HomeMy Public PortalAbout20140826 Public Safety PacketNOTICE OF MEETING AND TENTATIVE AGENDAi
City of Jefferson Public Safety Committee
Tuesday, August 26, 2014
7:30 a.m.
City Annex, 427 Monroe Street, Lower Level Multipurpose Room
TENTATIVE AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. OLD BUSINESS
a. Bulletproof Vest Grant (Chief Schroeder)
4. NEW BUSINESS
a. Chapter 19 (Motor Vehicles and Traffic) Financial Responsibility Required (City
Counselor Hilpert)
b. Taser Purchase (Chief Schroeder)
5. OTHER BUSINESS
6. ADJOURN
NOTES
i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative
formats as required under the Americans with Disabilities Act. Please allow three business days to process the
request.
1
Public Safety Committee Meeting
Call to Order
The July 29, 2014, Public Safety Committee meeting convened at 7:30 a.m. by Councilman
Mihalevich.
Attendance
Present: Committee Members: Councilman Rick Mihalevich, Councilman Jim Branch,
Councilman Carlos Graham, Councilman Larry Henry, Councilman Ken Hussey,
Guests: City Administrator Steve Crowell, Police Chief Roger Schroeder, Interim Fire
Chief Jason Turner, Associate City Counselor Jeremy Cover, Police Captain
Doug Shoemaker, Police Lieutenant Eric Wilde, and Emergency Management
Coordinator Bill Farr.
Approval of Minutes
Councilman Henry made a motion to approve the minutes of the June 24, 2014, committee
meetings. Councilman Branch seconded the motion. Minutes were approved.
Discussion of Agenda Items
OLD BUSINESS
None.
NEW BUSINESS
Supplemental Appropriation for $3 Fund
Chief Schroeder advised the police training fund, commonly called the $3 fund, is a revenue
source generated by surcharges received on municipal court cases. A $2 surcharge is sent to the
State of Missouri, approximately 90% of which is returned to the police department. A $1
surcharge is returned to the department from the municipal court. There is currently
approximately $75,300 in the fund. There is presently no money in the department’s training
budget. Last year a $40,000 appropriation was approved from the fund. Chief Schroeder has
identified approximately $15,000 of important training for the remainder of this fiscal year and is
requesting $17,000. He advised this will fund diverse training, much of which is listed on the bill
summary.
In response to Councilman Mihalevich’s question as to why more money was not requested
initially in the line item, Chief Schroeder advised it is difficult to anticipate needs, but the
department has not exceeded the training typically attended. City Administrator Crowell noted
the $3 fund is a separate fund that replenishes itself. Chief Schroeder stated the $3 fund has no
impact on the rest of the budget and can only be used for training.
2
Councilman Hussey made a motion to move the request for the supplemental appropriation onto
the City Council for approval. Councilman Graham seconded the motion. Motion unanimously
approved.
Outdoor Warning Siren Repair
Chief Schroeder introduced Lt. Wilde, interim commander of the Support Services Division,
who was most directly involved in the repair of the siren pole. Lt. Wilde advised a woodpecker
had caused a large hole in the siren pole. The siren head was taken down, the damage to the pole
cut out, and the siren head replaced. The siren is operational. Wire mesh has been placed around
the pole to discourage further damage. Representatives from Outdoor Warning Consulting
advised this damage was an anomaly and had not been seen before to this extent. The estimated
cost of the repair is $5,000. The remaining outdoor warning siren poles will be monitored for
damage with mesh also placed around those poles.
Emergency Management Coordinator Farr advised he had seen damage caused by a woodpecker
to a siren pole in the Binder Lake area. That damage was caught early, and wire mesh was placed
around the pole.
OTHER BUSINESS
Councilman Graham asked Chief Schroeder and Interim Chief Turner about the levels of staffing
for their departments.
Chief Schroeder advised the police department is rarely at full staff and currently has three police
officer and two communications operator openings. A selection process for communications
operators will begin tomorrow. Chief Schroeder will employ communications operators as soon
as possible. Testing for police officer applicants will be held on Saturday, August 2nd. The next
session at the Law Enforcement Training Institute (LETI) at the University of Missouri that the
police department will use is in January 2015, and Chief Schroeder anticipates filling the three
vacancies in November/December. Chief Schroeder noted the department had a good group of
police officer candidates in the Spring selection process. He has hired 14 employees in the past 9
months.
Interim Chief Turner advised three employees left the department in March and April, and those
positions were filled immediately. They have three vacancies resulting from the separation
incentive plan. They are currently in a testing process with applications for fire fighters due on
August 9 and their testing on September 13. Applications for driver and captain positions will be
accepted August 1-24, with their testing date on September 11-12.
Chief Schroeder stated that Councilman Mihalevich has requested a short program from the
police department, and Captain Shoemaker would talk about the City’s United Way Campaign.
Captain Shoemaker spearheaded the City’s campaign last year, with the assistance of the
department directors, and was asked by Ann Bax with the United Way to fill that role again this
year. Prior to the 2013 campaign, the level of City employee participation was just 11%. Last
year’s goals were to raise $15,000 and have 33% participation. Through a great City-wide effort,
both goals were exceeding, raising over $15,000 and having 41% participation.
3
This year the City was asked by the United Way to join the Pacesetter program which consists of
30 local companies/organizations who set the pace for the campaign. The theme for this year is
the Wizard of Oz. The Pacesetter campaign runs from now until the end of August, at which time
the regular United Way campaign begins and will conclude in October.
This year the City has a goal to increase giving by 10% and participation to 45%. Captain
Shoemaker has solicited gift donations for incentives for participating. He is working with
McAlister’s to hold a fundraising event in their restaurant. Captain Shoemaker stated he
appreciates the support and the participation of the City Council.
City Administrator Crowell gave an update on the hiring of a fire chief. The hiring committee
has given their recommendation to him. City Administrator Crowell anticipates giving the City
Council his recommendation in approximately one month.
Adjourn
The meeting was adjourned at 7:55 a.m.
The next meeting, scheduled for August 26, 2014, will be held in the Fire Department’s
multipurpose room.
Memorandum
To: City Council
From: City Administrator
Re: Grant Acceptance Over $2,000
For: Consent Agenda
Pursuant to Section 2-74 of the City Code, I request authority to accept the following Grant:
The name of the grantor:
Department of Justice, Bureau of Justice Assistance
The amount of the grant:
$8,969.70
The purpose of the grant:
To provide assistance for Police Department purchases of
bullet resistant vests.
Any matching requirements or future
obligations tied to acceptance of the grant:
50% of the cost of the bullet resistant vest
CFDA#:
16.607
Grant Award # (if any):
2014BUBX 14073050
City Department Responsible:
Police Department
Employee assigned as Grant
Administrator:
Lauren Maddox
Revenue account # to be amended:
10-300-430010 "Federal Grants"
Expense account # to be amended:
NIA — Expense included in original adopted FYI budget
Reviewed by Finance:
Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city
execute any documents necessary for accepting the grant and amend the budget to reflect the acceptance of
such revenue, and amend the budget to reflect equivalent expenses so as to accomplish the purpose of such
funds.
For Finance Department Use only:
Approved on the Consent Agenda this day of , 20
BILL NO. 2014 -
SPONSORED BY COUNCILMAN
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER
19 (MOTOR VEHICLES AND TRAFFIC), ARTICLE VII (FINANCIAL RESPONSIBILITY
REQUIRED) OF THE CODE OF THE CITY OF JEFFERSON TO EXTEND THE
REQUIREMENT THAT MOTOR VEHICLES MAINTAIN FINANCIAL RESPONSIBILTY
TO MOTOR VEHICLES REGISTERED OUTSIDE OF MISSOURI.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. Chapter 19 (Motor Vehicles and Traffic), Article VII (Financial
Responsibility Required) of the City Code is hereby amended to read as follows:
ARTICLE VII. FINANCIAL RESPONSIBILITY REQUIRED.
Section 19-350. Requirement.
No per -sen -shall epera4e a tor--elucle-registered in this state, whether- e%med by _L
epeiupen the
alleys er- highways ef this
w 7 1 City,unless ,
er-
the
(` may,,
f
(Ord. No. 11868, § 1, 3-2-93)
No owner of a motor vehicle registered in this state, or required to be registered in
this state, shall overate, register or maintain registration of a motor vehicle, or permit
another person to operate such vehicle upon the streets, alleys or highways of this City,
unless the owner maintains the financial responsibility which conforms to the requirements
of the laws of this state. No nonresident shall operate or permit another Person to overate
in this state a motor vehicle upon the streets, alleys or highways of this City registered to
such nonresident unless the nonresident maintains the financial responsibility which
conforms to the requirements of the laws of the nonresident's state of residence.
Section 19-351. Proof required.
No person shall operate a motor vehicle registered in this state or any other, whether
owned by such operator or by another, upon the streets, alleys or highways of this City, unless such
operator exhibits proof of financial responsibility upon demand of a police officer, which proof
covers the operation of that vehicle by such operator.
Drafter=s Note: Deleted text is shown dHffi. Inserted text is shown thus.
(Ord. No. 11868, § 1, 3-2-93)
Section 19-352. Definition.
For purposes of this section, the term "financial responsibility" shall mean the ability to
respond in damages for liability occurring after the effective date of proof of such financial
responsibility, arising out of the ownership, maintenance or use of a motor vehicle, in the amount
of Twenty-five Thousand Dollars ($25,000.00) because of bodily injury to or death of one person
in any one accident, and, subject to said limit for one person, in the amount of Fifty Thousand
Dollars ($50,000.00) because of bodily injury to or death of two or more persons in any one
accident, and in the amount of Ten Thousand Dollars ($10,000.00) because of injury to or
destruction of property of others in any one accident; or for motor vehicles registered in another
state, in terms and amounts that conform to the requirements of the state of registration.
(Ord. No. 11868, § 1, 3-2-93)
Section 2. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed: Approved:
Presiding Officer
ATTEST:
City Clerk
Mayor
APPROVED AS TO FORM:
City Counselor
Drafter=s Note: Deleted text is shown thus. Inserted text is shown thus.
FINANCE DEPARTMENT
PURCHASING DIVISION
SUBJECT: SS 2750 Sole Source — Conducted Electrical Weapon (CEW) Upgrade
Police Department
RECOMMENDATION:
Staff recommends award of the purchase to TASER International of Scottsdale, Arizona in the
amount of $20,444.80 for the equipment upgrade and year one of the Taser Assurance Plan. The
department wishes to utilize the Taser Assurance Plan (TAP) at a cost of $3,700.00 in 2015,
2016, 2017, and 2018. The total obligation for this request is $35,110.95. A request to declare
surplus and allow trade in of the current units is being included to utilize the TAP.
BIDS RECEIVED:
TASER International, Scottsdale, AZ
FISCAL NOTE:
$20,444.80 Equipment Purchase
14.800.00 TAP (3,700.00 per year for 4 years)
$35,244.80
44-990-575009 — Police Field Operation Equipment
FY2014 Budget
$210,000.00
Encumbered
$ 610.97
Expensed
$117,211.03
SS 2750
$ 20.444.80
Balance
$ 71,733.20
'`funds will be requested in the amount of $3,700.00 in each of the 2015, 2016, 2017, and 2018
budgets to cover the Taser Assurance Plan (TAP).
The trade in units to be declared surplus consist of twenty Taser units with the following serial
numbers: X00-247572; X00-351025; X00-351160; X00-220099; X00-220149; X00-216368;
X00-219770; X00-220195; X00-216377; X00-283067; X00-308266; X00-380065; X00-380069;
X00-380089; X00-377575; X00-380063; X00-380080; X00-380012; X00-396694; X00-683166
PAST PERFORMANCE:
The vendor has provided equipment as specified in the past. This vendor provided the current
conducted electrical weapons and is the single feasible vendor for the upgrade of this equipment
as explained in the supporting documentation.
ATTACHMENTS - SUPPORTING DOCUMENTATION
Chief of Police
JEFFERSON CITY POLICE DEPARTMENT
to
To:
Terry Stephenson, Purchasing Agent
From:
Lauren Maddox, Fiscal Affairs Technician
Subject:
Sole Source Justification- TASER
Date:
7/31/14
JCPD is requesting a sole source acquisition of TASER X26P units at a total purchase price of
$20,444.80. TASER will no longer support our current model of CEW (Conducted Electrical
Weapon) after December 31", 2014. The Department chose TASER as our CEW based on the
company being the only viable option for this specific type of equipment. There have been two
other companies providing CEWs, however neither have the research and safely ratings
comparable to TASER. One of these companies, Karbon Amts, was recently ordered to cease
making their version of CEW by a Federal Judge.
JCPD currently has 50 duty cartridges and 50 training cartridges that would become obsolete if
another brand of CEW was utilized. The total approximate value of these cartridges $2,345.00.
TASER cartridges will only work in TASER brand CEWs. TASER will not accept the return of
the equipment we currently have, with the exception of the trade-in of our discontinued X26
CEW under their "TAP" (laser Assurance Program). The TAP program requires four (4) years
of annual payments in the amount of $3,700 beginning in 2015, for a total of $14,800.
Purchasing the same unit will eliminate additional training on the CEW and maintain consistency
among all officers. The department currently has three InsWctors certified in TASER training.
A change in the CEW would require expending additional funds to secure the necessary
certification.