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Village Budget 2017-201824401 West Lockport Street Plainfield, Illinois 60544 Fiscal Year 2017-2018 Budget Village of Plainfield VILLAGE OFFICIALS PRESIDENT TRUSTEES Margie Bonuchi Garrett M. Peck Bill Lamb Tom Ruane Edward O'Rourke Brian Wojowski Village Administrator Traci Pleckham Management Services Director John Konopek Police Chief Allen Persons Public Works Director Ken Goska Building Official Jonathan Proulx Planning Director Village Clerk Brian Murphy Michelle Gibas FISCAL YEAR 2017-2018 BUDGET VILLAGE OF PLAINFIELD, ILLINOIS Michael P. Collins VILLAGE OF PLAINFIELD FISCAL YEAR 2017-2018 BUDGET TABLE OF CONTENTS ALL FUNDS REVENUE AND EXPENSE SUMMARY 1 REVENUE SUMMARY 3 EXPENSE SUMMARY 4 FINANCIAL POLICIES 5 DEBT RATINGS 13 STAFFING SCHEDULE 14 SALARY CLASSIFICATION PLAN 15 GENERAL FUND REVENUE NARRATIVE 17 REVENUE AND EXPENSE SUMMARY 24 REVENUE DETAIL 25 ADMINISTRATION/FINANCE NARRATIVE 28 BUDGET SUMMARY 35 BUDGET DETAIL 36 POLICE NARRATIVE 42 BUDGET SUMMARY 46 BUDGET DETAIL 47 STREETS NARRATIVE 56 BUDGET SUMMARY 59 BUDGET DETAIL 60 PLANNING NARRATIVE 63 BUDGET SUMMARY 67 BUDGET DETAIL 68 VILLAGE OF PLAINFIELD FISCAL YEAR 2017-2018 BUDGET TABLE OF CONTENTS BUILDING BUILDING NARRATIVE 69 BUILDING BUDGET SUMMARY 72 BUILDING BUDGET DETAIL 73 WATER/SEWER OPERATIONS & UTILITY EXPANSION NARRATIVE 74 ALL DIVISIONS BUDGET SUMMARY 79 WATER AND SEWER REVENUE DETAIL 80 WATER BUDGET DETAIL 81 SEWER BUDGET DETAIL 83 UTILITY EXPANSION BUDGET DETAIL 85 CAPITAL FUND CAPITAL NARRATIVE 86 CAPITAL BUDGET SUMMARY 91 CAPITAL BUDGET DETAIL 92 OTHER FUNDS MISCELLANEOUS FUNDS SUMMARY 95 MOTOR FUEL TAX FUND BUDGET DETAIL 96 BOND AND INTEREST FUND BUDGET DETAIL 97 TORT IMMUNITY FUND BUDGET DETAIL 99 AUDIT FUND BUDGET DETAIL 100 POLICE PENSION FUND BUDGET DETAIL 101 D.A.R.E FUND BUDGET DETAIL 103 TAX INCREMENT FINANCING FUND BUDGET DETAIL 104 ALCOHOL ENFORCEMENT FUND BUDGET DETAIL 105 BUDGET FORECAST GENERAL FUND REVENUE AND EXPENSE FORECAST 106 WATER AND SEWER REVENUE AND EXPENSE FORECAST 107 STATISTICAL TRENDS REVENUE, EXPENSE AND FUND BALANCE RATIOS 108 Citizens of the Village Mayor and Board of Trustees Village Administrator Management Services Department Police Department Public Works Department Planning Department Building Department IT Community Relations Village Clerk Village of Plainfield Organizational Chart Tax Capital Capital Increment General Replacement Improvement Financing MFT Estimated Fund Balance 5/1/2017 11,752,464 9,923,389 3,255,000 9,075,970 455,266 2,881,181 Revenues 24,564,315 17,302,882 - 13,571,125 747,000 1,155,000 Transfers In 220,000 - - 500,000 - - Debt Proceeds - - - - - - Total Revenues 24,784,315 17,302,882 - 14,071,125 747,000 1,155,000 Expenses Salaries and Wages 11,105,513 1,374,000 - - - - Benefits 5,197,450 552,875 - - - - Utilities 405,410 717,600 - - - - Supplies/Commodities 960,945 478,900 - - - - Contractual Services 6,635,117 8,960,000 - 110,000 - - Other Debt Service - 3,160,207 - - - - Capital Outlay - 830,000 - 5,005,000 575,000 1,005,000 Miscellaneous 479,880 250,000 - 6,920,000 - - Sub-Total Expenditures 24,784,315 16,323,582 - 12,035,000 575,000 1,005,000 Interfund Transfers - 979,300 - 2,036,125 550,000 150,000 Total Expenditures 24,784,315 17,302,882 - 14,071,125 1,125,000 1,155,000 Excess (Deficiency)- - - - (378,000) - Estimated Fund Balance 4/30/2018 11,752,464 9,923,389 3,255,000 9,075,970 77,266 2,881,181 All Fund Summary Water and Sewer Operations & Expansion Revenues, Expenditures & Fund Balances 2017-2018 Fiscal Year Budget Page 1 Bond and Tort Police Alcohol Interest Immunity Audit Pension Enforcement DARE Totals 3,018 49,297 8,960 26,950,000 39,046 7,795 64,401,386 113,100 625,100 42,050 2,920,000 15,100 20,020 61,075,692 3,015,425 - - - - - 3,735,425 - - - - - - - 3,128,525 625,100 42,050 2,920,000 15,100 20,020 64,811,117 - - - 485,000 - - 12,964,513 - - - 5,000 - - 5,755,325 - - - - - - 1,123,010 - - - 6,000 - 20,000 1,465,845 - 625,100 42,000 30,000 - - 16,402,217 3,128,025 - - - - - 6,288,232 - - - - - - 7,415,000 - - - 85,000 - - 7,734,880 3,128,025 625,100 42,000 611,000 - 20,000 59,149,022 - - - - 20,000 - 3,735,425 3,128,025 625,100 42,000 611,000 20,000 20,000 62,884,447 500 - 50 2,309,000 (4,900) 20 1,926,670 3,518 49,297 9,010 29,259,000 34,146 7,815 66,328,056 Revenues, Expenditures & Fund Balances 2017-2018 Fiscal Year Budget All Fund Summary Page 2 All Revenue Sources Amount Percent of Total 2016/2017 Estimate 2015/2016 Actual Property Taxes 7,004,600 10.81%6,737,464 6,585,351 State of Illinois Taxes 16,195,000 24.99%16,035,000 16,684,752 Other Taxes 3,735,000 5.76%3,682,500 3,721,894 Licenses and Permits 1,159,700 1.79%1,199,200 1,228,177 Fines 968,100 1.49%957,300 864,407 Charges for Services 19,544,415 30.16%19,504,700 18,393,363 Grants 1,769,339 2.73%482,685 247,287 Franchise Fees 730,000 1.13%800,000 751,352 Investment Income 1,074,038 1.66%1,333,150 95,229 Intergovernmental 410,000 0.63%410,000 424,869 Miscellaneous 7,925,500 12.23%1,793,697 2,096,805 Water & Sewer Tap-on Fees 560,000 0.86%810,000 777,682 Subtotal Revenues 61,075,692 94.24%53,745,696 51,871,168 Interfund Transfers 3,735,425 5.76%3,667,000 5,939,207 Debt Proceeds - 0.00%- - Grand Total Revenues 64,811,117 100.00%57,412,696 57,810,375 All Funds Revenue Summary 2017-2018 Fiscal Year Budget Fiscal Year 2018 Budget History Page 3 Expense Classification Amount Percent of Total 2016/2017 Estimate 2015/2016 Actual Salaries and Wages 12,964,513 20.62%12,300,777 11,731,970 Benefits 5,755,325 9.15%5,090,425 4,683,965 Utilities 1,123,010 1.79%1,068,100 1,114,711 Supplies and Commodities 1,465,845 2.33%1,224,975 1,258,827 Contractual Services 16,402,217 26.08%15,990,336 14,921,428 Debt Service 6,288,232 10.00%6,258,845 6,266,000 Capital Outlay 7,415,000 11.79%5,089,000 4,527,700 Other 7,734,880 12.30%1,513,000 1,914,965 Total Expenditures 59,149,022 48,535,458 46,419,566 Interfunds 3,735,425 5.94%3,667,050 5,939,207 Grand Total Expenditures 62,884,447 100.00%52,202,508 52,358,773 All Funds Expense Summary 2017-2018 Fiscal Year Budget Fiscal Year 2018 Budget History Page 4 FINANCIAL POLICIES General The Village of Plainfield has an important responsibility to carefully account for public funds, to manage municipal finances wisely, and to plan and provide for the adequate funding of services desired by the public and as required by laws, rules, or regulations, including the provision and maintenance of public facilities and improvements. The financial goals and policies set forth in this document are intended to establish guidelines for the continued financial strength and stability of the Village of Plainfield. Financial Goals Financial goals are broad, fairly timeless statements of the financial position the Village seeks to attain. The financial goals for the Village of Plainfield are: • To provide full value for each tax dollar by delivering quality services efficiently and on a cost- effective basis. • To preserve our quality of life by providing and maintaining adequate financial resources necessary to sustain a sufficient level of municipal services, and to respond to changes in the economy, the priorities of governmental and non-governmental organizations, and other changes that may affect our financial well-being. • To maintain a strong credit rating in the financial community. Financial Policies Financial policies support the financial goals. They are general statements that guide decision-making in specific situations, to ensure that a decision will contribute to the attainment of the financial goals. Federal and state laws, rules, and regulations, our Village Code of Ordinances, and generally accepted accounting principles promulgated by the Governmental Accounting Standards Board (“GASB”) and the Government Finance Officers Association of the United States and Canada (“GFOA”) govern our financial policies and processes. Budget Policies Sound financial practice and the desire to maintain a strong credit rating dictate that our budgets be balanced, constantly monitored, and responsive to changes in service demands. With these concepts in mind, the Village of Plainfield has adopted the following budget policy statements: • The Village will adopt and maintain a balanced budget in which expenditures will not be allowed to exceed reasonably estimated revenues and other available funds at the same time maintaining recommended fund balances. Page 5 FINANCIAL POLICIES • Fund balance should not be considered a source of funds for operating expenditures. Excess unreserved and undesignated fund balance may be appropriated as part of the adopted budget to fund capital or emergency expenditures. • As part of the annual budget review process, the Village will project fund revenues and expenditures for a minimum of two years beyond the budget year and compare the projected balances to the fund balance policy. This will allow the Village to identify potential problems early enough to correct them. • The Village will maintain a budgetary control system to ensure adherence to the budget and will prepare monthly reports comparing actual revenues and expenditures to budgeted amounts. • Twice annually, the Village Administrator will provide the Village Board with trend analysis/projections of revenues and expenditures. Revenue Policies Revenues determine the capacity of a local government to provide services. Under ideal conditions, revenues would grow at a rate equal to or greater than expenditures. To ensure that our revenues are balanced and capable of supporting our desired levels of services, the Village of Plainfield has adopted the following revenue policy statements. • The Village endeavors to develop and maintain a diversified and stable revenue base to shelter it from short-term fluctuations in any one revenue source. • The Village will estimate annual revenues on an objective, reasonable, and conservative basis. Most revenues will be estimated based on a historical trend analysis. Major revenues will receive a more in-depth analysis. • Each year and whenever appropriate, existing revenues will be re-examined and possible new sources of revenues will be explored to ensure that we are maximizing our revenue potential. • The Village will strive to be informed and aware of all grants and other aid that may be available to us. All potential grants and other aid shall be carefully examined for matching requirements (both dollar and level-of-effort) and restrictive covenants, to ensure that our participation in such grants will be beneficial and cost-effective. • All charges for services, fees, licenses, permits, etc. will be reviewed regularly to insure that rates are maintained at a level that is related to the cost of providing the services and are competitive with others providing similar services in the area. Page 6 FINANCIAL POLICIES • Water and Sewer Funds will be self-supporting. • The Village will establish user charges and set fees for services for its enterprise funds at a level that fully supports both the direct and indirect costs of the activity. Indirect costs include the recognition of annualized depreciation of capital assets. Cash flow requirements to adequately defray bond retirement and capital outlay will become a primary determinant in the development of user charges. • Connection fees for water and sewer services shall be reviewed regularly to assure that fees reflect the cost of providing services to new developments. • One-time revenues that are not required by law or agreement to be expended for a particular purpose will only be used to fund one-time capital or emergency expenditures. One-time revenues will not be used to support operating expenditures, except in emergency situations. Cash Management Policies • An investment policy has been adopted by the Village Board, which provides guidelines for the prudent investment of the temporary idle cash and outlines the policies for maximizing the efficiency of the cash management system. The ultimate goal is to enhance the economic status of the Village while protecting its pooled cash. • The cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the Village to invest funds to the fullest extent possible. The Village attempts to match funds to projected disbursements. • Except for cash in certain restricted and special funds, the Village of Plainfield will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. • Criteria for selecting investments and the order of priority are: safety, liquidity, and yield. Expenditure Policies Expenditures are a rough measure of a local government’s service output. While many expenses can be easily controlled, emergencies, unfunded mandates, and unanticipated service demands may strain our ability to maintain a balanced budget. To ensure the proper control of Page 7 FINANCIAL POLICIES expenditures and provide for a quick and effective response to adverse financial situations, the Village of Plainfield has adopted the following expenditure statements: • The Village will maintain a level of expenditures that will provide for the public well being and safety of the residents of the community. • The Village will pay all current operating expenditures with current operating revenues. • Expenditures and purchase commitments will follow the Village’s approved Purchasing Authority Policy. • Encumbrances represent commitments related to unperformed contracts for goods or services, and will be recorded when incurred. . Fund Balance Fund balances are established to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. In addition, in accordance with GASB Statement 54, the Village must establish fund balance classifications that inform the financial statement user as to the extent to which the Village must observe constraints imposed upon use of the resources that are reported by the governmental funds. More detailed fund balance financial reporting and the increased disclosures will aid the user of the financial statements in understanding the availability of resources for various governmental purposes. The fund balance will be composed of five categories: 1) Nonspendable, 2) Restricted, 3) Committed, 4) Assigned, or 5) Unassigned. Definitions Governmental Funds – are used to account for all or most of the Village’s general activities, including the collection and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general capital assets (capital projects funds) and the servicing of general long-term debt (debt service funds). The General Fund is used to account for all activities of the Village not accounted for in some other fund. Fund Balance – the difference between assets and liabilities in a Governmental Fund. Nonspendable Fund Balance – the portion of a Governmental Fund’s fund balance that is not available to be spent, either short-term or long-term, in either form (e.g., inventories, prepaid items, land held for resale) or through legal restrictions (e.g., endowments). Page 8 FINANCIAL POLICIES Restricted Fund Balance - the portion of a Governmental Fund’s fund balance that is subject to external enforceable legal restrictions (e.g., grantor, contributors and property tax levies). Committed Fund Balance - the portion of a Governmental Fund’s fund balance with self-imposed constraints or limitations that have been placed by formal action at the highest level of decision making. Assigned Fund Balance - the portion of a Governmental Fund’s fund balance to denote an intended use of resources, or for all remaining fund balance in non-General funds not categorized above. Unassigned Fund Balance - available expendable financial resources in a governmental fund that are not the object of tentative management plan (i.e. designations). (Only in the General Fund, unless negative) Fund Balance Policies • The Village will spend the most restricted dollars before less restricted, in the following order: a. Nonspendable (if funds become spendable) b. Restricted c. Committed d. Assigned e. Unassigned • The Management Services Director will determine if a portion of fund balance should be assigned, consistent with intentions of the Village Board. • The Village will strive to maintain the unassigned fund balance of the General Fund at a level at least equal to 25% of the total General Fund annual expenditures. • If the General Fund unassigned fund balance falls below the minimum, a plan will be developed to return to the minimum balance within a reasonable period of time. • General Fund unassigned fund balance in excess of 40% may be transferred to the Capital Improvement Fund. • The Village will strive to maintain the unassigned fund balance of the Enterprise Fund (Water and Sewer) at a level at least equal to 25% of the total Water and Sewer Fund annual expenditures. • If the Enterprise Fund balances fall below the minimum, rates may be adjusted so as to gradually return to the minimum within a reasonable period of time. If the balances exceed 40%, the overage may be used to offset rate increases, or transferred to the Village’s Capital Replacement Fund, or a combination thereof. Page 9 FINANCIAL POLICIES • The Capital Replacement Fund is a reserve fund for future capital investments in the Village’s infrastructure system. Funding amounts for the Capital Replacement Fund is largely driven by the annual depreciation amount of the Enterprise Fund infrastructure system. Capital Improvement Policies • The Village shall maintain a Five Year Capital Improvement Program and capital improvements will be made in accordance with that plan. The program shall be updated annually. • The corresponding year of the Capital Improvement Program will be incorporated into the annual operating budget as the Capital Budget. • As part of the development of the Capital Improvement Program, the condition of Village infrastructure will be evaluated to appropriately prioritize and schedule maintenance and replacement. • Each capital project will be evaluated for its impact on current and future operating budgets. Debt Policies Debt is an effective way to finance capital improvements or to even out short-term revenue flows. Properly managed debt preserves our credit rating, provides flexibility in current and future operating budgets, and provides us with long-term assets that maintain or improve our quality of life. To provide for the appropriate issuance and responsible use of debt, the Village of Plainfield has adopted the following debt management policy statements: • The Village will confine long-term borrowing to capital improvements or one-time obligations that cannot be financed from current revenues or reserves. • Capital projects financed through the issuance of bonds shall be financed for a period not to exceed the expected useful life of the improvement. • The Village will maintain good communications with bond rating agencies about its financial condition. The Village will follow a policy of full disclosure on every financial report and bond prospectus. • The Village will attempt to keep the average maturity of General Obligation Bonds at or below 20 years. • The annual operating budgets of all funds will be maintained so as to ensure the full and timely repayment of debt principal and interest due that year. Page 10 FINANCIAL POLICIES • The Village’s annual audit and official statements will reflect the Village’s commitment to full and open disclosure concerning our debt. • As a home rule unit of government in the State of Illinois, the Village has no statutory debt limit. Capital Asset Policies This policy is to establish the principles related to the accounting treatment of the Village’s capital assets. Capital assets include land, improvements to land, buildings, building improvements, vehicles, machinery, equipment, works of art and historical treasures, infrastructure, construction in progress and all other tangible and intangible assets that are used in operations and have initial useful lives extending beyond a single reporting period. Infrastructure assets are long-lived capital assets that normally are stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Examples of infrastructure assets include roads, bridges, drainage systems, water and sewer systems. Land and land improvements are inexhaustible capital assets and will not be depreciated. Construction in progress will not be depreciated until construction is complete. All other capital assets will be depreciated over their estimated useful lives, using the straight-line method of depreciation. In no event shall the useful life of an asset be less than the period of probable usefulness established for debt purposes as outlined by GASB34. A capitalization threshold is the cost established by the Management Services Director that must be met or exceeded if an asset is to be recorded and depreciated as a capital asset. The capitalization threshold is based on the cost of a single asset. Assets that do not meet the capitalization threshold will be recorded as expenditures or expenses. For purposes of property control (insurance, security, etc.), the Management Services Director and/or department heads may develop and maintain the appropriate record keeping system(s) to account for assets which do not meet the capitalization threshold. Capital assets that meet the minimum capitalization threshold will be recorded at historical cost. The cost of a capital asset includes capitalized interest and ancillary charges necessary to place the asset into its intended location and condition for use. Ancillary charges include costs that are directly attributable to asset acquisition, such as freight and transportation charges, site preparation costs, and professional fees. Donated capital assets will be recorded at their estimated fair value at the time of acquisition, including any ancillary charges. Estimated historical cost may be used in those cases where the actual historical cost is not readily available. Estimated historical cost will be calculated using the current replacement cost of a similar asset and deflating this cost to the acquisition year (or estimated acquisition year) using a price-level index approved by the Management Services Director. Page 11 FINANCIAL POLICIES Capital assets associated with the operation of enterprise funds will be recorded in those funds. Capital assets associated with general government operations, with the exception of infrastructure assets, will be recorded in the appropriate internal service fund(s). Infrastructure assets will not be recorded in a governmental or proprietary fund, but a record keeping system necessary to allow for the accounting, auditing, and reporting of such assets, including depreciation will be maintained. Estimated useful life means the estimated number of years that an asset will be able to be used for the purpose for which it was purchased. The Village of Plainfield will capitalize all assets that have a useful life greater than one year and meet the following dollar thresholds: Asset Category Threshold Est. Useful Life Land & Improvements Any Inexhaustible Building & Improvements $20,000 5 – 50 Machinery & Equipment $5,000 3 – 20 Infrastructure $50,000 15 – 50 With respect to asset improvements (such as street resurfacing, roof replacement, etc), costs over the appropriate asset category threshold will be capitalized if: • The estimated life of the asset is extended by more than 25%, or • The cost results in an increase in the capacity of the asset, or • Significantly changes the asset, or • In the case of streets and road – if the work impacts the “base” structure Financial Reporting Policies 1. The Village will adhere to a policy of full and open disclosure of all financial operations. 2. An independent firm of certified public accountants will perform an annual audit according to Generally Accepted Auditing Standards (GAAS) and issue a written opinion that will be incorporated in the Annual Financial Report. 3. As long as the Village has outstanding debt, the Annual Financial Report will include the additional disclosures required by SEC Rule 15c2-12. Page 12 Moody's S&P Aaa AAA Aa1 AA+ Aa2 *AA Aa3 **AA- A1 A+ A2 A A3 A- Baa1 BBB+ Baa2 BBB Baa3 BBB- *1st lien revenue bond **2nd lien revenue bond The Village holds both General Obligation Bonds and Water & Sewer System Revenue Bonds Village of Plainfield Debt Ratings Comparison of Ratings Used by Moody's and Standard and Poor's (S&P) Village of Plainfield's Debt Rating is Highlighted. 2017-2018 Fiscal Year Budget Debt ratings express the rating agency’s opinion about the ability and willingness of an issuer (municipality) to meet its financial obligations in full and on time. Ratings can also speak to the credit quality of a municipal bond, and the relative likelihood that the issue may default. In addition, debt ratings help municipalities anticipate the interest rate to be offered on their new debt issues. As a general rule, the more creditworthy an issuer (municipality) is, the lower the interest rate the issuer would typically have to pay to attract investors, translating to less interest cost to the municipality. The reverse is also true: an issuer with lower creditworthiness will typically pay a higher interest rate, thus higher interest cost , to offset the greater credit risk assumed by investors. During the December 2013 refunding of the Village's Series 2004 Bonds, S&P upgraded the Village's AA debt rating to AA+. S&P noted the Village's strong economy, budgetary flexibility, budgetary performance, management with good financial policies and practices, and adequate debt and contingent liabilities position as key factors of the upgrade. S & P also noted, "The stable outlook reflects our view of the village's strong economy and our anticipation that the village will maintain very strong budgetary flexibility and liquidity." S&P and Moody's again recognized the Village's improved financial profile, management, and budgetary performance by upgrading the Village's Water & Sewer Revenue Bonds in 2014 to AA+ and Aa2, saving over $911,000 in present value interest costs over the life of the bond. Since 2009, the Village has saved $2.98 million in present value interest cost, due to the improved bond market and the Village's rating upgrades. In 2015, as part an annual review of the Village's bond rating, Moody’s Investors Service upgraded the Village of Plainfield, IL’s general obligation (GO) rating to Aa1 from Aa2. Moody's stated that, "the Aa1 rating reflects the village’s healthy financial operations and ample reserves supported by strong management and long term fiscal planning." Page 13 Authorized Positions Administration/Finance 14.5 15 14.5 15.5 16 16 16 Police Department 75.5 75.5 76.5 77 77.5 76.5 76.5 Streets Division 17.5 18.5 18.5 18.5 18.5 18.5 18.5 Community Development 7.5 8 8 8 9.5 14 14 Water and Sewer Division 12.5 11.5 11.5 11.5 11.5 11.5 11.5 Public Works Engineering 3 3 3 3 3 3 3 Village Totals 130.5 131.5 132 133.5 136 139.5 139.5 Positions Reflected are Full Time Equivalent (FTE) Positions 2010 Village Population 39,581 2015 Population Estimate*42,527 *(US Census) Village of Plainfield Staffing Schedule 2017-2018 Fiscal Year Budget 2017-2018 Budgeted 2016-2017 Actual 2011-2012 Actual 2012-2013 Actual 2013-2014 Actual 2014-2015 Actual 2015-2016 Actual 126 128 130 132 134 136 138 140 2011-2012 Actual 2012-2013 Actual 2013-2014 Actual 2014-2015 Actual 2015-2016 Actual 2016-2017 Actual 2017-2018 Budgeted Total Staff by Fiscal Year Page 14 Current Position Title Grade Directors and Senior Managers Minimum Maximum Chief of Police 12 113,986$ 153,881$ Director of Public Works Director of Community Development Director of Management Services Attorney 11 99,119$ 133,810$ Police Commander Information Technology Director Director of Planning Building Official 10 86,190$ 116,357$ Human Resources Manager Superintendent - Wastewater Superintendent - Public Improvements Superintendent - Streets Superintendent - Water Police Sergeant Supervisors and Advanced Technical Accounting Services Supervisor 9 84,234$ 113,716$ Lead Engineer Planner 8 74,874$ 101,080$ Community Relations Director Crew Leader - All 7 66,555$ 89,850$ Economic Development Specialist Utility Billing Supervisor Village Clerk Associate Prosecutor Information Technology Specialist Building Inspector 6 59,160$ 79,866$ Mechanic I Office Manager Public Works Inspector Geographic Information Systems Specialist FY 2018 Range Village of Plainfield FY 2018 Classification Plan Page 15 Position Title Grade Administrative and Technical Minimum Maximum Human Resources Assistant 5 57,495$ 77,619$ Code Enforcement Officer Records Supervisor Building Maintenance Worker Executive Assistant Plant Operator II - Wastewater Equipment Operator II Street/Electrical or Forestry Associate Planner Assistant Records Supervisor 4 52,269$ 70,563$ Equipment Operator I - Streets Plant Operator I - Water Accounting Assistant Community Service Officer 3 47,517$ 64,148$ Administrative Assistant Water Service Worker Fleet Coordinator Court Technician Utility Billing Representative 2 43,197$ 58,316$ Records Technician Administrative Aide Clerical Assistant 1 39,270$ 53,015$ Cable Television Operator Custodian FY 2018 Range Village of Plainfield FY 2018 Classification Plan Page 16 GENERAL FUND REVENUES The Village of Plainfield continues to focus on diversified revenue streams to support the operations of the Village. Based on the current economy, the Village continues to experience uncertainty across multiple revenue sources, including State shared revenues (Income Tax, Use Tax, and Sales Tax), property taxes, and permit revenues. For Fiscal Year 2018, the Village’s sources of General Fund Revenue are as follows:  The largest source of the Village’s total General Fund Revenues (used for operations) continue to come from State of Illinois taxes at approximately 42%. This consists of Municipal Sales Tax, Income Tax, Replacement and Use Tax.  Property Taxes continue to be the second largest revenue source at 22%.  Charges for services remain the third largest revenue source at 19%. This primarily consists of refuse collection fees (which are pass-through) and an administrative service charge received from the Water and Sewer Fund to the General Fund. Page 17 GENERAL FUND REVENUES State of Illinois Revenues The Village’s General Fund State of Illinois Revenues are made up of three main components: Local Use Tax (8.44%), Illinois Income Tax (34.23%), and Sales Tax (56.89%). Sales Tax includes both the 1% Municipal Sales Tax and a portion of the Village’s 1.5% Home Rule Sales Tax. The Village implemented a 1% home-rule sales tax in 2008, with an additional .5% effective in July 2012. The home-rule sales tax is collected in the Village’s Capital and Water & Sewer Fund, with a portion budgeted for the General Fund to help support the Street Division operations. Municipal Sales Tax Revenues  The Village receives a 1% sales tax imposed on retail sales made within the Village of Plainfield. Sales tax is collected by the State and remitted to the Village three months after the liability occurs. (The below chart does not include the Village’s Home Rule Sales Tax of 1.5%.)  Fiscal Year 2017 sales tax revenue is flat compared to 2016. The Village experienced increases in Sales Tax revenues of 3%, 2.7%, and 5.1% in Fiscal Years 2014, 2015 and 2016 respectively. Fiscal Year 2018 represents a modest 3% increase as compared to the 2017 estimate. Page 18 GENERAL FUND REVENUES The following chart depicts the Village’s retail municipal sales tax revenue by category for January – September of 2016. Consistent with previous calendar years, General Merchandise and Automotive and Gas stations sales reflect the two largest sales tax revenue sources for the Village. Local Use Tax Revenue Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that is purchased anywhere at retail. 16% of the 6.25% State rate is allocated to the municipality. The amount that each municipality receives is based on its population in proportion to the total state population.  Fiscal Year 2016 resulted in a 12.5% increase in Use Tax revenues. It is anticipated that Fiscal Year 2017 revenues will trend approximately 2% lower and Fiscal Year 2018 is budgeted with a 3% reduction due to the uncertainty of the State of Illinois budget decisions. Page 19 GENERAL FUND REVENUES Illinois Income Tax Revenue Illinois Income Tax is a tax that is imposed on the privilege of earning or receiving income in or as a resident of the State of Illinois. This tax applies to income for each taxable year. Prior to January 1, 2011, local governments received one-tenth (10%) of the net collections of all income tax received, income tax rates for individuals were 3% and corporations were assessed 5%. In January of 2011, Illinois regular income tax rates increased to 5% for individuals and to 7% for corporations, and the distribution formula for municipalities was reduced to 6% on revenue from individuals and to 6.86% on revenue from corporations. In January of 2015, the income tax rates were reduced to 3.75% for individuals and 5.25% for corporations, and the current municipal distribution formula is calculated at 8% and 9.14% for individuals and corporations respectively. The amount that each municipality receives is based on its population in proportion to the total state population. The Village’s current population is 39,581 based on the 2010 special census. The following chart reflects the Village’s Income Tax revenue history for the past six fiscal years, along with estimates for fiscal years 2017 and 2018: Fiscal Year 2016 reflected an 8.8% increase as compared to 2015 income tax revenues. Fiscal Year 2017 income tax revenues are anticipated to decrease approximately 14% as compared to 2016. Due to the uncertainty of the State distribution formula, Fiscal Year 2018 is budgeted with a 2% decline as compared to the Fiscal Year 2017 estimate. This reduction stems from the continued State of Illinois budget impasse and the ongoing discussions to reduce the Local Government Distributive Fund (income tax) revenues to municipalities. This revenue source will continue to be monitored closely so that any additional budgetary impacts can be addressed quickly and effectively. Page 20 GENERAL FUND REVENUES Building Permit Revenues The Village’s Building Permit Revenue history is depicted in the chart below:  Fiscal Year 2012 resulted in the first positive increase in Permit Revenues since Fiscal Year 2006. Fiscal Year 2017 permit revenues are estimated to finish approximately 6% lower than Fiscal Year 2016, and Fiscal Year 2018 is budgeted to remain flat as compared to 2017.  In Fiscal Year 2006, building permit revenues accounted for 37% of the Village’s overall General Fund revenue. Fiscal Year 2018 is estimated to account for 3.7% of the overall General Fund revenues. Property Tax Revenues Local property tax revenues have remained consistent since 2011. The current stable market, as well as the Village’s efforts to keep their property tax rate level, continues to keep property tax revenues level. Page 21 GENERAL FUND REVENUES For the 2016 tax levy, the Village Board has again authorized to maintain the same property tax rate as the 2015 levy rate. Village residents on average will not see an increase in the Village portion of their property taxes when compared to 2015 unless the value of their home (Equalized Assessed Value) has increased. In terms of an average property tax bill for levy year 2015, for every dollar paid in property taxes by Village residents, 4.9 cents represents the Village of Plainfield’s portion. The following chart reflects the Village’s overall property tax rate history: A history of the Village’s Equalized Assessed Values (EAV) is displayed below. Due to the recent reassessments of property within the Village, the Village’s 2010 EAV declined by 5.87% and the 2011, 2012 and 2013 EAV declined by 5.6%, 5.3% and 2.5% respectively. The 2014 EAV increased by 2.1% and the 2015 EAV increased by 3.3%. The Village’s 2016 EAV is estimated increase slightly as well. Page 22 GENERAL FUND REVENUES Tax Rate Percentage Tax Rate Percentage Village of Plainfield 0.4669 4.90%0.7351 9.67% Will County & Forest Preserve 0.8295 8.71%0.7834 10.30% School District 202 6.2410 65.50%4.6893 61.66% Joliet Junior College 525 0.3065 3.22%0.2135 2.81% Plainfield Township Park District 0.2692 2.83%0.2625 3.45% Plainfield Public Library District 0.2021 2.12%0.2531 3.33% Plainfield Fire Protection District 1.0036 10.53%0.4641 6.10% Township and Other 0.2091 2.19%0.2037 2.68% Total Tax Rate 9.5279 100.00%7.6047 100.00% Village of Plainfield Comparison of Tax Rates per $100 of Assessed Valuation 2015 and 1995 Levy Years 2015 Levy 1995 Levy Village of Plainfield 4.90% Will County & Forest Preserve 8.71% School District 202 65.50% Joliet Junior College 525 3.22% Plainfield Township Park District 2.83% Plainfield Public Library District 2.12% Plainfield Fire Protection District 10.53% Township and Other 2.19% 2015 Levy Tax Distribution by District Residential 86.44% Commercial 11.50% Industrial 1.70% Farm 0.32% Railroad 0.04% 2015 Levy Village Equalized Assessed Value by Type Page 23 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Fund: 01 - General Fund 5,107,137 5,189,002 5,164,560 5,212,500 5,480,000 9,498,263 9,772,505 10,465,501 9,938,300 10,370,000 795,125 821,971 904,986 855,000 935,000 862,916 976,464 1,177,055 1,019,500 1,111,200 773,466 775,892 631,974 657,600 698,100 3,982,660 4,060,295 4,161,918 4,329,472 4,634,415 112,613 50,754 40,343 35,600 35,600 638,698 705,592 751,352 700,000 730,000 26,120 (122,986)41,903 15,000 35,000 139,403 162,218 325,963 140,000 125,000 389,939 405,705 424,869 410,000 410,000 9,000 60,000 62,000 262,000 220,000 $22,335,340 $22,857,412 $24,152,424 $23,574,972 $24,784,315 Administration/Finance 8,506,124 9,127,945 8,496,156 6,586,473 6,848,305 Police Department 10,421,883 10,963,551 10,950,725 12,171,184 12,633,360 Street Department 3,512,466 3,331,867 3,373,525 3,479,508 3,733,900 Planning Program 403,028 409,891 380,402 625,874 560,750 Building Program 491,731 576,370 608,748 711,933 1,008,000 $23,335,232 $24,409,624 $23,809,556 $23,574,972 $24,784,315 ($999,892)($1,552,212)$342,868 $0 $0 Classification Revenues Property Taxes General Fund Revenue & Expense Summary 2017-2018 Fiscal Year Budget State of Illinois Taxes Other Taxes Licenses & Permits Revenue Totals Fines and Forfeits Charges for Services Expense Totals Total: General Fund Grants Franchise Fees Investment Income Intergovernmental Interfund Transfers Expenses Miscellaneous ($2,000,000) $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Revenue History by Type Property Taxes State of Illinois Taxes Other Taxes Licenses & Permits Fines and Forfeits Charges for Services Grants Franchise Fees Investment Income Miscellaneous Intergovernmental Interfund Transfers Page 24 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Fund: 01 - General Fund Revenues Property Tax Revenue 3,283,050 3,333,428 3,254,993 3,162,500 3,186,940 3,160,000 Property Tax Rev-Road & 371,366 383,703 385,492 375,000 357,161 375,000 Property Tax Rev-Police 886,519 898,172 948,549 1,100,000 1,101,142 1,370,000 Property Tax Rev-IMRF 566,202 573,699 575,526 575,000 575,655 575,000 $5,107,137 $5,189,002 $5,164,560 $5,212,500 $5,220,898 $5,480,000 STTAX - State of Illinois Taxes Home Rule Sales Tax 0 0 0 500,000 500,000 500,000 Municipal Sales Tax 4,892,203 5,025,975 5,280,661 5,298,300 5,250,000 5,400,000 Illinois Income Tax 3,857,016 3,876,349 4,218,244 3,320,000 3,625,000 3,550,000 Replacement Tax 54,612 53,813 48,180 45,000 40,000 45,000 Local Use Tax 694,432 816,368 918,416 775,000 900,000 875,000 $9,498,263 $9,772,505 $10,465,501 $9,938,300 $10,315,000 $10,370,000 Amusement Tax 4,966 8,253 7,582 5,000 7,500 5,000 Local Gas Tax 790,159 813,718 897,404 850,000 900,000 930,000 $795,125 $821,971 $904,986 $855,000 $907,500 $935,000 LIC&PER - Licenses and Permits Liquor License 94,518 94,170 91,455 90,000 100,000 100,000 Contractors License 38,200 38,750 48,000 35,000 40,000 35,000 Cigarette License 6,750 7,500 6,500 5,000 7,000 5,000 Scavenger License 100 100 100 200 100 200 Business License 34,356 31,713 35,125 30,000 35,000 35,000 Building Permit 677,305 792,640 983,448 850,000 925,000 925,000 Sign Permit 4,624 6,672 4,442 5,000 9,000 5,000 Special Movement Permit 5,803 4,254 6,410 3,000 6,000 5,000 Solicitors Permit 1,260 665 1,575 1,300 1,100 1,000 $862,916 $976,464 $1,177,055 $1,019,500 $1,123,200 $1,111,200 Will County Court Fines 354,042 319,084 332,692 310,000 330,000 325,000 Aministrative Fines(P-Tickets)201,643 175,535 139,091 150,000 125,000 130,000 Aministrative Fines - Late fees 10,460 17,265 14,985 10,000 10,000 10,000 Asset Seizure 193,043 255,667 132,665 180,000 150,000 225,000 Alarm Fees 13,100 6,700 11,350 7,000 3,000 7,000 Kendall County Court Fines 1,158 1,641 1,191 500 1,200 1,000 Alcohol Fines 20 0 0 100 100 100 $773,466 $775,892 $631,974 $657,600 $619,300 $698,100 Total: Licenses & Permits FIN - Fines and Forfeits Total: Fines and Forfeits Total: State of Illinois Taxes OTHTX - Other Taxes Total: Other Taxes General Fund Revenue Detail 2017-2018 Fiscal Year Budget PROPTX - Property Taxes Total: Property Taxes Page 25 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget General Fund Revenue Detail 2017-2018 Fiscal Year Budget Fund: 01 - General Fund Revenues (continued) Garbage Fee 3,350,151 3,536,827 3,621,237 3,840,000 3,995,000 4,112,315 Garbage Penalties 49,170 50,967 51,025 45,000 50,000 50,000 Engineering Services 16,584 0 25,782 15,000 35,000 25,000 Child Safety Seats 0 0 0 100 100 100 Rent 67,783 16,946 0 0 0 0 Zoning Applications 14,462 14,452 23,187 10,000 13,000 10,000 Accident Report Fees 4,470 4,155 4,490 4,000 4,000 4,000 Copies-Maps & Ordinances 3,551 2,701 2,904 3,000 2,500 3,000 Impound Fee 98,948 63,600 31,038 30,000 25,000 30,000 Parking Lot Revenue 5,200 4,800 4,550 1,000 2,000 2,000 Tower Rent 49,586 37,623 39,784 39,172 38,000 50,000 Rental Income 25,200 29,200 53,300 49,200 45,100 50,000 Rental-Community/Multi 4,651 5,660 5,218 3,000 3,500 3,000 Special Detail/OT 42,524 42,984 49,403 40,000 60,000 45,000 Water & Sewer Service 250,380 250,380 250,000 250,000 250,000 250,000 $3,982,660 $4,060,295 $4,161,918 $4,329,472 $4,523,200 $4,634,415 FEMA Grant 58,202 0 0 0 0 0 Grant Revenue 9,972 0 0 0 0 0 Bulletproof Vest Grant 5,793 7,165 6,851 3,000 3,000 3,000 Tobacco Grant 2,970 2,750 2,750 2,600 5,500 2,600 Traffic Grant 35,676 40,839 30,742 30,000 30,000 30,000 $112,613 $50,754 $40,343 $35,600 $38,500 $35,600 AT&T Franchise Payment 218,607 259,808 260,502 250,000 270,000 250,000 Cable TV-Comcast 420,091 445,784 490,850 450,000 530,000 480,000 $638,698 $705,592 $751,352 $700,000 $800,000 $730,000 Interest Income 22,763 27,131 35,785 15,000 75,000 35,000 Realized Gain/Loss 0 (158,668)0 0 0 0 Unrealized Gain/Loss 3,357 8,551 6,118 0 0 0 $26,120 ($122,986)$41,903 $15,000 $75,000 $35,000 INT - Investment Income Total: Investment Income GRNTS - Grants Total: Grants FRAN - Franchise Fees Total: Franchise Fees SERV - Charges for Services Total: Charges for Services Page 26 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget General Fund Revenue Detail 2017-2018 Fiscal Year Budget Fund: 01 - General Fund Revenues (continued) Event Sponsorship Program 5,499 5,276 4,411 4,000 4,000 4,000 Amphitheater Rent 725 1,400 500 500 500 500 Restitution Program 0 0 500 0 0 0 Step-Basset Program 225 155 0 500 200 500 Donation/Contribution 11,684 23,407 17,848 10,000 18,000 10,000 Sales-Fixed Assets 1,189 1,144 0 5,000 2,700 5,000 Liability Write Off 0 0 201,503 0 0 0 Other Reimbursements 106,231 89,304 73,288 95,000 75,000 80,000 Other Receipts 13,850 41,532 27,913 25,000 20,000 25,000 $139,403 $162,218 $325,963 $140,000 $120,400 $125,000 INTERGOV - Intergovernmental School Liaison 374,577 391,862 411,490 400,000 400,000 400,000 HIDTA/Organized Crime 15,362 13,843 13,379 10,000 10,000 10,000 $389,939 $405,705 $424,869 $410,000 $410,000 $410,000 Transfer From MFT 0 0 0 200,000 100,000 150,000 Transfer From TIF 0 50,000 50,000 50,000 50,000 50,000 Transfer From Alcohol Enforc.9,000 10,000 12,000 12,000 12,000 20,000 $9,000 $60,000 $62,000 $262,000 $162,000 $220,000 $22,335,340 $22,857,412 $24,152,424 $23,574,972 $24,314,998 $24,784,315Revenues Total MISC - Miscellaneous Total: Miscellaneous Total: Intergovernmental INTER - Interfund Transfers Total: Interfund Transfers Page 27 ADMINISTRATION/FINANCE DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Administration/Finance unit of the Village’s General Fund is comprised of the following Programs: • Non-Departmental • Legislative Support • Administration • Community Relations • Facility Management • Human Resources • Information Technology Non-Divisional Program This accounts for fees paid to the Village’s contracted refuse hauler. The Village approved a contract with Waste Management for refuse hauling services. The increase in budgeted expenditures represents the minimal price increase as stated in the contract. Waste Management currently services approximately 13,000 households. Legislative Program This program accounts for the expenses of the elected officials of the Village, municipal dues for governmental organizations, economic incentive rebates for one retailer, and funding to address economic development opportunities. In addition to the regularly scheduled Board Meetings on the first and third Mondays of the month, the Village Board also meets on the second and the fourth Mondays of each month in Committee of the Whole sessions. All meetings detailed are open to the public and are televised on cable community access television. Administration Program The Administration Program includes expenses of the Administrator’s Office, the Village Clerk, and the Management Services Department. The Village Administrator oversees the Village’s daily operations and is responsible for implementing the policies, procedures, and directives of the Village Board. All Department Directors report to the Village Administrator, who in turn reports to the Village Board. The Village’s Community Relations and Information Technology Programs are also under the direct supervision of the Administrator. Village of Plainfield Belief Statement The Village of Plainfield believes in Responsive and Responsible Government Delivered Efficiently and Effectively By Professional Public Servants With Empathy and Humility Page 28 ADMINISTRATION/FINANCE The Clerk’s office is responsible for notice publication of all Village Meetings, the official keeper of Village records, ordinances and minutes, FOIA requests, registering voters and early voting. The Clerk’s office also oversees the administration of the community access cable television channel (Channel 6). Performance Measures – Clerk’s Office Management Services The Management Services Department is managed by the Management Services Director and is responsible for all accounting, financing and financial reporting functions of the Village, including Accounts Payable, Accounts Receivable, Miscellaneous Billing, Human Resources/Payroll, Utility Billing, Revenue Collections, and investment of the Village’s funds. Management Services also oversees the administration of the Facility Management Program. The Management Services Department is also responsible for the preparation, presentation, and administration of the annual Village budget. Trend analysis of revenues and expenditures are continuously reviewed and projected throughout each budget year. The Village is audited annually by an external independent accounting firm to assure compliance with accounting standards and reporting along with local, state, and federal regulations. Internal controls are reviewed to assure the safeguard of assets and to prevent irregularities. The Management Services Department throughout the year works to assure that the Village is in compliance with financial and reporting regulations, and ensuring that internal controls are maintained. Management Services Key Objectives • To invest funds in accordance with the Village’s Investment Policy • To provide responsive accounting services within generally accepted accounting principles • To provide timely, accurate and complete reporting • To monitor, plan and report on the fiscal health of the Village • To complete all statutory or mandated reporting requirements • To promote outstanding customer service Performance Measures 2010 2011 2012 2013 2014 2015 2016 Processing of Ordinances 53 65 57 43 62 51 42 Processing of Resolutions 18 23 27 19 10 26 12 Village Board Meetings Minutes/Agendas 28 27 29 34 28 21 21 COW Workshop Meetings/Agendas 19 21 16 18 14 18 23 FOIA Requests Processed 230 198 275 265 270 349 370 Early Voting (when applicable) 1,166 162 2,959 173 1874 237 5,310 Page 29 ADMINISTRATION/FINANCE Management Services Performance Measures – Accounts Payable/Payroll FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Checks Issued: Accounts Payable Payroll Checks 3,701 629 3,493 487 3,411 345 2,824 370 3,556 417 3,467 424 3,379 390 No. of direct deposits 4,644 4,245 4,470 4,549 4,763 4,884 4,932 Total Payroll Processed 5,273 4,732 4,815 4,919 5,180 5,308 5,322 Management Services Performance Measures – Utility Billing FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Water Billing Activity: # of metered accts 148,031 151,816 153,205 154,914 156,826 159,281 Total Water consumption billed: (cubic feet) 145,507,083 154,350,603 163,826,191 158,288,569 147,821,768 143,551,989 Residential Commercial Industrial 111,002,800 20,570,922 13,933,361 123,367,085 16,671,638 14,311,880 123,441,600 22,609,487 17,775,104 125,383,157 13,257,815 19,647,597 115,777,283 13,161,991 18,882,494 107,567,800 17,301,547 18,682,642 Total Water Bill Transactions: 148,031 151,816 153,205 154,914 156,826 159,281 Lockbox Direct Debit Front desk 65,975 26,616 55,440 65,059 27,044 59,713 81,208 28,463 43,534 75,841 32,178 46,895 75,682 35,059 46,085 76,647 37,743 44,891 Page 30 ADMINISTRATION/FINANCE Community Relations Program The Community Relations Program includes Village marketing, communications, and public/community relations activities. These efforts include: the Village web site, Settlers’ Park programming, the Village’s social media efforts, intergovernmental/community projects and events, and Village publications. Community Relations Program Highlights • Distribute and publicize Village news and information via Village publications (newsletters, press releases), digital billboards, water bills, E-News Updates, the Village web site, Facebook, and Twitter. • Maintain the Village web site, www.plainfield-il.org, and use it to share Village information and news. • Coordinate, write, edit, and lay out the Village newsletter, the Village Voice. • Special event coordination including Hunger Action Month, the How-To Fair, and Settlers’ Park Programming. For Settlers’ Park, this includes coordination of all aspects of the annual summer concert and movie series - schedules, event hotline, bands, movies, publicity, concessions, community group participation, and sponsorships. FY 2017-2018 Community Relations Key Objectives • Continue to use weekly E-News Updates, Economic Development E-News Updates, Village Voice newsletters, water bill inserts, press releases, the Village web site, social media, Plainfield Community Television (PCT), and local media outlets to publicize and distribute Village news and information. o In 2017/18, there are several ongoing projects that we will be providing information on to residents/the community including the Nicor pipeline project and the Pace Park-n- Ride project. • Utilize the digital billboards for public service announcements and to promote Village/community events. • Continue to add/update information on the Village web site. • Promote E-News and Economic Development E-News Updates and continue increasing the number of subscribers. • Strategic Plan – Assist with the completion of action items and help complete plan updates. • Continue to expand the use of social media to reach out to residents and to publicize Village news and information. Research other social media networks to see if their use would benefit the Village. • Community Projects: o Work with other agencies/groups to assist in publicizing their events through E-News, the Village web site, the digital billboards, and social media. o Continue Hunger Action Month activities in conjunction with the Northern Illinois Food Bank, Plainfield Area Interfaith Food Pantry, Plainfield Park District, Plainfield Public Library District, Plainfield School District 202, C.W. Avery Y.M.C.A, and the Plainfield Area Chamber of Commerce. Page 31 ADMINISTRATION/FINANCE • Community Projects (continued): o Help organize, coordinate, and publicize the 2017 How-To Fair with the Plainfield Public Library District and Plainfield Park District. o Continue to collect community donations for Toys for Tots. • Settlers’ Park Concerts & Movies: o Continue event/series sponsorship program for concerts and movies. o Work with other jurisdictions/groups to coordinate activities at the movies. o Utilize the Settlers’ Park Movie Survey results to select the 2017 movies, update the information that is publicized, and implement new offerings/activities at the movies. Community Relations Performance Measures 2011 2012 2013 2014 2015 2016 Concerts 3 3 3 3 3 3 Movies 4 4 3 (1 rainout) 4 3 (1 rainout) 3 (1 rainout) Sponsorship Dollars $4,500 $4,500 $4,000 $4,500 $4,000 $3,500 Concessions $283 $608 $236 $481 ($111) $83.25 Press Releases* 42 33 34 16 14 15 Village Voice Newsletters 3 3 4 4 4 4 E-News Subscribers 1,433 1,902 2,444 2,850 3,227 3,823 E-News Updates 59 57 56 55 53 54 ED E-News Subscribers 277 436 585 677 754 775 ED E-News Updates 7 8 6 2 1 1 Facebook Posts** (Village of Plainfield IL only) 132 109 238 224 271 257 Tweets** (@Plainfield IL only) 133 143 236 221 243 245 *Does not include Police Department Press Releases. **The Village joined Facebook and Twitter in December 2010 and has three Facebook and three Twitter accounts (one each for the Village, Public Works, and the Police Department). The statistics listed are for the Village accounts only to provide a snapshot of activity. Facility Management Program The Facility Management Program reflects expenses related to the cleaning, upkeep and maintenance of Village Hall. This program is coordinated through the Management Services Division; however facility maintenance issues are managed by the Public Works Facility Maintenance Crew Leader and staff. The custodial services are currently provided contractually, with the exception of non-routine cleaning and miscellaneous maintenance projects such as carpet cleaning and floor waxing. Certain tasks such as generator, HVAC, various electrical and elevator maintenance and repairs and annual inspections are also contracted with outside vendors. Page 32 ADMINISTRATION/FINANCE Human Resources Program The Human Resources Division is responsible for the oversight of recruitment, testing, selection, staff development and training, performance evaluation, labor relations, discipline, management of employee benefit programs, workplace wellness program initiatives, worker’s compensation and risk management programs, and administration and interpretation of Village personnel policies and procedures. Employee benefit programs include medical, dental, life, and supplemental insurance programs, IMRF pension and disability programs, unemployment compensation, 457 deferred compensation, vacation, sick leave, holiday pay programs, and wellness programs. This division is also responsible for payroll administration, processing, and compliance with federal and state reporting. Human Resources FY 2017-2018 Key Objectives • Employee Wellness Program – Continue to increase awareness of our Village Employee Wellness Program and maintain/increase employee participation (currently at 80%). Continue to attain the highest wellness program level established by our Intergovernmental Personnel Benefits Cooperative (IPBC). Focus on behavioral outcomes and benchmarking utilizing private and public programs as the gold standard. These programs include: o Employee Health Fair/Wellness Kick Off Programs. o On-site (live) and online educational wellness programming and presentations. o Chair Employee Benefit/Wellness Committee to help employees: • Educate and become better consumers of their health benefits. • Understand the benefits of participating in wellness initiatives. • Assist the Village with plan design and cost containment strategies. • Wellness Recognition – Continue the Village’s commitment to employee wellness in the workplace. Enhance our reputation as a premier provider of jobs in the area. Continue activities in support of wellness programming and employer/employee recognition. • Monitor the ongoing updates of the Affordable Care Act requirements. Ensure that the Village remains in compliance. • Enhance the Village’s loss prevention efforts to reduce the cost of worker’s compensation: o Implement the goals and objectives determined by the Southwest Agency for Risk Management (SWARM) Pool. o Continue to create and deliver Best Practices platform and training. o Foster alliances with third party providers to help meet our safety/risk goals. • Continue to expand the features and use of the New World “E Suites” online employee information delivery system. • Using the recent compensation/organization structure study, begin revitalizing the performance evaluation process. • Assist in employee recognition and the development of personnel through training programs structured for every level of employee. • Continue to deliver effective, informative messages to our employees utilizing various communication avenues. Page 33 ADMINISTRATION/FINANCE Information Technology Program The IT Department is responsible for supporting the email, telephone and voicemail systems for all Village facilities. Information Technology plays a vital role in the implementation of new software projects, acquisition of new computer and network equipment, designing and supporting the Village’s public website, and supporting the Village’s existing software systems. The IT Department consists of an IT Director, and two IT Specialists; one for Police and one for the Village’s Geographical Information System (GIS). The Information Technology Department implemented a help desk ticket tracking software program in FY2012-2013. Calendar Year Tickets Closed 2012 1528 2013 1273 2014 1221 2015 1810 2016 1693 Information Technology FY 2017-2018 Key Objectives • Implement credit card processing – We plan to update our cashiering system to allow over-the- counter and online credit card payments for certain payables such as utility bills and miscellaneous permits. • Enhance wireless networks at Village facilities – As the Village hosts more public events at its facilities and as wireless devices become more prevalent in Village use, the wireless networking hardware at the Village Hall, Police Department and Public Works needs to be upgraded. • Microsoft software refresh – We will be upgrading all users to the latest version of Microsoft Office and also be updating our Microsoft server and database software to the latest versions. • Upgrade backup capacity – As our network storage grows we need to update our backup systems to accommodate the increased capacity. Page 34 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget 2018 Proposed Budget 931,320 1,081,806 1,231,614 1,279,816 1,319,499 1,373,500 393,662 406,536 470,288 492,620 588,132 595,580 9,483 8,766 9,246 9,382 11,200 12,440 85,568 87,925 92,049 90,263 100,950 100,500 3,228,379 3,450,917 3,630,645 3,806,041 4,085,342 4,438,885 376,683 467,149 399,103 439,745 481,350 327,400 Sub-total $5,025,095 $5,503,099 $5,832,945 $6,117,867 $6,586,473 $6,848,305 20,000 3,003,025 3,295,000 2,378,289 0 0 $5,045,095 $8,506,124 $9,127,945 $8,496,156 $6,586,473 $6,848,305 Classification Fund: 01 - General Fund Expenditures General Fund Administration/Finance Summary 2017-2018 Fiscal Year Budget Unit: 04 - Administration/Finance Total Administration/Finance Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Transfers $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget 2018 Proposed Budget Admin/Finance Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Page 35 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Unit: 04 - Administration/Finance Contrac - Contractual Services Fees to Refuse Hauler 3,044,893 3,186,306 3,342,145 3,452,192 3,650,000 3,808,325 $3,044,893 $3,186,306 $3,342,145 $3,452,192 $3,650,000 $3,808,325 Salaries-President 19,333 20,000 20,000 20,000 20,000 24,000 Salaries-Elected Officials 22,900 20,500 21,700 25,000 23,500 25,000 Salaries-Liquor Commissioner 1,500 1,500 1,500 1,500 1,500 1,500 Salaries-Treasurer 2,500 2,500 2,500 2,500 2,500 2,500 $46,233 $44,500 $45,700 $49,000 $47,500 $53,000 FICA 2,698 2,549 2,616 3,000 2,700 3,300 Medicare 631 596 612 700 640 780 IMRF 119 386 769 850 875 900 Employee Insurance 99 88 99 150 100 150 Travel/Training 7,017 7,655 5,306 10,000 8,000 10,000 $10,564 $11,274 $9,402 $14,700 $12,315 $15,130 SUPP - Supplies and Commodities Replacement Supplies 3,574 894 0 3,000 2,000 3,000 Dues & Subscriptions 33,465 33,224 33,896 35,000 39,000 35,000 $37,039 $34,118 $33,896 $38,000 $41,000 $38,000 Contrac - Contractual Services Public Relations 80,333 49,262 56,242 150,000 105,000 115,000 Cable TV 173 929 13 20,000 20,000 10,000 $80,506 $50,191 $56,255 $170,000 $125,000 $125,000 Economic Incentive Rebate 337,630 329,790 298,678 335,000 100,000 175,000 $337,630 $329,790 $298,678 $335,000 $100,000 $175,000 $511,972 $469,873 $443,931 $606,700 $325,815 $406,130 Administration/Finance Detail 2017-2018 Fiscal Year Budget General Fund Division: 00 - Non-Divisional Division: 01 - Legislative Program Expenditures Total: Salaries and Wages BEN - Benefits Total: Non-Divisional SAL - Salaries and Wages Total: Benefits OTHER - Other Total: Other Total: 01 - Legislative Program Total: Supplies & Commodities Total: Contractual Services Page 36 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Administration/Finance Detail 2017-2018 Fiscal Year Budget General Fund Salaries-Full Time 508,460 621,569 666,169 679,926 695,000 710,000 Salaries-Part Time 57,430 42,061 41,519 50,000 45,000 50,000 Salaries-Overtime 20 266 372 1,500 500 1,000 $565,910 $663,896 $708,060 $731,426 $740,500 $761,000 FICA 31,608 37,453 40,327 45,348 40,069 47,500 Medicare 8,117 9,600 10,239 10,606 10,250 11,000 IMRF 68,115 77,952 74,515 84,114 82,500 84,000 Employee Insurance 67,999 85,907 97,626 105,852 105,000 109,000 Deferred Comp. Contribution 10,814 20,933 22,438 24,000 24,000 25,000 Travel/Training 8,482 11,341 11,507 15,000 12,000 15,000 IL Unemployment Insurance 4,654 3,747 3,372 7,000 5,000 7,000 $199,789 $246,933 $260,024 $291,920 $278,819 $298,500 UTIL - Utilities Telephone/Internet 3,598 3,447 3,496 5,000 4,000 5,000 Cellular Phones/Pagers 1,274 1,444 2,113 2,000 2,400 2,500 $4,872 $4,891 $5,609 $7,000 $6,400 $7,500 SUPP - Supplies and Commodities Office Supplies/Postage 26,964 33,572 32,692 30,000 30,000 30,000 Dues & Subscriptions 3,109 3,764 3,277 5,000 4,500 5,000 Gas/Oil/Mileage/Carwash 9,150 8,513 7,704 9,500 8,500 9,500 $39,223 $45,849 $43,673 $44,500 $43,000 $44,500 Contrac - Contractual Services Maintenance Contracts/Lease 4,395 3,957 8,491 8,000 7,500 8,000 Recording Fees 464 1,024 254 2,500 1,500 2,000 Legal Notices 1,274 1,729 1,452 2,500 2,000 2,500 Legal Fees 45,220 49,595 33,701 60,000 45,000 50,000 Contractual Services 46,427 90,591 89,742 70,000 80,000 75,000 Engineering Fees 4,927 0 0 5,000 5,000 5,000 $102,707 $146,896 $133,640 $148,000 $141,000 $142,500 OTHER - Other Office Furniture & Equipment 0 2,927 1,475 5,000 5,000 5,000 Contingencies 65,814 30,000 36,483 50,000 30,000 45,000 $65,814 $32,927 $37,958 $55,000 $35,000 $50,000 Total: 02 - Administration $978,315 $1,141,392 $1,188,964 $1,277,846 $1,244,719 $1,304,000 Division: 02 - Administration Program Total: Salaries and Wages Total: Benefits BEN - Benefits Total: OTHER - Other SAL - Salaries and Wages Total: UTIL - Utilities Total: Supplies & Commodities Total: Contractual Services Page 37 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Administration/Finance Detail 2017-2018 Fiscal Year Budget General Fund Salaries-Full Time 90,217 92,540 94,786 97,225 98,000 101,000 $90,217 $92,540 $94,786 $97,225 $98,000 $101,000 FICA 5,179 5,485 5,677 6,028 5,500 6,200 Medicare 1,211 1,283 1,328 1,410 1,375 1,450 IMRF 10,946 10,929 10,915 11,181 10,859 11,500 Employee Insurance 17,870 17,153 17,615 19,919 19,500 20,700 Deferred Comp. Contribution 2,378 3,472 3,516 4,000 3,750 4,000 Travel/Training 246 224 164 1,500 500 1,500 $37,830 $38,546 $39,215 $44,038 $41,484 $45,350 UTIL - Utilities Telephone/Internet 335 338 328 500 450 500 $335 $338 $328 $500 $450 $500 SUPP - Supplies and Commodities Office Supplies/Postage 52 58 42 2,000 200 750 Dues & Subscriptions 98 110 136 750 625 750 Gas/Oil/Mileage/Carwash 0 0 0 100 50 100 $150 $168 $178 $2,850 $875 $1,600 Contrac - Contractual Services Public Relations 10,453 6,614 7,565 17,000 10,000 17,000 Marketing and Promotions 0 0 1,200 2,500 1,500 2,500 Settler's Park 6,858 5,797 5,641 8,500 6,000 7,500 Contractual Services 237 0 0 2,500 1,000 2,500 $17,548 $12,411 $14,406 $30,500 $18,500 $29,500 OTHER - Other Software-Capital $0 $0 $0 $6,500 $500 $2,500 $0 $0 $0 $6,500 $500 $2,500 Total: 03-Community Relations $146,080 $144,003 $148,913 $181,613 $159,809 $180,450 Division: 03 - Community Relations Program BEN - Benefits Total: Supplies & Commodities Total: Contractual Services SAL - Salaries and Wages Total: OTHER - Other Total: Benefits Total: UTIL - Utilities Total: Salaries and Wages Page 38 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Administration/Finance Detail 2017-2018 Fiscal Year Budget General Fund Salaries-Full Time 0 30,650 32,856 32,865 38,000 50,000 Salaries-Overtime 0 2,603 2,836 2,500 3,500 2,500 $0 $33,253 $35,692 $35,365 $41,500 $52,500 FICA 0 1,918 2,122 2,193 2,200 3,300 Medicare 0 449 496 513 500 800 IMRF 0 3,842 4,036 4,067 4,300 5,500 Employee Insurance 0 7,887 8,561 9,465 9,850 14,000 $0 $14,096 $15,215 $16,238 $16,850 $23,600 SUPP - Supplies and Commodities Building Maint Supplies 5,874 5,460 7,276 7,000 7,000 7,500 $5,874 $5,460 $7,276 $7,000 $7,000 $7,500 Contrac - Contractual Services Contractual Services 37,393 37,333 38,552 50,000 40,000 40,000 $37,393 $37,333 $38,552 $50,000 $40,000 $40,000 OTHER - Other Building Improvements 1,546 2,235 52,995 40,000 20,000 40,000 $1,546 $2,235 $52,995 $40,000 $20,000 $40,000 Total: 04-Facility Management $44,813 $92,377 $149,730 $148,603 $125,350 $163,600 BEN - Benefits Total: Supplies & Commodities Total: Contractual Services Total: OTHER - Other Total: Benefits SAL - Salaries and Wages Total: Salaries and Wages Division: 04 - Facility Management Program Page 39 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Administration/Finance Detail 2017-2018 Fiscal Year Budget General Fund Salaries-Full Time 166,920 172,901 174,347 181,654 140,000 165,000 Salaries-Overtime 304 0 0 500 200 500 $167,224 $172,901 $174,347 $182,154 $140,200 $165,500 FICA 10,092 10,605 10,843 11,294 8,000 10,500 Medicare 2,360 2,480 2,536 2,641 2,000 2,500 IMRF 20,134 20,491 20,427 20,948 15,800 19,000 Employee Insurance 31,978 19,510 24,373 39,020 28,000 43,500 Deferred Comp. Contribution 4,448 6,627 6,707 7,200 4,500 7,000 Travel/Training 4,143 3,683 2,238 6,000 6,500 6,500 $73,155 $63,396 $67,124 $87,103 $64,800 $89,000 UTIL - Utilities Telephone/Internet 620 675 672 1,000 800 1,000 Cellular Phones/Pagers 390 360 360 360 500 600 $1,010 $1,035 $1,032 $1,360 $1,300 $1,600 SUPP - Supplies and Commodities Office Supplies/Postage 1,096 1,184 902 1,500 1,000 1,500 Dues & Subscriptions 1,652 1,976 944 3,200 1,800 3,200 Gas/Oil/Mileage/Carwash 686 1,003 1,163 1,400 600 1,400 $3,434 $4,163 $3,009 $6,100 $3,400 $6,100 Contrac - Contractual Services Public Relations 12,358 11,194 11,360 12,000 12,000 12,000 Marketing and Promotions 229 160 0 300 300 300 Contractual Services 4,119 6,023 5,188 8,000 8,000 8,000 $16,706 $17,377 $16,548 $20,300 $20,300 $20,300 OTHER - Other Software-Capital 0 218 0 0 0 0 $0 $218 $0 $0 $0 $0 Total: 06 - Human Resources $261,529 $259,090 $262,060 $297,017 $230,000 $282,500 Total: UTIL - Utilities BEN - Benefits SAL - Salaries and Wages Total: Salaries and Wages Division: 06 - Human Resources Program Total: Benefits Total: Supplies & Commodities Total: Contractual Services Total: OTHER - Other Page 40 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Administration/Finance Detail 2017-2018 Fiscal Year Budget General Fund Salaries-Full Time 181,707 190,423 221,231 223,829 230,127 240,000 Salaries-Part Time 30,515 34,101 0 0 0 0 Salaries-Overtime 0 0 0 500 500 500 $212,222 $224,524 $221,231 $224,329 $230,627 $240,500 FICA 13,020 13,790 13,386 13,877 13,500 15,000 Medicare 3,045 3,225 3,131 3,246 3,200 3,500 IMRF 25,609 26,396 25,241 25,740 25,500 28,000 Employee Insurance 34,150 35,256 47,260 56,770 50,000 56,000 Deferred Comp. Contribution 4,252 5,785 3,627 7,000 6,500 7,000 Travel/Conventions/Training 5,122 11,591 8,995 27,500 20,000 14,500 $85,198 $96,043 $101,640 $134,133 $118,700 $124,000 UTIL - Utilities Telephone/Internet 335 338 328 500 500 500 Cellular Phones/Pagers 2,214 2,644 2,085 1,840 2,200 2,340 $2,549 $2,982 $2,413 $2,340 $2,700 $2,840 SUPP - Supplies and Commodities Office Supplies/Postage 1,456 1,389 924 1,400 1,000 1,400 Dues & Subscriptions 284 390 554 400 600 700 Gas/Oil/Mileage/Carwash 378 512 50 400 350 400 Uniforms 87 0 703 300 100 300 $2,205 $2,291 $2,231 $2,500 $2,050 $2,800 Contrac - Contractual Services Software Licensing/Renewals 145,130 177,184 191,734 205,800 220,000 255,380 Contractual Services 6,034 2,947 12,761 8,550 10,000 17,880 $151,164 $180,131 $204,495 $214,350 $230,000 $273,260 OTHER - Other Server/Network Supplies 27,808 18,331 39,044 32,850 56,000 47,900 Computers 34,351 15,602 11,070 12,000 10,000 12,000 $62,159 $33,933 $50,114 $44,850 $66,000 $59,900 Total: 08 - IT Program $515,497 $539,904 $582,124 $622,502 $650,077 $703,300 Transfer to Tort Immunity 0 95,000 0 0 0 0 Transfer to Capital 3,003,025 3,200,000 2,378,289 0 0 0 $3,003,025 $3,295,000 $2,378,289 $0 $0 $0 Total: Administration/Finance $8,506,124 $9,127,945 $8,496,156 $6,586,473 $6,385,770 $6,848,305 Total: Supplies & Commodities Total: UTIL - Utilities Total: Transfers Total: OTHER - Other Total: Salaries and Wages Total: Benefits SAL - Salaries and Wages BEN - Benefits Total: Contractual Services Division: 08 - IT Program Transfers Page 41 POLICE DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Plainfield Police Department, under the leadership and direction of the Chief of Police John Konopek, is comprised of three primary divisions, each overseen by a sworn Commander. The Patrol, Administration, and Community Service Commanders are responsible for their own budget cost centers, as are three ‘stand-alone’ sections – Executive, Courts, and the Records Section which was broken out from the Administration Division. Each of these cost centers will be addressed individually, and also work together as one entity. The Plainfield Police Department stands by a community policing philosophy, involving citizen interactions and response, directed enforcement, and problem-solving. The Department was reaccredited in 2016 by the Commission on Accreditation for Law Enforcement Agencies (CALEA), and continues to maintain high professional and law enforcement standards. Police Administration - Executive This section represents the Office of the Chief, support personnel, custodial staff, as well as facility- specific costs. Police Operations Police Operations is over half of the Police Department’s total budget, representing Patrol and Traffic officer salaries, uniforms, training, ammunition, range maintenance and wireless communications. Police Operations includes Patrol Platoons, and also the K-9 Unit which is available to answer a wide array of calls for service. The Traffic Unit provides specialized services in addition to patrol coverage with focus on DUI enforcement, overweight truck enforcement, accident reconstruction, and seat belt enforcement. The community is ALWAYS our number one priority, and we will continue our commitment to serve and protect. Aside from the salary union-specific salary adjustments and overall salary/benefit related adjustments, this Division saw an increase in Civilian salaries due to the shift of Community Service Officers (from Division 56) to the Police Operations Traffic Unit. Other noted expense increases include the Vehicle Maintenance line item due to the addition of Community Service vehicles, the addition of the Animal Control Program to this division (also from Division 56), and the new Warrant Pick-Up Program. Page 42 POLICE DEPARTMENT Administration Division The Administration Division is comprised of the following units and functions that report to the Administration Commander: • Criminal Investigations • Records Unit • Law Enforcement Accreditation/Policy Development • Property/Evidence Control. This Division reflects a budget reduction due to a realignment of personnel. The School Resource Officers will now report to the Community Service Division as a result of Span of Control. Records Division The Records Unit responsibilities include central records safeguarding, case report data entry, front desk calls for service, FOIA, sex offender registration, Illinois Uniform Crime Reporting, and insurance requests. The Records Supervisor reports to the Administration Sergeant. In addition to overseeing the Records and Property areas, the Administration Sergeant is also responsible for maintaining the Department’s Law Enforcement Accreditation/Policy Development. The Records Division budget for Fiscal Year 2017-2018 has increased slightly based on personnel reassignments. Non-Departmental/Capital/Contingencies Seizure Expenditures have increased slightly as the Department looks to make purchases related to Patrol operations and other facility needs. Seizure expenses are paid through revenues restricted only for specific Police purposes and cannot be used for General Fund operations. Special Activities and Contingency expenses remained unchanged for Fiscal Year 2017-2018. Capital Equipment expenses increased due to equipment and technology upgrades for the Starcom Radio system. Community Services Division The Community Services Division is comprised of a Sergeant, D.A.R.E Officers, School Resource Officers, an Executive Assistant, and Police Chaplains. Personnel reassignments that affected this division’s budget for fiscal year 2018 include: Community Service Officers to Patrol Operations, School Resource Officers into this division, and Code Enforcement staff reassigned to the Building Department. Page 43 POLICE DEPARTMENT Courts Services Division The Courts Services Division represents the salary and benefit expenses of the Associate Prosecutor and three court technicians; one (1) full-time and two (2) part-time. The Deferred Prosecution Program is a new expense for this fiscal year budget. The Deferred Prosecution Program is an intense 6-week (9 hours per week) community-based intervention program for first offenders 13–18 years old. Kids in this program would be educated on social and life skills, anger management, the legal system; and also be provided professional counseling. Upon completion of the program, cases are dismissed with permission of the presiding Judge. PEMA The PEMA Budget represents the Community Services Commander/PEMA Deputy Director’s salary and benefits; and overall operating expenses of this unit. The PEMA organization is a very valuable asset to the Village in providing manpower/service in all major events or disasters with over 30 volunteers dedicating numerous hours for trainings, meetings, and call-outs when requested. PEMA has a sub-team – Search and Rescue (SAR); which is a specifically trained response team and an advanced component of PEMA. Police Commission The Police Commission Budget covers expenses for a part-time secretary who handles meeting agendas, minutes and other administrative tasks. The Police Commission saw no increase in the 2016- 2017 Budget. FY 2017-2018 Key Objectives 1. Continue to evaluate performance standards for qualitative and quantitative measures within patrol and ancillary positions, modify as necessary. 2. Continue to update the rolling three (3) year Strategic Plan. 3. Evaluate community/neighborhood/patrol programs and modify or discontinue as applicable. 4. Continue to seek grant funding or other funding sources; and efficiently and effectively use the resources provided; to protect and serve the Village of Plainfield. 5. Continue to increase communication with the community through social media and direct interaction. Page 44 POLICE DEPARTMENT PERFORMANCE MEASURES 2013 2014 2015 2016 Calls Responded To 34,570 33,345 34,026 34,176 Total Traffic Citations 9,819 7,947 6,964 6,843 Total DUI Arrests 107 91 67 68 Total Occupant Restraint Citations 1,465 924 651 350 Total Crashes 1,121 1,109 1,225 1,156 DARE Program Student Attendance 1,200 1,050 1,200 1,000 Battery 119 136 140 150 Burglary to Motor Vehicle 99 91 68 87 Suicide/Attempt 34 34 29 55 Sexual Assault 8 10 9 10 Retail Theft 80 88 105 96 Operating Uninsured Motor Vehicle –OUMV 1,253 975 787 788 IN PARTNERSHIP WITH THE COMMUNITY, WE ARE COMMITTED TO SERVE AND PROTECT, PROMOTE SAFETY AND ENHANCE THE QUALITY OF LIFE Page 45 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Salaries and Wages 6,266,035 6,291,602 6,518,609 6,673,211 7,184,833 7,224,513 Benefits 2,608,980 2,667,912 2,775,608 2,840,912 3,230,709 3,521,070 Utilities 88,753 67,354 58,674 57,103 66,540 63,170 Supplies and Commodities 365,201 355,748 350,213 296,740 417,070 408,495 Contractual Services 1,046,886 1,007,377 1,226,397 1,040,595 1,196,552 1,263,632 Other 62,585 31,890 34,050 42,164 75,480 152,480 Total - Police Department $10,438,440 $10,421,883 $10,963,551 $10,950,725 $12,171,184 $12,633,360 Classification Fund: 01 - General Fund Expenditures Total Police Department General Fund Police Division Summary 2017-2018 Fiscal Year Budget $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Police Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Page 46 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Fund: 01 - General Fund Expenditures Unit: 05 - Police Department SAL - Salaries and Wages Salaries-Full Time 271,994 280,675 291,464 293,527 298,000 315,000 Salaries-Part Time 29,671 30,993 31,268 32,693 20,000 26,296 Salaries-Overtime 0 461 978 3,500 1,000 3,000 $301,665 $312,129 $323,710 $329,720 $319,000 $344,296 BEN - Benefits FICA 17,951 18,378 18,788 20,443 18,500 21,346 Medicare 4,240 4,377 4,544 4,781 4,600 5,000 IMRF 21,641 21,432 21,602 23,718 22,000 23,375 Employee Insurance 53,498 62,532 61,577 65,734 63,000 66,780 Deferred Comp. Contrib.5,484 7,471 7,601 8,000 8,000 8,000 Travel/Training 3,120 2,957 5,023 10,150 4,000 9,975 Education/School 4,802 4,000 2,000 12,000 2,000 6,000 Unemployment Insurance 23,000 19,460 17,244 23,000 18,000 20,000 $133,736 $140,607 $138,379 $167,826 $140,100 $160,476 UTIL - Utilities Telephone/Internet 1,725 1,612 1,082 1,610 1,100 605 Cellular Phones/Pagers 1,130 1,320 1,117 1,200 1,200 1,644 $2,855 $2,932 $2,199 $2,810 $2,300 $2,249 SUPP - Supplies and Commodities Office Supplies/Postage 9,902 7,070 5,103 11,950 6,500 11,950 Replacement Supplies 1,084 1,052 1,096 1,700 1,000 3,500 Dues & Subscriptions 2,315 3,734 4,280 7,050 4,500 7,050 Gas/Oil/Mileage/Carwash 1,815 856 1,127 3,700 1,500 3,700 Uniforms/Clothing 1,573 3,079 1,602 1,800 1,900 1,800 $16,689 $15,791 $13,208 $26,200 $15,400 $28,000 Contrac - Contractual Services Maintenance Contracts/Lease 8,027 8,262 6,104 7,190 6,000 7,190 Custodian 58,279 56,663 78,777 70,000 50,000 70,000 Vehicle Maintenance 1,788 583 316 2,500 800 2,500 Contractual Services 4,538 3,301 5,564 8,000 5,000 8,000 $72,632 $68,809 $90,761 $87,690 $61,800 $87,690 Total: Administration Program $527,577 $540,268 $568,257 $614,246 $538,600 $622,711 Total: Supplies & Commodities Division: 02 - Administration Program General Fund Police Division Detail 2017-2018 Fiscal Year Budget Total: Salaries and Wages Total: Benefits Total: Utilities Total: Contractual Services Page 47 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget General Fund Police Division Detail 2017-2018 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 2,916,391 3,148,851 3,124,054 3,442,372 3,445,000 3,918,296 Salaries-Overtime 286,232 357,231 376,622 380,000 310,000 380,000 $3,202,623 $3,506,082 $3,500,676 $3,822,372 $3,755,000 $4,298,296 BEN - Benefits FICA 191,626 209,652 202,401 237,700 220,000 266,494 Medicare 45,257 49,459 48,109 55,591 50,000 62,325 IMRF 7,122 6,259 6,235 6,720 6,300 54,538 Employer Pension Contrib.886,519 898,172 948,549 1,100,000 1,101,142 1,370,000 Employee Insurance 566,086 577,536 512,323 579,738 535,000 630,739 Deferred Comp. Contrib.35,686 83,770 80,676 85,000 83,000 85,000 Travel/Training 22,002 36,421 39,388 48,916 35,000 46,100 $1,754,298 $1,861,269 $1,837,681 $2,113,665 $2,030,442 $2,515,196 UTIL - Utilities Telephone/Internet 32,178 23,104 24,055 29,070 24,000 27,180 Cellular Phones/Pagers 6,619 7,153 5,792 6,300 5,500 6,564 $38,797 $30,257 $29,847 $35,370 $29,500 $33,744 SUPP - Supplies and Commodities Office Supplies/Postage 16,720 13,360 11,385 13,000 12,000 13,000 Replacement Supplies 12,317 13,240 13,265 15,500 11,500 17,000 Dues & Subscriptions 938 1,108 1,893 2,900 2,000 3,400 Gas/Oil/Mileage/Carwash 114,517 92,237 60,579 110,000 60,000 100,000 K-9 Unit 6,135 7,099 5,195 4,000 4,000 4,000 Uniforms/Clothing 22,268 31,151 34,252 35,000 35,000 33,850 Ammunition/Weapons 18,792 25,593 26,300 25,000 25,000 28,000 Bike Unit 1,507 1,679 1,536 2,000 1,800 2,000 $193,194 $185,467 $154,405 $207,400 $151,300 $201,250 Contrac - Contractual Services Traffic Programs 17,672 20,061 9,482 23,000 22,000 23,000 Radio Maintenance 11,939 0 0 1,200 750 2,000 Maintenance Contracts/Lease 1,989 1,836 6,937 9,542 11,000 11,392 Legal Fees 236 0 0 0 0 0 Vehicle Maintenance 47,139 47,593 42,543 46,000 55,000 65,000 Contractual Services 0 0 0 0 15,000 15,000 Contractual Svcs - WESCOM 592,192 648,667 591,023 593,000 593,000 593,000 Animal Control 0 0 0 0 0 14,000 $671,167 $718,157 $649,985 $672,742 $696,750 $723,392 Total: Police Operations $5,860,079 $6,301,232 $6,172,594 $6,851,549 $6,662,992 $7,771,878 Total: Supplies & Commodities Total: Contractual Services Total: Salaries and Wages Division: 51 - Police Operations Total: Benefits Total: Utilities Page 48 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget General Fund Police Division Detail 2017-2018 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 1,190,451 1,166,290 1,255,762 1,334,890 1,330,000 859,940 Salaries-Overtime 119,700 119,676 119,925 128,000 100,000 113,000 $1,310,151 $1,285,966 $1,375,687 $1,462,890 $1,430,000 $972,940 BEN - Benefits FICA 80,283 77,745 84,120 90,699 85,000 60,322 Medicare 18,876 18,182 19,673 21,212 20,000 14,108 Employee Insurance 174,720 159,451 196,175 212,634 221,000 152,801 Deferred Comp. Contrib.22,983 38,695 40,170 40,000 41,000 32,000 Travel/Training 11,738 9,027 12,821 11,740 13,500 13,600 $308,600 $303,100 $352,959 $376,285 $380,500 $272,831 UTIL - Utilities Telephone/Internet 495 1,282 1,366 2,070 1,500 780 Cellular Phones/Pagers 7,393 7,713 8,945 11,280 6,000 5,544 $7,888 $8,995 $10,311 $13,350 $7,500 $6,324 SUPP - Supplies and Commodities Office Supplies/Postage 2,599 3,582 5,014 10,000 6,000 8,500 Replacement Supplies 807 1,766 4,423 5,000 2,500 12,000 Dues & Subscriptions 5,090 3,597 3,535 4,070 4,000 4,070 Gas/Oil/Mileage/Carwash 30,956 28,060 19,024 29,000 20,000 29,000 Crime Scene/Evidence Tech 4,812 5,508 4,382 7,000 6,000 10,800 Uniforms/Clothing 9,222 18,054 12,752 8,950 9,000 5,300 $53,486 $60,567 $49,130 $64,020 $47,500 $69,670 Contrac - Contractual Services Explorer Program 0 0 1,455 2,500 4,000 2,500 Radio Maintenance 2,176 0 0 500 200 500 Maintenance Contracts/Lease 3,025 4,497 3,669 8,920 5,000 8,920 Vehicle Maintenance 17,471 10,729 11,793 15,250 11,000 15,500 Background Check Svcs.1,273 977 3,739 2,500 1,000 2,500 Accreditation 7,400 4,065 4,065 8,070 8,500 8,070 $31,345 $20,268 $24,721 $37,740 $29,700 $37,990 Total: Police Administration $1,711,470 $1,678,896 $1,812,808 $1,954,285 $1,895,200 $1,359,755 Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Total: Contractual Services Division: 52 - Police Administration Page 49 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget General Fund Police Division Detail 2017-2018 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 371,741 383,486 392,281 400,739 410,000 463,022 Salaries-Overtime 5,703 3,003 3,369 6,000 7,000 6,000 $377,444 $386,489 $395,650 $406,739 $417,000 $469,022 BEN - Benefits FICA 22,665 23,343 23,683 25,218 26,000 29,079 Medicare 5,301 5,459 5,539 5,898 6,100 6,801 IMRF 32,734 33,113 32,506 35,630 34,900 31,086 Employee Insurance 89,312 106,901 115,948 124,382 120,000 129,686 Deferred Comp. Contrib.4,397 13,843 12,397 15,000 14,250 15,000 Travel/Training 670 950 2,025 2,100 2,000 2,100 $155,079 $183,609 $192,098 $208,228 $203,250 $213,752 UTIL - Utilities Telephone/Internet 495 1,282 1,366 2,070 1,500 780 Cellular Phones/Pagers 0 0 0 0 0 1,344 $495 $1,282 $1,366 $2,070 $1,500 $2,124 SUPP - Supplies and Commodities Office Supplies/Postage 8,635 7,878 9,486 13,450 9,000 13,450 Dues & Subscriptions 0 100 124 425 275 425 Uniforms/Clothing 1,299 2,409 2,524 2,400 2,000 2,400 $9,934 $10,387 $12,134 $16,275 $11,275 $16,275 Contrac - Contractual Services Maintenance Contracts/Lease 5,130 5,735 6,025 4,460 2,500 4,460 $5,130 $5,735 $6,025 $4,460 $2,500 $4,460 Total: Police Records $548,082 $587,502 $607,273 $637,772 $635,525 $705,633 Division: 53 - Police Records Total: Salaries and Wages Total: Contractual Services Total: Benefits Total: Utilities Total: Supplies & Commodities Page 50 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget General Fund Police Division Detail 2017-2018 Fiscal Year Budget Contrac - Contractual Services Seizure/Forfeiture Exp.113,323 309,003 137,908 180,000 264,410 225,000 $113,323 $309,003 $137,908 $180,000 $264,410 $225,000 Total: Seizure/Forfeiture $113,323 $309,003 $137,908 $180,000 $264,410 $225,000 SAL - Salaries and Wages Salaries-Special Activities 32,241 30,013 35,419 32,513 42,000 32,513 $32,241 $30,013 $35,419 $32,513 $42,000 $32,513 BEN - Benefits FICA 1,931 1,807 2,120 2,016 2,400 2,016 Medicare 455 424 500 471 600 471 $2,386 $2,231 $2,620 $2,487 $3,000 $2,487 SUPP - Supplies and Commodities Mobile Field Force 0 0 0 1,000 500 1,000 $0 $0 $0 $1,000 $500 $1,000 Total: Police Special Activities $34,627 $32,244 $38,039 $36,000 $45,500 $36,000 Total: Salaries and Wages Total: Benefits Division: 55 - Police Special Activities Total: Supplies & Commodities Total: Contractual Services Division: 54 - Seizure/Forfeiture Page 51 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget General Fund Police Division Detail 2017-2018 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 471,948 466,179 523,444 559,103 565,000 773,336 Salaries-Part Time 209,965 237,118 203,675 245,000 215,000 0 Salaries-Overtime 20,839 27,016 30,884 30,000 27,000 25,000 $702,752 $730,313 $758,003 $834,103 $807,000 $798,336 BEN - Benefits FICA 43,269 44,669 46,278 53,110 49,000 49,497 Medicare 10,119 10,447 10,823 12,421 11,900 11,576 IMRF 45,563 47,721 46,701 57,849 49,000 5,534 Employee Insurance 81,604 70,144 93,888 100,609 118,500 141,293 Deferred Comp. Contrib.2,997 6,839 6,883 7,500 7,000 7,500 Travel/Training 3,011 3,124 9,872 12,020 11,000 11,680 $186,563 $182,944 $214,445 $243,509 $246,400 $227,080 UTIL - Utilities Telephone/Internet 433 1,282 1,365 2,070 1,500 780 Cellular Phones/Pagers 3,005 3,107 2,710 3,280 2,600 6,744 $3,438 $4,389 $4,075 $5,350 $4,100 $7,524 SUPP - Supplies and Commodities Office Supplies/Postage 3,359 3,857 2,842 3,000 3,000 3,400 Replacement Supplies 403 2,591 1,582 3,700 1,800 5,200 Dues & Subscriptions 1,352 1,437 1,477 3,050 1,900 1,900 Gas/Oil/Mileage/Carwash 25,710 22,663 14,963 25,000 15,500 16,000 Uniforms/Clothing 10,414 13,679 11,607 6,700 6,500 5,500 $41,238 $44,227 $32,471 $41,450 $28,700 $32,000 Contrac - Contractual Services Community Programs 5,761 3,182 4,141 7,000 5,000 8,200 Community Prog-Alc/Tobacco 95 244 76 5,100 500 4,600 Radio Maintenance 32,379 28,392 33,053 50,000 32,000 24,800 Maintenance Contracts 2,981 3,983 49 10,000 1,800 2,180 Vehicle Maintenance 13,472 7,344 21,218 14,000 22,000 14,000 DARE Program 2,996 2,521 4,829 5,000 3,000 5,000 Chaplaincy Program 2,999 2,405 1,753 4,600 2,000 4,600 Animal Control 10,348 10,030 7,130 14,000 9,000 0 $71,031 $58,101 $72,249 $109,700 $75,300 $63,380 OTHER - Other Shop With a Cop 9,431 11,925 11,022 4,000 10,000 10,000 $9,431 $11,925 $11,022 $4,000 $10,000 $10,000 Total: Community Services $1,014,453 $1,031,899 $1,092,265 $1,238,112 $1,171,500 $1,138,320 Total: Contractual Services Total: OTHER - Other Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Division: 56 - Community Services Page 52 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget General Fund Police Division Detail 2017-2018 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 209,739 114,789 116,283 118,743 121,000 124,000 Salaries - Part Time 36,871 33,779 43,771 46,253 41,000 47,410 Salaries-Overtime 0 0 0 1,000 250 1,000 $246,610 $148,568 $160,054 $165,996 $162,250 $172,410 BEN - Benefits FICA 15,041 8,740 9,618 10,292 10,000 10,548 Medicare 3,518 2,044 2,249 2,407 2,300 2,467 IMRF 30,524 17,439 18,149 19,920 18,500 20,415 Employee Insurance 42,884 37,757 35,705 38,118 39,500 43,998 Deferred Comp. Contrib.2,358 4,740 4,773 5,000 5,000 5,500 Travel/Training 1,533 231 1,032 3,000 1,500 3,000 $95,858 $70,951 $71,526 $78,737 $76,800 $85,928 UTIL - Utilities Telephone/Internet 471 997 1,082 1,610 1,000 605 Cellular Phones/Pagers 695 849 0 0 0 0 $1,166 $1,846 $1,082 $1,610 $1,000 $605 SUPP - Supplies and Commodities Office Supplies/Postage 8,827 7,472 8,116 11,625 8,500 10,000 Dues & Subscriptions 7,552 8,421 8,713 8,800 8,800 9,000 Uniforms/Clothing 400 862 651 900 500 900 $16,779 $16,755 $17,480 $21,325 $17,800 $19,900 Contrac - Contractual Services Maintenance Contracts/Lease 3,036 3,036 1,693 1,920 1,700 1,920 Legal Fees 5,002 4,035 3,325 20,000 10,000 27,500 $8,038 $7,071 $5,018 $21,920 $11,700 $29,420 Total: Court Services $368,451 $245,191 $255,160 $289,588 $269,550 $308,263 OTHER - Other Office Furniture & Equip.6,861 5,096 967 6,000 5,000 11,000 Machinery and Equipment 6,727 2,516 21,242 42,780 25,000 107,780 $13,588 $7,612 $22,209 $48,780 $30,000 $118,780 Total: Capital $13,588 $7,612 $22,209 $48,780 $30,000 $118,780 OTHER - Other Contingencies 5,832 9,506 6,300 12,700 12,000 13,700 $5,832 $9,506 $6,300 $12,700 $12,000 $13,700 Total: Contingencies $5,832 $9,506 $6,300 $12,700 $12,000 $13,700 Total: Police Department $10,197,482 $10,743,353 $10,712,813 $11,863,032 $11,525,277 $12,300,040 Division: 93 - Contingencies Total: Salaries and Wages Total: Contractual Services Total: Benefits Total: Utilities Total: Supplies & Commodities Total: OTHER - Other Total: OTHER - Other Division: 57 - Court Services Division: 91 - Capital Page 53 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget General Fund Police Division Detail 2017-2018 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 114,705 117,567 121,920 125,000 128,000 131,200 $114,705 $117,567 $121,920 $125,000 $128,000 $131,200 BEN - Benefits FICA 7,021 7,115 7,408 7,750 7,935 7,750 Medicare 1,642 1,685 1,747 1,813 1,850 1,813 Employee Insurance 17,741 16,936 17,320 20,988 19,500 24,336 Deferred Comp. Contrib.3,156 3,910 3,965 4,000 4,000 4,000 Travel/Training 1,543 1,141 600 4,000 1,500 4,000 $31,103 $30,787 $31,040 $38,551 $34,785 $41,899 UTIL - Utilities Telephone/Internet 7,454 4,573 4,995 780 4,900 5,400 Cellular Phones/Pagers 5,261 4,400 3,228 5,200 3,500 5,200 $12,715 $8,973 $8,223 $5,980 $8,400 $10,600 SUPP - Supplies and Commodities Office Supplies/Postage 317 520 620 1,300 800 1,300 Replacement Supplies 6,975 3,803 5,224 11,000 8,500 11,000 Dues & Subscriptions 855 1,369 2,329 3,000 2,500 4,000 Gas/Oil/Mileage/Carwash 10,162 7,933 5,907 12,000 5,000 12,000 Supplies/Hardware 2,370 927 439 2,000 1,000 2,000 Supplies/Hardware-ESDA 0 88 29 2,000 800 2,000 Uniforms/Clothing 3,023 1,989 2,105 5,000 2,500 5,000 Bike Unit 63 97 0 500 300 500 $23,765 $16,726 $16,653 $36,800 $21,400 $37,800 Contrac - Contractual Services Emergency Operation Center 0 21 0 750 500 750 Police Public Relations 0 0 22,000 2,000 1,000 2,000 Disaster Plan/Exercises/NIMS 200 0 784 3,000 1,000 3,000 Radio Maintenance 1,975 4,744 0 10,000 6,000 15,000 Maintenance Contracts/Lease 3,250 2,400 2,004 1,800 1,800 1,800 Building Maintenance 0 0 0 0 0 5,000 Vehicle Maintenance 7,266 12,404 11,752 15,000 13,000 15,000 Siren Maintenance 3,988 13,335 9,322 20,000 12,000 20,000 Contractual Services 165 957 0 5,250 1,500 5,250 CERT/Cadet Program 191 4,026 3,644 5,500 4,500 5,500 PEMA Search and Rescue 5,218 991 308 8,000 1,000 8,000 $22,253 $38,878 $49,814 $71,300 $42,300 $81,300 OTHER - Other Office Furniture & Equipment 0 198 0 2,000 1,000 2,000 Machinery and Equipment 2,470 3,583 1,735 5,000 2,500 5,000 Contingencies 569 1,226 898 3,000 2,000 3,000 $3,039 $5,007 $2,633 $10,000 $5,500 $10,000 Total: PEMA $207,580 $217,938 $230,283 $287,631 $240,385 $312,799 Unit: 07 - PEMA Total: Benefits Total: Salaries and Wages Total: Utilities Total: Supplies & Commodities Total: OTHER - Other Total: Contractual Services Page 54 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget General Fund Police Division Detail 2017-2018 Fiscal Year Budget Division: 02 - Administration Program SAL - Salaries and Wages Salaries-Part Time 3,411 1,482 2,092 5,500 1,500 5,500 $3,411 $1,482 $2,092 $5,500 $1,500 $5,500 BEN - Benefits FICA 234 89 133 341 75 341 Medicare 55 21 31 80 25 80 Travel/Training 0 0 0 1,000 500 1,000 $289 $110 $164 $1,421 $600 $1,421 SUPP - Supplies and Commodities Office Supplies/Postage 288 (82)884 2,000 800 2,000 Dues & Subscriptions 375 375 375 600 375 600 $663 $293 $1,259 $2,600 $1,175 $2,600 Contrac - Contractual Services Legal Fees 0 0 0 1,000 250 1,000 Police Testing/Hiring 11,988 375 4,114 10,000 5,000 10,000 Contractual Services 470 0 0 0 0 0 $12,458 $375 $4,114 $11,000 $5,250 $11,000 Total: Police Commission $16,821 $2,260 $7,629 $20,521 $8,525 $20,521 Police Division Total $10,421,883 $10,963,551 $10,950,725 $12,171,184 $11,774,187 $12,633,360 Total: Contractual Services Total: Salaries and Wages Total: Benefits Total: Supplies & Commodities Unit: 50 - Police Commission Page 55 STREET DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Street Department is the largest of the four divisions within Public Works. This division is under the general supervision of the Director of Public Works while the day to day operations are managed by the Street Superintendent, one crew leader in Street Maintenance, one crew leader in Forestry, and one crew leader in Vehicle Maintenance. Additional staff members include four equipment operators, five street maintenance workers, and two mechanics. Overall Goal To provide our residents the highest level of service possible as they relate to the responsibilities of the Street Division. Street Operation Duties The Street Division is responsible for the maintenance of over 420 lane miles of roadway, 388 cul-de- sacs, several alleyways, and all associated storm sewer infrastructure within the Village. The Streets budget includes funding for programs including: 1. Snow removal and de-icing operations. 2. Asphalt pavement patching/pot-hole repair, repair or replacement of smaller quantities of sidewalks and curbs, striping roadways, crosswalks and stop bars as needed. The budget includes $130,000 for these projects. 3. The installation and maintenance of over 6,000 regulatory and informational signs within the Village. 4. Street sweeping all major roadways once a month and subdivisions streets at least four times a year. 5. Storm sewer repairs and cleaning of structures, cleaning various creeks and ditches to insure proper water flow. 6. Shoulder stone repair or replacement, mowing and trash pick-up within right of way, and ground maintenance. 7. The maintenance and landscaping of Village parks and properties including 45 sites with a total area of over 120 acres. 8. Parkway tree inspection and required maintenance for the 36,000 trees that are owned by the Village. 9. Emergency response to storm damage and clean-up and assistance with sandbagging operations as needed. 10. Provide support for festivals and special events. 11. Fleet Services provides repairs and maintains over 200 pieces of equipment and/or vehicles, as required, for all departments. 12. Emergency traffic control and barricading placement. 13. Graffiti removal from sidewalks, streets, and buildings. 14. Dead animal pick-up and animal nuisance control as needed. 15. Mosquito abatement. Page 56 STREET DEPARTMENT Street Operation Duties (continued) 16. To provide barricades for block parties, 5K/10K runs, cruise nights, safety seat checks, and other special events or activities. 17. The installation and maintenance of over 3,700 street lights throughout the Village. 18. Repair sidewalk trip hazards immediately after notification, with temporally patching, to prevent accidental falls. 19. The installation of banners and holiday decorations. 20. Provide mowing services of vacant properties per the Code Enforcement division in the Building Department. FY 2017-2018 Key Objectives 1. To provide effective and efficient services for our residents including: a) Continuing our efforts in managing the removal and replacement of parkway trees infested with the Emerald Ash Borer. It is estimated that over 700 trees will be removed in 2017-2018. b) Street patching and pot hole repair. c) Continue repairing and replacing the street lights to provide a safe lit community within the Village. d) Efficient snow removal and reasonable road salt usage that will reduce expenses without jeopardizing safety. e) Regular street sweeping and herbicide spraying of curb lines. f) Downtown streetscape maintenance. This program will consist of the installation of planting materials within approximately 70 decorative flower pots and planting beds. Additionally, the general daily maintenance will be completed to keep the downtown business district in a pristine condition. 2. To provide sign installation and replacement that complies with new retro-reflectivity requirements. Understanding that there are three levels of compliance, that started in January 2012 with full compliance required by January 2018, Staff plans to complete the following: a) Update the sign inventory. b) Replace signs that exceed their life cycle by 10 years. c) Continue updating the sign maps as changes occur. 3. To complete a regular pavement and sidewalk maintenance schedule including: a) Complete pavement patching utilizing street division employees rather than outside contractors within certain areas. b) Continue to complete the roadway crack sealing program to help extend pavement life. c) Continue the sidewalk replacement program as required. Page 57 STREET DEPARTMENT FY 2017-2018 Key Objectives (continued) 4. Vehicle Maintenance (Fleet Services) - It is our mission to provide the employees of the Village with safe/dependable vehicles and equipment. This work is to occur in a safe and cost-effective manner. Programs include: a) Manage Village fuel purchasing and usage. b) Provide a preventative vehicle maintenance program in an effort to minimize down time and reduce operating costs. c) Provide high quality vehicle and equipment repair service. d) Participate in A.S.E. certification programs as required. e) Manage the automated fuel dispensing equipment. f) Retain an accurate inventory of parts and restock as required. 5. To provide high quality building maintenance services including: a) Continue to manage and complete preventive maintenance for all the equipment associated with the Village buildings. b) Continue to maintain and operate the central warehouse by inventorying and re- ordering parts and equipment as needed. c) Continue to keep accurate records regarding all maintenance preformed. Performance Measures Program 2010 2011 2012 2013 2014 2015 2016 Asphalt patching / pot hole repair (tons) 285 195 136 109 104 72 55 Shoulder stone repaired (tons) 464 843 1,173 824 945 390 277 Snow removal events 29 20 12 26 27 23 21 Storm sewer structures repaired 52 79 41 44 45 32 25 New signs installed 255 254 182 124 144 254 382 Street sweeping (lane miles) 1,760 1,627 1,958 1,635 1,334 1,398 1,906 Trees trimmed 2,850 3,728 1,457 893 2,041 2,128 3,645 Plantings installed 864 821 700 602 610 568 1,800 Grounds maintenance and mowing (hours) 1,974 2,280 1,709 1,904 1,552 1,674 1,026 All vehicles, trucks, and equipment repaired in fleet services (units) 826 762 688 810 785 766 675 Page 58 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Salaries and Wages 1,271,504 1,433,578 1,386,176 1,376,325 1,424,713 1,543,000 Benefits 543,940 587,202 575,346 566,772 600,895 638,500 Utilities 268,022 290,727 306,083 344,406 312,000 317,500 Supplies and Commodities 242,395 348,937 439,843 386,303 345,800 418,800 Contractual Services 493,141 852,022 624,419 699,719 796,100 816,100 $2,819,002 $3,512,466 $3,331,867 $3,373,525 $3,479,508 $3,733,900 General Fund Streets Division Summary 2017-2018 Fiscal Year Budget Total Street Division Classification Fund: 01 - General Fund Expenditures Unit: 08 - Street Division $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Streets Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 59 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Unit: 08 - Street Department Salaries-Full Time 247,416 266,463 266,746 279,953 279,000 288,000 $247,416 $266,463 $266,746 $279,953 $279,000 $288,000 FICA 15,223 15,766 16,113 17,360 17,300 18,000 Medicare 3,633 3,800 3,835 4,060 4,000 4,200 IMRF 31,111 31,771 30,944 32,195 31,500 33,000 Employee Insurance 40,342 37,223 48,313 54,449 54,500 59,500 Deferred Comp. Contribution 4,779 6,055 7,244 7,000 6,500 8,500 Travel/Conventions/Training 13,444 7,957 7,901 10,000 9,000 10,000 IL Unemployment Insurance 4,000 3,792 3,226 4,000 3,800 4,000 $112,532 $106,364 $117,576 $129,064 $126,600 $137,200 Telephone/Internet 11,988 9,479 18,338 15,000 19,000 19,000 Cellular Phones/Pagers 5,056 7,420 7,841 7,000 7,000 8,500 $17,044 $16,899 $26,179 $22,000 $26,000 $27,500 SUPP - Supplies and Commodities Office Supplies/Postage 2,344 2,625 2,280 2,500 2,800 2,500 Dues & Subscriptions 2,626 2,467 2,457 3,000 2,500 3,000 Gas/Oil/Mileage/Carwash 192 0 62 300 200 300 Supplies/Hardware 0 484 0 500 500 500 $5,162 $5,576 $4,799 $6,300 $6,000 $6,300 Radio Maintenance 0 0 0 100 100 100 Building Maintenance 13,840 13,942 20,275 15,000 10,000 20,000 Legal Notices 0 0 338 1,000 500 1,000 Contractual Services 0 0 625 0 0 0 $13,840 $13,942 $21,238 $16,100 $10,600 $21,100 $395,994 $409,244 $436,538 $453,417 $448,200 $480,100 General Fund Streets Division Detail 2017-2018 Fiscal Year Budget Division: 02 - Administration Program Total: Administration SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: UTIL - Utilities Fund: 01 - General Fund Expenditures Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Page 60 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget General Fund Streets Division Detail 2017-2018 Fiscal Year Budget Salaries-Full Time 722,182 709,040 706,708 718,000 718,000 810,000 Salaries-Part Time 59,418 54,679 63,692 75,000 72,000 75,000 Salaries-Overtime 165,926 98,448 86,809 80,000 97,000 85,000 $947,526 $862,167 $857,209 $873,000 $887,000 $970,000 FICA 54,812 51,637 51,295 54,126 54,995 59,000 Medicare 12,846 12,077 11,996 12,660 12,862 14,000 IMRF 102,007 92,440 89,457 94,500 91,000 94,000 Employee Insurance 184,296 177,171 164,734 167,141 179,580 193,000 Deferred Comp. Contribution 10,657 18,826 18,735 19,900 19,500 20,000 $364,618 $352,151 $336,217 $348,327 $357,937 $380,000 Electricity/Gas 273,683 289,184 318,227 290,000 275,000 290,000 $273,683 $289,184 $318,227 $290,000 $275,000 $290,000 SUPP - Supplies and Commodities Gas/Oil/Mileage/Carwash 103,065 64,283 36,490 85,000 52,000 70,000 Supplies/Hardware 17,225 15,770 13,852 15,000 12,000 15,000 Supplies - Salt Purchase 192,308 324,808 281,780 200,000 245,000 280,000 Street Sign Maintenance 12,498 17,210 26,158 20,000 25,000 25,000 Aggregate Materials 5,612 2,036 3,960 4,000 3,000 4,000 Uniforms/Clothing 6,638 6,123 10,512 9,000 9,000 10,000 $337,346 $430,230 $372,752 $333,000 $346,000 $404,000 Radio Maintenance 0 4,209 2,884 5,000 3,000 5,000 Vehicle Maintenance 32,576 32,586 33,722 35,000 25,000 35,000 Street Light Maintenance 88,213 90,099 116,110 90,000 85,000 95,000 Street Maintenance 162,347 90,676 132,611 130,000 130,000 130,000 Storm Sewer Improvements 11,803 8,280 10,798 10,000 10,000 10,000 Contractual Services 39,348 42,812 81,072 90,000 110,000 90,000 Contractual Snow Removal 353,803 233,913 143,543 280,000 160,000 280,000 Sidewalk Maintenance 2,079 2,681 1,566 5,000 3,000 5,000 Equipment Maintenance 102,722 88,817 99,656 90,000 85,000 95,000 $792,891 $594,073 $621,962 $735,000 $611,000 $745,000 $2,716,064 $2,527,805 $2,506,367 $2,579,327 $2,476,937 $2,789,000 Division: 60 - Street Maintenance Program Total: Street Maintenance SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Page 61 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget General Fund Streets Division Detail 2017-2018 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 65,647 72,373 64,226 76,660 55,000 78,000 Salaries-Overtime 3,932 4,318 3,748 6,000 6,000 6,000 $69,579 $76,691 $67,974 $82,660 $61,000 $84,000 FICA 4,686 4,789 4,338 5,125 3,800 5,500 Medicare 1,096 1,120 1,014 1,199 885 1,300 IMRF 9,054 9,334 8,171 8,816 7,000 9,000 Employee Insurance 17,744 18,146 16,920 19,648 12,000 17,000 Deferred Comp. Contribution 1,112 2,428 1,892 3,000 2,500 3,000 $33,692 $35,817 $32,335 $37,788 $26,185 $35,800 SUPP - Supplies and Commodities Supplies/Hardware 6,429 3,994 8,316 6,000 5,000 8,000 Uniforms/Clothing 0 43 436 500 500 500 $6,429 $4,037 $8,752 $6,500 $5,500 $8,500 Tree Removal 45,291 15,703 50,749 40,000 30,000 45,000 Contractual Services 0 701 5,770 5,000 4,000 5,000 $45,291 $16,404 $56,519 $45,000 $34,000 $50,000 $154,991 $132,949 $165,580 $171,948 $126,685 $178,300 Salaries-Full Time 161,003 172,753 179,083 181,100 185,000 193,000 Salaries-Overtime 8,054 8,102 5,313 8,000 4,000 8,000 $169,057 $180,855 $184,396 $189,100 $189,000 $201,000 FICA 10,533 10,903 10,944 11,724 11,500 12,500 Medicare 2,463 2,550 2,560 2,741 2,700 3,000 IMRF 21,361 21,574 21,067 21,250 21,000 22,000 Employee Insurance 40,062 39,845 39,895 42,501 38,800 40,500 Deferred Comp. Contribution 1,941 6,142 6,178 7,500 6,500 7,500 $76,360 $81,014 $80,644 $85,716 $80,500 $85,500 $245,417 $261,869 $265,040 $274,816 $269,500 $286,500 $3,512,466 $3,331,867 $3,373,525 $3,479,508 $3,321,322 $3,733,900 Division: 63 - Vehicle Maintenance Program Division: 62 - Forestry Program Total: Benefits Total: Salaries and Wages BEN - Benefits Total: Vehicle Maintenance Total: Street Division Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: Forestry Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits Page 62 PLANNING DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Planning Department serves as the central liaison with the development community with respect to the ongoing development of the Village of Plainfield. With a projected population of 63,000 people by 2030 and a current population of 42,000, Plainfield will continue to attract new development over the next several decades. Planning will continue to serve as the professional lead in creating long-term visions on how Plainfield should physically evolve over the next generation. For the 2017-18 Fiscal Year, the department has four (4) full-time employee positions, which include the Director of Planning, Economic Development Specialist, Associate Planner and the Planning Secretary. Two members of the Department are members of the American Institute of Certified Planners. Planning and Zoning Process All land use development and entitlement cases are legally processed by the Village’s planning staff. This process requires staff to work with land owners, entitlement attorneys, land planners, architects, engineers and landscape architects. Cases in the Planning Department involve Annexations, Annexation Agreements, Special Uses, Planned Developments, Rezoning, Variances and Site Plan Reviews. The planning process starts with the pre-application meeting where staff sits down with the property owner or the prospective developer to discuss the proposed zoning request or development. At the pre-application meeting, staff generally reviews the planning process and the necessary procedural steps that will be necessary to obtain approval of the proposed project or zoning request. Staff prepares the case for the Plan Commission and coordinates with the Village Engineer, Fire Department and Traffic Committee and incorporates any planning comments regarding the case. A review letter is forwarded to the applicant prior to the Plan Commission meeting with all review comments. After the Plan Commission staff prepares the case for the Village Board and final approval, coordinates the negotiations and any required revisions relating to an Annexation Agreement or Statement of Intent and Agreement. In addition, staff prepares the necessary agreements, plats, plans, exhibits, and ordinances relating to approved land use cases. Staff is also responsible for handling and processing all façade grants that are submitted for consideration. The facade grant program is funded by the downtown tax increment financing (TIF) district. Staff processes the grant applications and processes the payments once the facades are completed. The Director further serves as the staff liaison to the Historic Preservation Commission (HPC) and prepares all staff reports for the monthly meetings of the HPC. The Commission is active in soliciting landmark and district applications throughout the Village’s historical core. Staff is responsible for handling the administration of landmark applications and any proposed creation of a district. All Certificate of Appropriateness (COA) for landmarks and any demolition are also processed through the Planning Department. Lastly, staff coordinates the annual reporting requirements associated with being a Certified Local Government (CLG) with the Illinois Historic Preservation Association (IHPA). Page 63 PLANNING DEPARTMENT Long Term Planning & Visioning One of the critical roles of the department is to continue the visioning process on how Plainfield will grow over the next several decades. Good planning continues to dictate looking into the future and looking at the big picture. What will residential development look like in twenty years? How will retail change in the future? How will the family structure and demographics change in the future? These are just a few of the questions which will help reshape Plainfield in the future. Based on this role, the Planning Department will continue to attempt in identify those areas which are most likely to attract infill development. One of the general themes since the Great Recession is that development in the Village will continue to evolve at a must slower and more incremental pace in the future. Accordingly, because developments will be smaller, it will be more important to create general plans that can be followed by the development community which will show important public improvements. These public improvements range from local street connections to the future locations of neighborhood parks. Recapture The Planning staff is also responsible for the tracking of all recapture payment requests and processing any recapture agreements through the Village Board approval process. Additional duties of the department include review and permit approval for all permanent and temporary signage within the Village. Engineering The department oversees the coordination of all engineering review of proposed projects through the Village’s consulting engineer, Baxter & Woodman, and the Village’s in-house lead engineer in the Public Works Department. The coordination involves establishing a file number and authorizing the Village engineer to start the review. Staff is responsible for the coordination of the engineering review and the scheduling of internal meetings between the developer’s and the Village’s engineer. All approved plans must be consistent with the Village’s subdivision and building codes and staff is responsible for keeping the Village’s Subdivision code updated. FY 2017-18 Key Objectives • Update “Business Plan”, including economic incentive policy and review of development/impact fees. • Conduct Residential Housing Forum to discuss housing trends with local builders, developers, and property owners. • Downtown and Village Center Improvement Plan. Page 64 PLANNING DEPARTMENT Economic Development – Staff will continue to support the activities of the Advisory Task Force on Economic Development and its activities on behalf of the Village of Plainfield. Staff, as part of the Strategic Plan, will continue to work on an approach that promotes the Village’s many regional strengths and supportive business environment. The Department’s Economic Development Specialist is the lead staff member to pursue the following: • Identifying retailers that would potentially be interested in locating to Plainfield. • Coordinating with property owners and commercial brokers to provide customized marketing materials and demographic information specific to the targeted retailers and end-users. • Working specifically with the owners and brokers of the Boulevard, Prairie Creek, and former Shops at the Polo Club parcels on attracting new commercial development to these critically important sites. • Supporting the Village of Plainfield’s participation in the International Council of Shopping Centers (ICSC) annual RECon conference and Chicago-area conferences. • Conducting retention interviews in rotating cycles among the Village’s industrial, major retail, and independently owned business communities. • Pursuing implementation of the Business Attraction Plan. • Managing the Business Evolution Center, including conducting quarterly reviews with participating businesses and supporting the “graduation” of businesses into commercial space within the Village of Plainfield by working with commercial real estate brokers and property owners. Facade Program – Staff will continue to work with downtown businesses on the Village’s facade program in order to complete a number of important facade renovations along Lockport Street: • Continue to work with the current owner of the “Trolley Barn” on a major new redevelopment in the Downtown. • Work with owners of the remaining properties on Lockport Street that would benefit the most from participating in this program. Riverfront Foundation – Continue to work as the staff liaison on the ongoing efforts to raise private funds for the construction of the Riverwalk along the DuPage River. Specifically, staff has been working extensively with the Riverfront Foundation on raising funds for the first phase of the Riverfront Project: • Coordination with Hitchcock Design on the first phase of the Riverfront project. • Continue to seek out grants for the Riverfront Foundation. Irish Parade- Staff is working with the VPA on this important downtown event which requires coordination with various village departments. Page 65 PLANNING DEPARTMENT Plainfield Fest-Staff will continue to take the lead in this very challenging and time consuming event as it relates to planning, coordinating, and marketing the event with various departments in the Village. Specifically, staff is responsible for finding and coordinating all the vendors for this large Village event. Green Village & Conservation Plainfield- Staff will continue to promote new “green” policies throughout the Village including new sustainable planning efforts for green building, preservation of open space, green energy (wind turbines), and the promotion of Best Management Practices. Staff has been very active in the promotion of the “Rain Barrel” program which has received tremendous community support and will be promoting the “CUB Energy Saver” program in the coming year. Page 66 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Unit: 09 - Community Development Salaries and Wages 250,754 256,065 263,288 256,570 366,500 321,500 Benefits 114,614 113,833 117,758 106,885 168,124 150,200 Utilities 4,788 2,815 2,367 2,766 6,000 4,800 Supplies and Commodities 11,592 10,902 11,068 11,964 14,250 14,250 Contractual Services 84,121 19,413 15,410 2,217 71,000 70,000 $465,869 $403,028 $409,891 $380,402 $625,874 $560,750Total: 20 - Planning Program Classification Fund: 01 - General Fund Expenditures General Fund Planning Division Summary 2017-2018 Fiscal Year Budget Division: 20 - Planning Program $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Planning Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 67 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Unit: 09 - Community Development Division: 20 - Planning Program Salaries-Full Time 251,089 257,614 252,076 360,000 275,000 315,000 Salaries-Overtime 2,346 2,369 1,854 2,500 2,500 2,500 Salaries-Commissioner 2,630 3,305 2,640 4,000 3,000 4,000 $256,065 $263,288 $256,570 $366,500 $280,500 $321,500 FICA 15,625 16,093 15,884 22,723 17,400 20,000 Medicare 3,654 3,764 3,715 5,315 4,100 4,700 IMRF 30,669 30,659 29,399 43,500 31,035 35,000 Employee Insurance 53,818 53,552 49,086 77,086 56,800 70,500 Deferred Comp. Contribution 6,825 9,979 6,378 11,500 8,000 12,000 Travel/Training 2,222 2,928 1,795 7,000 5,000 7,000 IL Unemployment Insurance 1,020 783 628 1,000 1,000 1,000 $113,833 $117,758 $106,885 $168,124 $123,335 $150,200 Telephone/Internet 2,296 1,689 1,684 4,000 2,000 3,000 Cellular Phones/Pagers 519 678 1,082 2,000 1,200 1,800 $2,815 $2,367 $2,766 $6,000 $3,200 $4,800 SUPP - Supplies and Commodities Office Supplies/Postage 8,892 9,222 10,614 10,000 9,700 10,500 Dues & Subscriptions 2,010 1,807 1,350 3,000 3,000 3,000 Gas/Oil/Mileage/Carwash 0 39 0 750 200 750 Software 0 0 0 500 0 0 $10,902 $11,068 $11,964 $14,250 $12,900 $14,250 Maintenance Contracts/Lease 3,444 3,117 1,460 5,000 1,500 3,500 Vehicle Maintenance 0 0 0 1,000 500 1,500 Legal Fees 3,023 722 254 5,000 3,000 5,000 Special Projects and Programs 10,587 4,910 0 15,000 7,500 15,000 Contractual Services 186 6,661 333 35,000 10,000 35,000 Engineering Fees 2,173 0 170 10,000 6,000 10,000 $19,413 $15,410 $2,217 $71,000 $28,500 $70,000 $403,028 $409,891 $380,402 $625,874 $448,435 $560,750 Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: 20 - Planning Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Fund: 01 - General Fund Expenditures General Fund Planning Division Detail 2017-2018 Fiscal Year Budget Page 68 BUILDING AND CODE ENFORCEMENT DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The purpose of the department is to enforce the Village of Plainfield’s building codes and ordinances and to ensure public safety, health and general welfare. This is accomplished by performing two primary functions: plan review and field inspections. The purpose of plan review is to determine that the plans and specifications conform to the codes and ordinances. The intent of field inspections is to determine that the construction integrates to the plans and specifications. Field inspection is not construction supervision. It is a review of the construction process, at various stages, to verify that the approved plans and specifications are followed. The administrative function of the department is responsible for the development of processes and procedures to ensure effective work flow. The clerical staff is responsible for building permit entry, contractor registration, billing, collection, and release of permit, along with data preservation, inspection scheduling, Freedom of Information requests, business license issuance and quality customer service. Duties The Building and Code Enforcement Department utilizes the administration, review process and enforcement of regulations on permits and inspections for regulating construction, safe occupancy and use of all buildings and premises. This includes structural building code compliance, control systems, including but not limited to, electrical, plumbing, HVAC, energy control systems, fire protection and fire safety systems and provisions for property maintenance. The Building and Code Enforcement Department consists of a Building Official, Building Inspector, Electrical Inspector, Plumbing Inspector, Code Enforcement Inspectors, Secretary Supervisor, and three Administrative Aides. Administration Permits and Inspections are the foundation of services within the department. The Building Official’s office provides administration, support and oversight for the core services and their daily operations. • Permits: The department receives applications for: New construction (residential & commercial) Residential Remodel Commercial Build Out Commercial Change of Occupancy Miscellaneous Permits (fence, deck, generators, etc.) • Licensing: The department maintains records for all contractor registration and licensing. Approval of occupancy and verification by all departments within the Village is required prior to issuance of all business licenses. • Fees: The department is responsible for the collection of all fees associated with permitting, licensing, contractor registrations and maintains information pertaining to insurance and bonding requirements Permit Management The department utilizes Village code provisions for work done without permits, work exceeding the scope of the approved permit and issues related to expired permits and extensions of permits. Page 69 BUILDING AND CODE ENFORCEMENT DEPARTMENT Plan Review For compliance of permits, inspections and licensing the department conducts reviews with all departments prior to granting approvals and issuance of certificates. • Inspection Review: The department coordinates all interdepartmental permit reviews and plan reviews. The plan review verifies that construction plans/drawings, proposed drawings for non- construction changes and all requested revisions are in compliance with the Village’s building codes and ordinances as well as its design standards. When necessary, consulting services of structural engineers, consultants, fire protection services and elevator review/inspections services assist in reviews for assuring compliance. • Field Review: Field reviews ensure that the scope of work complies with approved drawings. Deviations from approved drawings require revisions to permit drawings and subsequent approvals by all applicable reviewers. Inspectors coordinate final inspections and require final “walk-through” and “sign-off” before issuing appropriate certificates. • Change of Occupancies: Inspectors coordinate final inspections and require final “walk- through” and “sign-off” before issuing appropriate certificates. Inspections The department conducts inspections to implement construction provisions for compliance with codes, requirements for occupancy, maintenance and use of buildings, structures and sites. • Code Compliance: The department’s inspectors require compliance of the Village’s codes and ordinances to secure that building, electrical, fire-protection, plumbing, other building systems and village design standards are met. The department also interfaces with Thompson Elevator Inspections Services for the periodic inspections of all elevators for compliance with State Code. • Property Maintenance: The department assists the code enforcement department for compliance of existing structures and their premises to comply with the Village Municipal Code provisions for property maintenance and upkeep, and in follow up to complaints received. • Enforcement of Village Zoning Ordinance: The department inspectors conduct inspections and enforce special conditions and restrictions imposed on properties/premises at time of review by Village ordinances. Site Safety Premise Safety is priority for the safe occupancy and use of buildings and/or structures. The department interfaces, as needed, with the Fire Services Department and Police in code matters related to premise safety. • Regulating property/premises for emergency responders: The department verifies all street addresses as required by code for emergency responders. • Regulating safety on property by response to disasters: Safety inspections are conducted by department inspectors on a 24-hour on-call basis for emergency incidents such as fires, floods and other disasters. Page 70 BUILDING AND CODE ENFORCEMENT DEPARTMENT Code Enforcement Prevention, detection, investigation, communication and enforcement of ordinance violations regulating public health, safety and welfare are the primary focus of the newest addition to our department. We use logical and sensible approaches when communicating with property owners. Our department’s goal is compliance. We strive to help improve and maintain both property values and quality of life of those in the community. FY 2017-2018 Goals • Continue to monitor and refine the department’s processes and procedures • Continue professional academic training to stay informed of building codes and industry updates • Continue inter-departmental cross training initiatives • Investigate enhancements and efficiencies to the current building permit applications • Introduce the paperless permit process FY 2017-2018 Key Objectives • To provide accurate, timely and efficient Plan Reviews, Permit Issuance, and Inspection Services • To support zoning enforcement efforts, developers, contractors and business developments • To sustain timely response to property condition complaints, inspection, pre-construction, phone, e-mail, letter, and Freedom of Information requests • To administer rapid service for customers and residents • To maintain new Village of Plainfield Codes, regulations, and department information, as well as updating the Village website and permit applications Growth Statistics Year Population Year Population 2000 13,038 2007 37,334 2003 20,673 2010 39,581 2005 30,314 2015 (US Census estimate) 42,527 Calendar Year 2009 2010 2011 2012 2013 2014 2015 2016 New Residential Permits 66 58 93 111 135 166 138 143 General Construction Inspections 5,342 4,300 4,884 6,619 8,016 6,296 7,801 8,750 Commercial/Industrial Added (Sq Ft) 24,659 172,926 90,770 71,414 194,250 355,587 336,744 976,399 Acreage Annexed 24 5.4 2.1 277 6 86 172 3 Page 71 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Unit: 09 - Community Development Salaries and Wages 340,920 341,914 405,815 402,711 450,000 643,000 Benefits 130,279 136,871 132,040 155,893 196,333 292,100 Utilities 5,054 3,976 4,863 4,693 5,500 7,500 Supplies and Commodities 5,814 8,970 12,547 10,204 13,600 18,900 Contractual Services 14,039 0 21,105 35,247 46,500 46,500 $496,106 $491,731 $576,370 $608,748 $711,933 $1,008,000 General Fund Building Division Summary 2017-2018 Fiscal Year Budget Total Building Program Classification Fund: 01 - General Fund Expenditures Division: 21 - Building Program $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Building Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 72 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Unit: 09 - Community Development Salaries-Full Time 330,100 359,744 350,093 399,000 430,000 633,000 Salaries-Part Time 11,814 45,854 51,349 50,000 8,000 5,000 Salaries-Overtime 0 217 1,269 1,000 1,000 5,000 $341,914 $405,815 $402,711 $450,000 $439,000 $643,000 FICA 20,894 23,310 24,268 27,900 27,218 39,800 Medicare 4,887 5,452 5,676 6,525 6,135 9,300 IMRF 39,810 39,560 42,565 52,875 49,000 70,000 Employee Insurance 59,850 53,491 75,395 97,033 102,800 157,000 Deferred Comp. Contribution 6,233 5,100 3,400 6,500 6,000 7,000 Travel/Training 4,147 4,077 3,648 4,500 9,000 7,500 IL Unemployment Insurance 1,050 1,050 941 1,000 1,000 1,500 $136,871 $132,040 $155,893 $196,333 $201,153 $292,100 Telephone/Internet 1,369 338 343 1,500 750 1,500 Cellular Phones/Pagers 2,607 4,525 4,350 4,000 4,000 6,000 $3,976 $4,863 $4,693 $5,500 $4,750 $7,500 Office Supplies/Postage 7,855 10,466 9,541 8,000 7,000 13,000 Dues & Subscriptions 523 870 580 4,000 3,500 4,000 Gas/Oil/Mileage/Carwash 242 611 83 1,000 500 1,000 Uniforms/Clothing 350 600 0 600 500 900 $8,970 $12,547 $10,204 $13,600 $11,500 $18,900 Special Projects & Programs 0 0 0 500 0 0 Contractual Services 0 21,105 35,247 45,000 25,000 46,500 Ordinance Maintenance 0 0 0 1,000 0 0 $0 $21,105 $35,247 $46,500 $25,000 $46,500 $491,731 $576,370 $608,748 $711,933 $681,403 $1,008,000 Total: 21 - Building Program SAL - Salaries and Wages Total: 1)SAL - Salaries and Wages BEN - Benefits Total: Benefits SUPP - Supplies and Commodities Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services UTIL - Utilities Total: Utilities Fund: 01 - General FundExpenditures Division: 21 - Building Program General Fund Building Division Detail 2017-2018 Fiscal Year Budget Page 73 WATER DIVISION DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Water Division is a division of the Public Works Department. The department operates under the general supervision of the Director of Public Works as the daily operations are managed by the Water Superintendent and two Crew Leaders within this division. Additional staff members include one Water Operator and one Water Service Worker. This budget outlines the corresponding portion of the financial revenues and expenditures that support the overall operation of this division. The primary functions of this division include compliance with the Environmental Protection Agency’s regulations, customer service, system operations, maintenance, water billing, and management. Water Supply This division is responsible for the operation and maintenance of the entire potable water supply system within the Village. Once the treated Lake Michigan water, provided by Illinois-American, is delivered to the 127th Street pumping station, this water is distributed throughout the system. Some of the major components within the system include two pressure adjusting stations, one ground storage tank, five elevated water towers, the supervisory control/data acquisition computer system, and three emergency back-up wells. The employees of the division operate the system in a manner that provides safe drinking water for our residents while retaining a sufficient supply of water that could be utilized to extinguish a fire if required. Once the Village started utilizing treated Lake Michigan water in 2004, the system has consistently exceeded the water quality standards established by the Environmental Protection Agency. On a regular basis staff collects bacteriological samples, complete chemical samples, volatile & synthetic compound samples, and lead/copper samples. Once these samples are collected they are analyzed by an EPA certified laboratory. On a daily basis employees are available to respond to water related concerns expressed by our residents. Additionally, staff will perform routine maintenance on pumps, motors, and chemical feed equipment. Our field crews oversee the operation and maintenance of 231 miles of water main, 3,600 hydrants, 2,701 valves, and 13,414 water service/water meters. Page 74 WATER DIVISION Water Metering This division is responsible for the installation, repair, and programming of all water meters. On a monthly basis staff will collect water usage readings, via radio frequency, from all water meters within the Village. These readings are then electronically transferred to our water billing system. Employees maintain and troubleshoot meters that indicate unusually high or low usage. Staff will also replace inoperable meters as required. The Water Division is currently in the process of changing technology by changing the meter reading devices to a fixed base system. This system, when fully operational, will have the capability of reading all the Village’s meters from a fixed base unit mounted on two water towers. This new technology will enable the Division to maintain the system more efficiently and allow reading meters in less than one day compared to the drive by reading which takes approximately four days. This system also allows a shut off to occur at the meter instead of the buffalo box located in the parkway. An automated shut off valve was built into the new “iPERL” meters, which we currently purchase from Sensus Technologies Inc. Water termination can occur at the meter with this technology, and can be performed in seconds compared to days. These advances in technology will save money. FY 2017-2018 Key Objectives Objective 1: Provide Outstanding Service for our Residents & Businesses 1. All employees within the division will strive to respond to the concerns expressed by our residents in a timely manner. The water quality and system pressure will be maintained in a manner to help protect the wellbeing of our customers. a. The system will be operated within the regulations established by the Environmental Protection Agency. b. The buildings, facilities, and equipment, will receive preventative and emergency maintenance as required. c. Staff will continue our efforts in implementing our new “work order” system that should improve work efficiencies. d. Additional hydrant flow testing will be coordinated with the Fire Protection District and related fire protection companies. e. We will strive to maintain the Village’s unaccounted for water consumption (currently at 1.6%) at an acceptable level. Staff will conduct a water loss survey and respond quickly to water main and service line leaks. Objective 2: Provide Public Improvements that Improve Efficiency. 1. Staff will work with the Environmental Protection Agency, the Illinois Department of Transportation, and local Developers to provide the most cost-effective and least disruptive solutions to address major improvement projects. We will strive to provide a comprehensive review of the related engineering plans and provide proper construction inspection services. Page 75 WATER DIVISION Objective 3: Planning for the Future. a. Continue to update the 5-Year Capital Improvement Plan for the water system. b. Discuss low interest loans and grant funding opportunities with the Village Board for future consideration. c. Continue to review the systems electrical usage will be completed to find possible savings in efficiency. The Village currently utilizes Constellation Energy for our supplier of electricity. d. Expand the use of utility atlases by including new information within the geographical information system. Currently the GIS Division, (which is under the direction of the Information Technology Division) updates the water atlases to show hydrants on one map and valves on another map. This greatly improves our efforts to correctly locate and maintain the system as well as quick shut downs of the system in time of repairs. The newly utilized I pad for utility locates has helped reduce time for locating Village utility services. e. The Village is currently in the planning stage of replacing the lead water services in the Village Green area near the downtown area Performance Measures – Water Division 2010 2011 2012 2013 2014 2015 2016 Water Flow: ( Jan 1- Dec 31) Total pumpage (in billions) Unaccounted for flow Average daily flow (MGD) Maximum daily flow (MGD) 1.118 2 % 3.062 5.841 1.128 2 % 3.091 6.324 1.273 2 % 3.490 6.644 1.170 2 % 3.205 5.941 1.131 1% 3.098 4.656 1.145 1.9% 3.136 5.292 1.128 1.6% 3.092 5.768 Water Mains: Main breaks Valves repaired Valves exercised Hydrants repaired Hydrants tested Water service repairs 4 0 2,061 32 2,254 58 5 0 28 55 3,104 2 2 2 19 25 3,152 3 1 0 513 65 3,424 0 5 0 1,096 30 3,070 1 4 0 441 66 3,423 5 4 1 28 135 3,201 2 Fire Flow Tests 15 4 3 6 5 4 13 Water Samples 517 517 517 517 517 747 744 Page 76 WASTEWATER DIVISION DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Wastewater division is a sub-section of the Public Works Department. The Wastewater Division functions under the general supervision of the Director of Public Works as the daily operations are managed by the Wastewater Superintendent. This division employs four wastewater operators to manage the responsibilities of wastewater collection and conveyance, advanced wastewater treatment, bio-solids treatment and bio-solids re-use. In addition, the Wastewater Division investigates and mitigates pollution issues, infiltration and inflow, industrial discharges and drainage issues. Wastewater Treatment Facility The Wastewater Division is responsible for the treatment of over 1.5 billion gallons of municipal wastewater annually, utilizing an operating budget of 3.6 million dollars. The newly expanded North Wastewater Plant is a 7.5 million gallon per day, secondary activated sludge plant with nitrification and phosphorus removal. The North Facility is also the location of the Laboratory Facility. The Laboratory Facility is charged with the analysis requirements set forth within the federal EPA NPDES permit. The thoroughly modern facility, utilizes screening, settling, and biological techniques to separate the organic and inorganic solids found in the raw wastewater. The solids are removed, retained, treated and beneficially reused as farm field fertilizer. The clear liquid portion of the wastewater (effluent) is disinfected by ultra violet light and either reused for grounds irrigation and process cleaning or returned to the environment by way of the DuPage River. Sanitary Sewer System Within its boundaries, the Village has over 3,000 manhole structures, 220 miles of sanitary sewers ranging from 8” to 54” in diameter. The design of the system requires that 16 lift stations be employed to elevate the wastes due to topography differences. Each of these lift stations has at least two sewage pumps, computer controls, emergency alarms, and back-up power connections. Industrial Pretreatment Program This program mandates that all industrial discharges be monitored for quantity and quality of generated wastes and pollutants. The operator responsible for industrial pretreatment is assigned the task of tracking, sampling, reporting, monitoring, and environmental enforcement within the industrial community. Infiltration & Inflow (I &I) With age, underground sewer lines deteriorate and begin to allow groundwater to enter the system. These extraneous flows can cause basement back-ups, main line surcharging and the potential for sanitary sewer overflow discharges to the river without proper treatment. One employee of our sewer division has the responsibility to identify I & I points so problems can be addressed. Page 77 WASTEWATER DIVISION FY 2017-2018 Key Objectives Objective 1: Provide Outstanding Service for our Residents and Retain Environmental Compliance All employees within the division will strive to respond to the concerns expressed by our residents in a timely manner. The water quality and system operation will be maintained in a manner to help protect the wellbeing of our customers, people that utilize the DuPage River, and the environment. a. The system will be operated within the regulations established by the EPA. b. The buildings, facilities, and equipment will receive preventative and emergency maintenance as required. c. Staff will respond quickly to sewer pipeline problems or other environmental concerns. Objective 2: Provide Public Improvements that Improve Efficiency Staff will work with the EPA, the Illinois Department of Transportation, and local Developers to provide the most cost-effective and least disruptive solutions to address major improvement projects. Staff will strive to provide a comprehensive review of the related engineering plans and provide proper construction inspection services. Objective 3: Planning for the Future a. Continue to update the 5 Year Capital Improvement Plan for the Wastewater system. b. Discuss low interest loans and grant funding opportunities with the Village Board for future consideration. c. Expand the use of utility atlases by including new information within the geographical information system. Performance Measures – Wastewater Division UTILITY EXPANSION The Utility Expansion unit represents water and sewer capital and engineering projects, as well as debt service expenses relating to past projects. For Fiscal Year 2018, expansion funds are budgeted for the Village’s proportionate share of the utilities involved in the Route 30 expansion project. This Route 30 work includes improvements to accommodate future commercial needs anticipated in the Route 55/ Route 30 corridor. Additionally, funds are budgeted to address lift station and SCADA improvements as well as miscellaneous engineering and equipment for both divisions. 2010 2011 2012 2013 2014 2015 2016 Total Gallons Reclaimed (Billions) Bio-solids Treated (Tons) Average Daily Flow (Millions) Maximum Daily Flow (Millions) Sanitary Sewer Main (Miles) 1.296 730 3.55 11.1 220 1.447 642 3.964 11.3 220 1.139 799 3.120 6.089 220 1.621 771 4.441 22.8 220 1.707 945 4.677 12.5 220 1.628 879 4.460 12.2 220 1.596 888 4.372 8.97 220 Lift Station Maintenance Events Laboratory Tests Industrial Samples Sewers Inspected & cleaned (ft.) 2,599 20,300 220 9,000 2,506 18,478 259 3,308 1,602 15,143 314 23,200 771 14,294 166 13,200 860 14,620 224 6,200 1,059 15,953 138 14,006 827 16,229 108 13,450 Page 78 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Fund: 02 - Water & Sewer Fund Licenses and Permits 589,954 648,200 817,169 550,000 603,000 State of Illinois Taxes 1,630,710 1,643,244 1,701,328 1,665,000 1,775,000 Charges for Services 13,319,897 13,377,977 14,194,012 14,540,000 14,875,000 Investment Income 10,335 (11,253)45,688 10,000 24,382 Miscellaneous 1,910 18,745 35,549 18,000 25,500 Revenues Total $15,552,806 $15,676,913 $16,793,746 $16,783,000 $17,302,882 Salaries and Wages 1,269,380 1,295,489 1,308,405 1,359,000 1,374,000 Benefits 528,791 522,633 516,299 549,055 552,875 Utilities 744,123 589,954 696,361 707,000 717,600 Supplies and Commodities 496,996 509,019 458,161 484,800 478,900 Contractual Services 7,568,677 8,033,790 8,579,626 8,646,500 8,960,000 Other 250,380 250,380 250,000 250,000 250,000 Transfers 490,748 489,852 498,100 970,900 979,300 Capital 597,510 56,011 463,391 678,000 830,000 Debt service 3,237,728 3,082,189 3,160,125 3,137,745 3,160,207 Depreciation 3,072,337 3,083,662 3,102,438 0 0 Expenditures Total $18,256,670 $17,912,979 $19,032,906 $16,783,000 $17,302,882 Total: Water & Sewer Fund ($2,703,864)($2,236,066)($2,239,160)$0 $0 Classification Water, Sewer & Expansion Revenues Water, Sewer & Expansion Expenses Water & Sewer Fund Revenue/Expense Summary 2017-2018 Fiscal Year Budget Page 79 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Budget FY 2018 Proposed Budget Fund: 02 - Water and Sewer Fund LIC&PER - Licenses and Permits Meter Sales 41,645 29,815 30,672 25,000 55,000 35,000 Water Connection Fee 208,950 309,199 460,745 240,000 400,000 280,000 Sewer Connection Fee 334,414 303,166 316,937 280,000 410,000 280,000 Sewer By-Pass Fee 4,945 6,020 8,815 5,000 11,000 8,000 $589,954 $648,200 $817,169 $550,000 $876,000 $603,000 STTAX - State of Illinois Taxes Home Rule Sales Tax 1,630,710 1,643,244 1,701,328 1,665,000 1,720,000 1,775,000 $1,630,710 $1,643,244 $1,701,328 $1,665,000 $1,720,000 $1,775,000 SERV - Charges for Services Water Sales 7,792,970 7,801,882 8,539,253 8,980,000 9,250,000 9,350,000 Water Penalty 87,802 84,824 93,946 80,000 95,000 85,000 Sewer Sales 4,138,682 4,175,306 4,229,705 4,250,000 4,350,000 4,250,000 Sewer Penalty 48,535 46,640 47,713 45,000 45,000 45,000 Capital Charge 1,235,459 1,253,043 1,267,061 1,170,000 1,200,000 1,130,000 Capital Charge Penalty 16,449 16,282 16,334 15,000 15,000 15,000 $13,319,897 $13,377,977 $14,194,012 $14,540,000 $14,955,000 $14,875,000 Interest Income 5,224 12,928 25,813 10,000 35,000 24,382 Unrealized Gain/Loss 5,111 (24,181)19,875 0 0 0 $10,335 ($11,253)$45,688 $10,000 $35,000 $24,382 Sale of Fixed Assets 0 0 500 0 0 0 Sale of Scrap 1,345 645 1,465 0 1,100 500 Other Reimbursements 0 0 0 0 15,000 0 Other Receipts 565 18,100 33,584 18,000 25,000 25,000 $1,910 $18,745 $35,549 $18,000 $41,100 $25,500 $15,552,806 $15,676,913 $16,793,746 $16,783,000 $17,627,100 $17,302,882 Water & Sewer Fund Revenue Detail 2017-2018 Fiscal Year Budget Revenues Total Revenues Total: Licenses & Permits Total: State of Illinois Taxes Total: Charges for Services INT - Investment Income Total: Investment Income MISC - Miscellaneous Total: Miscellaneous Page 80 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Budget FY 2018 Proposed Budget Fund: 02 - Water and Sewer Fund Expenses Unit: 10 - Water Department SAL - Salaries and Wages Salaries-Full Time 238,403 227,194 227,229 231,000 232,000 245,000 Salaries-Part Time 0 0 2,172 0 0 0 $238,403 $227,194 $229,401 $231,000 $232,000 $245,000 FICA 14,574 14,463 13,984 14,500 14,300 15,200 Medicare 3,481 3,465 3,354 3,400 3,400 3,600 IMRF 29,675 27,774 26,624 26,565 27,000 28,000 Employee Insurance 50,109 47,710 41,684 45,740 38,270 46,000 Deferred Comp. Contrib 5,811 8,448 7,788 9,500 9,000 10,000 Travel/Training 2,522 2,100 4,239 7,000 5,500 7,000 IL Unemployment Ins.2,370 1,891 1,671 3,000 2,000 2,500 $108,542 $105,851 $99,344 $109,705 $99,470 $112,300 Telephone/Internet 3,705 4,403 3,128 3,500 5,000 5,600 Cellular Phones/Pagers 2,762 4,044 3,690 3,000 3,500 3,000 $6,467 $8,447 $6,818 $6,500 $8,500 $8,600 SUPP - Supplies & Commodities Office Supplies/Postage 25,120 26,033 30,848 26,000 29,000 26,000 Dues & Subscriptions 1,483 1,360 1,244 1,500 1,500 1,400 Gas/Oil/Mileage/Wash 58 21 131 1,000 300 500 Supplies/Hardware 165 436 175 500 400 500 Software 1,733 1,784 1,838 2,000 1,800 2,000 Sand & Gravel 919 772 926 800 800 800 Water Meters 180,057 205,979 141,417 150,000 135,000 150,000 $209,535 $236,385 $176,579 $181,800 $168,800 $181,200 Contract - Contractual Services Building Maintenance 9,437 8,996 8,541 10,000 8,000 8,000 Legal Notices 0 0 0 500 100 500 Legal Fees 1,607 684 2,244 1,000 1,000 1,000 Contractual Services 16,349 9,124 34,698 30,000 30,000 27,000 Equipment Maintenance 492 (139)0 500 500 500 Engineering Fees 400 0 128 5,000 1,000 4,000 $28,285 $18,665 $45,611 $47,000 $40,600 $41,000 Admin Service Charge 125,190 125,190 125,000 125,000 125,000 125,000 Transfer to Debt Service 123,061 122,463 124,525 242,725 242,725 244,825 $248,251 $247,653 $249,525 $367,725 $367,725 $369,825 $839,483 $844,195 $807,278 $943,730 $917,095 $957,925 Total: Salaries and Wages Division: 02 - Water Administration Program Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2017-2018 Fiscal Year Budget BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: Water Admin Program Page 81 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Budget FY 2018 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2017-2018 Fiscal Year Budget Salaries-Full Time 363,053 376,723 378,548 395,000 393,200 410,000 Salaries-Part Time 4,692 4,707 9,474 13,000 16,000 14,000 Salaries-Overtime 33,017 37,098 35,280 40,000 35,000 35,000 $400,762 $418,528 $423,302 $448,000 $444,200 $459,000 FICA 24,527 24,569 26,171 27,780 26,000 29,000 Medicare 5,766 5,780 6,155 6,500 6,400 6,800 IMRF 48,967 48,351 47,939 51,520 49,000 53,000 Employee Insurance 62,845 61,000 60,654 65,145 66,500 70,975 Deferred Comp. Contrib 9,768 11,533 13,904 12,000 14,000 15,000 $151,873 $151,233 $154,823 $162,945 $161,900 $174,775 Telephone/Internet 5,764 6,885 5,362 6,000 7,500 9,000 Cellular Phones/Pagers 456 0 0 2,000 500 500 Electricity/Gas 151,591 131,748 156,790 140,000 140,000 140,000 $157,811 $138,633 $162,152 $148,000 $148,000 $149,500 SUPP - Supplies and Commodities Office Supplies/Postage 3,677 3,687 75 3,000 1,000 2,000 Replacement Supplies 5,164 2,456 10,150 5,000 8,000 5,000 Gas/Oil/Mileage/Wash 14,626 14,402 12,137 21,000 13,000 15,000 Supplies/Hardware 4,435 3,118 4,282 4,000 5,000 4,000 Chemicals 4,050 4,811 4,025 5,000 5,000 5,500 Uniforms/Clothing 1,836 2,366 3,322 2,000 3,000 2,000 $33,788 $30,840 $33,991 $40,000 $35,000 $33,500 Contract - Contractual Services Building Maintenance 616 1,920 2,365 5,000 5,000 4,000 Vehicle Maintenance 3,777 9,371 5,215 7,500 6,500 6,500 Contractual Services 51,012 43,807 48,317 40,000 40,000 40,000 Lake Michigan Water 7,144,963 7,649,599 8,124,114 8,100,000 8,600,000 8,403,000 Equipment Maint.12,033 10,804 11,512 9,000 11,000 9,000 System Maintenance 64,895 45,303 26,311 45,000 45,000 44,000 Water/Fire Hydrant 9,418 15,119 15,071 20,000 20,000 20,000 EPA Analytical 12,816 15,400 15,429 16,000 15,000 16,000 $7,299,530 $7,791,323 $8,248,334 $8,242,500 $8,742,500 $8,542,500 Transfer to Debt Service 122,313 122,463 124,525 242,725 242,725 244,825 $122,313 $122,463 $124,525 $242,725 $242,725 $244,825 Contingencies/Depreciation Depreciation 3,072,337 3,083,662 3,102,438 0 0 0 $3,072,337 $3,083,662 $3,102,438 $0 $0 $0 $11,238,414 $11,736,682 $12,249,565 $9,284,170 $9,774,325 $9,604,100 $12,077,897 $12,580,877 $13,056,843 $10,227,900 $10,691,420 $10,562,025 Total: Salaries and Wages SAL - Salaries and Wages Division: 30 - Water Distribution Program Total: Water Department BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: Depreciation Total: Water Distribution Program Page 82 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Budget FY 2018 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2017-2018 Fiscal Year Budget Unit: 11 - Sewer Department Salaries-Full Time 228,798 227,693 227,529 232,000 233,000 245,000 Salaries-Part Time 0 0 2,172 0 0 0 $228,798 $227,693 $229,701 $232,000 $233,000 $245,000 FICA 13,815 13,964 13,951 14,400 14,500 15,200 Medicare 3,303 3,348 3,346 3,365 3,400 3,600 IMRF 28,234 27,837 26,595 26,700 27,000 28,000 Employee Insurance 49,558 47,420 37,137 45,630 38,000 46,000 Deferred Comp. Contrib 5,504 8,460 7,565 9,000 8,500 10,000 Travel/Training 6,875 3,443 10,175 8,500 7,000 12,000 IL Unemployment Ins.2,370 1,891 1,671 3,000 2,000 2,500 $109,659 $106,363 $100,440 $110,595 $100,400 $117,300 Telephone/Internet 8,234 9,846 7,242 9,000 9,000 9,000 Cellular Phones/Pagers 3,028 3,969 3,435 3,500 3,500 3,500 $11,262 $13,815 $10,677 $12,500 $12,500 $12,500 SUPP - Supplies and Commodities Office Supplies/Postage 24,440 25,340 30,738 25,000 29,000 25,000 Dues & Subscriptions 58,911 61,871 59,021 66,200 62,000 68,200 Gas/Oil/Mileage/Wash 1,049 950 366 1,000 500 1,000 Supplies/Hardware 193 661 661 3,000 1,500 2,500 Software 0 0 0 500 0 0 Uniforms/Clothing 193 0 0 0 0 0 $84,786 $88,822 $90,786 $95,700 $93,000 $96,700 Contract - Contractual Services Building Maintenance 9,975 11,577 12,405 15,000 15,000 15,000 Legal Fees 1,607 959 756 2,000 500 1,500 Contractual Services 15,279 9,294 19,636 30,000 30,000 30,000 Equipment Maintenance 1 613 880 2,000 1,000 2,000 Engineering Fees 6,410 0 13,350 10,000 10,000 10,000 $33,272 $22,443 $47,027 $59,000 $56,500 $58,500 2013/2004A Bond (Principal)13,500 3,000 3,000 46,650 46,650 39,840 2013/2004A Bond (Interest)65,509 48,069 46,710 340,500 340,500 384,000 2005B Bond (Principal)316,500 331,500 348,000 30,000 30,000 0 2005B Bond (Interest)47,723 33,480 18,563 1,162 1,162 0 Admin Service Charge 125,190 125,190 125,000 125,000 125,000 125,000 Transfer to Debt Service 123,061 122,463 124,525 242,725 242,725 244,825 $691,483 $663,702 $665,798 $786,037 $786,037 $793,665 $1,159,260 $1,122,838 $1,144,429 $1,295,832 $1,281,437 $1,323,665 Total: Contractual OTHER - Other Total: Other BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies and Commodities Division: 02 - Sewer Administration Program Total: Sewer Admin Program SAL - Salaries and Wages Total: Salaries and Wages Page 83 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Budget FY 2018 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2017-2018 Fiscal Year Budget Salaries-Full Time 365,490 386,560 388,887 408,000 410,000 385,000 Salaries-Part Time 4,692 4,707 9,474 10,000 16,000 10,000 Salaries-Overtime 31,235 30,807 27,640 30,000 30,000 30,000 $401,417 $422,074 $426,001 $448,000 $456,000 $425,000 FICA 23,834 24,616 26,345 27,780 28,500 26,500 Medicare 5,602 5,788 6,193 6,500 6,600 6,500 IMRF 47,494 47,747 48,544 51,520 49,000 46,000 Employee Insurance 72,646 69,128 68,440 67,510 63,000 56,000 Deferred Comp. Contrib 8,167 11,907 12,170 12,500 12,500 13,500 Travel/Training 974 0 0 0 0 0 $158,717 $159,186 $161,692 $165,810 $159,600 $148,500 Telephone/Internet 14,410 17,212 13,405 15,000 20,000 22,000 Cellular Phones/Pagers 615 0 0 0 0 0 Electricity/Gas 553,558 411,847 503,309 525,000 505,000 525,000 $568,583 $429,059 $516,714 $540,000 $525,000 $547,000 SUPP - Supplies and Commodities Office Supplies/Postage 3,718 3,686 272 5,000 1,000 4,500 Replacement Supplies 1,229 1,300 1,376 1,000 1,800 1,500 Gas/Oil/Mileage/Wash 16,066 17,601 10,229 15,000 7,500 13,000 Supplies/Hardware 6,753 6,007 12,960 7,800 10,500 10,000 Chemicals 118,256 110,989 117,231 115,000 115,000 115,000 Sand & Gravel 0 0 0 500 300 500 Industrial Flow Monitor 18,420 8,612 7,052 18,000 6,500 18,000 Uniforms/Clothing 4,445 4,777 7,685 5,000 5,500 5,000 $168,887 $152,972 $156,805 $167,300 $148,100 $167,500 Contract - Contractual Services Vehicle Maintenance 3,455 8,200 4,977 8,000 5,000 8,000 Contractual Services 149,351 148,525 149,779 165,000 155,000 160,000 Equipment Maint.17,030 22,892 29,493 20,000 20,000 20,000 Maintenance-James St.0 0 196 5,000 9,500 5,000 System Maintenance 37,754 21,742 54,209 100,000 80,000 125,000 $207,590 $201,359 $238,654 $298,000 $269,500 $318,000 Transfer to Debt Service 122,313 122,463 124,525 242,725 242,725 244,825 $122,313 $122,463 $124,525 $242,725 $242,725 $244,825 $1,627,507 $1,487,113 $1,624,391 $1,861,835 $1,800,925 $1,850,825 $2,786,767 $2,609,951 $2,768,820 $3,157,667 $3,082,362 $3,174,490 Total: Sewer Treatment Program SAL - Salaries and Wages Total:Salaries & Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual OTHER - Other Total: Other Division: 40 - Sewer Treatment Program Total: Sewer Department Page 84 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Budget FY 2018 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2017-2018 Fiscal Year Budget Unit: 12 - Utility Expansion Contractual Services 0 5,260 0 10,000 5,000 210,000 Engineering Fees 6,425 533 3,100 25,000 25,000 150,000 Machinery & Equipment 4,989 25,764 3,454 20,000 20,000 0 Vehicles 22,556 19,522 0 180,000 0 180,000 Naperville Rd. Water Main 563,540 0 0 0 0 Route 30 Water Main 0 0 296,356 0 0 Rt 30 Main-Kuusakoski to Tower 2 0 0 22,461 298,000 150,000 100,000 Scada Improvements 0 742 63,520 50,000 25,000 20,000 Pump Station Improvements 0 0 0 0 50,000 0 Liftstation Improvements 0 4,190 74,500 95,000 185,000 170,000 $597,510 $56,011 $463,391 $678,000 $460,000 $830,000 2013/2004A Bond (Principal)31,500 7,000 7,000 794,500 794,500 896,000 2013/2004A Bond (Interest)132,678 108,838 108,990 108,850 108,850 92,960 2013/2004B Bond (Principal)335,000 345,000 360,000 365,000 365,000 375,000 2013/2004B Bond (Interest)89,546 57,880 53,150 45,950 45,950 38,650 2005B Bond (Principal)738,500 773,500 812,000 70,000 70,000 0 2005B Bond (Interest)93,549 59,473 43,313 2,713 2,713 0 2008 Bond (Principal)400,000 415,000 450,000 475,000 475,000 500,000 2008 Bond (Interest)789,160 543,438 721,391 47,863 47,863 25,000 2015/2008 Bond (Principal)0 0 0 90,000 90,000 90,000 2015/2008 Bond (Interest)0 168,894 0 531,550 531,550 529,750 IEPA Loan 146,848 151,643 153,545 155,470 155,470 158,419 IEPA Loan (Interest)37,715 35,474 34,463 32,537 32,537 30,588 Bond Issuance Costs 92,674 178,866 0 0 0 0 $2,887,170 $2,845,006 $2,743,852 $2,719,433 $2,719,433 $2,736,367 $3,484,680 $2,901,017 $3,207,243 $3,397,433 $3,179,433 $3,566,367 $18,349,344 $18,091,845 $19,032,906 $16,783,000 $16,953,215 $17,302,882 OTHER - Other Division: 91 - Capital Unit: 12 - Utility Expansion Total: Water & Sewer Fund Total: Other Division: 92 - Bonds OTHER - Other Total: Other Unit Total: 12 - Utility Expansion Page 85 CAPITAL Engineering / Facility Maintenance (EFM) Overall Goal To effectively engineer and manage the design/construction of Capital Projects, Roadway and Facility Maintenance Projects within the Village to provide high-quality, cost effective Public Improvements for our residents. Research, evaluate, and pursue grant programs available to the Village for infrastructure and maintenance projects. The EFM group functions within the Public Works Department and the daily operations are managed by the Superintendent of Public Improvements. Additional employees within the group include a Lead Engineer, a Public Improvements Inspector, one Facility Maintenance Supervisor and two Facility Maintenance Workers. 2017/2018 Goal To continue to utilize in-house resources to administer the following Annual Maintenance Programs including the Annual Roadway Resurfacing Program, Sidewalk/Curb Replacement, Pavement Crack filling, Roadway Striping, Pavement Patching and Bridge Inspection programs. The Village has had continued success, while providing these services at a reduced cost, by managing these programs in- house over the last several years. The Engineering group is continuing with utilizing part-time summer engineering interns that will assist with administering the Village’s maintenance programs and completing work related to collecting traffic data. This program not only improves our overall efficiency but it also provides a positive work experience for the interns. We will continue our sidewalk ADA compliance program this summer. This program will inventory and identify the sidewalk network within the community and note any deficiencies. Those deficiencies will be addressed via the sidewalk replacement program and the resurfacing program in future years as the budget allows. It is also an ongoing goal to have the Engineering group component to become the central repository for all plans, drawings, and information relating to the Village infrastructure and facilities. This task is a multi-year project and includes scanning old documents and plans into the Village’s laserfiche system. A continuing effort will be made this year to complete as much as this as is possible. Facility Maintenance goal is to centralize as many external contracts and services as possible for cost savings and smoother response in times of need. We also strive to complete as much ‘in-house” repairs/maintenance as staff’s talents and time allow. Vehicles/Equipment/Technology Vehicles/Equipment – Based on the Public Works vehicle replacement program, one replacement vehicle is needed. A 2002 Ford Taurus wagon has over 110,025 miles and is at the end of its useful life. As the Taurus wagon is no longer available, a compact van (Ford Transit or some other mini-van type vehicle) would make a suitable replacement. The cost estimate for this vehicle is approximately $25,000. Page 86 CAPITAL Annual Maintenance Programs Roadway Resurfacing and Capital Roadway Improvements (MFT & General Funds) - $2,000,000. A combination of MFT and Capital funds has been successfully utilized in past budgets to provide the maintenance of several roadways within the Village. Staff has identified additional roadways in the 2017 fiscal year that are in need of maintenance and resurfacing. The results of the Village’s pavement management survey have been successful in prioritizing this work. In an effort to retain the good quality of the Village’s roadway network, $2 million has been allocated within both the MFT and Capital funds. (The MFT budget is included in the Other Funds tab.) Bike Path Program - $400,000 Staff is responsible for the maintenance of thousands of linear feet of asphalt bike path within the Village. Required patching and/or pavement sealing is completed on an annual basis. This amount also includes funds for engineering of bike path connections adjacent to traffic signals and cannot be completed in-house. Additionally, the multi-year program addresses the needs of completing “gaps” within the sidewalk/bike path system, as identified in the Village’s transportation plan. Curb & Sidewalk Program - $100,000 Staff routinely performs inspections of sidewalks and curbs throughout the Village. In addition, requests from residents concerning defects are promptly investigated and addressed. The sidewalk replacement work typically occurs within the late summer season. Staff plans to include the “saw cut removal” of trip hazards within this program. This type of work has been completed several times over the last few years with great success. Patching Program - $125,000 Engineering Staff will coordinate with the Street Division to identify areas that are in need of roadway patching. Funding for this program is within the Streets Maintenance Division. Crack fill Program - $100,000 Engineering Staff will coordinate with the Street Division to identify areas that are in need of roadway crack filling. Funding for this program is within the Streets Maintenance Division. Roadway Pavement Marking - $40,000 Engineering Staff will coordinate with the Street Division to identify areas that are in need of roadway pavement marking. Funding for this program is within the Streets Maintenance Division. Bridge Program - $425,000 The Village has (16) bridges that are under our jurisdiction. According to the latest bridge inspection reports, it was noted that there are some maintenance issues that need attention. Items needing repair are rip-rap/scour restoration, corrosion mitigation and railing replacement. Also included is the engineering design work for the Indian Boundary Bridge replacement project. This project will be an 80/20 cost basis with IDOT. Page 87 CAPITAL Storm Sewer Program - $45,000 Staff completes routine maintenance and inspection work as it relates to the Village’s storm sewer system and other various storm sewer improvements as required. LED Street light replacement - $75,000 We are in the process of replacing older inefficient streetlight fixture with longer lasting more energy efficient LED fixtures. We concentrate on addressing the older to the newer locations in the Village. Concrete Street light pole replacement - $50,000 We are in the process of replacing older deteriorating concrete light poles with aluminum light poles. We will concentrate on addressing the older to the newer locations in the Village. School Crossing Beacons – upgrade communication software/hardware - $5,000 We are in the process of upgrading the software/hardware for remote communication and programming of the School Crossing Beacons. Grant funded Projects STP (Surface Transportation Grant Program) - $1,400,000 – STP Grant will be increased to $4.5M total with $2M for engineering. • 143rd Street – Route 59 to Illinois 126 – Phase 1 design was approved by IDOT in December of 2014. Work will continue on the Phase 2 design and ComEd coordination. Once constructed, this project which will ultimately provide a much needed east-west connection for the Village. Both TIGER and FASTTRACK Grants have been applied for to address the construction costs. STP (Surface Transportation Grant Program) $680,000 • 127th Street – Heggs to Tuttle Estates – Construction of this project has started and should be completed by the end of 2017. This project takes a rural two lane cross section to the standard 3 lane urban cross section. STP (Surface Transportation Grant Program $1,500,000) $70,000 • Renwick Road reconstruction – Spangler Farm subdivision to River Road. Engineering for this project has started and should be completed by the end of 2017. This project takes a rural two lane cross section to the standard 3 lane urban cross section. Coordination with the Plainfield Township and Plainfield Park District is needed to complete the work. Construction would take place in future years. Indian Boundary Bridge Replacement Project $1,400,000 • The Village was awarded Federal Bridge Replacement funding thru IDOT. Engineering will occur during 2017 and it is anticipated that construction would be in 2018. This Grant is an 80/20 split. Page 88 CAPITAL PACE Park-N-Ride lot/facility Project $5,800,000 • The Village and PACE have entered into an agreement whereby PACE will provide funding for the engineering and construction of a 400 car parking lot and bus related amenities. This project is expected to be under construction by the end of 2017 Village Green Project $130,000 • The Village will complete the engineering design work for the replacement of the 100+ year old water, sanitary and storm utilities and increase parking opportunities along with paving and pedestrian improvements in the several block area around the village Green area. The Village will utilize a low interest loan from the IEPA to address the cost of the underground utility work in 2018 and the road and pedestrian work would follow in the next year. Village and/or IDOT Funded Projects US Route 30 Reconstruction The Illinois Department of Transportation (IDOT) has completed design plans for the reconstruction and expansion of Route 30 between Route 59 and Interstate 55. While the total cost for this work is estimated to be over $22 million, IDOT will provide a majority of this funding. The Village’s contribution will improve pedestrian safety, as a new bike path and sidewalk will be installed along this roadway. • I-55 Interchange Project (Plainfield/Bolingbrook/Romeoville) o Phase 1 Engineering Study - $320,000 • 143rd Street & Route 30 – Traffic Signal & intersection Improvements o This project is at the point where a cost sharing agreement with IDOT is needed before ROQ acquisition can occur. o Engineering - $10,000 • 127th Street & Naperville/Plainfield Road - Intersection/Traffic Signal Project o This project is at the point where a cost sharing agreement with Will Co Hwy and Bolingbrook is needed before ROW acquisition can occur. o Engineering - $100,000 • Gateway Signage Project o This project is for the design and construction of a unified Gateway entry signs at numerous locations in the Village. o Engineering/Construction - $50,000 Page 89 CAPITAL Village and/or IDOT Funded Projects (continued) • Emerald Ash Borer - $200,000 o During the past twelve years the Emerald Ash Borer (EAB) has killed over 10 million trees within the United States. Three years ago, the Illinois Department of Agriculture had confirmed that this insect has infested several trees within our community. Since that time the Village has actively been removing infested parkway trees. While our community had over 6,000 parkway Ash trees five years ago, approximately 80% of these trees have been removed since the EAB infestation was first discovered. In an effort to support the replacement of these trees the Village has funded a new parkway tree installation program that occurs in the spring and fall of each year. Funding has helped provide over 2,500 new trees during the past three years and the continued support of this program will be needed to help facilitate the future replacement of parkway trees that have already been removed and will be removed in the future. • Settlers Park Lake Refresh Improvements - $90,000 o As Settlers Park was constructed over fifteen years ago, maintenance work is needed to restore the park to its original condition. Last year a significant “refresh” project was undertaken. That work consisted of installing integrally colored and stamped concrete at the Memorial Plaza, the removal/replacement of concrete pavers, cleaning and tuckpointing of the limestone columns and seatwalls, electrical/lighting improvements, and extensive landscaping within Settlers Park and around the Village Hall. This year’s work will make improvements around the lake. • Building Improvements – $200,000 o Various Items including HVAC at Public Works and renewal of the Village wide Generator maintenance program. Page 90 Classification FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Fund: 11 - Capital Fund State of Illinois Taxes 3,261,910 3,286,980 3,403,167 2,700,000 2,900,000 Utility Taxes 3,198,840 3,107,995 2,816,908 3,000,000 2,800,000 Licenses and Permits 125,262 9,193 11,635 5,500 5,500 Fines and Forfeits 227,048 216,400 211,035 150,000 255,000 Charges for Services 104,238 196,470 37,433 58,000 35,000 Grants 108,931 34,409 206,944 3,500,000 1,733,739 Investment Income 115 267 5,404 2,500 31,886 Miscellaneous 47,034 9,858 184,744 10,000 5,810,000 Interfund Transfers 3,063,025 3,700,000 2,878,289 500,000 500,000 Revenues Total $10,136,403 $10,561,572 $9,755,559 $9,926,000 $14,071,125 Transfers 2,532,138 2,500,545 2,500,818 2,034,150 2,036,125 Contractual Services 148,016 110,400 106,513 110,000 110,000 Machinery and Equipment 295,227 310,468 615,880 550,000 550,000 Storm/Drainage Improvements 6,876 35,843 29,186 45,000 45,000 Bridge Repairs & Construction 511,936 111,808 20,554 616,000 425,000 Sidewalk, Curb, & Bikepath 437,966 306,148 328,634 425,000 500,000 Traffic Control Device 760,135 44,166 0 20,000 110,000 Roadway Improvements 316,613 1,290,329 1,980,955 4,520,000 3,725,000 Misc. Capital Expenses 169,156 406,056 149,360 795,000 6,170,000 Building Improvements 0 167,709 269,853 200,000 200,000 Emerald Ash Borer 194,709 246,357 396,796 200,000 200,000 Expenses Total $5,372,772 $5,529,829 $6,398,549 $9,515,150 $14,071,125 Total: Capital Fund $4,763,631 $5,031,743 $3,357,010 $410,850 $0 Ending Fund Balance $435,112 $5,466,855 $8,823,865 $9,234,715 $9,234,715 Capital Fund Revenues Capital Fund Expenses Capital Improvement Fund Summary 2017-2018 Fiscal Year Budget Page 91 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Budget FY 2018 Proposed Budget Fund: 11 - Capital Improvement Fund Home Rule Sales Tax 3,261,910 3,286,980 3,403,167 2,700,000 2,850,000 2,900,000 $3,261,910 $3,286,980 $3,403,167 $2,700,000 $2,850,000 $2,900,000 Utility Tax 3,198,840 3,107,995 2,816,908 3,000,000 2,775,000 2,800,000 $3,198,840 $3,107,995 $2,816,908 $3,000,000 $2,775,000 $2,800,000 Bike Path Fee 888 444 296 500 0 500 Traffic Impact Fee 118,750 0 500 0 0 0 Recapture Fee 5,624 8,749 10,839 5,000 10,000 5,000 $125,262 $9,193 $11,635 $5,500 $10,000 $5,500 Red Light Fines 227,048 216,400 211,035 150,000 325,000 255,000 $227,048 $216,400 $211,035 $150,000 $325,000 $255,000 Impound Fee 98,948 64,630 31,038 50,000 25,000 30,000 Daily Storage Fee for Impound 5,290 11,840 6,395 8,000 1,500 5,000 Rental Income 0 120,000 0 0 0 0 $104,238 $196,470 $37,433 $58,000 $26,500 $35,000 Grant Revenue 58,289 34,409 206,944 500,000 0 500,000 STP Grant 50,642 0 0 3,000,000 444,185 1,233,739 $108,931 $34,409 $206,944 $3,500,000 $444,185 $1,733,739 Interest Income 115 267 5,404 2,500 30,000 31,886 $115 $267 $5,404 $2,500 $30,000 $31,886 Sales-Fixed Assets 4,788 0 31,180 5,000 0 5,000 Donation/Contribution 0 0 16,264 0 0 0 Other Reimbursements 7,906 448 15,739 5,000 0 5,800,000 Other Receipts 34,340 9,410 121,561 0 1,000 5,000 $47,034 $9,858 $184,744 $10,000 $1,000 $5,810,000 Transfer From MFT 60,000 0 0 0 0 0 Transfer From TIF 0 500,000 500,000 500,000 500,000 500,000 Transfer From General 3,003,025 3,200,000 2,378,289 0 0 0 $3,063,025 $3,700,000 $2,878,289 $500,000 $500,000 $500,000 $10,136,403 $10,561,572 $9,755,559 $9,926,000 $6,961,685 $14,071,125 STTAX - State of Illinois Taxes Total: State of Illinois Taxes Revenues Capital Improvement Fund Revenue & Expense Detail 2017-2018 Fiscal Year Budget OTHTX - Other Taxes Total: Other Taxes LIC&PER - Licenses and Permits Total: Licenses and Permits FIN - Fines and Forfeits Total: Fines and Forfeits SERV - Charges for Services Total: Charges for Services GRNTS - Grants Total: Grants INT - Investment Income Total: Investment Income MISC - Miscellaneous INTER - Interfund Transfers Total: Interfund Transfers Revenues Total Total: Miscellaneous Page 92 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Budget FY 2018 Proposed Budget Capital Improvement Fund Revenue & Expense Detail 2017-2018 Fiscal Year Budget Police Fleet/Equipment 239,466 175,242 217,571 225,000 225,000 225,000 Public Works/Community Dev.55,761 135,226 398,309 325,000 282,000 325,000 127th St. & Naperville Rd-eng 50,041 10,000 5,000 100,000 126 and Wallin - engineering 281,879 Rt. 30 and 143rd - engineering 85,002 37,782 10,000 5,000 10,000 Lockport & VanDyke ped crossing 343,213 6,384 Bike Path 437,966 306,148 328,634 325,000 200,000 400,000 Curb & Sidewalk 100,000 100,000 810,372 1,205,822 1,000,000 1,000,000 1,000,000 I-55 Phase 1 Study 10,164 7,393 13,785 50,000 22,000 320,000 143rd St. Ext. Design 271,988 124,531 1,500,000 600,000 1,400,000 Lockport Street bypass - eng 61,776 7,395 275 Renwick Corridor engineering 31,146 23,863 6,060 70,000 10,000 70,000 Rt 30 Reconstr. - Village Portion 78,353 25,636 153,821 10,000 127th - Heggs to Meadow-eng 309,366 1,800,000 100,000 680,000 Rt. 126 & Meadow Ln 46,851 Village Green project 130,000 135,174 143,682 120,444 100,000 100,000 125,000 511,936 111,808 20,554 616,000 175,000 425,000 6,876 35,843 29,186 45,000 20,000 45,000 PCI Pavement Inspection 120,000 120,000 Settler's Park - Campus refresh 75,026 300,000 300,000 90,000 Ft. Beggs Street Lighting 200,000 206,000 James Street - Street Lighting CMAP Grant-Transportation Plan 5,255 Street Lights - LED Replacement 1,187 29,400 53,466 75,000 75,000 75,000 Street Lights - Concrete pole repl 50,000 School Beacons Upgrade 31,190 5,000 Misc. Engineering 58,774 42,966 20,868 100,000 90,000 100,000 Property Acquisition 302,500 IDOR Telecom Recovery 103,940 PACE Lot 9,000 5,800,000 Gateway Signage 50,000 Bridge Repairs & Construction Storm & Drainage Improvements Expenses Miscellaneous Capital Expenses Roadway Improvements Pavement Patching Machinery and Equipment Traffic Control Device Sidewalk, Curb, & Bikepath Page 93 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Budget FY 2018 Proposed Budget Capital Improvement Fund Revenue & Expense Detail 2017-2018 Fiscal Year Budget Capital Improvement Fund Expenses (cont.) 194,709 246,357 396,796 200,000 215,000 200,000 167,709 269,853 200,000 125,000 200,000 Red Light Cameras 148,016 110,400 106,513 110,000 95,000 110,000 2,532,138 2,500,545 2,493,518 2,034,150 2,034,150 2,036,125 7,300 $410,850 $5,372,772 $5,529,829 $6,398,549 $9,926,000 $6,023,150 $14,071,125 Emerald Ash Borer Expenditure Grand Totals: Fund Balance Replacement Plan Building Improvements Contractual Services Transfer to Debt Service Transfer to MFT Page 94 Other MFT Bond and Tort Audit Police DARE TIF Alcohol Funds Fund Interest Immunity Fund Pension Fund Fund Enforcement Totals REVENUES Property Taxes - 112,600 625,000 42,000 - - 745,000 - 1,524,600 State of Illinois Taxes 1,150,000 - - - - - - - 1,150,000 Fines And Forfeits - - - - - - - 15,000 15,000 Interest Income 5,000 500 100 50 975,000 20 2,000 100 982,770 Other - Employer Contributions - - - - 1,370,000 - - - 1,370,000 Employee Contributions - - - - 575,000 - - - 575,000 DARE Contributions - - - - - 20,000 - - 20,000 Interfund Transfers - 3,015,425 - - - - - - 3,015,425 Total 1,155,000 3,128,525 625,100 42,050 2,920,000 20,020 747,000 15,100 8,652,795 EXPENDITURES Salaries & Wages - - - - 485,000 - - - 485,000 Benefits - - - - 5,000 - - - 5,000 Supplies/Commodities - - - - 6,000 20,000 - - 26,000 Contractual Services - - 625,100 42,000 30,000 - - - 697,100 Other Debt Service - 3,128,025 - - - - - - 3,128,025 Capital Outlay 1,005,000 - - - - - 575,000 - 1,580,000 Miscellaneous - - - - 85,000 - - - 85,000 Interfund Transfers 150,000 - - - - - 550,000 20,000 720,000 Total 1,155,000 3,128,025 625,100 42,000 611,000 20,000 1,125,000 20,000 6,726,125 EXCESS/(DEFICIENCY)- 500 - 50 2,309,000 20 (378,000) (4,900) 1,926,670 Miscellaneous Funds Revenue & Expenses by Fund Summary 2017-2018 Fiscal Year Budget Page 95 Description 2014 Actual 2015 Actual 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Fund: 04 - Motor Fuel Tax State of Illinois Taxes MFT Entitlements 1,241,376 1,396,548 1,114,756 1,250,000 1,150,000 1,150,000 Total: State of Illinois Taxes $1,241,376 $1,396,548 $1,114,756 $1,250,000 $1,150,000 $1,150,000 Investment Income Interest Income 300 398 3,175 300 12,000 5,000 Total: Investment Income $300 $398 $3,175 $300 $12,000 $5,000 Miscellaneous Other Receipts 629 0 200 0 0 0 Total: Miscellaneous $629 $0 $200 $0 $0 $0 Transfer From Capital $0 $0 $7,300 $0 $0 $0 $0 $0 $7,300 $0 $0 $0 Revenues Total $1,242,305 $1,396,946 $1,125,431 $1,250,300 $1,162,000 $1,155,000 Division: 91 - Capital Street Improvements 776,728 621,545 996,972 1,000,000 1,000,000 1,005,000 Total: Other $776,728 $621,545 $996,972 $1,000,000 $1,000,000 $1,005,000 Division Total: 91 - Capital $776,728 $621,545 $996,972 $1,000,000 $1,000,000 $1,005,000 Division: 99 - Transfers Transfer to General 0 0 0 200,000 100,000 150,000 Transfer to Capital 60,000 0 0 0 0 0 Total: 99 - Transfers $60,000 $0 $0 $200,000 $100,000 $150,000 Total: Non-Departmental $836,728 $621,545 $996,972 $1,200,000 $1,100,000 $1,155,000 Expenditures Total $836,728 $621,545 $996,972 $1,200,000 $1,100,000 $1,155,000 Total: 04 - Motor Fuel Tax $405,577 $775,401 $128,459 $50,300 $62,000 $0 **MFT has a 4/30/16 Fund Balance of $2,819,181 Motor Fuel Tax Fund 2017-2018 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail INTER - Interfund Transfers Total: Interfund Transfers $1,000,000 $1,100,000 $1,200,000 $1,300,000 $1,400,000 $1,500,000 2014 Actual 2015 Actual 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget MFT Revenue History MFT Entitlements Page 96 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Fund: 05 - Bond and Interest Fund Property Taxes Property Tax Revenue 113,327 112,333 114,654 116,100 116,185 112,600 Total: Property Taxes $113,327 $112,333 $114,654 $116,100 $116,185 $112,600 Investment Income Interest Income 37 162 37 50 800 500 Total: Investment Income $37 $162 $37 $50 $800 $500 Debt Proceeds Refunding Bond Proceeds 0 9,665,000 0 0 0 0 Premium on Bond Proceeds 0 331,514 0 0 0 0 Total: Debt Proceeds $0 $9,996,514 $0 $0 $0 $0 Interfund Transfers Transfer From Water & Sewer 489,252 489,852 498,100 970,900 970,900 979,300 Transfer From Capital 2,533,634 2,500,545 2,493,518 2,034,150 2,034,100 2,036,125 Total: Interfund Transfers $3,022,886 $2,990,397 $2,991,618 $3,005,050 $3,005,000 $3,015,425 Revenues Total $3,136,250 $13,099,406 $3,106,309 $3,121,200 $3,121,985 $3,128,525 Bond & Interest Fund 2017-2018 Fiscal Year Budget Revenues Revenue & Expense Detail $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Bond & Interest Revenue History Property Tax Revenue Interfund Transfers Page 97 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Bond & Interest Fund 2017-2018 Fiscal Year Budget Revenue & Expense Detail Unit: 00 - Non-Departmental Division: 92 - Bonds OTHER - Other 2005A Bond (Principal)495,000 525,000 540,000 0 0 0 2005A Bond (Interest)70,238 47,963 25,650 0 0 0 2007 Bond (Principal)635,000 665,000 690,000 725,000 725,000 755,000 2007 Bond (Interest)599,150 353,325 106,150 75,100 75,100 42,475 2009 Refunding Bond(Princ)90,000 90,000 95,000 100,000 100,000 100,000 2009 Refunding Bond (Int)24,825 22,125 19,425 16,100 16,100 12,600 2010 Bond (Principal)650,000 660,000 690,000 720,000 720,000 750,000 2010 Bond (Interest)304,400 291,400 271,600 250,900 250,900 229,300 2012 Refunding Bond (Princ)75,000 75,000 75,000 645,000 645,000 660,000 2012 Refunding Bond (Int)192,600 191,100 189,600 188,100 188,100 175,200 2014 Refunding Bond (Princ)0 70,000 125,000 125,000 125,000 130,000 2014 Refunding Bond (Int)0 115,827 278,450 275,950 275,900 273,450 Payment to Escrow Agent 0 9,875,322 0 0 0 0 Bond Issuance Costs 0 116,562 0 0 0 0 Total: OTHER - Other $3,136,213 $13,098,624 $3,105,875 $3,121,150 $3,121,100 $3,128,025 Expenditures Total $3,136,213 $13,098,624 $3,105,875 $3,121,150 $3,121,100 $3,128,025 Total: Bond & Interest $37 $782 $434 $50 $885 $500 Expenditures Page 98 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Fund: 07 - Tort Immunity Fund Property Taxes Property Tax Revenue 395,325 399,405 529,935 620,000 621,500 625,000 Total: Property Taxes $395,325 $399,405 $529,935 $620,000 $621,500 $625,000 Investment Income Interest Income 66 10 189 100 100 100 Total: Investment Income $66 $10 $189 $100 $100 $100 Other Reimbursements $0 $0 $12,150 $0 $55 $0 $0 $0 $12,150 $0 $55 $0 Transfers Transfer from General 0 95,000 0 0 0 0 Total: Transfers $0 $95,000 $0 $0 $0 $0 Revenues Total $395,391 $494,415 $542,274 $620,100 $621,655 $625,100 Unit: 00 - Non-Departmental Contractual Services Contractual Services 0 7,380 0 0 0 0 Bond-Treasurer 0 0 0 500 336 500 Comm. Umbrella Liability 207,955 234,279 259,746 270,000 267,296 280,000 Workman's Comp. Ins.309,482 268,302 332,028 349,600 325,852 344,600 Total: Contractual Services $517,437 $509,961 $591,774 $620,100 $593,484 $625,100 Expenditures Total $517,437 $509,961 $591,774 $620,100 $593,484 $625,100 Total: Tort Immunity Fund ($122,046)($15,546)($49,500)$0 $28,171 $0 **Tort Immunity Fund has a 4/30/16 Fund Balance of $21,126 Tort Immunity Fund 2017-2018 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail MISC - Miscellaneous Total: Miscellaneous $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Tort Immunity Revenue History Property Tax Revenue Page 99 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Fund: 08 - Audit Fund Property Taxes Property Tax Revenue 34,699 38,782 38,820 42,000 41,881 42,000 Total: Property Taxes $34,699 $38,782 $38,820 $42,000 $41,881 $42,000 Investment Income Interest Income 10 11 16 10 60 50 Total: Investment Income $10 $11 $16 $10 $60 $50 Revenues Total $34,709 $38,793 $38,836 $42,010 $41,941 $42,050 Unit: 00 - Non-Departmental Division: 00 - Non-Divisional Contrac - Contractual Services Audit Village 36,558 38,334 36,645 42,000 39,142 42,000 Total: Contractual Services $36,558 $38,334 $36,645 $42,000 $39,142 $42,000 Expenditures Total $36,558 $38,334 $36,645 $42,000 $39,142 $42,000 Total: Audit Fund ($1,849)$459 $2,191 $10 $2,799 $50 **Audit Fund has a 4/30/16 Fund Balance of $6,161 Audit Fund 2017-2018 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Audit Fund Revenue History Property TaxRevenue Page 100 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Fund: 10 - Police Pension Fund Investment Income Interest Income 474,607 869,435 791,770 400,000 775,000 500,000 Realized Gain/Loss 230,754 414,500 156,423 175,000 100,000 175,000 Unrealized Gain/Loss 1,009,855 220,006 (951,437)300,000 300,000 300,000 Total: Investment Income $1,715,216 $1,503,941 ($3,244)$875,000 $1,175,000 $975,000 MISC - Miscellaneous Other Receipts 0 0 50 0 0 0 Employee Contributions 497,544 522,107 490,958 575,000 510,000 575,000 Employer Contributions 886,519 898,172 948,549 1,100,000 1,101,142 1,370,000 Total: Miscellaneous $1,384,063 $1,420,279 $1,439,557 $1,675,000 $1,611,142 $1,945,000 Revenues Total $3,099,279 $2,924,220 $1,436,313 $2,550,000 $2,786,142 $2,920,000 Police Pension Fund 2017-2018 Fiscal Year Budget Revenues Revenue & Expense Detail $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Police Pension Contribution History Employee Contributions Employer Contributions Page 101 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Police Pension Fund 2017-2018 Fiscal Year Budget Revenue & Expense Detail Unit: 00 - Non-Departmental Division: 00 - Non-Divisional Salaries and Wages Pension Payments 439,598 413,533 434,932 445,000 440,000 485,000 Total: Salaries & Wages $439,598 $413,533 $434,932 $445,000 $440,000 $485,000 Benefits Travel/Training 4,641 4,348 4,584 5,000 4,500 5,000 Total: Benefits $4,641 $4,348 $4,584 $5,000 $4,500 $5,000 Supplies and Commodities Office Supplies/Postage 450 287 119 500 200 500 Dues & Subscriptions 4,323 4,538 5,073 4,500 5,600 5,500 Computers 1,380 0 0 0 0 0 Total: Supplies & Commodities $6,153 $4,825 $5,192 $5,000 $5,800 $6,000 Contractual Services Contractual Services 39,407 24,579 23,051 30,000 30,000 30,000 Total: Contractual Services $39,407 $24,579 $23,051 $30,000 $30,000 $30,000 Other Investment Expense 37,500 37,500 69,450 38,000 82,000 85,000 Total: OTHER - Other $37,500 $37,500 $69,450 $38,000 $82,000 $85,000 Total: Non-Divisional $527,299 $484,785 $537,209 $523,000 $562,300 $611,000 Expenditures Total $527,299 $484,785 $537,209 $523,000 $562,300 $611,000 Total: Police Pension Fund $2,571,980 $2,439,435 $899,104 $2,027,000 $2,223,842 $2,309,000 Expenditures Page 102 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Fund: 14 - D.A.R.E. Fund Investment Income Interest Income $17 $16 $16 $20 $40 $20 Total: Investment Income $17 $17 $16 $20 $40 $20 Miscellaneous DARE Contributions 18,094 18,884 25,720 15,000 20,000 20,000 Total: Miscellaneous $18,094 $18,884 $25,720 $15,000 $20,000 $20,000 Revenues Total $18,111 $18,901 $25,736 $15,020 $20,040 $20,020 Unit: 00 - Non-Departmental Division: 00 - Non-Divisional D.A.R.E. Program 17,370 29,478 26,596 15,020 15,000 20,000 Total: Non-Divisional $17,370 $29,478 $26,596 $15,020 $15,000 $20,000 Expenditures Total $17,370 $29,478 $26,596 $15,020 $15,000 $20,000 Total: D.A.R.E. Fund $741 ($10,577)($860)$0 $5,040 $20 **DARE Fund has a 4/30/16 Fund Balance of $2,755 D.A.R.E. Fund 2017-2018 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget DARE Contribution History DARE Contributions Page 103 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Fund: 17 - Tax Increment Financing Fund Property Taxes Property Tax Revenue 647,405 745,471 737,382 745,000 737,000 745,000 Total: Property Taxes $647,405 $745,471 $737,382 $745,000 $737,000 $745,000 INT - Investment Income Interest Income 1,146 1,398 1,988 500 5,000 2,000 Total: Investment Income $1,146 $1,398 $1,988 $500 $5,000 $2,000 Miscellaneous Other Receipts 9,594 0 0 0 0 0 Sales-Fixed Assets 0 0 72,922 0 0 0 Total: Miscellaneous $9,594 $0 $72,922 $0 $0 $0 Revenues Total $658,145 $746,869 $812,292 $745,500 $742,000 $747,000 Unit: 00 - Non-Departmental Division: 91 - Capital Other Contractual Services 779,924 169,965 78,658 525,000 500,000 450,000 Facade Improvements 18,296 0 284,471 145,000 122,000 125,000 Total: Capital $798,220 $169,965 $363,129 $670,000 $622,000 $575,000 Division: 99 - Transfers OTHER - Other Transfer to General Fund 0 50,000 50,000 50,000 50,000 50,000 Transfer to Capital Fund 0 500,000 500,000 500,000 500,000 500,000 Total: Transfers $0 $550,000 $550,000 $550,000 $550,000 $550,000 Expenditures Total $798,220 $719,965 $913,129 $1,220,000 $1,172,000 $1,125,000 Total: Tax Increment Financing Fund ($140,075)$26,904 ($100,837)($474,500)($430,000)($378,000) **TIF Fund has a 4/30/16 Fund Balance of $885,266 Tax Increment Financing Fund 2017-2018 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $480,000 $530,000 $580,000 $630,000 $680,000 $730,000 $780,000 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget TIF Property Tax Revenue History Property Tax Revenue Page 104 Description FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2017 Estimated Amount FY 2018 Proposed Budget Fund: 27 - Alcohol Enforcement Fund Fines and Forfeits Alcohol Fines 10,088 10,161 21,398 10,000 13,000 15,000 Total: Fines and Forfeits $10,088 $10,161 $21,398 $10,000 $13,000 $15,000 Investment Income Interest Income 29 31 57 30 150 100 Total: Investment Income $29 $31 $57 $30 $150 $100 Revenues Total $10,117 $10,192 $21,455 $10,030 $13,150 $15,100 Unit: 00 - Non-Departmental Division: 99 - Transfers Other Transfer to General 9,000 10,000 12,000 12,000 12,000 20,000 Total: Transfers $9,000 $10,000 $12,000 $12,000 $12,000 $20,000 Expenditures Total $9,000 $10,000 $12,000 $12,000 $12,000 $20,000 Total: Alcohol Enforcement Fund $1,117 $192 $9,455 ($1,970)$1,150 ($4,900) **Alcohol Enforcement Fund has a 4/30/16 Fund Balance of $37,896 Alcohol Enforcement Fund 2017-2018 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $8,200 $10,200 $12,200 $14,200 $16,200 $18,200 $20,200 $22,200 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Adopted Budget FY 2018 Proposed Budget Alcohol Fines History Alcohol Fines Page 105 FY 2018 Proposed Budget FY 2019 Budget FY 2020 Budget FY 2021 Budget 5,480,000 5,643,300 5,812,869 5,987,255 10,370,000 10,518,125 10,669,822 10,883,218 935,000 981,500 1,001,030 1,026,056 1,111,200 1,143,575 1,182,083 1,247,098 698,100 701,850 705,133 719,235 4,634,415 4,740,784 4,867,855 5,013,891 35,600 35,600 35,600 35,600 730,000 737,300 744,673 763,290 35,000 25,000 25,000 25,500 125,000 114,500 114,500 114,500 410,000 415,000 425,000 425,000 220,000 212,000 212,000 212,000 Revenues Total $24,784,315 $25,268,534 $25,795,564 $26,452,642 Administration/Finance 6,848,305 6,972,611 7,100,290 7,242,296 Police Department 12,633,360 12,850,840 13,133,083 13,592,741 Street Department 3,733,900 3,807,365 3,882,878 3,931,414 Planning Program 560,750 574,594 589,129 595,020 Building Program 1,008,000 1,034,434 1,063,138 1,073,769 Expenses Total $24,784,315 $25,239,844 $25,768,518 $26,435,240 $0 $28,690 $27,046 $17,402 General Fund Revenue & Expense Forecast Fiscal Years 2018-2021 Grants Classification Fund: 01 - General Fund Property Taxes State of Illinois Taxes Other Taxes Licenses & Permits Fines and Forfeits Charges for Services Surplus/(Deficit) General Fund Miscellaneous Intergovernmental Interfund Transfers General Fund Revenues General Fund Expenses Franchise Fees Investment Income Page 106 FY 2018 Proposed Budget FY 2019 Budget FY 2020 Budget FY 2021 Budget Licenses and Permits 603,000 600,000 600,000 600,000 State of Illinois Taxes 1,775,000 1,810,500 1,846,710 1,883,644 Charges for Services 14,875,000 15,246,875 15,628,047 16,018,748 Investment Income 24,382 15,000 15,000 15,000 Miscellaneous 25,500 15,000 15,000 15,000 Revenues Total $17,302,882 $17,687,375 $18,104,757 $18,532,392 Salaries and Wages 1,374,000 1,408,350 1,450,601 1,494,119 Benefits 552,875 574,990 597,990 621,909 Utilities 717,600 721,188 724,794 728,418 Supplies and Commodities 478,900 481,295 483,701 486,119 Contractual Services 8,960,000 9,184,000 9,413,600 9,648,940 Other 250,000 250,000 250,000 250,000 Transfers 979,300 976,800 981,000 983,800 Capital 830,000 900,000 1,000,000 3,000,000 Debt service 3,160,207 3,167,758 3,169,558 1,330,358 Depreciation 0 0 0 0 Expenses Total $17,302,882 $17,664,381 $18,071,243 $18,543,663 Surplus/(Deficit) Water & Sewer Fund $0 $22,995 $33,514 ($11,271) Water & Sewer Fund Revenue & Expense Forecast Fiscal Years 2018-2021 Water, Sewer & Expansion Revenues Water, Sewer & Expansion Expenses Classification Fund: 02 - Water & Sewer Fund Page 107 GENERAL FUND REVENUE PER CAPITA Importance Emerging Trends GENERAL FUND TAX REVENUES AS A % OF GENERAL FUND REVENUE Importance Emerging Trends VILLAGE OF PLAINFIELD STATISTICAL TRENDS Declining tax revenues, where levies or rates have not been reduced, should be avoided. Taxes are the largest single revenue source in this fund, and so their levels must be carefully monitored on a continual basis. Total General Fund tax revenues (local and non-local, property, sales tax etc.) collected divided by total General Fund operating revenue. Preferably, revenue per capita should at a minimum remain constant over time. Decreasing revenues might indicate an inability to meet service demands under the existing revenue structure. Per capita revenue provides preliminary information about the financial burden on and benefit received from residents. Significant variances should be investigated by examining individual revenue sources. Total General Fund operating revenues, divided by the current population (as reported or estimated by U.S. or Special Census) $400 $450 $500 $550 $600 $650 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Fiscal Year General Fund Revenue Per Capita 62.00% 64.00% 66.00% 68.00% 70.00% 72.00% 2008 2009 2010 2011 2012 2013 2014 2015 2016 Fiscal Year GF Tax Revenues as a % of GF Revenue Page 108 LOCAL TAXES AS A % OF GENERAL FUND REVENUE Importance Emerging Trends SALES TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Local taxes are a municipality's most dependable source of revenue. However, there can be a challenge of balancing the need for financial stability with the burden placed on taxpayers by locally controlled taxes. A low percentage indicates the possibility of little local control over its financial future; a high percentage may indicate too much dependency on the local tax base. The appropriate balance will vary by municipality. Though it is critical to not overburden local taxpayers, the list of local taxes reflect that some of the burden can be spread to non-residents as well. Municipalities can proactively determine their revenue mix using local taxes to avoid heavy dependence on any one revenue source. Sales and use tax, divided by General Fund operating revenue. Local taxes under direct control of the governing unit (i.e. sales/use, property, motor fuel tax) divided by total General Fund operating revenue. VILLAGE OF PLAINFIELD STATISTICAL TRENDS Because sales taxes account for a high percentage of some governments revenues, this ratio measures dependency and can vary significantly with changes in external economic conditions. Decreasing sales tax revenue typically represents a downturn in the economy, but a decline could represent a change in a municipality's property mix (i.e. # of sales tax generating businesses). 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Fiscal Year Local Taxes as a % of GF Revenue 15.00% 20.00% 25.00% 30.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Fiscal Year Sales Tax as a % of GF Revenue Page 109 PROPERTY TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends INCOME TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends VILLAGE OF PLAINFIELD STATISTICAL TRENDS Property tax is typically one of the largest revenue sources for municipalities, but it can be politically sensitive. Reliance on these revenues remain high because it is generally an inelastic revenue, as local assessments are averaged over a three year period. Property and personal property replacement tax divided by General Fund operating revenue. Being one of the most significant revenue generators, property taxes are used to fund critical day-to-day operations and services that residents expect. Municipalities with excessive growth will experience a future increase in property tax revenues even when the municipality's tax rate remains the same, however additional growth tends to increase service needs. Also, impacts based on struggling housing markets should be examined to address the possible reduction in future property tax revenues. Income tax revenues fluctuate with economic swings and is outside the control of the local unit. Overreliance on sources that may be reduced with short notice could impact long-term stability. Income Tax divided by General Fund operating revenue. While income tax revenues are generally a reliable and steady income source, they are subject to the policy of the State. The State is currently proposing to push their financial burden to local municipalities by reducing its funding formula. Increasing reliance on this uncontrolled revenue source should be monitored and addressed. 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016Fiscal Year Property Taxes as a % of GF Revenue 0.00% 5.00% 10.00% 15.00% 20.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Fiscal Year Income Tax as a % of GF Revenue Page 110 GENERAL FUND EXPENDITURES PER CAPITA Importance Emerging Trends OPERATING SURPLUS (DEFICIT) AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Notable increases in operating surpluses or deficits may indicate a pattern of imbalance of revenues and expenditures that should be examined and addressed through the budget process as well as monitored throughout the year. A basic tenant of government is that, over time, revenues should equal expenditures. This ratio provides an indication of the government's success in meeting this tenant. A unit's costs are in part related to the size of the population served. One should be aware of population trends and expect proportionate changes in demand for services. Over time, it is desirable to expend fewer dollars per person served. Warning signs include an increase in operating expenditures per capita unrelated to additional services or increasing demands on existing services. Total General Fund operating surplus (deficit) divided by the total General Fund operating revenue. VILLAGE OF PLAINFIELD STATISTICAL TRENDS Total General Fund operating expenditures divided by the current population (as reported or estimated by U.S. or Special Census) $200 $300 $400 $500 $600 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Fiscal Year GF Expenses Per Capita -15.00%-10.00%-5.00%0.00% 5.00% 10.00%15.00%20.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Fiscal Year Operating Surplus (Deficit) as a % of GF Revenue Page 111 UNRESERVED FUND BALANCE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Importance Emerging Trends Declining amounts of assets that can be spent without restriction may suggest that a municipality investigate expense trends for possible improvements. Fund balance often assists governments in meeting unexpected needs or emergencies. In cases of revenue shortfall, this measure displays how much revenue could be offset or subsidized by existing unencumbered fund balance. UNRESTRICTED CASH AND INVESTMENTS AS A % OF GENERAL FUND EXPENDITURES Total General Fund unrestricted cash balance divided by the total General Fund operating expenditures. Cash assets, or assets readily convertible to cash and unrestricted, are critical for funding unexpected or emergency needs. Still, budgeting should attempt to balance security with over-funding cash-on-hand. Total General Fund unreserved fund balance divided by the total General Fund operating revenue. A decreasing unencumbered fund balance may hinder response in the event of an emergency or provide cash flow challenges due to unexpected declines in the economy. VILLAGE OF PLAINFIELD STATISTICAL TRENDS 0.00% 20.00% 40.00% 60.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Fiscal Year Unreserved Fund Balance as a % of GF Revenue 0.00% 20.00% 40.00% 60.00% 2008 2009 2010 2011 2012 2013 2014 2015 2016 Fiscal Year Unrestricted Cash & Investments as a % of GF Expenses Page 112