage
pumps, computer controls, emergency alarms, and back-up power connections.
Industrial Pretreatment Program
This program mandates that all industrial discharges be monitored for quantity and quality of
generated wastes and pollutants. The operator responsible for industrial pretreatment is assigned the
task of tracking, sampling, reporting, monitoring, and environmental enforcement within the industrial
community.
Infiltration & Inflow (I &I)
With age, underground sewer lines deteriorate and begin to allow groundwater to enter the system.
These extraneous flows can cause basement back-ups, main line surcharging and the potential for
sanitary sewer overflow discharges to the river without proper treatment. One employee of our sewer
division has the responsibility to identify I & I points so problems can be addressed.
Page 77
WASTEWATER DIVISION
FY 2017-2018 Key Objectives
Objective 1: Provide Outstanding Service for our Residents and Retain Environmental Compliance
All employees within the division will strive to respond to the concerns expressed by our residents
in a timely manner. The water quality and system operation will be maintained in a manner to help
protect the wellbeing of our customers, people that utilize the DuPage River, and the environment.
a. The system will be operated within the regulations established by the EPA.
b. The buildings, facilities, and equipment will receive preventative and emergency
maintenance as required.
c. Staff will respond quickly to sewer pipeline problems or other environmental concerns.
Objective 2: Provide Public Improvements that Improve Efficiency
Staff will work with the EPA, the Illinois Department of Transportation, and local Developers to
provide the most cost-effective and least disruptive solutions to address major improvement
projects. Staff will strive to provide a comprehensive review of the related engineering plans and
provide proper construction inspection services.
Objective 3: Planning for the Future
a. Continue to update the 5 Year Capital Improvement Plan for the Wastewater system.
b. Discuss low interest loans and grant funding opportunities with the Village Board for future
consideration.
c. Expand the use of utility atlases by including new information within the geographical
information system.
Performance Measures – Wastewater Division
UTILITY EXPANSION
The Utility Expansion unit represents water and sewer capital and engineering projects, as well as debt
service expenses relating to past projects. For Fiscal Year 2018, expansion funds are budgeted for the
Village’s proportionate share of the utilities involved in the Route 30 expansion project. This Route 30
work includes improvements to accommodate future commercial needs anticipated in the Route 55/
Route 30 corridor. Additionally, funds are budgeted to address lift station and SCADA improvements
as well as miscellaneous engineering and equipment for both divisions.
2010 2011 2012 2013 2014 2015 2016
Total Gallons Reclaimed (Billions)
Bio-solids Treated (Tons)
Average Daily Flow (Millions)
Maximum Daily Flow (Millions)
Sanitary Sewer Main (Miles)
1.296
730
3.55
11.1
220
1.447
642
3.964
11.3
220
1.139
799
3.120
6.089
220
1.621
771
4.441
22.8
220
1.707
945
4.677
12.5
220
1.628
879
4.460
12.2
220
1.596
888
4.372
8.97
220
Lift Station Maintenance Events
Laboratory Tests
Industrial Samples
Sewers Inspected & cleaned (ft.)
2,599
20,300
220
9,000
2,506
18,478
259
3,308
1,602
15,143
314
23,200
771
14,294
166
13,200
860
14,620
224
6,200
1,059
15,953
138
14,006
827
16,229
108
13,450
Page 78
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Fund: 02 - Water & Sewer Fund
Licenses and Permits 589,954 648,200 817,169 550,000 603,000
State of Illinois Taxes 1,630,710 1,643,244 1,701,328 1,665,000 1,775,000
Charges for Services 13,319,897 13,377,977 14,194,012 14,540,000 14,875,000
Investment Income 10,335 (11,253)45,688 10,000 24,382
Miscellaneous 1,910 18,745 35,549 18,000 25,500
Revenues Total $15,552,806 $15,676,913 $16,793,746 $16,783,000 $17,302,882
Salaries and Wages 1,269,380 1,295,489 1,308,405 1,359,000 1,374,000
Benefits 528,791 522,633 516,299 549,055 552,875
Utilities 744,123 589,954 696,361 707,000 717,600
Supplies and Commodities 496,996 509,019 458,161 484,800 478,900
Contractual Services 7,568,677 8,033,790 8,579,626 8,646,500 8,960,000
Other 250,380 250,380 250,000 250,000 250,000
Transfers 490,748 489,852 498,100 970,900 979,300
Capital 597,510 56,011 463,391 678,000 830,000
Debt service 3,237,728 3,082,189 3,160,125 3,137,745 3,160,207
Depreciation 3,072,337 3,083,662 3,102,438 0 0
Expenditures Total $18,256,670 $17,912,979 $19,032,906 $16,783,000 $17,302,882
Total: Water & Sewer Fund ($2,703,864)($2,236,066)($2,239,160)$0 $0
Classification
Water, Sewer & Expansion Revenues
Water, Sewer & Expansion Expenses
Water & Sewer Fund
Revenue/Expense Summary
2017-2018 Fiscal Year Budget
Page 79
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Budget
FY 2018
Proposed
Budget
Fund: 02 - Water and Sewer Fund
LIC&PER - Licenses and Permits
Meter Sales 41,645 29,815 30,672 25,000 55,000 35,000
Water Connection Fee 208,950 309,199 460,745 240,000 400,000 280,000
Sewer Connection Fee 334,414 303,166 316,937 280,000 410,000 280,000
Sewer By-Pass Fee 4,945 6,020 8,815 5,000 11,000 8,000
$589,954 $648,200 $817,169 $550,000 $876,000 $603,000
STTAX - State of Illinois Taxes
Home Rule Sales Tax 1,630,710 1,643,244 1,701,328 1,665,000 1,720,000 1,775,000
$1,630,710 $1,643,244 $1,701,328 $1,665,000 $1,720,000 $1,775,000
SERV - Charges for Services
Water Sales 7,792,970 7,801,882 8,539,253 8,980,000 9,250,000 9,350,000
Water Penalty 87,802 84,824 93,946 80,000 95,000 85,000
Sewer Sales 4,138,682 4,175,306 4,229,705 4,250,000 4,350,000 4,250,000
Sewer Penalty 48,535 46,640 47,713 45,000 45,000 45,000
Capital Charge 1,235,459 1,253,043 1,267,061 1,170,000 1,200,000 1,130,000
Capital Charge Penalty 16,449 16,282 16,334 15,000 15,000 15,000
$13,319,897 $13,377,977 $14,194,012 $14,540,000 $14,955,000 $14,875,000
Interest Income 5,224 12,928 25,813 10,000 35,000 24,382
Unrealized Gain/Loss 5,111 (24,181)19,875 0 0 0
$10,335 ($11,253)$45,688 $10,000 $35,000 $24,382
Sale of Fixed Assets 0 0 500 0 0 0
Sale of Scrap 1,345 645 1,465 0 1,100 500
Other Reimbursements 0 0 0 0 15,000 0
Other Receipts 565 18,100 33,584 18,000 25,000 25,000
$1,910 $18,745 $35,549 $18,000 $41,100 $25,500
$15,552,806 $15,676,913 $16,793,746 $16,783,000 $17,627,100 $17,302,882
Water & Sewer Fund
Revenue Detail
2017-2018 Fiscal Year Budget
Revenues Total
Revenues
Total: Licenses & Permits
Total: State of Illinois Taxes
Total: Charges for Services
INT - Investment Income
Total: Investment Income
MISC - Miscellaneous
Total: Miscellaneous
Page 80
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Budget
FY 2018
Proposed
Budget
Fund: 02 - Water and Sewer Fund Expenses
Unit: 10 - Water Department
SAL - Salaries and Wages
Salaries-Full Time 238,403 227,194 227,229 231,000 232,000 245,000
Salaries-Part Time 0 0 2,172 0 0 0
$238,403 $227,194 $229,401 $231,000 $232,000 $245,000
FICA 14,574 14,463 13,984 14,500 14,300 15,200
Medicare 3,481 3,465 3,354 3,400 3,400 3,600
IMRF 29,675 27,774 26,624 26,565 27,000 28,000
Employee Insurance 50,109 47,710 41,684 45,740 38,270 46,000
Deferred Comp. Contrib 5,811 8,448 7,788 9,500 9,000 10,000
Travel/Training 2,522 2,100 4,239 7,000 5,500 7,000
IL Unemployment Ins.2,370 1,891 1,671 3,000 2,000 2,500
$108,542 $105,851 $99,344 $109,705 $99,470 $112,300
Telephone/Internet 3,705 4,403 3,128 3,500 5,000 5,600
Cellular Phones/Pagers 2,762 4,044 3,690 3,000 3,500 3,000
$6,467 $8,447 $6,818 $6,500 $8,500 $8,600
SUPP - Supplies & Commodities
Office Supplies/Postage 25,120 26,033 30,848 26,000 29,000 26,000
Dues & Subscriptions 1,483 1,360 1,244 1,500 1,500 1,400
Gas/Oil/Mileage/Wash 58 21 131 1,000 300 500
Supplies/Hardware 165 436 175 500 400 500
Software 1,733 1,784 1,838 2,000 1,800 2,000
Sand & Gravel 919 772 926 800 800 800
Water Meters 180,057 205,979 141,417 150,000 135,000 150,000
$209,535 $236,385 $176,579 $181,800 $168,800 $181,200
Contract - Contractual Services
Building Maintenance 9,437 8,996 8,541 10,000 8,000 8,000
Legal Notices 0 0 0 500 100 500
Legal Fees 1,607 684 2,244 1,000 1,000 1,000
Contractual Services 16,349 9,124 34,698 30,000 30,000 27,000
Equipment Maintenance 492 (139)0 500 500 500
Engineering Fees 400 0 128 5,000 1,000 4,000
$28,285 $18,665 $45,611 $47,000 $40,600 $41,000
Admin Service Charge 125,190 125,190 125,000 125,000 125,000 125,000
Transfer to Debt Service 123,061 122,463 124,525 242,725 242,725 244,825
$248,251 $247,653 $249,525 $367,725 $367,725 $369,825
$839,483 $844,195 $807,278 $943,730 $917,095 $957,925
Total: Salaries and Wages
Division: 02 - Water Administration Program
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2017-2018 Fiscal Year Budget
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
OTHER - Other
Total: Other
Total: Water Admin Program
Page 81
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Budget
FY 2018
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2017-2018 Fiscal Year Budget
Salaries-Full Time 363,053 376,723 378,548 395,000 393,200 410,000
Salaries-Part Time 4,692 4,707 9,474 13,000 16,000 14,000
Salaries-Overtime 33,017 37,098 35,280 40,000 35,000 35,000
$400,762 $418,528 $423,302 $448,000 $444,200 $459,000
FICA 24,527 24,569 26,171 27,780 26,000 29,000
Medicare 5,766 5,780 6,155 6,500 6,400 6,800
IMRF 48,967 48,351 47,939 51,520 49,000 53,000
Employee Insurance 62,845 61,000 60,654 65,145 66,500 70,975
Deferred Comp. Contrib 9,768 11,533 13,904 12,000 14,000 15,000
$151,873 $151,233 $154,823 $162,945 $161,900 $174,775
Telephone/Internet 5,764 6,885 5,362 6,000 7,500 9,000
Cellular Phones/Pagers 456 0 0 2,000 500 500
Electricity/Gas 151,591 131,748 156,790 140,000 140,000 140,000
$157,811 $138,633 $162,152 $148,000 $148,000 $149,500
SUPP - Supplies and Commodities
Office Supplies/Postage 3,677 3,687 75 3,000 1,000 2,000
Replacement Supplies 5,164 2,456 10,150 5,000 8,000 5,000
Gas/Oil/Mileage/Wash 14,626 14,402 12,137 21,000 13,000 15,000
Supplies/Hardware 4,435 3,118 4,282 4,000 5,000 4,000
Chemicals 4,050 4,811 4,025 5,000 5,000 5,500
Uniforms/Clothing 1,836 2,366 3,322 2,000 3,000 2,000
$33,788 $30,840 $33,991 $40,000 $35,000 $33,500
Contract - Contractual Services
Building Maintenance 616 1,920 2,365 5,000 5,000 4,000
Vehicle Maintenance 3,777 9,371 5,215 7,500 6,500 6,500
Contractual Services 51,012 43,807 48,317 40,000 40,000 40,000
Lake Michigan Water 7,144,963 7,649,599 8,124,114 8,100,000 8,600,000 8,403,000
Equipment Maint.12,033 10,804 11,512 9,000 11,000 9,000
System Maintenance 64,895 45,303 26,311 45,000 45,000 44,000
Water/Fire Hydrant 9,418 15,119 15,071 20,000 20,000 20,000
EPA Analytical 12,816 15,400 15,429 16,000 15,000 16,000
$7,299,530 $7,791,323 $8,248,334 $8,242,500 $8,742,500 $8,542,500
Transfer to Debt Service 122,313 122,463 124,525 242,725 242,725 244,825
$122,313 $122,463 $124,525 $242,725 $242,725 $244,825
Contingencies/Depreciation
Depreciation 3,072,337 3,083,662 3,102,438 0 0 0
$3,072,337 $3,083,662 $3,102,438 $0 $0 $0
$11,238,414 $11,736,682 $12,249,565 $9,284,170 $9,774,325 $9,604,100
$12,077,897 $12,580,877 $13,056,843 $10,227,900 $10,691,420 $10,562,025
Total: Salaries and Wages
SAL - Salaries and Wages
Division: 30 - Water Distribution Program
Total: Water Department
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
OTHER - Other
Total: Other
Total: Depreciation
Total: Water Distribution Program
Page 82
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Budget
FY 2018
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2017-2018 Fiscal Year Budget
Unit: 11 - Sewer Department
Salaries-Full Time 228,798 227,693 227,529 232,000 233,000 245,000
Salaries-Part Time 0 0 2,172 0 0 0
$228,798 $227,693 $229,701 $232,000 $233,000 $245,000
FICA 13,815 13,964 13,951 14,400 14,500 15,200
Medicare 3,303 3,348 3,346 3,365 3,400 3,600
IMRF 28,234 27,837 26,595 26,700 27,000 28,000
Employee Insurance 49,558 47,420 37,137 45,630 38,000 46,000
Deferred Comp. Contrib 5,504 8,460 7,565 9,000 8,500 10,000
Travel/Training 6,875 3,443 10,175 8,500 7,000 12,000
IL Unemployment Ins.2,370 1,891 1,671 3,000 2,000 2,500
$109,659 $106,363 $100,440 $110,595 $100,400 $117,300
Telephone/Internet 8,234 9,846 7,242 9,000 9,000 9,000
Cellular Phones/Pagers 3,028 3,969 3,435 3,500 3,500 3,500
$11,262 $13,815 $10,677 $12,500 $12,500 $12,500
SUPP - Supplies and Commodities
Office Supplies/Postage 24,440 25,340 30,738 25,000 29,000 25,000
Dues & Subscriptions 58,911 61,871 59,021 66,200 62,000 68,200
Gas/Oil/Mileage/Wash 1,049 950 366 1,000 500 1,000
Supplies/Hardware 193 661 661 3,000 1,500 2,500
Software 0 0 0 500 0 0
Uniforms/Clothing 193 0 0 0 0 0
$84,786 $88,822 $90,786 $95,700 $93,000 $96,700
Contract - Contractual Services
Building Maintenance 9,975 11,577 12,405 15,000 15,000 15,000
Legal Fees 1,607 959 756 2,000 500 1,500
Contractual Services 15,279 9,294 19,636 30,000 30,000 30,000
Equipment Maintenance 1 613 880 2,000 1,000 2,000
Engineering Fees 6,410 0 13,350 10,000 10,000 10,000
$33,272 $22,443 $47,027 $59,000 $56,500 $58,500
2013/2004A Bond (Principal)13,500 3,000 3,000 46,650 46,650 39,840
2013/2004A Bond (Interest)65,509 48,069 46,710 340,500 340,500 384,000
2005B Bond (Principal)316,500 331,500 348,000 30,000 30,000 0
2005B Bond (Interest)47,723 33,480 18,563 1,162 1,162 0
Admin Service Charge 125,190 125,190 125,000 125,000 125,000 125,000
Transfer to Debt Service 123,061 122,463 124,525 242,725 242,725 244,825
$691,483 $663,702 $665,798 $786,037 $786,037 $793,665
$1,159,260 $1,122,838 $1,144,429 $1,295,832 $1,281,437 $1,323,665
Total: Contractual
OTHER - Other
Total: Other
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies and Commodities
Division: 02 - Sewer Administration Program
Total: Sewer Admin Program
SAL - Salaries and Wages
Total: Salaries and Wages
Page 83
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Budget
FY 2018
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2017-2018 Fiscal Year Budget
Salaries-Full Time 365,490 386,560 388,887 408,000 410,000 385,000
Salaries-Part Time 4,692 4,707 9,474 10,000 16,000 10,000
Salaries-Overtime 31,235 30,807 27,640 30,000 30,000 30,000
$401,417 $422,074 $426,001 $448,000 $456,000 $425,000
FICA 23,834 24,616 26,345 27,780 28,500 26,500
Medicare 5,602 5,788 6,193 6,500 6,600 6,500
IMRF 47,494 47,747 48,544 51,520 49,000 46,000
Employee Insurance 72,646 69,128 68,440 67,510 63,000 56,000
Deferred Comp. Contrib 8,167 11,907 12,170 12,500 12,500 13,500
Travel/Training 974 0 0 0 0 0
$158,717 $159,186 $161,692 $165,810 $159,600 $148,500
Telephone/Internet 14,410 17,212 13,405 15,000 20,000 22,000
Cellular Phones/Pagers 615 0 0 0 0 0
Electricity/Gas 553,558 411,847 503,309 525,000 505,000 525,000
$568,583 $429,059 $516,714 $540,000 $525,000 $547,000
SUPP - Supplies and Commodities
Office Supplies/Postage 3,718 3,686 272 5,000 1,000 4,500
Replacement Supplies 1,229 1,300 1,376 1,000 1,800 1,500
Gas/Oil/Mileage/Wash 16,066 17,601 10,229 15,000 7,500 13,000
Supplies/Hardware 6,753 6,007 12,960 7,800 10,500 10,000
Chemicals 118,256 110,989 117,231 115,000 115,000 115,000
Sand & Gravel 0 0 0 500 300 500
Industrial Flow Monitor 18,420 8,612 7,052 18,000 6,500 18,000
Uniforms/Clothing 4,445 4,777 7,685 5,000 5,500 5,000
$168,887 $152,972 $156,805 $167,300 $148,100 $167,500
Contract - Contractual Services
Vehicle Maintenance 3,455 8,200 4,977 8,000 5,000 8,000
Contractual Services 149,351 148,525 149,779 165,000 155,000 160,000
Equipment Maint.17,030 22,892 29,493 20,000 20,000 20,000
Maintenance-James St.0 0 196 5,000 9,500 5,000
System Maintenance 37,754 21,742 54,209 100,000 80,000 125,000
$207,590 $201,359 $238,654 $298,000 $269,500 $318,000
Transfer to Debt Service 122,313 122,463 124,525 242,725 242,725 244,825
$122,313 $122,463 $124,525 $242,725 $242,725 $244,825
$1,627,507 $1,487,113 $1,624,391 $1,861,835 $1,800,925 $1,850,825
$2,786,767 $2,609,951 $2,768,820 $3,157,667 $3,082,362 $3,174,490
Total: Sewer Treatment Program
SAL - Salaries and Wages
Total:Salaries & Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies & Commodities
Total: Contractual
OTHER - Other
Total: Other
Division: 40 - Sewer Treatment Program
Total: Sewer Department
Page 84
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Budget
FY 2018
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2017-2018 Fiscal Year Budget
Unit: 12 - Utility Expansion
Contractual Services 0 5,260 0 10,000 5,000 210,000
Engineering Fees 6,425 533 3,100 25,000 25,000 150,000
Machinery & Equipment 4,989 25,764 3,454 20,000 20,000 0
Vehicles 22,556 19,522 0 180,000 0 180,000
Naperville Rd. Water Main 563,540 0 0 0 0
Route 30 Water Main 0 0 296,356 0 0
Rt 30 Main-Kuusakoski to Tower 2 0 0 22,461 298,000 150,000 100,000
Scada Improvements 0 742 63,520 50,000 25,000 20,000
Pump Station Improvements 0 0 0 0 50,000 0
Liftstation Improvements 0 4,190 74,500 95,000 185,000 170,000
$597,510 $56,011 $463,391 $678,000 $460,000 $830,000
2013/2004A Bond (Principal)31,500 7,000 7,000 794,500 794,500 896,000
2013/2004A Bond (Interest)132,678 108,838 108,990 108,850 108,850 92,960
2013/2004B Bond (Principal)335,000 345,000 360,000 365,000 365,000 375,000
2013/2004B Bond (Interest)89,546 57,880 53,150 45,950 45,950 38,650
2005B Bond (Principal)738,500 773,500 812,000 70,000 70,000 0
2005B Bond (Interest)93,549 59,473 43,313 2,713 2,713 0
2008 Bond (Principal)400,000 415,000 450,000 475,000 475,000 500,000
2008 Bond (Interest)789,160 543,438 721,391 47,863 47,863 25,000
2015/2008 Bond (Principal)0 0 0 90,000 90,000 90,000
2015/2008 Bond (Interest)0 168,894 0 531,550 531,550 529,750
IEPA Loan 146,848 151,643 153,545 155,470 155,470 158,419
IEPA Loan (Interest)37,715 35,474 34,463 32,537 32,537 30,588
Bond Issuance Costs 92,674 178,866 0 0 0 0
$2,887,170 $2,845,006 $2,743,852 $2,719,433 $2,719,433 $2,736,367
$3,484,680 $2,901,017 $3,207,243 $3,397,433 $3,179,433 $3,566,367
$18,349,344 $18,091,845 $19,032,906 $16,783,000 $16,953,215 $17,302,882
OTHER - Other
Division: 91 - Capital
Unit: 12 - Utility Expansion
Total: Water & Sewer Fund
Total: Other
Division: 92 - Bonds
OTHER - Other
Total: Other
Unit Total: 12 - Utility Expansion
Page 85
CAPITAL
Engineering / Facility Maintenance (EFM) Overall Goal
To effectively engineer and manage the design/construction of Capital Projects, Roadway and Facility
Maintenance Projects within the Village to provide high-quality, cost effective Public Improvements for
our residents. Research, evaluate, and pursue grant programs available to the Village for infrastructure
and maintenance projects.
The EFM group functions within the Public Works Department and the daily operations are managed
by the Superintendent of Public Improvements. Additional employees within the group include a Lead
Engineer, a Public Improvements Inspector, one Facility Maintenance Supervisor and two Facility
Maintenance Workers.
2017/2018 Goal
To continue to utilize in-house resources to administer the following Annual Maintenance Programs
including the Annual Roadway Resurfacing Program, Sidewalk/Curb Replacement, Pavement Crack
filling, Roadway Striping, Pavement Patching and Bridge Inspection programs. The Village has had
continued success, while providing these services at a reduced cost, by managing these programs in-
house over the last several years.
The Engineering group is continuing with utilizing part-time summer engineering interns that will assist
with administering the Village’s maintenance programs and completing work related to collecting
traffic data. This program not only improves our overall efficiency but it also provides a positive work
experience for the interns. We will continue our sidewalk ADA compliance program this summer. This
program will inventory and identify the sidewalk network within the community and note any
deficiencies. Those deficiencies will be addressed via the sidewalk replacement program and the
resurfacing program in future years as the budget allows.
It is also an ongoing goal to have the Engineering group component to become the central repository
for all plans, drawings, and information relating to the Village infrastructure and facilities. This task is a
multi-year project and includes scanning old documents and plans into the Village’s laserfiche system.
A continuing effort will be made this year to complete as much as this as is possible.
Facility Maintenance goal is to centralize as many external contracts and services as possible for cost
savings and smoother response in times of need. We also strive to complete as much ‘in-house”
repairs/maintenance as staff’s talents and time allow.
Vehicles/Equipment/Technology
Vehicles/Equipment – Based on the Public Works vehicle replacement program, one replacement
vehicle is needed. A 2002 Ford Taurus wagon has over 110,025 miles and is at the end of its useful life.
As the Taurus wagon is no longer available, a compact van (Ford Transit or some other mini-van type
vehicle) would make a suitable replacement. The cost estimate for this vehicle is approximately
$25,000.
Page 86
CAPITAL
Annual Maintenance Programs
Roadway Resurfacing and Capital Roadway Improvements (MFT & General Funds) - $2,000,000.
A combination of MFT and Capital funds has been successfully utilized in past budgets to provide the
maintenance of several roadways within the Village. Staff has identified additional roadways in the
2017 fiscal year that are in need of maintenance and resurfacing. The results of the Village’s pavement
management survey have been successful in prioritizing this work. In an effort to retain the good
quality of the Village’s roadway network, $2 million has been allocated within both the MFT and
Capital funds. (The MFT budget is included in the Other Funds tab.)
Bike Path Program - $400,000
Staff is responsible for the maintenance of thousands of linear feet of asphalt bike path within the
Village. Required patching and/or pavement sealing is completed on an annual basis. This amount also
includes funds for engineering of bike path connections adjacent to traffic signals and cannot be
completed in-house. Additionally, the multi-year program addresses the needs of completing “gaps”
within the sidewalk/bike path system, as identified in the Village’s transportation plan.
Curb & Sidewalk Program - $100,000
Staff routinely performs inspections of sidewalks and curbs throughout the Village. In addition,
requests from residents concerning defects are promptly investigated and addressed. The sidewalk
replacement work typically occurs within the late summer season. Staff plans to include the “saw cut
removal” of trip hazards within this program. This type of work has been completed several times over
the last few years with great success.
Patching Program - $125,000
Engineering Staff will coordinate with the Street Division to identify areas that are in need of roadway
patching. Funding for this program is within the Streets Maintenance Division.
Crack fill Program - $100,000
Engineering Staff will coordinate with the Street Division to identify areas that are in need of roadway
crack filling. Funding for this program is within the Streets Maintenance Division.
Roadway Pavement Marking - $40,000
Engineering Staff will coordinate with the Street Division to identify areas that are in need of roadway
pavement marking. Funding for this program is within the Streets Maintenance Division.
Bridge Program - $425,000
The Village has (16) bridges that are under our jurisdiction. According to the latest bridge inspection
reports, it was noted that there are some maintenance issues that need attention. Items needing
repair are rip-rap/scour restoration, corrosion mitigation and railing replacement. Also included is the
engineering design work for the Indian Boundary Bridge replacement project. This project will be an
80/20 cost basis with IDOT.
Page 87
CAPITAL
Storm Sewer Program - $45,000
Staff completes routine maintenance and inspection work as it relates to the Village’s storm sewer
system and other various storm sewer improvements as required.
LED Street light replacement - $75,000 We are in the process of replacing older inefficient streetlight
fixture with longer lasting more energy efficient LED fixtures. We concentrate on addressing the older
to the newer locations in the Village.
Concrete Street light pole replacement - $50,000 We are in the process of replacing older
deteriorating concrete light poles with aluminum light poles. We will concentrate on addressing the
older to the newer locations in the Village.
School Crossing Beacons – upgrade communication software/hardware - $5,000 We are in the
process of upgrading the software/hardware for remote communication and programming of the
School Crossing Beacons.
Grant funded Projects
STP (Surface Transportation Grant Program) - $1,400,000 – STP Grant will be increased to $4.5M
total with $2M for engineering.
• 143rd Street – Route 59 to Illinois 126 – Phase 1 design was approved by IDOT in December of
2014. Work will continue on the Phase 2 design and ComEd coordination. Once constructed,
this project which will ultimately provide a much needed east-west connection for the Village.
Both TIGER and FASTTRACK Grants have been applied for to address the construction costs.
STP (Surface Transportation Grant Program) $680,000
• 127th Street – Heggs to Tuttle Estates – Construction of this project has started and should be
completed by the end of 2017. This project takes a rural two lane cross section to the standard
3 lane urban cross section.
STP (Surface Transportation Grant Program $1,500,000) $70,000
• Renwick Road reconstruction – Spangler Farm subdivision to River Road. Engineering for this
project has started and should be completed by the end of 2017. This project takes a rural two
lane cross section to the standard 3 lane urban cross section. Coordination with the Plainfield
Township and Plainfield Park District is needed to complete the work. Construction would take
place in future years.
Indian Boundary Bridge Replacement Project $1,400,000
• The Village was awarded Federal Bridge Replacement funding thru IDOT. Engineering will occur
during 2017 and it is anticipated that construction would be in 2018. This Grant is an 80/20
split.
Page 88
CAPITAL
PACE Park-N-Ride lot/facility Project $5,800,000
• The Village and PACE have entered into an agreement whereby PACE will provide funding for
the engineering and construction of a 400 car parking lot and bus related amenities. This
project is expected to be under construction by the end of 2017
Village Green Project $130,000
• The Village will complete the engineering design work for the replacement of the 100+ year old
water, sanitary and storm utilities and increase parking opportunities along with paving and
pedestrian improvements in the several block area around the village Green area. The Village
will utilize a low interest loan from the IEPA to address the cost of the underground utility work
in 2018 and the road and pedestrian work would follow in the next year.
Village and/or IDOT Funded Projects
US Route 30 Reconstruction
The Illinois Department of Transportation (IDOT) has completed design plans for the reconstruction
and expansion of Route 30 between Route 59 and Interstate 55. While the total cost for this work is
estimated to be over $22 million, IDOT will provide a majority of this funding. The Village’s contribution
will improve pedestrian safety, as a new bike path and sidewalk will be installed along this roadway.
• I-55 Interchange Project (Plainfield/Bolingbrook/Romeoville)
o Phase 1 Engineering Study - $320,000
• 143rd Street & Route 30 – Traffic Signal & intersection Improvements
o This project is at the point where a cost sharing agreement with IDOT is needed before
ROQ acquisition can occur.
o Engineering - $10,000
• 127th Street & Naperville/Plainfield Road - Intersection/Traffic Signal Project
o This project is at the point where a cost sharing agreement with Will Co Hwy and
Bolingbrook is needed before ROW acquisition can occur.
o Engineering - $100,000
• Gateway Signage Project
o This project is for the design and construction of a unified Gateway entry signs at
numerous locations in the Village.
o Engineering/Construction - $50,000
Page 89
CAPITAL
Village and/or IDOT Funded Projects (continued)
• Emerald Ash Borer - $200,000
o During the past twelve years the Emerald Ash Borer (EAB) has killed over 10 million
trees within the United States. Three years ago, the Illinois Department of Agriculture
had confirmed that this insect has infested several trees within our community. Since
that time the Village has actively been removing infested parkway trees. While our
community had over 6,000 parkway Ash trees five years ago, approximately 80% of
these trees have been removed since the EAB infestation was first discovered. In an
effort to support the replacement of these trees the Village has funded a new parkway
tree installation program that occurs in the spring and fall of each year. Funding has
helped provide over 2,500 new trees during the past three years and the continued
support of this program will be needed to help facilitate the future replacement of
parkway trees that have already been removed and will be removed in the future.
• Settlers Park Lake Refresh Improvements - $90,000
o As Settlers Park was constructed over fifteen years ago, maintenance work is needed to
restore the park to its original condition. Last year a significant “refresh” project was
undertaken. That work consisted of installing integrally colored and stamped concrete at
the Memorial Plaza, the removal/replacement of concrete pavers, cleaning and
tuckpointing of the limestone columns and seatwalls, electrical/lighting improvements,
and extensive landscaping within Settlers Park and around the Village Hall. This year’s
work will make improvements around the lake.
• Building Improvements – $200,000
o Various Items including HVAC at Public Works and renewal of the Village wide
Generator maintenance program.
Page 90
Classification
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Fund: 11 - Capital Fund
State of Illinois Taxes 3,261,910 3,286,980 3,403,167 2,700,000 2,900,000
Utility Taxes 3,198,840 3,107,995 2,816,908 3,000,000 2,800,000
Licenses and Permits 125,262 9,193 11,635 5,500 5,500
Fines and Forfeits 227,048 216,400 211,035 150,000 255,000
Charges for Services 104,238 196,470 37,433 58,000 35,000
Grants 108,931 34,409 206,944 3,500,000 1,733,739
Investment Income 115 267 5,404 2,500 31,886
Miscellaneous 47,034 9,858 184,744 10,000 5,810,000
Interfund Transfers 3,063,025 3,700,000 2,878,289 500,000 500,000
Revenues Total $10,136,403 $10,561,572 $9,755,559 $9,926,000 $14,071,125
Transfers 2,532,138 2,500,545 2,500,818 2,034,150 2,036,125
Contractual Services 148,016 110,400 106,513 110,000 110,000
Machinery and Equipment 295,227 310,468 615,880 550,000 550,000
Storm/Drainage Improvements 6,876 35,843 29,186 45,000 45,000
Bridge Repairs & Construction 511,936 111,808 20,554 616,000 425,000
Sidewalk, Curb, & Bikepath 437,966 306,148 328,634 425,000 500,000
Traffic Control Device 760,135 44,166 0 20,000 110,000
Roadway Improvements 316,613 1,290,329 1,980,955 4,520,000 3,725,000
Misc. Capital Expenses 169,156 406,056 149,360 795,000 6,170,000
Building Improvements 0 167,709 269,853 200,000 200,000
Emerald Ash Borer 194,709 246,357 396,796 200,000 200,000
Expenses Total $5,372,772 $5,529,829 $6,398,549 $9,515,150 $14,071,125
Total: Capital Fund $4,763,631 $5,031,743 $3,357,010 $410,850 $0
Ending Fund Balance $435,112 $5,466,855 $8,823,865 $9,234,715 $9,234,715
Capital Fund Revenues
Capital Fund Expenses
Capital Improvement Fund Summary
2017-2018 Fiscal Year Budget
Page 91
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Budget
FY 2018
Proposed
Budget
Fund: 11 - Capital Improvement Fund
Home Rule Sales Tax 3,261,910 3,286,980 3,403,167 2,700,000 2,850,000 2,900,000
$3,261,910 $3,286,980 $3,403,167 $2,700,000 $2,850,000 $2,900,000
Utility Tax 3,198,840 3,107,995 2,816,908 3,000,000 2,775,000 2,800,000
$3,198,840 $3,107,995 $2,816,908 $3,000,000 $2,775,000 $2,800,000
Bike Path Fee 888 444 296 500 0 500
Traffic Impact Fee 118,750 0 500 0 0 0
Recapture Fee 5,624 8,749 10,839 5,000 10,000 5,000
$125,262 $9,193 $11,635 $5,500 $10,000 $5,500
Red Light Fines 227,048 216,400 211,035 150,000 325,000 255,000
$227,048 $216,400 $211,035 $150,000 $325,000 $255,000
Impound Fee 98,948 64,630 31,038 50,000 25,000 30,000
Daily Storage Fee for Impound 5,290 11,840 6,395 8,000 1,500 5,000
Rental Income 0 120,000 0 0 0 0
$104,238 $196,470 $37,433 $58,000 $26,500 $35,000
Grant Revenue 58,289 34,409 206,944 500,000 0 500,000
STP Grant 50,642 0 0 3,000,000 444,185 1,233,739
$108,931 $34,409 $206,944 $3,500,000 $444,185 $1,733,739
Interest Income 115 267 5,404 2,500 30,000 31,886
$115 $267 $5,404 $2,500 $30,000 $31,886
Sales-Fixed Assets 4,788 0 31,180 5,000 0 5,000
Donation/Contribution 0 0 16,264 0 0 0
Other Reimbursements 7,906 448 15,739 5,000 0 5,800,000
Other Receipts 34,340 9,410 121,561 0 1,000 5,000
$47,034 $9,858 $184,744 $10,000 $1,000 $5,810,000
Transfer From MFT 60,000 0 0 0 0 0
Transfer From TIF 0 500,000 500,000 500,000 500,000 500,000
Transfer From General 3,003,025 3,200,000 2,378,289 0 0 0
$3,063,025 $3,700,000 $2,878,289 $500,000 $500,000 $500,000
$10,136,403 $10,561,572 $9,755,559 $9,926,000 $6,961,685 $14,071,125
STTAX - State of Illinois Taxes
Total: State of Illinois Taxes
Revenues
Capital Improvement Fund
Revenue & Expense Detail
2017-2018 Fiscal Year Budget
OTHTX - Other Taxes
Total: Other Taxes
LIC&PER - Licenses and Permits
Total: Licenses and Permits
FIN - Fines and Forfeits
Total: Fines and Forfeits
SERV - Charges for Services
Total: Charges for Services
GRNTS - Grants
Total: Grants
INT - Investment Income
Total: Investment Income
MISC - Miscellaneous
INTER - Interfund Transfers
Total: Interfund Transfers
Revenues Total
Total: Miscellaneous
Page 92
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Budget
FY 2018
Proposed
Budget
Capital Improvement Fund
Revenue & Expense Detail
2017-2018 Fiscal Year Budget
Police Fleet/Equipment 239,466 175,242 217,571 225,000 225,000 225,000
Public Works/Community Dev.55,761 135,226 398,309 325,000 282,000 325,000
127th St. & Naperville Rd-eng 50,041 10,000 5,000 100,000
126 and Wallin - engineering 281,879
Rt. 30 and 143rd - engineering 85,002 37,782 10,000 5,000 10,000
Lockport & VanDyke ped crossing 343,213 6,384
Bike Path 437,966 306,148 328,634 325,000 200,000 400,000
Curb & Sidewalk 100,000 100,000
810,372 1,205,822 1,000,000 1,000,000 1,000,000
I-55 Phase 1 Study 10,164 7,393 13,785 50,000 22,000 320,000
143rd St. Ext. Design 271,988 124,531 1,500,000 600,000 1,400,000
Lockport Street bypass - eng 61,776 7,395 275
Renwick Corridor engineering 31,146 23,863 6,060 70,000 10,000 70,000
Rt 30 Reconstr. - Village Portion 78,353 25,636 153,821 10,000
127th - Heggs to Meadow-eng 309,366 1,800,000 100,000 680,000
Rt. 126 & Meadow Ln 46,851
Village Green project 130,000
135,174 143,682 120,444 100,000 100,000 125,000
511,936 111,808 20,554 616,000 175,000 425,000
6,876 35,843 29,186 45,000 20,000 45,000
PCI Pavement Inspection 120,000 120,000
Settler's Park - Campus refresh 75,026 300,000 300,000 90,000
Ft. Beggs Street Lighting 200,000 206,000
James Street - Street Lighting
CMAP Grant-Transportation Plan 5,255
Street Lights - LED Replacement 1,187 29,400 53,466 75,000 75,000 75,000
Street Lights - Concrete pole repl 50,000
School Beacons Upgrade 31,190 5,000
Misc. Engineering 58,774 42,966 20,868 100,000 90,000 100,000
Property Acquisition 302,500
IDOR Telecom Recovery 103,940
PACE Lot 9,000 5,800,000
Gateway Signage 50,000
Bridge Repairs & Construction
Storm & Drainage Improvements
Expenses
Miscellaneous Capital Expenses
Roadway Improvements
Pavement Patching
Machinery and Equipment
Traffic Control Device
Sidewalk, Curb, & Bikepath
Page 93
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Budget
FY 2018
Proposed
Budget
Capital Improvement Fund
Revenue & Expense Detail
2017-2018 Fiscal Year Budget
Capital Improvement Fund Expenses (cont.)
194,709 246,357 396,796 200,000 215,000 200,000
167,709 269,853 200,000 125,000 200,000
Red Light Cameras 148,016 110,400 106,513 110,000 95,000 110,000
2,532,138 2,500,545 2,493,518 2,034,150 2,034,150 2,036,125
7,300
$410,850
$5,372,772 $5,529,829 $6,398,549 $9,926,000 $6,023,150 $14,071,125
Emerald Ash Borer
Expenditure Grand Totals:
Fund Balance Replacement Plan
Building Improvements
Contractual Services
Transfer to Debt Service
Transfer to MFT
Page 94
Other
MFT Bond and Tort Audit Police DARE TIF Alcohol Funds
Fund Interest Immunity Fund Pension Fund Fund Enforcement Totals
REVENUES
Property Taxes - 112,600 625,000 42,000 - - 745,000 - 1,524,600
State of Illinois Taxes 1,150,000 - - - - - - - 1,150,000
Fines And Forfeits - - - - - - - 15,000 15,000
Interest Income 5,000 500 100 50 975,000 20 2,000 100 982,770
Other -
Employer Contributions - - - - 1,370,000 - - - 1,370,000
Employee Contributions - - - - 575,000 - - - 575,000
DARE Contributions - - - - - 20,000 - - 20,000
Interfund Transfers - 3,015,425 - - - - - - 3,015,425
Total 1,155,000 3,128,525 625,100 42,050 2,920,000 20,020 747,000 15,100 8,652,795
EXPENDITURES
Salaries & Wages - - - - 485,000 - - - 485,000
Benefits - - - - 5,000 - - - 5,000
Supplies/Commodities - - - - 6,000 20,000 - - 26,000
Contractual Services - - 625,100 42,000 30,000 - - - 697,100
Other
Debt Service - 3,128,025 - - - - - - 3,128,025
Capital Outlay 1,005,000 - - - - - 575,000 - 1,580,000
Miscellaneous - - - - 85,000 - - - 85,000
Interfund Transfers 150,000 - - - - - 550,000 20,000 720,000
Total 1,155,000 3,128,025 625,100 42,000 611,000 20,000 1,125,000 20,000 6,726,125
EXCESS/(DEFICIENCY)- 500 - 50 2,309,000 20 (378,000) (4,900) 1,926,670
Miscellaneous Funds
Revenue & Expenses by Fund Summary
2017-2018 Fiscal Year Budget
Page 95
Description 2014 Actual 2015 Actual 2016 Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Fund: 04 - Motor Fuel Tax
State of Illinois Taxes
MFT Entitlements 1,241,376 1,396,548 1,114,756 1,250,000 1,150,000 1,150,000
Total: State of Illinois Taxes $1,241,376 $1,396,548 $1,114,756 $1,250,000 $1,150,000 $1,150,000
Investment Income
Interest Income 300 398 3,175 300 12,000 5,000
Total: Investment Income $300 $398 $3,175 $300 $12,000 $5,000
Miscellaneous
Other Receipts 629 0 200 0 0 0
Total: Miscellaneous $629 $0 $200 $0 $0 $0
Transfer From Capital $0 $0 $7,300 $0 $0 $0
$0 $0 $7,300 $0 $0 $0
Revenues Total $1,242,305 $1,396,946 $1,125,431 $1,250,300 $1,162,000 $1,155,000
Division: 91 - Capital
Street Improvements 776,728 621,545 996,972 1,000,000 1,000,000 1,005,000
Total: Other $776,728 $621,545 $996,972 $1,000,000 $1,000,000 $1,005,000
Division Total: 91 - Capital $776,728 $621,545 $996,972 $1,000,000 $1,000,000 $1,005,000
Division: 99 - Transfers
Transfer to General 0 0 0 200,000 100,000 150,000
Transfer to Capital 60,000 0 0 0 0 0
Total: 99 - Transfers $60,000 $0 $0 $200,000 $100,000 $150,000
Total: Non-Departmental $836,728 $621,545 $996,972 $1,200,000 $1,100,000 $1,155,000
Expenditures Total $836,728 $621,545 $996,972 $1,200,000 $1,100,000 $1,155,000
Total: 04 - Motor Fuel Tax $405,577 $775,401 $128,459 $50,300 $62,000 $0
**MFT has a 4/30/16 Fund Balance of $2,819,181
Motor Fuel Tax Fund
2017-2018 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
INTER - Interfund Transfers
Total: Interfund Transfers
$1,000,000
$1,100,000
$1,200,000
$1,300,000
$1,400,000
$1,500,000
2014 Actual 2015 Actual 2016 Actual FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
MFT Revenue History
MFT
Entitlements
Page 96
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Fund: 05 - Bond and Interest Fund
Property Taxes
Property Tax Revenue 113,327 112,333 114,654 116,100 116,185 112,600
Total: Property Taxes $113,327 $112,333 $114,654 $116,100 $116,185 $112,600
Investment Income
Interest Income 37 162 37 50 800 500
Total: Investment Income $37 $162 $37 $50 $800 $500
Debt Proceeds
Refunding Bond Proceeds 0 9,665,000 0 0 0 0
Premium on Bond Proceeds 0 331,514 0 0 0 0
Total: Debt Proceeds $0 $9,996,514 $0 $0 $0 $0
Interfund Transfers
Transfer From Water & Sewer 489,252 489,852 498,100 970,900 970,900 979,300
Transfer From Capital 2,533,634 2,500,545 2,493,518 2,034,150 2,034,100 2,036,125
Total: Interfund Transfers $3,022,886 $2,990,397 $2,991,618 $3,005,050 $3,005,000 $3,015,425
Revenues Total $3,136,250 $13,099,406 $3,106,309 $3,121,200 $3,121,985 $3,128,525
Bond & Interest Fund
2017-2018 Fiscal Year Budget
Revenues
Revenue & Expense Detail
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Bond & Interest Revenue History
Property Tax Revenue
Interfund Transfers
Page 97
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Bond & Interest Fund
2017-2018 Fiscal Year Budget
Revenue & Expense Detail
Unit: 00 - Non-Departmental
Division: 92 - Bonds
OTHER - Other
2005A Bond (Principal)495,000 525,000 540,000 0 0 0
2005A Bond (Interest)70,238 47,963 25,650 0 0 0
2007 Bond (Principal)635,000 665,000 690,000 725,000 725,000 755,000
2007 Bond (Interest)599,150 353,325 106,150 75,100 75,100 42,475
2009 Refunding Bond(Princ)90,000 90,000 95,000 100,000 100,000 100,000
2009 Refunding Bond (Int)24,825 22,125 19,425 16,100 16,100 12,600
2010 Bond (Principal)650,000 660,000 690,000 720,000 720,000 750,000
2010 Bond (Interest)304,400 291,400 271,600 250,900 250,900 229,300
2012 Refunding Bond (Princ)75,000 75,000 75,000 645,000 645,000 660,000
2012 Refunding Bond (Int)192,600 191,100 189,600 188,100 188,100 175,200
2014 Refunding Bond (Princ)0 70,000 125,000 125,000 125,000 130,000
2014 Refunding Bond (Int)0 115,827 278,450 275,950 275,900 273,450
Payment to Escrow Agent 0 9,875,322 0 0 0 0
Bond Issuance Costs 0 116,562 0 0 0 0
Total: OTHER - Other $3,136,213 $13,098,624 $3,105,875 $3,121,150 $3,121,100 $3,128,025
Expenditures Total $3,136,213 $13,098,624 $3,105,875 $3,121,150 $3,121,100 $3,128,025
Total: Bond & Interest $37 $782 $434 $50 $885 $500
Expenditures
Page 98
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Fund: 07 - Tort Immunity Fund
Property Taxes
Property Tax Revenue 395,325 399,405 529,935 620,000 621,500 625,000
Total: Property Taxes $395,325 $399,405 $529,935 $620,000 $621,500 $625,000
Investment Income
Interest Income 66 10 189 100 100 100
Total: Investment Income $66 $10 $189 $100 $100 $100
Other Reimbursements $0 $0 $12,150 $0 $55 $0
$0 $0 $12,150 $0 $55 $0
Transfers
Transfer from General 0 95,000 0 0 0 0
Total: Transfers $0 $95,000 $0 $0 $0 $0
Revenues Total $395,391 $494,415 $542,274 $620,100 $621,655 $625,100
Unit: 00 - Non-Departmental
Contractual Services
Contractual Services 0 7,380 0 0 0 0
Bond-Treasurer 0 0 0 500 336 500
Comm. Umbrella Liability 207,955 234,279 259,746 270,000 267,296 280,000
Workman's Comp. Ins.309,482 268,302 332,028 349,600 325,852 344,600
Total: Contractual Services $517,437 $509,961 $591,774 $620,100 $593,484 $625,100
Expenditures Total $517,437 $509,961 $591,774 $620,100 $593,484 $625,100
Total: Tort Immunity Fund ($122,046)($15,546)($49,500)$0 $28,171 $0
**Tort Immunity Fund has a 4/30/16 Fund Balance of $21,126
Tort Immunity Fund
2017-2018 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
MISC - Miscellaneous
Total: Miscellaneous
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Tort Immunity Revenue History
Property Tax Revenue
Page 99
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Fund: 08 - Audit Fund
Property Taxes
Property Tax Revenue 34,699 38,782 38,820 42,000 41,881 42,000
Total: Property Taxes $34,699 $38,782 $38,820 $42,000 $41,881 $42,000
Investment Income
Interest Income 10 11 16 10 60 50
Total: Investment Income $10 $11 $16 $10 $60 $50
Revenues Total $34,709 $38,793 $38,836 $42,010 $41,941 $42,050
Unit: 00 - Non-Departmental
Division: 00 - Non-Divisional
Contrac - Contractual Services
Audit Village 36,558 38,334 36,645 42,000 39,142 42,000
Total: Contractual Services $36,558 $38,334 $36,645 $42,000 $39,142 $42,000
Expenditures Total $36,558 $38,334 $36,645 $42,000 $39,142 $42,000
Total: Audit Fund ($1,849)$459 $2,191 $10 $2,799 $50
**Audit Fund has a 4/30/16 Fund Balance of $6,161
Audit Fund
2017-2018 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Audit Fund Revenue History
Property TaxRevenue
Page 100
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Fund: 10 - Police Pension Fund
Investment Income
Interest Income 474,607 869,435 791,770 400,000 775,000 500,000
Realized Gain/Loss 230,754 414,500 156,423 175,000 100,000 175,000
Unrealized Gain/Loss 1,009,855 220,006 (951,437)300,000 300,000 300,000
Total: Investment Income $1,715,216 $1,503,941 ($3,244)$875,000 $1,175,000 $975,000
MISC - Miscellaneous
Other Receipts 0 0 50 0 0 0
Employee Contributions 497,544 522,107 490,958 575,000 510,000 575,000
Employer Contributions 886,519 898,172 948,549 1,100,000 1,101,142 1,370,000
Total: Miscellaneous $1,384,063 $1,420,279 $1,439,557 $1,675,000 $1,611,142 $1,945,000
Revenues Total $3,099,279 $2,924,220 $1,436,313 $2,550,000 $2,786,142 $2,920,000
Police Pension Fund
2017-2018 Fiscal Year Budget
Revenues
Revenue & Expense Detail
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Police Pension Contribution History
Employee Contributions
Employer Contributions
Page 101
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Police Pension Fund
2017-2018 Fiscal Year Budget
Revenue & Expense Detail
Unit: 00 - Non-Departmental
Division: 00 - Non-Divisional
Salaries and Wages
Pension Payments 439,598 413,533 434,932 445,000 440,000 485,000
Total: Salaries & Wages $439,598 $413,533 $434,932 $445,000 $440,000 $485,000
Benefits
Travel/Training 4,641 4,348 4,584 5,000 4,500 5,000
Total: Benefits $4,641 $4,348 $4,584 $5,000 $4,500 $5,000
Supplies and Commodities
Office Supplies/Postage 450 287 119 500 200 500
Dues & Subscriptions 4,323 4,538 5,073 4,500 5,600 5,500
Computers 1,380 0 0 0 0 0
Total: Supplies & Commodities $6,153 $4,825 $5,192 $5,000 $5,800 $6,000
Contractual Services
Contractual Services 39,407 24,579 23,051 30,000 30,000 30,000
Total: Contractual Services $39,407 $24,579 $23,051 $30,000 $30,000 $30,000
Other
Investment Expense 37,500 37,500 69,450 38,000 82,000 85,000
Total: OTHER - Other $37,500 $37,500 $69,450 $38,000 $82,000 $85,000
Total: Non-Divisional $527,299 $484,785 $537,209 $523,000 $562,300 $611,000
Expenditures Total $527,299 $484,785 $537,209 $523,000 $562,300 $611,000
Total: Police Pension Fund $2,571,980 $2,439,435 $899,104 $2,027,000 $2,223,842 $2,309,000
Expenditures
Page 102
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Fund: 14 - D.A.R.E. Fund
Investment Income
Interest Income $17 $16 $16 $20 $40 $20
Total: Investment Income $17 $17 $16 $20 $40 $20
Miscellaneous
DARE Contributions 18,094 18,884 25,720 15,000 20,000 20,000
Total: Miscellaneous $18,094 $18,884 $25,720 $15,000 $20,000 $20,000
Revenues Total $18,111 $18,901 $25,736 $15,020 $20,040 $20,020
Unit: 00 - Non-Departmental
Division: 00 - Non-Divisional
D.A.R.E. Program 17,370 29,478 26,596 15,020 15,000 20,000
Total: Non-Divisional $17,370 $29,478 $26,596 $15,020 $15,000 $20,000
Expenditures Total $17,370 $29,478 $26,596 $15,020 $15,000 $20,000
Total: D.A.R.E. Fund $741 ($10,577)($860)$0 $5,040 $20
**DARE Fund has a 4/30/16 Fund Balance of $2,755
D.A.R.E. Fund
2017-2018 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
DARE Contribution History
DARE Contributions
Page 103
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Fund: 17 - Tax Increment Financing Fund
Property Taxes
Property Tax Revenue 647,405 745,471 737,382 745,000 737,000 745,000
Total: Property Taxes $647,405 $745,471 $737,382 $745,000 $737,000 $745,000
INT - Investment Income
Interest Income 1,146 1,398 1,988 500 5,000 2,000
Total: Investment Income $1,146 $1,398 $1,988 $500 $5,000 $2,000
Miscellaneous
Other Receipts 9,594 0 0 0 0 0
Sales-Fixed Assets 0 0 72,922 0 0 0
Total: Miscellaneous $9,594 $0 $72,922 $0 $0 $0
Revenues Total $658,145 $746,869 $812,292 $745,500 $742,000 $747,000
Unit: 00 - Non-Departmental
Division: 91 - Capital
Other
Contractual Services 779,924 169,965 78,658 525,000 500,000 450,000
Facade Improvements 18,296 0 284,471 145,000 122,000 125,000
Total: Capital $798,220 $169,965 $363,129 $670,000 $622,000 $575,000
Division: 99 - Transfers
OTHER - Other
Transfer to General Fund 0 50,000 50,000 50,000 50,000 50,000
Transfer to Capital Fund 0 500,000 500,000 500,000 500,000 500,000
Total: Transfers $0 $550,000 $550,000 $550,000 $550,000 $550,000
Expenditures Total $798,220 $719,965 $913,129 $1,220,000 $1,172,000 $1,125,000
Total: Tax Increment Financing Fund ($140,075)$26,904 ($100,837)($474,500)($430,000)($378,000)
**TIF Fund has a 4/30/16 Fund Balance of $885,266
Tax Increment Financing Fund
2017-2018 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$480,000
$530,000
$580,000
$630,000
$680,000
$730,000
$780,000
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
TIF Property Tax Revenue History
Property Tax
Revenue
Page 104
Description
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2017
Estimated
Amount
FY 2018
Proposed
Budget
Fund: 27 - Alcohol Enforcement Fund
Fines and Forfeits
Alcohol Fines 10,088 10,161 21,398 10,000 13,000 15,000
Total: Fines and Forfeits $10,088 $10,161 $21,398 $10,000 $13,000 $15,000
Investment Income
Interest Income 29 31 57 30 150 100
Total: Investment Income $29 $31 $57 $30 $150 $100
Revenues Total $10,117 $10,192 $21,455 $10,030 $13,150 $15,100
Unit: 00 - Non-Departmental
Division: 99 - Transfers
Other
Transfer to General 9,000 10,000 12,000 12,000 12,000 20,000
Total: Transfers $9,000 $10,000 $12,000 $12,000 $12,000 $20,000
Expenditures Total $9,000 $10,000 $12,000 $12,000 $12,000 $20,000
Total: Alcohol Enforcement Fund $1,117 $192 $9,455 ($1,970)$1,150 ($4,900)
**Alcohol Enforcement Fund has a 4/30/16 Fund Balance of $37,896
Alcohol Enforcement Fund
2017-2018 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$8,200
$10,200
$12,200
$14,200
$16,200
$18,200
$20,200
$22,200
FY 2014
Actual
FY 2015
Actual
FY 2016
Actual
FY 2017
Adopted
Budget
FY 2018
Proposed
Budget
Alcohol Fines History
Alcohol Fines
Page 105
FY 2018
Proposed
Budget
FY 2019
Budget
FY 2020
Budget
FY 2021
Budget
5,480,000 5,643,300 5,812,869 5,987,255
10,370,000 10,518,125 10,669,822 10,883,218
935,000 981,500 1,001,030 1,026,056
1,111,200 1,143,575 1,182,083 1,247,098
698,100 701,850 705,133 719,235
4,634,415 4,740,784 4,867,855 5,013,891
35,600 35,600 35,600 35,600
730,000 737,300 744,673 763,290
35,000 25,000 25,000 25,500
125,000 114,500 114,500 114,500
410,000 415,000 425,000 425,000
220,000 212,000 212,000 212,000
Revenues Total $24,784,315 $25,268,534 $25,795,564 $26,452,642
Administration/Finance 6,848,305 6,972,611 7,100,290 7,242,296
Police Department 12,633,360 12,850,840 13,133,083 13,592,741
Street Department 3,733,900 3,807,365 3,882,878 3,931,414
Planning Program 560,750 574,594 589,129 595,020
Building Program 1,008,000 1,034,434 1,063,138 1,073,769
Expenses Total $24,784,315 $25,239,844 $25,768,518 $26,435,240
$0 $28,690 $27,046 $17,402
General Fund
Revenue & Expense Forecast
Fiscal Years 2018-2021
Grants
Classification
Fund: 01 - General Fund
Property Taxes
State of Illinois Taxes
Other Taxes
Licenses & Permits
Fines and Forfeits
Charges for Services
Surplus/(Deficit) General Fund
Miscellaneous
Intergovernmental
Interfund Transfers
General Fund Revenues
General Fund Expenses
Franchise Fees
Investment Income
Page 106
FY 2018
Proposed
Budget
FY 2019
Budget
FY 2020
Budget
FY 2021
Budget
Licenses and Permits 603,000 600,000 600,000 600,000
State of Illinois Taxes 1,775,000 1,810,500 1,846,710 1,883,644
Charges for Services 14,875,000 15,246,875 15,628,047 16,018,748
Investment Income 24,382 15,000 15,000 15,000
Miscellaneous 25,500 15,000 15,000 15,000
Revenues Total $17,302,882 $17,687,375 $18,104,757 $18,532,392
Salaries and Wages 1,374,000 1,408,350 1,450,601 1,494,119
Benefits 552,875 574,990 597,990 621,909
Utilities 717,600 721,188 724,794 728,418
Supplies and Commodities 478,900 481,295 483,701 486,119
Contractual Services 8,960,000 9,184,000 9,413,600 9,648,940
Other 250,000 250,000 250,000 250,000
Transfers 979,300 976,800 981,000 983,800
Capital 830,000 900,000 1,000,000 3,000,000
Debt service 3,160,207 3,167,758 3,169,558 1,330,358
Depreciation 0 0 0 0
Expenses Total $17,302,882 $17,664,381 $18,071,243 $18,543,663
Surplus/(Deficit) Water & Sewer Fund $0 $22,995 $33,514 ($11,271)
Water & Sewer Fund
Revenue & Expense Forecast
Fiscal Years 2018-2021
Water, Sewer & Expansion Revenues
Water, Sewer & Expansion Expenses
Classification
Fund: 02 - Water & Sewer Fund
Page 107
GENERAL FUND REVENUE PER CAPITA
Importance
Emerging Trends
GENERAL FUND TAX REVENUES AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Declining tax revenues, where levies or rates have not been reduced, should be avoided.
Taxes are the largest single revenue source in this fund, and so their levels must be carefully monitored on a
continual basis.
Total General Fund tax revenues (local and non-local, property, sales tax etc.) collected divided by total
General Fund operating revenue.
Preferably, revenue per capita should at a minimum remain constant over time. Decreasing revenues might
indicate an inability to meet service demands under the existing revenue structure.
Per capita revenue provides preliminary information about the financial burden on and benefit received from
residents. Significant variances should be investigated by examining individual revenue sources.
Total General Fund operating revenues, divided by the current population (as reported or estimated by U.S.
or Special Census)
$400
$450
$500
$550
$600
$650
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Fiscal Year
General Fund Revenue Per Capita
62.00%
64.00%
66.00%
68.00%
70.00%
72.00%
2008 2009 2010 2011 2012 2013 2014 2015 2016
Fiscal Year
GF Tax Revenues as a % of GF Revenue
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LOCAL TAXES AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
SALES TAX REVENUE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Local taxes are a municipality's most dependable source of revenue. However, there can be a challenge of
balancing the need for financial stability with the burden placed on taxpayers by locally controlled taxes.
A low percentage indicates the possibility of little local control over its financial future; a high percentage
may indicate too much dependency on the local tax base. The appropriate balance will vary by municipality.
Though it is critical to not overburden local taxpayers, the list of local taxes reflect that some of the burden
can be spread to non-residents as well. Municipalities can proactively determine their revenue mix using
local taxes to avoid heavy dependence on any one revenue source.
Sales and use tax, divided by General Fund operating revenue.
Local taxes under direct control of the governing unit (i.e. sales/use, property, motor fuel tax) divided by
total General Fund operating revenue.
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Because sales taxes account for a high percentage of some governments revenues, this ratio measures
dependency and can vary significantly with changes in external economic conditions.
Decreasing sales tax revenue typically represents a downturn in the economy, but a decline could represent a
change in a municipality's property mix (i.e. # of sales tax generating businesses).
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Fiscal Year
Local Taxes as a % of GF Revenue
15.00%
20.00%
25.00%
30.00%
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Fiscal Year
Sales Tax as a % of GF Revenue
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PROPERTY TAX REVENUE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
INCOME TAX REVENUE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Property tax is typically one of the largest revenue sources for municipalities, but it can be politically
sensitive. Reliance on these revenues remain high because it is generally an inelastic revenue, as local
assessments are averaged over a three year period.
Property and personal property replacement tax divided by General Fund operating revenue.
Being one of the most significant revenue generators, property taxes are used to fund critical day-to-day
operations and services that residents expect. Municipalities with excessive growth will experience a future
increase in property tax revenues even when the municipality's tax rate remains the same, however
additional growth tends to increase service needs. Also, impacts based on struggling housing markets should
be examined to address the possible reduction in future property tax revenues.
Income tax revenues fluctuate with economic swings and is outside the control of the local unit.
Overreliance on sources that may be reduced with short notice could impact long-term stability.
Income Tax divided by General Fund operating revenue.
While income tax revenues are generally a reliable and steady income source, they are subject to the policy
of the State. The State is currently proposing to push their financial burden to local municipalities by
reducing its funding formula. Increasing reliance on this uncontrolled revenue source should be monitored
and addressed.
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016Fiscal Year
Property Taxes as a % of GF Revenue
0.00%
5.00%
10.00%
15.00%
20.00%
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Fiscal Year
Income Tax as a % of GF Revenue
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GENERAL FUND EXPENDITURES PER CAPITA
Importance
Emerging Trends
OPERATING SURPLUS (DEFICIT) AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Notable increases in operating surpluses or deficits may indicate a pattern of imbalance of revenues and
expenditures that should be examined and addressed through the budget process as well as monitored
throughout the year.
A basic tenant of government is that, over time, revenues should equal expenditures. This ratio
provides an indication of the government's success in meeting this tenant.
A unit's costs are in part related to the size of the population served. One should be aware of
population trends and expect proportionate changes in demand for services. Over time, it is desirable
to expend fewer dollars per person served.
Warning signs include an increase in operating expenditures per capita unrelated to additional services
or increasing demands on existing services.
Total General Fund operating surplus (deficit) divided by the total General Fund operating revenue.
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Total General Fund operating expenditures divided by the current population (as reported or estimated
by U.S. or Special Census)
$200
$300
$400
$500
$600
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Fiscal Year
GF Expenses Per Capita
-15.00%-10.00%-5.00%0.00%
5.00%
10.00%15.00%20.00%
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Fiscal Year
Operating Surplus (Deficit) as a % of GF Revenue
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UNRESERVED FUND BALANCE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Importance
Emerging Trends
Declining amounts of assets that can be spent without restriction may suggest that a municipality
investigate expense trends for possible improvements.
Fund balance often assists governments in meeting unexpected needs or emergencies. In cases of
revenue shortfall, this measure displays how much revenue could be offset or subsidized by existing
unencumbered fund balance.
UNRESTRICTED CASH AND INVESTMENTS AS A % OF GENERAL FUND EXPENDITURES
Total General Fund unrestricted cash balance divided by the total General Fund operating expenditures.
Cash assets, or assets readily convertible to cash and unrestricted, are critical for funding unexpected or
emergency needs. Still, budgeting should attempt to balance security with over-funding cash-on-hand.
Total General Fund unreserved fund balance divided by the total General Fund operating revenue.
A decreasing unencumbered fund balance may hinder response in the event of an emergency or
provide cash flow challenges due to unexpected declines in the economy.
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
0.00%
20.00%
40.00%
60.00%
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Fiscal Year
Unreserved Fund Balance as a % of GF Revenue
0.00%
20.00%
40.00%
60.00%
2008 2009 2010 2011 2012 2013 2014 2015 2016
Fiscal Year
Unrestricted Cash & Investments as a % of GF
Expenses
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