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HomeMy Public PortalAbout04. MinutesClaremont City Council Agenda Report File #: 4937 Item No: 4 TO: ADAM PIRRIE, CITY MANAGER FROM: SHELLEY DESAUTELS, CITY CLERK DATE: NOVEMBER 28, 2023 Reviewed by: City Manager: AP SUBJECT: CITY COUNCIL MINUTES OF NOVEMBER 14, 2023 (REGULAR) RECOMMENDATION Staff recommends the City Council approve the regular City Council meeting minutes of November 14, 2023. PUBLIC NOTICE PROCESS The agenda and staff report for this item have been posted on the City website and distributed to interested parties. If you desire a copy, please contact the City Clerk's Office. Submitted by: Shelley Desautels City Clerk Prepared by: Jamie Costanza Deputy City Clerk Attachment: Draft Regular Meeting Minutes of November 14, 2023 CLAREMONT Page 1 of 1 Printed on 11/22/2023 ATTACHMENT CLAREMONT CITY COUNCIL MEETING MINUTES Tuesday, November 14, 2023 — 6:30 p.m. Meeting Conducted In Person and Via Zoom. Video Recording is Archived on the City Website https://www.ci.claremont.ca. us/government/city-council/watch-city-council-meetings CALL TO ORDER Mayor Reece called the meeting to order at 6:30 p.m. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE — In honor of Frank Perri. ROLL CALL PRESENT COUNCILMEMBER: CALAYCAY, MEDINA, REECE, STARK ABSENT COUNCILMEMBER: LEANO ALSO PRESENT Adam Pirrie, City Manager; Jamie Earl, Assistant City Manager; Alisha Patterson, City Attorney; Jeremy Swan, Director of Community Services; Brad Johnson, Director of Community Development; Melissa Vollaro, Director of Human Services; Jeremy Starkey, Director of Finance; Shelley Desautels, City Clerk CLOSED SESSION REPORT There was no closed session meeting. CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS The City Council recognized Angelina Wu and Lillian Thoma-Vital, United Against Hate Art Contest Winners. The City Council received a presentation from Katherine Loeser, Claremont Helen Renwick Library Manager, on upcoming events taking place at the Claremont Helen Renwick Library. ANNOUNCEMENT OF FEDERAL HOLIDAYS/OBSERVANCES November 11, Veterans Day November 23, Thanksgiving Day MAYOR AND COUNCIL Council Items - None Council Assignment Reports This item starts at 11:40 in the archived video. Mayor Reece reported the Foothill Gold Line project is now 80 percent complete and is on time and on budget. City Council Minutes November 14, 2023 Page 2 CITY MANAGER REPORT This item starts at 13:12 in the archived video. City Manager Pirrie invited all to the City's holiday promenade and tree lighting ceremony on December 1, encouraged all to participate in the Claremont Police Department toy drive, and announced the Claremont Police Department was awarded a $118,000 grant to support on -going enforcement and education to help reduce traffic related incidents and increase safety on roadways. PUBLIC COMMENT This item starts at 15:04 in the archived video. Mayor Reece invited public comment. Nancy Brower, Community and Human Services Commissioner, spoke in support of the new activities and events for families and individuals with special needs and asked for all to apply to volunteer to be a member of the Independence Day Committee. Vicky Noble spoke in support of the demolition taking place at the Knight's Inn property; however, raised concern regarding the large amount of debris that remains on the property and securing of the fence surrounding the property. Lydia Hernandez, Claremont Tenants United, asked the City Council to reconvene the Tenant Protection Committee, encouraged review of the ordinance adopted by South Pasadena expanding tenant protections, allocation of funds for a rental registry, and studies to show how much rent has increased. There were no other requests to speak. City Manager Pirrie confirmed staff will speak to the owner of the Knight's Inn property regarding Ms. Noble's concerns. CONSENT CALENDAR This item starts at 26:39 in the archived video. Mayor Reece invited public comment on the Consent Calendar. There were no requests to speak. 1. Resignation of Traffic and Transportation Commissioner Jack Blair Accepted with regret the resignation of Jack Blair from the Traffic and Transportation Commission effective immediately. 2. Adoption of Resolutions Approving the City Warrant Registers A. Adopted Resolution No. 2023-62, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated October 26, 2023; and City Council Minutes November 14, 2023 Page 3 B. Adopted Resolution No. 2023-63, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated November 9, 2023. 3. City Council Minutes of October 24, 2023 (Regular) Approved and filed the regular City Council meeting minutes of October 24, 2023. 4. Award of Contract to Bishop, Inc. for the City Hall Roof Replacement Project and Appropriation of Funds (Funding Source: Equipment and Facility Revolving Reserve) A. Awarded a contract to Bishop, Inc. in the amount of $313,251 for the City Hall Roof Replacement Project, authorized a ten percent contingency in the amount of $31,325, for a total amount not to exceed $344,576, and authorized the City Manager to execute the agreement; and B. Appropriated $344,576 from the City's Equipment and Facility Revolving Reserve Fund to fund the full cost of the project, including contingency. 5. Authorization to Enter Into an Agreement with Granicus for Website Redesign and Hosting Services (Funding Source: American Rescue Plant Act Fund) A. Authorized the City Manager to enter into a five-year agreement with Granicus in the amount of $465,254 for website design and annual hosting and maintenance services; and B. Appropriated $90,813 from the American Rescue Plan Act fund for website redesign services and subscription fees for the first year of the agreement (2024-25). 6. Authorization to Purchase Police Department Patrol Radios and Appropriation of Funds (Funding Source: American Rescue Plan Act Fund) A. Authorized the City Manager to enter into an agreement with Motorola Solution, Inc. in the amount of $210,501.50 for the purchase of twenty APX8500 mobile radios, six APX8000 portable radios, and associated accessories; B. Authorized the City Manager to enter into an agreement with 10-8 Retrofit, Inc. for a total of $10,131.09 for the purchase and installation of ten radio antennas; and C. Appropriated $220,632.59 from the American Rescue Plan Act Fund to fully fund the purchase. 7. Quarterly Financial Update — September 30, 2023 Received and filed the Quarterly Financial Update dated September 30, 2023. 8. Appointment of a City Treasurer and Deputy City Treasurer Adopted Resolution No. 2023-64, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPOINTING A CITY TREASURER AND DEPUTY CITY TREASURER. 9. Resolution Authorizing the Submittal of Individual Grant Applications to CalRecycle for All Grant Programs for Which the City of Claremont is Eligible (Funding Source: Sanitation Fund) Adopted Resolution No. 2023-65, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF INDIVIDUAL GRANT APPLICATIONS TO CALRECYCLE FOR ALL GRANT PROGRAMS FOR WHICH THE CITY OF CLAREMONT IS ELIGIBLE. City Council Minutes November 14, 2023 Page 4 10. Authorization to Enter Into an Agreement with Natural Gas Systems for the Compressed Natural Gas Station Compressor Replacement Project (Funding Sources: Motor Fleet Fund and Sanitation Fund) Authorized the City Manager to enter into an agreement with Natural Gas Systems, Inc. in the amount of $27,934.35 to install two replacement Compressed Natural Gas station compressors. 11. Authorization to Amend the Professional Services Agreement with 4LEAF, Inc. for Professional Building Division Services (Funding Source: General Fund) Authorized the City Manager to execute an amendment to the existing professional services agreement with 4LEAF, Inc. adding an additional $180,000 in compensation, for a total contract amount of $205,000. Councilmember Stark moved to approve the Consent Calendar, seconded by Councilmember Calaycay, and carried on a roll call vote as follows: AYES: Councilmember— Calaycay, Medina, Reece, Stark NOES: Councilmember— None ABSENT: Councilmember— Leano PUBLIC HEARINGS — None ORDINANCES — None ADMINISTRATIVE ITEMS 12. 2024 Community Based Organization General Services and Homeless Services Program Funding (Funding Source: American Rescue Plant Act Fund) This item starts at 28:04 in the archived video. Michelle Castillo, Human Services Management Analyst, highlighted the staff report. Mayor Reece invited public comment. Beatrice Casagran spoke in support of the funding recommendation for Ophelia's Jump. There were no other requests to speak. The City Council spoke in support of the Community and Human Services Commission and its work and their recommendations for 2024 Community Based Organization funding. Councilmember Calaycay moved to approve the 2024 Community Based Organization funding recommendations made by the Community and Human Services Commission, consisting of $86, 650 for General Services programs and $60,000 for Homeless Services programs, seconded by Councilmember Stark, and carried on a roll call vote as follows: AYES: Councilmember— Calaycay, Medina, Reece, Stark NOES: Councilmember— None ABSENT: Councilmember— Leano City Council Minutes November 14, 2023 Page 5 13. Repurchase of 2006 Pension Obligation Bonds (Funding Source: General Fund) This item starts at 35:43 in the archived video. Jeremy Starkey, Finance Director, gave a PowerPoint presentation. Mayor Reece invited public comment. There were no requests to speak. Councilmember Calaycay moved to: A. Adopt Resolution No. 2023-66, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AUTHORIZING THE REPURCHASE OF ITS OUTSTANDING TAXABLE PENSION OBLIGATION BONDS, 2006 SERIES A, APPROVING A REPURCHASE AGENT AGREEMENT AND A BOND REPURCHASE AGREEMENT, AND AUTHORIZING CERTAIN ADDITIONAL ACTIONS IN CONNECTION THEREWITH; B. Approve the Repurchase Agent Agreement in form, approve the Bond Repurchase Agreement in form, and approve the attached Instructions to Trustee re: Bond Repurchase in form; C. Authorize the City Manager to execute the Repurchase Agent Agreement in an amount not to exceed $20,000; D. Authorize the City Manager to execute the Bond Repurchase Agreement in an amount not to exceed $1,835,000; and E. Appropriate an additional $1,235,403 from the unassigned General Fund balance to finalize the payment of the 2006 Pension Obligation Bonds and the related transaction costs; Seconded by Councilmember Medina, and carried on a roll call vote as follows: AYES: Councilmember— Calaycay, Medina, Reece, Stark NOES: Councilmember— None ABSENT: Councilmember — Leano ADJOURNMENT Mayor Reece adjourned the meeting of the Claremont City Council at 7:15 p.m. The next regular meeting of the Claremont City Council will be held on Tuesday, November 28, 2023, at 6:30 p.m., in the Claremont Council Chamber. Mayor ATTEST: Deputy City Clerk