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HomeMy Public PortalAbout06. Memorandum of Agreement for the Arrow Highway and Cambridge Avenue First/Last Mile Improvements ProjectClaremont City Council Agenda Report File #: 4935 Item No: 6 TO: ADAM PIRRIE, CITY MANAGER FROM: BRAD JOHNSON, COMMUNITY DEVELOPMENT DIRECTOR DATE: NOVEMBER 28, 2023 Reviewed by: City Manager: AP SUBJECT: AUTHORIZATION TO ENTER INTO A MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF CLAREMONT AND THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS FOR THE EAST SAN GABRIEL VALLEY SUSTAINABLE MULTIMODAL IMPROVEMENTS PROJECT - ARROW HIGHWAY & CAMBRIDGE AVENUE (FUNDING SOURCE: MEASURE M) SUMMARY On January 20, 2022, the San Gabriel Valley Council of Governments (SGVCOG) approved a recommendation to commit $15,000,000 in Measure M Multi -Year Subregional Program (MSP) funds for programming Active Transportation, Bus System Improvements, and First/Last Mile Improvements to the East San Gabriel Valley Sustainable Multimodal Improvement Project for 2022-25. The City of Claremont, along with the cities of Glendora, Covina, San Dimas, La Verne, Pomona, and Azusa, make up the East San Gabriel Valley Sustainable Multimodal Improvement Project team. The City of Claremont's portion of MSP funds programmed for use towards First/Last Mile improvements is $3,082,974. These improvements include complete streets features along Arrow Highway between Indian Hill Boulevard and Cambridge Avenue, and along Cambridge Avenue between Arrow Highway and Bonita Avenue. The proposed complete streets features include Class IV bike lanes, Class II bike lanes where appropriate, roadway surface paving, necessary accessibility improvements, and striping and signage. This grant funding also accounts for a new traffic signal at the intersection of Arrow Highway at Bucknell Avenue. The City of Claremont and the SGVCOG have worked towards the preparation of a Memorandum of Agreement (MOA) to address the requirements to expend these monies. Staff recommends that the City Council authorize the execution of the proposed MOA allowing the SGVCOG to facilitate the administration of the MSP grant funds to proceed with preparation of plans and specifications for the Arrow Highway and Cambridge Avenue First/Last Mile Improvements; part of the East San Gabriel Valley Sustainable Multimodal Improvements Project (ESGVSMIP). CLAREMONT Page 1 of 4 Printed on 11/22/2023 RECOMMENDATION Staff recommends the City Council authorize the City Manager to execute a Memorandum of Agreement between the City of Claremont and the San Gabriel Valley Council of Governments for the Arrow Highway and Cambridge Avenue First/Last Mile Improvements project. ALTERNATIVE TO RECOMMENDATION In addition to the recommendation, there is the following alternative: • Request additional information from staff. FINANCIAL REVIEW The East San Gabriel Valley Sustainable Multimodal Improvement Project team was awarded $15,000,000 in Measure M Multi -Year Sub -regional funding for 2022-25. As a part of the team, the City of Claremont's portion will be $3,082,974. The SGVCOG will serve as the Lead Agency and Project Manager to administer and manage the project. The SGVCOG will also receive and be responsible for managing the MSP funds for the project. Until the design is completed and an updated engineer's estimate is provided, the total cost of the improvements associated with the project is estimated at approximately $5 million. When the project has been designed, staff will return to the City Council to award a contract for the construction portion of the project. At that time, staff will also recommend appropriations of funding, in addition to the $3,082,974 in grant funding, to fully fund the project. The staff cost to prepare this report is estimated at $1,009 and is included in the operating budget of the Community Development Department. ANALYSIS The City of Claremont worked with Los Angeles County Metropolitan Transportation Authority (Metro), their team of consultants (including ALTA Planning+Design), local bicycle and pedestrian advocates, and community stakeholders to prepare and adopt the Gold Line Foothill Extension 2B First/Last Mile (FLM) Plan in 2019. The FLM plan included recommendations for pedestrian crossing improvements in the area of Arrow Highway and Bucknell Avenue to provide an alternative crossing to Indian Hill Boulevard. Following the completion of this FLM document, the City also worked with the SGVCOG and the Southern California Association of Governments (SCAG) to develop the Arrow Highway Multimodal Regional Corridor Plan (MMRCP) in 2020 and 2021, with ALTA Planning+Design as the lead consultant. The completion of this subsequent plan was more focused on regional corridor improvements along Arrow Highway and included a proposed traffic signal installation at the intersection of Arrow Highway at Bucknell Avenue, in addition to Class IV bike lanes between Cambridge Avenue and Indian Hill Boulevard. Although the Arrow Highway MMRCP did include the proposed installation of a traffic signal at Arrow Highway and Bucknell Avenue, the MMRCP is still a planning document and required that a traffic engineering study be completed to determine whether a traffic signal was warranted at this location. This traffic signal warrant study was necessary to justify the installation of a traffic signal as required per the California Manual on Uniform Traffic Control Devices (CA MUTCD). Gibson Transportation CLAREMONT Page 2 of 4 Printed on 11/22/2023 )GvN¢>ic>ri by I egis[ai Consulting Inc. performed the warrant analysis and it was determined that this location met the Eight - Hour Vehicular Volume Warrant provided for in the CA MUTCD. In 2021, the City of Claremont combined efforts with the neighboring cities of Glendora, Covina, San Dimas, La Verne, Pomona, and Azusa to make up the East San Gabriel Valley Sustainable Multimodal Improvement Project (ESVGSMIP) team. This partnership strengthened the support received when applying to the SVGCOG for funding with a regional project. On January 20, 2022, the San Gabriel Valley Council of Governments (SGVCOG) approved a recommendation to program $15,000,000 in Measure M Multi -Year Subregional Program (MSP) funds for Active Transportation, Bus System Improvements, and First/Last Mile Improvements to the East San Gabriel Valley Sustainable Multimodal Improvement Project for 2022-2025. The City of Claremont will receive up to $3,082,974 in funding for its portion of this regional project. The City of Claremont portion of the grant application requested funds to cover First/Last Mile and Complete Streets Improvements along Cambridge Avenue from Bonita Avenue to Arrow Highway, and along Arrow Highway from Cambridge Avenue to Indian Hill Boulevard. These improvements include the installation of Class IV bike lanes (with Class II bike lanes where Class IV cannot be accommodated) on both Cambridge Avenue and Arrow Highway, including a new traffic signal on Arrow Highway at Bucknell Avenue, roadway paving, new street striping and signage, and necessary Americans with Disabilities Act (ADA) improvements. Until the design is completed and an updated engineer's estimate is provided, the total cost of these improvements is estimated at approximately $5 million. To date, the City of Claremont and the SGVCOG have reviewed and agreed on the language for the Memorandum of Agreement (MOA) to address the requirements to expend these monies for the design and construction on Cambridge Avenue and Arrow Highway. Next Steps: With City Council approval of the MOA, staff will move forward to execute the MOA to provide plans, specifications, and engineer's estimate for the East San Gabriel Valley Sustainable Multimodal Improvements Project. Consistent with current practice, staff will update the Traffic and Transportation Commission (TTC) during the design phase and will bring this item back for City Council consideration once the design is complete and bids for construction have been evaluated for award. RELATIONSHIP TO CITY PLANNING DOCUMENTS Staff has evaluated the agenda item in relationship to the City's strategic and visioning documents and finds that it applies to the following City Planning Documents: Council Priorities, and the General Plan. CEQA REVIEW This item is not subject to environmental review under the California Environmental Quality Act (CEQA). PUBLIC NOTICE PROCESS The agenda and staff report for this item have been posted on the City website and distributed to interested parties. If you desire a copy, please contact the City Clerk's Office. CLAREMONT Page 3 of 4 Printed on 11/22/2023 )GvN¢>ic>ri by I egis[ai Submitted by: Prepared by: Brad Johnson Community Development Director Vincent Ramos Associate Engineer Reviewed by: Maria B. Tipping P.E. City Engineer Attachment: MOA for the East San Gabriel Valley Sustainable Multimodal Improvements Project CLAREMONT Page 4 of 4 Printed on 11/22/2023 )GvN¢>ic>ri by I egis[ai ATTACHMENT MEMORANDUM OF AGREEMENT EAST SAN GABRIEL VALLEY SUSTAINABLE MULTIMODAL IMPROVEMENTS PROJECT This Memorandum of Agreement ("MOA") is by and between the City of Claremont, hereinafter referred to as "CITY" and the San Gabriel Valley Council of Governments ("SGVCOG") to be effective as of the date signed by both Parties. City and SGVCOG are sometimes referred to hereinafter individually as a "Party" and collectively as the "Parties". RECITALS: A. Whereas, the SGVCOG was established to have a unified voice to maximize resources and advocate for regional and member interests to improve the quality of life in the San Gabriel Valley within the jurisdiction of its member cities and its unincorporated areas; and B. Whereas, to increase the opportunities for those cities which are members of the SGVCOG to obtain funding for specified Active Transportation Program, First/Last Mile, and Bus System Improvement Program projects, the SGVCOG encouraged its member cities to include such projects planned for their jurisdictions as part of the SGVCOG's Measure M Multi -Year Subregional Program ("MSP") application to the Los Angeles County Metropolitan Transportation Authority ("LACMTA") for funding for the subregional East San Gabriel Valley Sustainable Multimodal Improvement Project ("SMIP") as is further described in Exhibit "A" of this MOA; and C. Whereas, seven of the SGVCOG's member cities, including the CITY, requested the SGVCOG to include their projects as part of the SGVCOG's MSP application to the LACMTA and it is anticipated all seven cities will be entering into a MOA with the SGVCOG for their individual SMIP Phase 1 Project(s) ("PROJECT"); and D. Whereas, the CITY and the SGVCOG have a shared desire to complete all of CITY's SMIP projects and phases and enter into this MOA to provide for the completion of the design and construction works ("Phase 1 Work") for the CITY'S PROJECT as described in the attached Exhibit "B" with the ultimate goal of constructing the PROJECT; and E. Whereas, the LACMTA allocated $14,997,974.00 in MSP funds to the SGVCOG for the SMIP, and specifically $3,082,974 in MSP Active Transportation Program (ATP) subfunds for the CITY's PROJECT's Phase 1 Work as shown in the attached Exhibit "C"; and F. Whereas, the SGVCOG's funding commitment for the SMIP Phase 1 Work shall not exceed Three Million Eighty -Two Thousand Nine Hundred Seventy -Four Dollars ($3,082,974) ("MSP ATP Allocation"); and G. Whereas, the Parties agree to cooperate to support subsequent phases of the PROJECT, including seeking grant funding for such phases and if such funding is provided, negotiate such agreements as between the Parties that will advance such PROJECT phases; and 1775716.1 H. Whereas, if construction work for the PROJECT is either currently included in the CITY's Phase 1 Work and/or funding for construction of the Project is ultimately secured for a latter phase of the PROJECT, the Parties intend that SGVCOG will be designated as the Project Manager and a separate cooperative agreement will be entered into between the Parties for PROJECT construction which will supersede this MOA with respect to the Parties relative obligations for construction of the PROJECT; and I. Whereas, by way of this MOA the Parties desire to set forth their understanding of each other's obligations under such a cooperative agreement so as to form a basis for negotiating the cooperative agreement. NOW, THEREFORE, the Parties agree as follows: TERM: The term of this MOA shall commence upon execution of the MOA by both Parties and shall continue until either the Phase 1 Work is completed or this MOA is superseded by a cooperative agreement executed between the Parties has been entered into, unless earlier terminated as provided herein. II. COMPENSATION TO SGVCOG FOR ADMINISTRATION: To compensate the SGVCOG for its costs in performing its responsibilities under this MOA, the SGVCOG will retain a total of ten (10) percent ($308,297.40) of the MSP ATP Allocation (the "Retention Amount"). The Parties recognize that if the SGVCOG is ultimately responsible for acting as the Project Manager for additional work that is not included in Exhibit "B", that additional funding for SGVCOG's services will be required. This MOA does not obligate the SGVCOG or the City to perform those responsibilities set forth in this MOA as they relate to latter project phases, which obligation shall be subject to a new separate agreement entered into between the Parties. III. RESPONSIBILITIES OF EACH OF THE PARTIES: A. SGVCOG Responsibilities. 1. Serve as the Lead Agency and Project Manager to administer and manage the CITY's Phase 1 Work which includes completing Plans, Specifications, and Estimates ("PS&E"), and construction. Upon the SGVCOG and/or the CITY either being ready to advance the CITY's PROJECT to construction or upon sufficient funding being identified and subject to a negotiated cooperative agreement between the Parties, administer and manage construction activities including construction engineering, management, inspection, testing, and project close-out on behalf of the CITY as further described in Section III.A.6 below. 2. Contribute the MSP ATP Allocation, minus the Retention Amount, toward the cost of the PROJECT's Phase 1 Work (consisting of $447,000 for PS&E and $2,297,677 for construction). 2 1775716.1 3. Designate a person to serve as the SGVCOG' s Project Manager with name, title, and contact information, who shall serve as the primary liaison with the CITY for implementation of this MOA. 4. The SGVCOG's Project Manager shall manage and administer the MSP ATP Allocation for the Phase 1 Work and take such actions and have executed such documents that may be necessary for such management and administration, including but not limited to: a. Ensure submission of monthly progress reports and invoices to LACMTA as may be required; and b. Ensure that eligible payments are made to consultant(s) and contractor(s). 5. The SGVCOG's Project Manager shall direct and manage solicitations from, and selections of, consultant(s) and/or contractor(s) to perform Phase 1 Work which shall include, but not be limited to: a. In consultation with the CITY, coordination of a scope of work, budget, schedule to include in a Request for Qualifications (RFQ) for solicitation to qualified consultants and/or specifications and selection criteria to include in an Invitation to Bid (ITB) from qualified contractors to complete Phase 1 Work; b. In consultation with the CITY, preparation, distribution, and solicitation of RFQs to seek Statements of Qualifications (SOQ) from qualified consultants and/or ITBs from qualified contractors for performance of the Phase 1 Work; c. In consultation with the CITY, development of consultant selection and/or ranking criteria; d. The establishment of a consultant selection committee to include, among others, SGVCOG's Project Manager or designee and CITY's Project Manager or designee; e. Based upon recommendations from the selection committee members, recommend approval of, and establishment of an on -call bench of qualified consultants which best meet the needs and requirements for the CITY's PROJECT, from which the SGVCOG and CITY may select qualified consultant(s) for performance of the Phase 1 Work, and where applicable, recommend approval of a contract with the contractor based on lowest responsible bid price for construction to the SGVCOG's Executive Director, Governing Board, or Capital Projects and Construction Committee (CPCC) as the case may be; f. Negotiating the precise Phase 1 Work and cost with the selected consultant(s) and/or contractor(s); g. Recommending approval of contract(s) to SGVCOG' s Executive Director, Governing Board, or Capital Projects and Construction Committee (CPCC) as the case may be; and h. Entering into and administering an agreement(s) between SGVCOG and consultant(s) and/or contractor(s) in a manner consistent with this MOA and other applicable laws and regulations, including LACMTA requirements. 6. The SGVCOG's Project Manager shall manage the consultant's(s') performance of the Phase 1 scope of work, schedule, and budget and consultant' s day-to-day 3 1775716.1 activities for the Phase 1 Work, and/or in the event that either the CITY's Project is ready to advance into construction and/or sufficient funding is identified for construction work, the Parties intend on negotiating a cooperative agreement under which the SGVCOG's Project Manager will oversee the construction phase and work and shall manage the contractor's day-to-day construction management activities, schedule, and budget therefore whose duties include, but not be limited to: a. Conducting Project Delivery Team (PDT) meetings, working group meetings, and/or construction meetings between SGVCOG's Project Manager, CITY's Project Manager, applicable CITY departments/staff, consultant(s) and/or contractor(s) to provide progress updates and receive input from the CITY; b. Providing briefings and solicit input to the SGVCOG's Governing Board and committees, as determined by the SGVCOG, and to the CITY's committees, and City Council, as requested by CITY; c. Seeking CITY's timely design review, input, and comments for the Phase 1 Work; d. Reviewing and sharing with the CITY submitted deliverables, reports, and invoices from the consultant(s) and/or contractor(s) and notifying CITY as to any additional such documents or information that are required; e. Responding to and addressing CITY and community stakeholders' concerns regarding Phase 1 Work issues, which may include coordinating conference calls and/or meetings with the CITY and/or consultants and/or contractors; f. If applicable, obtaining all required authorizations and permits from governmental agencies and including but not limited to Southern California Regional Rail Authority (SCRRA)/Metrolink and LACMTA necessary to complete construction; g. With the cooperation of CITY, acquiring the necessary rights -of -way, if any, required outside existing rights -of -way to the extent that said acquisitions are within the amount of funding appropriated to SGVCOG for said purpose; and h. Mitigating identified property owner and business impacts directly associated with Phase 1 construction work in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policy Act to the extent that said mitigations are eligible and within the amount of funding appropriated to SGVCOG for said purpose. 7. SGVCOG shall include in any agreements with consultant(s) and/or contractor(s) for the Phase 1 Work a requirement that they indemnify the CITY, its officers, agents and employees and include same as additional insureds under the consultant's and/or contractor's general and automotive liability policies, with protection provided to the same extent as provided to SGVCOG. 8. In coordination with the CITY, assist in seeking additional funding sources for Phase 1 Work, if needed, or for latter phases of the PROJECT, as necessary. B. CITY Responsibilities. 1. Maintain membership in the SGVCOG during the entire term of this MOA and during the cooperative agreement, should one be entered into. In the event CITY is 4 1775716.1 no longer a member of the SGVCOG, this MOA will terminate by its own terms on the date CITY is no longer a member. 2. Designate a person to serve as the CITY's Project Manager with name, title, and contact information who shall be the CITY's primary liaison with SGVCOG's Project Manager for implementation of this MOA. 3. The CITY's Project Manager shall assist the SGVCOG in directing and managing solicitations from, and selections of consultant(s) and contractor(s) to perform Phase 1 Work which shall include, but not be limited to: a. In consultation with the SGVCOG, preparation of a scope of work, budget, schedule to include in a Request for Qualifications (RFQ) for solicitation to qualified consultants to complete Phase 1 Work; b. Assisting the SGVCOG in the development of consultant selection and/or ranking criteria; c. Serving or appointing a designee on the selection committee for the purpose of selecting the most qualified consultant(s); d. Approval of an on -call bench of qualified consultants which best meet the needs and requirements for the CITY's PROJECT, from which the SGVCOG and CITY may select qualified consultant(s) for performance of the Phase 1 Work; and e. Assisting the SGVCOG in the negotiation of the precise Phase 1 Work, cost, and schedule with the selected consultant(s). 4. The CITY's Project Manager shall provide direction and support to manage the day- to-day Phase 1 Work coordination efforts with the SGVCOG's Project Manager, consultant(s), and/or contractor(s), which shall include, but not be limited to: a. Ensuring timely payment of local match funds to the SGVCOG, if applicable in accordance with Section III.B.5 below; b. Attendance and participation in Monthly PDT meetings, scheduled PROJECT working group meetings, and PROJECT conference calls between SGVCOG' s Project Manager, CITY's Project Manager, applicable CITY departments/staff, and the consultants and/or contractors to provide progress updates and receive input from the CITY; c. CITY's Project Manager shall provide timely feedback and timely raise issues to the SGVCOG concerning Phase 1 Work implementation; d. CITY's Project Manager shall timely respond to SGVCOG, consultant's(s') requests for Project data, information in the possession of CITY, review of materials, and provide input to the SGVCOG to support the completion of the Phase 1 Work; e. CITY's Project Manager shall coordinate and manage the CITY's circulation and review of all Phase 1 Work deliverables to other CITY departments and divisions and submit written comments for all submitted deliverables within 30 days of receipt thereof. 5 1775716.1 I. CITY understands that successful completion of the Phase 1 Work requires the CITY to provide the necessary resources to timely respond to requests for information and submissions from the SGVCOG. ii. CITY shall develop an intra-agency review committee or technical working group that includes all CITY departments to circulate and facilitate the review and comments for all Phase 1 Work deliverables as necessary. iii. Should the CITY not provide the written comments within 30 days, the SGVCOG may deem the deliverable approved by the CITY. 5. CITY's Project Manager shall ensure proper and timely payment of local match funds to the SGVCOG in the amount not to exceed $1,900,000, in accordance with the approved Project Funding and Expenditure Plans shown in Exhibit "D". Should any portion of PROJECT be financed with local funds with specific expenditure requirements or limitations, all applicable laws, regulations and policies relating to the use of such funds shall apply to the CITY and not to the SGVCOG notwithstanding other provisions of this MOA. Future amendments will be made in concurrence with the SGVCOG, CITY, and possibly LACMTA in the event of cost increases, new funding, Project infeasibility, etc. 6. CITY's Project Manager shall attend and participate in PROJECT related outreach events, including: a. Assisting or assigning other CITY staff to assist the SGVCOG and/or consultant(s) and/or contractor(s) to disseminate PROJECT information and updates and coordinate outreach efforts between CITY, SGVCOG, consultant(s), contractor(s), and CITY residents and stakeholders for the Phase 1 Work. b. Assisting the SGVCOG and/or its consultant(s) and contractor(s) with the coordination, distribution, and posting of public outreach notices and to place items on the agenda for City Council consideration (if required), as requested. 7. Should either the PROJECT be ready to advance into construction, or in the event sufficient funding is identified for construction and the Parties negotiate a cooperative agreement under which the SGVCOG will oversee the Phase 1 construction work, the Parties intend that City's Project Manager and CITY shall perform additional responsibilities, which shall include, but not be limited to: a. In consultation with the SGVCOG preparation of a scope of work and plans and specifications to include in an Invitation to Bid (ITB) for construction of the PROJECT, as well any RFP's to select qualified consultants needed for construction management activities; b. Have the Project Manager or designee, sit on a selection committee for contractor(s) needed for the Phase 1 construction work; c. Attendance and participation in PDT meetings, working group meetings, and conference calls between SGVCOG's Project Manager, CITY's Project Manager, applicable CITY departments/staff, contractor(s), and/or consultant(s) to provide progress updates and receive input from the CITY; 6 1775716.1 d. Providing timely feedback and timely raise issues of concern identified by CITY to the SGVCOG for Phase 1 construction work; e. Timely respond to SGVCOG, consultant's(s') and contractor's(s') requests for project data, information in the possession of CITY, review of materials, and provide input to the SGVCOG to support the completion of the Phase 1 construction work; f. Providing in a timely manner all available plans and survey data of existing CITY infrastructure necessary for Phase 1 construction work; g. Coordinate and manage the CITY' s circulation and review of all Phase 1 construction work deliverables to other CITY departments and divisions and submit written comments for all submitted deliverables within 30 days of receipt thereof. i. CITY understands that successful completion of the Phase 1 construction work requires the CITY to provide the necessary resources to timely respond to requests for information and submissions from the SGVCOG. ii. CITY shall develop an intra-agency review committee or technical working group that includes all CITY departments to circulate and facilitate the review and comments for all Phase 1 construction work deliverables as necessary. Should the CITY not provide the written comments within 30 days, the SGVCOG may deem the deliverable approved by the CITY. h. Enforcement of available rights under franchise agreements, state laws, permits, or licenses to cause relocations of any utilities in conflict with the PROJECT, including participation in any litigation needed to enforce such rights; i. Pay 100% of the cost of any betterments as same are defined in Section III.C.5 below; j. Issue no -fee encroachment permits; and k. Upon substantial completion of PROJECT or such earlier time that the Parties might agree, the CITY shall take title to all rights -of -way and other properties acquired for the PROJECT, other than those considered to be properties subject to the Surplus Land Act.. 8. CITY's Project Manager shall assist with future grant application(s) as needed for the Phase 1 Work, or for other latter phases of the PROJECT, as necessary by providing clear and concise descriptions of such work, including project budget and schedule, and other necessary data and materials to support timely submission by the SGVCOG or CITY for such grants. 9. Failure to satisfactorily perform the duties and responsibilities stated in Article III.B, as determined by the SGVCOG, may result in penalties up to and including loss of funding and lead to termination of this MOA upon notice to the CITY in accordance with Article V. C. Cost Responsibilities of Parties. 1. It is understood by the Parties that if the Phase 1 Work as described is not completed, that the SGVCOG may be required to reimburse LACMTA for any MSP funds 7 1775716.1 expended on the Phase 1 Work and that the SGVCOG is entering into this MOA with the understanding that the MSP Allocation will be its sole financial contribution toward payment for any of the Phase 1 Work. 2. If upon the successful completion of negotiations with the selected consultant(s) and/or contractor(s) or at such earlier date as the Project Managers may agree, but in any event, prior to execution of a contract with the selected consultant(s) and/or contractor(s), it is determined by either Project Manager that the cost of the Phase 1 Work will exceed the total MSP ATP Allocation, the CITY's local match contributions, if any, and available other sources of funding, the Project Managers shall meet and determine whether the CITY is willing to fund any deficit in completing the PROJECT, or in the alternative, whether the scope of the PROJECT should be reduced so the MSP ATP Allocation is sufficient to pay for the cost or is reduced to an amount that the CITY is willing to contribute. In the event that either the PROJECT scope is reduced or the CITY determines to contribute toward the cost thereof, the Parties shall enter into an amendment to this MOA or as applicable, a cooperative agreement to reflect their agreement, with the recognition that approval of any such amendment or cooperative agreement may be subject to the approval of LACMTA. 3. If the Parties cannot reach an agreement on funding of the PROJECT or limiting its scope so there is sufficient funding, either Party may terminate this MOA upon five (5) days written notice to the other Party, which termination shall not be considered arising out of the default of either Party. In the event of any such termination, the Parties shall have no further obligations to each other under the MOA and both shall cease any further work thereon, except that which is reasonably necessary to effectuate the termination. The SGVCOG will be entitled to be reimbursed for all administrative and project management costs and expenses incurred up to the cessation of work and the CITY shall reimburse the SGVCOG for such expenses. 4. If, following commencement of the Phase 1 Work, amendment(s) to the selected consultant's(s') contract(s) become necessary and require funding in addition to the amounts allocated under this MOA, and additional funding sources are not identified, the Parties shall meet and confer pursuant to the process identified in paragraph (2) above, but neither Party shall be obligated to provide additional funds. In the case that the Parties cannot reach an agreement on funding the additional Phase l Work or limiting the scope, the provisions of paragraph (3) above shall apply. 5. During the course of plan preparation, CITY may request SGVCOG to include additional work in Phase 1 Work. Said work shall be considered a "betterment" if it is not directly required by the proposed work shown in Exhibit "B", is not eligible for, or within the scope of, the funding appropriated to SGVCOG for Phase 1 Work as determined by LACMTA, or is not designated as a required mitigation measure for Phase 1 Work. In addition, the term betterment shall include any work that CITY desires to have constructed concurrently with PROJECT and for which SGVCOG is able to reasonably accommodate in PROJECT. CITY shall pay One Hundred (100%) Percent of the Project engineering, construction, and administration and project management costs for these CITY requested betterments and a separate 8 1775716.1 agreement shall be executed defining the terms and conditions under which betterment is to be engineered, constructed, financed, operated, and maintained. 6. If existing public and/or private utilities conflict with the construction of PROJECT, CITY shall make all necessary arrangements with the owners of such utilities for their protection, relocation or removal. SGVCOG will coordinate and inspect the protection, relocation or removal. If there are costs of such protection, relocation or removal that CITY must legally pay, CITY shall pay One Hundred Percent (100%) of the cost of said protection, relocation or removal plus cost of engineering overhead and inspection. Nothing in this agreement shall restrict or affect SGVCOG's right to enter into separate agreements with utilities for reimbursements of utility costs for protection, relocation, or removal of their facilities. 7. If applicable, CITY and SGVCOG, jointly, or as may be determined between them, shall be responsible for entering into operation and maintenance agreement(s) with Union Pacific Railroad Company (UPRR), SCRRA/Metrolink, and/or LACMTA for the PROJECT as it relates to the tracks and right-of-way owned by UPRR or LACMTA. 8. Upon completion of all work under this MOA, SGVCOG will relinquish all ownership and maintenance responsibilities, and all applicable product and construction warranties including the costs and benefits thereof, of all improvements and roadwork included in PROJECT based on the respective rights -of -way of CITY, UPRR, SCRRA/Metrolink, and/or LACMTA and in accordance with the agreement referenced in Section III.C.6. 9. SGVCOG will reimburse CITY for reasonable contracted plan check expenses related to Phase 1 Work. In order to be eligible for reimbursement, said expenses musthavepriorapproval from SGVCOG, and be required due to unavailability, or lack of specific required expertise, of CITY staff to perform the required plan checking. SGVCOG acknowledges that this activity is an important protection for CITY and will not unreasonably withhold its approval of such expenses. This provision does not include the reimbursement of CITY staff time incurred for managing the CITY's PROJECT. 10. CITY may require that certain CITY owned materials be salvaged during the course of PROJECT construction. At the time of PROJECT plan approval CITY shall notify SGVCOG of materials to be salvaged including the desired procedure for removal and delivery to a CITY designated storage facility. SGVCOG will include the request in the PROJECT specifications. SGVCOG will not be liable for any costs associated with the subsequent reuse, storage, reclamation, or reinstallation of salvaged materials by CITY, and such activities will be considered delegated to CITY under this MOA. IV. DESIGNATED PROJECT MANAGERS: A. Every notice, demand, request, or other document or instrument delivered pursuant to this MOA shall be in writing, and shall be either personally delivered, sent by Federal Express or other reputable overnight courier, or sent by certified United States mail, postage prepaid, return receipt requested, to the addresses set forth below, or to such 9 1775716.1 other address set forth below, or to such other address as a party may designate from time to time. 1. For purposes of this MOA, the SGVCOG designates the following individual as its Project Manager: Roy Choi Manager of Transportation San Gabriel Valley Council of Governments 1333 S. Mayflower Avenue, Suite 360 Monrovia, CA 91016 (626) 373-2687 rovchoi@sgvcog.org 2. For purposes of this MOA, the City of Claremont designates the following individual as its Project Manager: Vincent Ramos Associate Engineer Public Works City of Claremont 207 Harvard Avenue Claremont, CA 91711 (909) 399-5395 vramos@ci.claremont.ca.us 3. Additional Parties' contacts to whom copies of written notices shall be sent shall also include the following individuals: To SGVCOG: Marisa Creter Executive Director San Gabriel Valley Council of Governments 1333 S. Mayflower Avenue, Suite 360 Monrovia, CA 91016 (626) 457-1800 mcreter@sgvcog.org and Kevin Lai, P.E. Director of Capital Projects San Gabriel Valley Council of Governments 1333 S. Mayflower Avenue, Suite 360 Monrovia, CA 91016 (626) 457-1800 klai(sgvcog.org 10 1775716.1 To City of Claremont: Maria Tipping, P.E. City Engineer Public Works City of Claremont 207 Harvard Avenue Claremont, CA 91711 (909) 399-5474 mtipping@ci.claremont.ca.us B. Either Party may change its Project Manager or contacts upon written notice to the other Party which includes all contact information referenced above. If a provision of this MOA requires participation by a Party's Project Manager, and such Party's Project Manager is not available, a designee may be appointed by the applicable Project Manager to participate in his or her place. V. TERMINATION: A. Except as otherwise provided in this MOA, this MOA may only be terminated for cause. If a Party believes that the other Party is in default of any material term of this MOA, the non -defaulting Party shall give written notice to the defaulting Party specifying in reasonable detail the nature of the default. The non -defaulting Party shall then have thirty (30) calendar days in which to cure the default. If the default is not cured, in the exercise of reasonable diligence, curable within said thirty (30) -day period, then the defaulting Party shall promptly commence such cure within thirty (30) calendar days and diligently pursue it to completion, provided that in all instances the cure must be completed within ninety (90) calendar days from the date of the written notice. If the defaulting Party does not cure the default within thirty (30) days, or when applicable, commence the cure within thirty (30) days, then the non -defaulting Party may terminate this MOA upon written notice to the defaulting Party or exercise any other rights and remedies the non -defaulting Party may have under this MOA, including the right to specific performance or other injunctive or equitable relief. B. Should this MOA be terminated for cause, the SGVCOG shall cease the Phase 1 Work and not incur any additional expenses, except that which are reasonable and necessary to effectuate the termination and in the absence of an agreement between the Parties to the contrary, the CITY shall have no further rights to any allocation of the Phase 1 Funding. 1. Should the MOA be terminated for cause by the CITY or it is determined in a judicial proceeding or other decision that is binding on the Parties that SGVCOG's termination was not for cause, the CITY shall not be required to reimburse the SGVCOG for any MSP funds expended and incurred under this MOA. 2. Should the MOA be terminated by SGVCOG for cause or it is determined in a judicial proceeding or other decision that is binding on the Parties that CITY's termination was not for cause, the CITY shall be required to reimburse the SGVCOG 11 1775716.1 all MSP funds expended and incurred under this MOA up to the date of such termination and reasonably incurred thereafter in suspending work under this MOA. VI. INDEMNITY: A. Neither the SGVCOG, its member agencies, or their respective officers, employees, consultants or volunteers (the "SGVCOG Indemnitees), shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by the CITY Indemnitees under or in connection with the performance of this MOA. B. Neither the CITY or its respective officers, employees, consultants or volunteers ("CITY Indemnitees"), shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by the SGVCOG Indemnitees under or in connection with the performance of this MOA. C. The CITY shall indemnify, defend and hold the SGVCOG Indemnitees harmless from and against any liability, claims, losses, actions, and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of use of property, any legal fees and any claims for damages of any nature whatsoever arising out of or resulting from the CITY Indemnitee's performance or failure to perform the CITY's obligations under this MOA, unless caused by the negligence or willful misconduct of the SGVCOG Indemnitees. D. The SGVCOG shall indemnify, defend and hold the CITY Indemnitees harmless from and against any liability, claims, losses, actions, and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of use of property, any legal fees and any claims for damages of any nature whatsoever arising out of or resulting from the SGVCOG Indemnitee's performance or failure to perform the SGVCOG's obligations under of this MOA, unless caused by the negligence or willful misconduct of the CITY Indemnitees. E. The indemnification obligations contained in this Article VI. shall survive any expiration or termination of this MOA. VII. OTHER TERMS AND CONDITIONS: A. Entire Agreement. This MOA, along with the applicable funding requirements of the SGVCOG' s agreement with the LACMTA, constitute the entire understanding between the Parties, with respect to the subject matter herein and supersedes any and all other prior writings and oral negotiations. The MOA shall not be amended except in writing signed by the Parties. The CITY acknowledges that it is familiar with and has been provided an opportunity to review such funding requirements. B. Interpretation. Unless otherwise specified herein, the term "days" shall mean business days, and excludes weekends and holidays. 12 1775716.1 C. Governing Law. This MOA shall be governed by and construed under California law and any applicable federal law without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this MOA, the Parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California. D. Attorneys' Fees. In the event that there is any litigation or other legal proceeding between the Parties in connection with this MOA, the prevailing party shall be entitled to its legal costs, including attorneys' fees. G. Force Majeure. Neither Party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, floods, earthquake, fires, acts of a public enemy, pandemic, and government acts beyond the control and without fault or negligence of the affected Party. Each Party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent the performance of any obligations under this MOA. H. Waiver. Waiver by any Party to this MOA of any term, condition, or covenant of this MOA shall not constitute a waiver of any other term, condition, or covenant. No waiver of any provision of this MOA shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. E. Headings. The section headings contained in this MOA are for convenience and identification only and shall not be deemed to limit or define the contents to which they relate. F. Assignment. Neither party may assign its interest in this MOA, or any part thereof, without the prior written consent of the other party. Any assignment without consent shall be void and unenforceable. G. Severability. If any provision of this MOA is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. H. Incorporation of Recitals. The recitals set forth above are true and correct and are incorporate into this MOA by reference as if fully set forth herein. I. Successors and Assigns. The terms of this MOA shall inure to the benefit of, and shall be binding upon, each of the Parties and their respective approved successors and assigns. J. Authority to Execute. The person executing this MOA on behalf of the Parties warrant that they are duly authorized to execute this MOA on behalf of said Parties, and that by doing so the Parties are formally bound to the provisions of this MOA. 13 1775716.1 In witness whereof, the Parties enter into this MOA on the date of last execution by the Parties. CITY OF CLAREMONT By: Adam Pirrie City Manager Date: APPROVED AS 'j FORM: Alisha Patterson Rutan & Tuck LLP City Attorney SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS By: Marisa Creter Executive Director Date: APPROVED AS TO FORM: David DeBerry General Counsel 14 1775716.1 EXHIBIT A EAST SAN GABRIEL VALLEY SUSTAINABILE MULTIMODAL IMPROVEMENT PROJECT (SMIP) Project Details Project Description The East San Gabriel Valley Sustainable Multimodal Improvement Project (SMIP) is the result of a partnership between the seven Partner Cities of Azusa, Claremont, Covina, Glendora, La Verne, Pomona, and San Dimas under the leadership of the San Gabriel Valley Council of Governments (SGVCOG). The SMIP' s goals are to provide First/Last Mile connections, active transportation improvements, and bus system infrastructure enhancements throughout the eastern San Gabriel Valley. The SMIP was assembled in coordination by the City of Glendora and implements First/Last Mile and Active Transportation projects included in the Arrow Highway Multimodal Corridor Plan and Metro's Gold Line Foothill Extension 2B First/Last Mile Plan. After successfully securing a recommendation from the SGVCOG through LACMTA to receive $14,997,974 in Measure M Multi -Year Subregional Program (MSP) Cycle 2 awarded funds, the Partner Cities selected the SGVCOG to serve as the Project's lead agency to coordinate, administer, and manage the design and construction activities for their SMIP Projects on their behalf. The proposed improvements provide enhanced multimodal connectivity to transit stations, employment centers, schools, and major entertainment and recreational centers which were identified through a series of robust community outreach efforts led by members of East San Gabriel Valley. Specific improvements include protected bike lanes, ADA-compliant access ramps, sidewalk improvements and repairs, bike infrastructure, bus shelter renovations, pedestrian crossing enhancements, improved lighting and landscaping, and construction of a new pedestrian bridge. Collectively, the SGVCOG's Partner Cities' SMIP project includes a total of 16 separate Active Transportation, First/Last Mile, and Bus System Improvement projects with an estimated total project cost of approximately $173,233,295. Considering the magnitude of the SMIP, the awarded $14,997,974 from the MSP Cycle 2 Program combined with the committed local city funds of $12,996,198 will only contribute to the partial completion of some of the Partner Cities' SMIP projects and/or project phases and will thus require the SMIP to be completed in multiple project phases in order to fully deliver all of the SMIP projects. Subsequent phases of the SMIP will be completed using funds that will be secured from various other sources, including local Measure M, Measure R, Proposition C, Enhanced Infrastructure Financing District (EIFD) dollars, earmarks, and competitive grant sources. 15 1775716.1 Phase 1 of the SMIP has been referred to the following nine Partner City projects and project phases that will be completed using the awarded MSP Cycle 2 funding and local city funds totaling $27,994,172: 1. City of Azusa - San Gabriel Avenue / Azusa Avenue Complete Streets Project (30% P.E.) 2. City of Claremont - Arrow Highway & Cambridge Avenue Improvements Project (PS&E and Construction) 3. City of Covina - Glendora Avenue & Grand Avenue Complete Streets Project (PA&ED, PS&E, and construction and installation of enhanced bus shelters) 4. City of Glendora - People Movement Project (Glendora Avenue Project) (PS&E and Construction) 5. City of Glendora - People Movement Project (Little Dalton Wash Project) (PS&E and Construction) 6. City of Glendora - People Movement Project (San Dimas Wash Project) (PS&E and Construction) 7. City of La Verne - Gold Line Transit Oriented Pedestrian Bridge Project (PS&E and Construction) 8. City of Pomona - Transit Improvement Program - Metro Gold Line First/Last Mile Improvements Project (PS&E and partial Construction) 9. City of San Dimas - East/West Multimodal Transportation Route Project (PA&ED and Conceptual Engineering) Phase 2 and possible later phases of the SMIP have been referred to as all of the project components and phases that could not be completed for the nine projects included under Phase 1 and also the remaining Partner Cities' seven SMIP projects and/or project phases that would be designed and constructed, once future funds are secured. MSP Project Nexus & Demonstrated Need The eastern San Gabriel Valley has a population of over 400,000 and limited active transportation networks. Additionally, substantial regional transportation investments have been made via Metrolink and extension of the Metro A Line. Developing and constructing a coherent active transportation network will capitalize on the generational investments made along the light -rail corridor and represents an unprecedented level of cooperation between the corridor cities. Each partnering city is dedicated to reducing transportation gaps between each other and leveraging the transformative transit investments to make the San Gabriel Valley more equitable and sustainable. The SMIP focuses on building high -quality active transportation infrastructure where people will bicycle, walk, and connect to transit. Providing high -quality First/Last Mile and Active Transportation facilities will allow people of all ages and abilities in the East San Gabriel Valley to feel more comfortable bicycling and walking. Each Partner City is committing to improve First/Last mile access to transit (Metrolink and Metro Rail) as well as linking to major regional active transportation facilities via flood control channels and major corridors like Arrow Highway. The SMIP will also link various regional and major destinations in the San Gabriel Valley. The SMIP contains some of the highest rated active transportation infrastructure. Research by the FHWA and locally generated survey data indicated that users of active transportation facilities overwhelmingly feel safer in low -stress networks. Class I bicycle and pedestrian facilities 16 1775716.1 eliminate vehicle collisions except at crossings. Crossing improvements, have a crash reduction factor of around 45%. Buffered Class II bicycle lanes can have a reduction factor of up to 35%. Class IV bicycle lanes can have a crash reduction factor of up to 94%. Traffic safety and environmental stewardship are the primary benefits of the SMIP. The Metro Gold Line Extension EIR noted that nearly 60% of boarding at the Metro Stations will likely be from modes other than driving. Metro's onboard surveys show 61% of riders live below the poverty line and with a median income of less than $17,000. Safe active transportation connections to transit helps reduce the burden of vehicle ownership as well as improving public health outcomes. Several low-income census tracts as well as disadvantaged and equity focused communities are located within the project area and will be served by the proposed transportation improvements. SMIP Project Location Map (Includes all SMIP Projects/Phases) The following figure is a Project Location Map of the proposed SMIP improvements in the seven Partner Cities. Parma a.';s as 4NxnYvk N4,,,, MINN SMIP Phase 1 Estimated Project Costs & Project Funding/Budget "'Guff 6114 tr ' daRaorgaMmuNhogOK rn;� t, rl 4'ir na,�.:i, fiftarkiJ itia9i +P91Uf'R1iN✓F9/arro0 mil Flk 9frt1,11lNRNry4uff(nii&ib o u'V Nvd, W' D4,fi r nr°a r„,4 NON 41 141 4, YkeirzhmiC ;yri M.TkYXt �k{f (';tier. KOAAwuvON ,041,111 Pomona 4'4UJ///JYfG011UUU;&IfIf0Y IN The total cost to complete the nine Projects included under SMIP Phase 1 has been estimated at $80,077,667. Collectively, for SMIP Phase 1 the SGVCOG and its Partner Cities have currently secured $27,994,172 in total funding including: $14,997,974 MSP Cycle 2 funds ($6,452,974 in Active Transportation Program [ATP] subfunds, $150,000 in Bus System Improvement Program [BSIP] subfunds, and $8,395,000 in First/Last Mile [FLM] subfunds) and local city contributions in the amount of $12,996,198 to complete the SMIP Phase 1 projects and/or project phase(s). 17 1775716.1 Additional funds will be required to fully complete PS&E, and construction for some of the Cities' SMIP Phase 1 Projects and funds are currently being sought by the SGVCOG and its Partner Cities through numerous competitive grant applications and earmark requests. A summary of the details for the City's SMIP Phase 1 Projects' estimated project costs and budget is shown below: SMIP Phase 1 Estimated Project Costs & Project Funding / Budget (All Cities) Project Milestones / Phases Total Cost Estimate Secured Funding Additional Funding Needed LACMTA Measure M Funds Local Agency Total Funding SGVCOGPM/Admin $1,499,797 $1,499,797 MSP Cycle 2 n/a $1,499,797 n/a PLANNING $90,000 $0 $90,000 $90,000 $0 PA&ED $320,460 $253,649 $136,092 $389,741 ($69,281) PS&E $5,799,062 $3,232,260 $1,264,198 $4,496,458 $1,302,604 ROW $0 $0 $20 $20 $(20) CON $72,368,348 $10,012,267 $11,505,888 $21,518,156 $50,850,192 OTHER $0 $0 $0 $0 $0 TOTAL $80,077,667 $14,997,974 MSP Cycle 2 $12,996,198 $27,994,172 $52,083,495 18 1775716.1 EXHIBIT B EAST SAN GABRIEL VALLEY SUSTAINABILE MULTIMODAL IMPROVEMENT PROJECT (SMIP) Scope of Work City of Claremont SMIP Phase 1 City of Claremont Arrow Highway & Cambridge Avenue Improvements Project (MSP Cycle 2 [Active Transportation Program SubfundJ Allocation $3,082,974) Claremont SMIP Phase 1 Project Description The City of Claremont's SMIP Phase 1 Project - Arrow Highway and Cambridge Avenue Improvements Project includes completing Plans, Specifications, and Estimates (PS&E), and construction for the reconfiguration of Arrow Highway between Cambridge Avenue and Indian Hill Boulevard and Cambridge Avenue between Bonita Avenue and Arrow Highway as part of the City's "Complete Streets" project efforts. Arrow Highway is a minor arterial roadway, and with regards to this particular Project runs throughout the East San Gabriel Valley, connecting the Cities of Claremont, Pomona, La Verne, San Dimas, Glendora, Covina, and Azusa. This corridor was studied as the focal point of the Multimodal Regional Corridor Plan (MMRP) for Arrow Highway. In addition to the MMRP, both Arrow Highway and Cambridge Avenue projects are incorporated into the Metro Gold Line Foothill Extension 2B First/Last Mile Plan. The Claremont segment of Arrow Highway included in this Project spans approximately 2,200 linear feet from Indian Hill Boulevard to Cambridge Avenue/Mountain Avenue. The City's proposed "Complete Streets" project will improve the existing street cross section which consists of two travel lanes in each direction, a 14 -foot -wide raised median island, a Class II bike lane, and parking on the north side. The proposed, improved cross section for this portion of Arrow Highway will accommodate seven -foot Class IV buffered -median (five-foot) separated bikeways, two 11 -foot travel lanes (in each direction), and a 14 -foot -wide median island. As part of the street design process, sidewalks and lighting deficiencies will be evaluated along Arrow Highway from Indian Hill Boulevard to Cambridge Avenue and necessary improvements will be included in the final design plans. Cambridge Avenue, classified as collector roadway per the City's General Plan, has an existing 60 -foot curb -to -curb cross section that provides on -street parking, and over -sized travel lanes that present "sharrows" to accommodate cyclists. The proposed cross section on Cambridge Avenue spans approximately 800 linear feet from Bonita Avenue to the Metrolink San Bernardino Line railroad tracks will feature on -street parking, Class II bike lanes with striped buffer zones, and two 11 -foot travel lanes. The southern portion of Cambridge Avenue spans approximately 1,300 linear feet connecting to Arrow Highway will provide seven -foot Class IV buffered -median (five-foot) separated bikeways, and two 12 -foot travel lanes. As part of the street design process, sidewalks and lighting deficiencies will be evaluated along Cambridge Avenue between Indian Hill 19 Boulevard and Bonita Avenue and necessary improvements will be included in the final design plans. Claremont SMIP Phase 1 Project Limits/Area & Location Map The City of Claremont's SMIP Phase 1 Project is located along Arrow Highway and Cambridge Avenue in the City of Claremont. For the Arrow Highway segment, the project limits are between Cambridge Avenue/Mountain Avenue to the west and Indian Hill Boulevard to the east. For the Cambridge Avenue segment, the project limits are between Bonita Avenue to the north and Arrow Highway to the south. 9 Claremont SMIP Phase 1 Estimated Project Costs & Project Funding/Budget The City of Claremont's total cost estimate for the City's SMIP Phase 1 Project is $5,185,297, of which $3,082,974 has been currently secured by the SGVCOG in MSP Cycle 2 Active Transportation Program (ATP) subfunds and $1,900,000 in local City funds, totaling $4,982,974 to complete Plans, Specifications, and Estimates (PS&E), and construction to implement the Project. Additional funding up to $202,323 may be required to complete the construction phase to implement the Project and are currently being sought through competitive grant(s) and earmark requests. Details for the City's SMIP Phase 1 Project's estimated project costs and budget are shown below: 20 1775716.1 City of Claremont - Arrow Highway & Cambridge Avenue Improvements Project - Phase 1 Funding Project Milestones / Phases Total Cost Estimate Secured Funding Additional Funding Needed LACMTA Measure M Funds Local Agency Total Funding SGVCOGPM/Admin $308,297 $308,297 ATP n/a $308,297 n/a PA&ED $0 $0 $0 $0 $0 PS&E $677,000 $477,000 ATP $200,000 Prop C $677,000 $0 ROW $0 $0 $0 $0 $0 CON $4,200,000 $2,297,677 ATP $1,700,000 Prop A, Prop C, SB1 $3,997,677 $202,323 OTHER $0 $0 $0 $0 $0 TOTAL $5,185,297 $3,082,974 ATP $1,900,000 $4,982,974 $202,323 Claremont SMIP Phase 1 Detailed Project Schedule Current Project Status: Pre -Design Phase. Community Outreach complete. Claremont SMIP Phase 1 Project Milestone Schedule Project Milestones / Phases Start Date End Date Duration (Months) PA&ED November 1, 2023 March 1, 2024 4 PS&E November 1, 2023 November 1, 2024 12 ROW n/a n/a CON March 1, 2025 January 1, 2026 10 CLOSEOUT March 1, 2026 July 1, 2026 4 21 1775716.1 EXHIBIT C CITY OF CLAREMONT EAST SAN GABRIEL VALLEY SUSTAINABILE MULTIMODAL IMPROVEMENT PROJECT (SMIP) Phase 1 Work MSP Funding Allocation SMIP Phase 1 Work MSP Funding Allocation City Project ATP Subfunds TOTAL FY 2023 FY 2024 FY 2025 FY 2026 Claremont Arrow Highway & Cambridge Avenue Improvements Project $ - $ - $ 2,000,000 $ 1,082,974 $ 3,082,974 TOTAL $ - $ - $ 2,000,000 $ 1,082,974 $ 3,082,974 22 EXHIBIT D CITY OF CLAREMONT EAST SAN GABRIEL VALLEY SUSTAINABILE MULTIMODAL IMPROVEMENT PROJECT (SMIP) Phase 1 Funding & Expenditure Plans SEE ATTACHED METRO'S PROJECT FUNDING PLAN (ATTACHMENT A) & EXPENDITURE PLAN (ATTACHMENT B) 23 1775716.1