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HomeMy Public PortalAbout20140826 Public Safety PacketNOTICE OF MEETING AND TENTATIVE AGENDAi City of Jefferson Public Safety Committee Tuesday, August 26, 2014 7:30 a.m. City Annex, 427 Monroe Street, Lower Level Multipurpose Room TENTATIVE AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OLD BUSINESS a. Bulletproof Vest Grant (Chief Schroeder) 4. NEW BUSINESS a. Chapter 19 (Motor Vehicles and Traffic) Financial Responsibility Required (City Counselor Hilpert) b. Taser Purchase (Chief Schroeder) 5. OTHER BUSINESS 6. ADJOURN NOTES i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. 1 Public Safety Committee Meeting Call to Order The July 29, 2014, Public Safety Committee meeting convened at 7:30 a.m. by Councilman Mihalevich. Attendance Present: Committee Members: Councilman Rick Mihalevich, Councilman Jim Branch, Councilman Carlos Graham, Councilman Larry Henry, Councilman Ken Hussey, Guests: City Administrator Steve Crowell, Police Chief Roger Schroeder, Interim Fire Chief Jason Turner, Associate City Counselor Jeremy Cover, Police Captain Doug Shoemaker, Police Lieutenant Eric Wilde, and Emergency Management Coordinator Bill Farr. Approval of Minutes Councilman Henry made a motion to approve the minutes of the June 24, 2014, committee meetings. Councilman Branch seconded the motion. Minutes were approved. Discussion of Agenda Items OLD BUSINESS None. NEW BUSINESS Supplemental Appropriation for $3 Fund Chief Schroeder advised the police training fund, commonly called the $3 fund, is a revenue source generated by surcharges received on municipal court cases. A $2 surcharge is sent to the State of Missouri, approximately 90% of which is returned to the police department. A $1 surcharge is returned to the department from the municipal court. There is currently approximately $75,300 in the fund. There is presently no money in the department’s training budget. Last year a $40,000 appropriation was approved from the fund. Chief Schroeder has identified approximately $15,000 of important training for the remainder of this fiscal year and is requesting $17,000. He advised this will fund diverse training, much of which is listed on the bill summary. In response to Councilman Mihalevich’s question as to why more money was not requested initially in the line item, Chief Schroeder advised it is difficult to anticipate needs, but the department has not exceeded the training typically attended. City Administrator Crowell noted the $3 fund is a separate fund that replenishes itself. Chief Schroeder stated the $3 fund has no impact on the rest of the budget and can only be used for training. 2 Councilman Hussey made a motion to move the request for the supplemental appropriation onto the City Council for approval. Councilman Graham seconded the motion. Motion unanimously approved. Outdoor Warning Siren Repair Chief Schroeder introduced Lt. Wilde, interim commander of the Support Services Division, who was most directly involved in the repair of the siren pole. Lt. Wilde advised a woodpecker had caused a large hole in the siren pole. The siren head was taken down, the damage to the pole cut out, and the siren head replaced. The siren is operational. Wire mesh has been placed around the pole to discourage further damage. Representatives from Outdoor Warning Consulting advised this damage was an anomaly and had not been seen before to this extent. The estimated cost of the repair is $5,000. The remaining outdoor warning siren poles will be monitored for damage with mesh also placed around those poles. Emergency Management Coordinator Farr advised he had seen damage caused by a woodpecker to a siren pole in the Binder Lake area. That damage was caught early, and wire mesh was placed around the pole. OTHER BUSINESS Councilman Graham asked Chief Schroeder and Interim Chief Turner about the levels of staffing for their departments. Chief Schroeder advised the police department is rarely at full staff and currently has three police officer and two communications operator openings. A selection process for communications operators will begin tomorrow. Chief Schroeder will employ communications operators as soon as possible. Testing for police officer applicants will be held on Saturday, August 2nd. The next session at the Law Enforcement Training Institute (LETI) at the University of Missouri that the police department will use is in January 2015, and Chief Schroeder anticipates filling the three vacancies in November/December. Chief Schroeder noted the department had a good group of police officer candidates in the Spring selection process. He has hired 14 employees in the past 9 months. Interim Chief Turner advised three employees left the department in March and April, and those positions were filled immediately. They have three vacancies resulting from the separation incentive plan. They are currently in a testing process with applications for fire fighters due on August 9 and their testing on September 13. Applications for driver and captain positions will be accepted August 1-24, with their testing date on September 11-12. Chief Schroeder stated that Councilman Mihalevich has requested a short program from the police department, and Captain Shoemaker would talk about the City’s United Way Campaign. Captain Shoemaker spearheaded the City’s campaign last year, with the assistance of the department directors, and was asked by Ann Bax with the United Way to fill that role again this year. Prior to the 2013 campaign, the level of City employee participation was just 11%. Last year’s goals were to raise $15,000 and have 33% participation. Through a great City-wide effort, both goals were exceeding, raising over $15,000 and having 41% participation. 3 This year the City was asked by the United Way to join the Pacesetter program which consists of 30 local companies/organizations who set the pace for the campaign. The theme for this year is the Wizard of Oz. The Pacesetter campaign runs from now until the end of August, at which time the regular United Way campaign begins and will conclude in October. This year the City has a goal to increase giving by 10% and participation to 45%. Captain Shoemaker has solicited gift donations for incentives for participating. He is working with McAlister’s to hold a fundraising event in their restaurant. Captain Shoemaker stated he appreciates the support and the participation of the City Council. City Administrator Crowell gave an update on the hiring of a fire chief. The hiring committee has given their recommendation to him. City Administrator Crowell anticipates giving the City Council his recommendation in approximately one month. Adjourn The meeting was adjourned at 7:55 a.m. The next meeting, scheduled for August 26, 2014, will be held in the Fire Department’s multipurpose room. Memorandum To: City Council From: City Administrator Re: Grant Acceptance Over $2,000 For: Consent Agenda Pursuant to Section 2-74 of the City Code, I request authority to accept the following Grant: The name of the grantor: Department of Justice, Bureau of Justice Assistance The amount of the grant: $8,969.70 The purpose of the grant: To provide assistance for Police Department purchases of bullet resistant vests. Any matching requirements or future obligations tied to acceptance of the grant: 50% of the cost of the bullet resistant vest CFDA#: 16.607 Grant Award # (if any): 2014BUBX 14073050 City Department Responsible: Police Department Employee assigned as Grant Administrator: Lauren Maddox Revenue account # to be amended: 10-300-430010 "Federal Grants" Expense account # to be amended: NIA — Expense included in original adopted FYI budget Reviewed by Finance: Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city execute any documents necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend the budget to reflect equivalent expenses so as to accomplish the purpose of such funds. For Finance Department Use only: Approved on the Consent Agenda this day of , 20 BILL NO. 2014 - SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 19 (MOTOR VEHICLES AND TRAFFIC), ARTICLE VII (FINANCIAL RESPONSIBILITY REQUIRED) OF THE CODE OF THE CITY OF JEFFERSON TO EXTEND THE REQUIREMENT THAT MOTOR VEHICLES MAINTAIN FINANCIAL RESPONSIBILTY TO MOTOR VEHICLES REGISTERED OUTSIDE OF MISSOURI. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 19 (Motor Vehicles and Traffic), Article VII (Financial Responsibility Required) of the City Code is hereby amended to read as follows: ARTICLE VII. FINANCIAL RESPONSIBILITY REQUIRED. Section 19-350. Requirement. No per -sen -shall epera4e a tor--elucle-registered in this state, whether- e%med by _L epeiupen the alleys er- highways ef this w 7 1 City,unless , er- the (` may,, f (Ord. No. 11868, § 1, 3-2-93) No owner of a motor vehicle registered in this state, or required to be registered in this state, shall overate, register or maintain registration of a motor vehicle, or permit another person to operate such vehicle upon the streets, alleys or highways of this City, unless the owner maintains the financial responsibility which conforms to the requirements of the laws of this state. No nonresident shall operate or permit another Person to overate in this state a motor vehicle upon the streets, alleys or highways of this City registered to such nonresident unless the nonresident maintains the financial responsibility which conforms to the requirements of the laws of the nonresident's state of residence. Section 19-351. Proof required. No person shall operate a motor vehicle registered in this state or any other, whether owned by such operator or by another, upon the streets, alleys or highways of this City, unless such operator exhibits proof of financial responsibility upon demand of a police officer, which proof covers the operation of that vehicle by such operator. Drafter=s Note: Deleted text is shown dHffi. Inserted text is shown thus. (Ord. No. 11868, § 1, 3-2-93) Section 19-352. Definition. For purposes of this section, the term "financial responsibility" shall mean the ability to respond in damages for liability occurring after the effective date of proof of such financial responsibility, arising out of the ownership, maintenance or use of a motor vehicle, in the amount of Twenty-five Thousand Dollars ($25,000.00) because of bodily injury to or death of one person in any one accident, and, subject to said limit for one person, in the amount of Fifty Thousand Dollars ($50,000.00) because of bodily injury to or death of two or more persons in any one accident, and in the amount of Ten Thousand Dollars ($10,000.00) because of injury to or destruction of property of others in any one accident; or for motor vehicles registered in another state, in terms and amounts that conform to the requirements of the state of registration. (Ord. No. 11868, § 1, 3-2-93) Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Approved: Presiding Officer ATTEST: City Clerk Mayor APPROVED AS TO FORM: City Counselor Drafter=s Note: Deleted text is shown thus. Inserted text is shown thus. FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: SS 2750 Sole Source — Conducted Electrical Weapon (CEW) Upgrade Police Department RECOMMENDATION: Staff recommends award of the purchase to TASER International of Scottsdale, Arizona in the amount of $20,444.80 for the equipment upgrade and year one of the Taser Assurance Plan. The department wishes to utilize the Taser Assurance Plan (TAP) at a cost of $3,700.00 in 2015, 2016, 2017, and 2018. The total obligation for this request is $35,110.95. A request to declare surplus and allow trade in of the current units is being included to utilize the TAP. BIDS RECEIVED: TASER International, Scottsdale, AZ FISCAL NOTE: $20,444.80 Equipment Purchase 14.800.00 TAP (3,700.00 per year for 4 years) $35,244.80 44-990-575009 — Police Field Operation Equipment FY2014 Budget $210,000.00 Encumbered $ 610.97 Expensed $117,211.03 SS 2750 $ 20.444.80 Balance $ 71,733.20 '`funds will be requested in the amount of $3,700.00 in each of the 2015, 2016, 2017, and 2018 budgets to cover the Taser Assurance Plan (TAP). The trade in units to be declared surplus consist of twenty Taser units with the following serial numbers: X00-247572; X00-351025; X00-351160; X00-220099; X00-220149; X00-216368; X00-219770; X00-220195; X00-216377; X00-283067; X00-308266; X00-380065; X00-380069; X00-380089; X00-377575; X00-380063; X00-380080; X00-380012; X00-396694; X00-683166 PAST PERFORMANCE: The vendor has provided equipment as specified in the past. This vendor provided the current conducted electrical weapons and is the single feasible vendor for the upgrade of this equipment as explained in the supporting documentation. ATTACHMENTS - SUPPORTING DOCUMENTATION Chief of Police JEFFERSON CITY POLICE DEPARTMENT to To: Terry Stephenson, Purchasing Agent From: Lauren Maddox, Fiscal Affairs Technician Subject: Sole Source Justification- TASER Date: 7/31/14 JCPD is requesting a sole source acquisition of TASER X26P units at a total purchase price of $20,444.80. TASER will no longer support our current model of CEW (Conducted Electrical Weapon) after December 31", 2014. The Department chose TASER as our CEW based on the company being the only viable option for this specific type of equipment. There have been two other companies providing CEWs, however neither have the research and safely ratings comparable to TASER. One of these companies, Karbon Amts, was recently ordered to cease making their version of CEW by a Federal Judge. JCPD currently has 50 duty cartridges and 50 training cartridges that would become obsolete if another brand of CEW was utilized. The total approximate value of these cartridges $2,345.00. TASER cartridges will only work in TASER brand CEWs. TASER will not accept the return of the equipment we currently have, with the exception of the trade-in of our discontinued X26 CEW under their "TAP" (laser Assurance Program). The TAP program requires four (4) years of annual payments in the amount of $3,700 beginning in 2015, for a total of $14,800. Purchasing the same unit will eliminate additional training on the CEW and maintain consistency among all officers. The department currently has three InsWctors certified in TASER training. A change in the CEW would require expending additional funds to secure the necessary certification.