HomeMy Public PortalAbout1999-76 Authorizing to execute an amendment to the landscaping services lease agreement with Miami-Dade County School BoardRESOLUTION NO. 99-76
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA; AUTHORIZING
THE VILLAGE MANAGER TO EXECUTE THE ATTACHED
MIAMI-DADE COUNTY SCHOOL BOARD AMENDMENT
TO THE EXISTING LANDSCAPING SERVICES LEASE
AGREEMENT FOR THE KEY BISCAYNE COMMUNITY
SCHOOL PROPERTY, APPROVED SUBSTANTIALLY AS TO
FORM; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the original Landscaping Services "lease Agreement" between the Miami -Dade
County School Board and the Village of Key Biscayne was executed on January 1, 1994, adopted
via Resolution 93-39, on September 14, 1993; and
WHEREAS, in January, 1999 discussions began between the Office of the Village Manager
and Miami -Dade County Public Schools (MDCPS) concerning possible expansion of the
Landscaping Service Agreement due to the new school addition and development of the
Village/MDCPS Landscape Plan; and
WHEREAS, on June 8, 1999 Village Council directed the Village Manager to investigate
the feasibility of the Village assuming all landscaping responsibilities at the Key Biscayne
Community School in response to resident concerns for safety and aesthetics; and
WHEREAS, the Miami -Dade County School Board has approved said amendment at their
August 25, 1999 meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. The Village Manager is hereby authorized to execute the attached Miami -Dade
County School Board Amendment to the existing Landscaping Services Lease Agreement for the
Key Biscayne Community School property, approved substantially as to form.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 16th day of Se • t 99
A H. ALVAREZ, CMC, VILLAGE CLER
LEASE AMENDMENT
THIS LEASE AMENDMENT, made and entered into this // day of,OtizAP—ce,4 ,
1999, by and between THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, a political
subdivision of the State of Florida (hereinafter called the "LESSOR") and the VILLAGE OF KEY
BISCAYNE, a municipal corporation of the State of Florida (hereinafter called the "LESSEE").
WITNESSETH:
WHEREAS, the LESSOR and LESSEE entered into that certain Lease Agreement dated
January 1, 1994 (hereinafter called the "Lease"); and
WHEREAS, the LESSOR and LESSEE now desire to amend certain terms and conditions
of said Lease, as more specifically set forth below.
NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained and
other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the parties hereto agree as follows:
1. Exhibit "A" to the Lease, describing the DEMISED PREMISES in sketch form, is
hereby replaced with Revised Exhibit "A".
2. Paragraph six of Article III shall read as follows:
"In addition to it's use of the DEMISED PREMISES, LESSEE and/or it's
landscape maintenance contractor shall have the right to occupy and use the balance of the grounds
of the Key Biscayne Elementary School site solely for the provision of certain landscape maintenance
activities, as enumerated in Article X, together with any incidental purposes related thereto."
3. The first sentence of paragraph one of Article IV is hereby amended to read as
follows:
Page 1 of 6
"The LESSEE shall have the right to construct recreational facilities and other
improvements on the DEMISED PREMISES at such time as the LESSEE determines it to be in the
best interest of the community, subject to the prior written approval of the LESSOR."
4. The first sentence of paragraph four of Article IV is hereby amended to read as
follows:
"The LESSOR shall have the right to construct recreational facilities and other
improvements, and maintain equipment related to the construction of said facilities, on the DEMISED
PREMISES at such time as it shall be in the best interest of the school district to do so."
5. The first sentence of paragraph one of Article VII shall be amended to read as
follows:
"LESSOR shall not be liable for any damage or injury which may be sustained by
LESSEE or any persons on the DEMISED PREMISES and balance of the Key Biscayne Elementary
school site during the LESSEE's period of use or in connection with LESSEE's provision of its
landscape maintenance activity, other than damage or injury resulting from the negligence or improper
conduct on the part of LESSOR, its agents, representatives or employees, or failure of LESSOR to
perform its covenants under this Lease Agreement."
6. Paragraph three of Article VIII shall read as follows:
"Further, the LESSEE shall cause the landscape maintenance contractor performing
work on the school site to indemnify, defend and hold the LESSOR harmless from and against any and
all liabilities, damages, claims, cost or expenses whatsoever (including reasonable attorney's fees and
cost at both the trial and appellate levels) for death, personal injury, and/or property damage
(collectively, "Claims") arising from the work. Additionally, the LESSEE shall cause the landscape
Page 2 of 6
maintenance contractor performing the work on the school site to name the SCHOOL BOARD OF
MIAMI-DADE COUNTY FLORIDA as an additional insured with respect to the insurance policy
provided by the contractor to the LESSEE in connection with the landscape maintenance activity to
be performed; a copy ofsuch insurance policy shall be supplied to Miami -Dade County Public Schools
Division of Site Planning and Acquisitions prior to the commencement of the work."
7. Article X is modified to as follows:
"MAINTENANCE OF DEMISED PREMISES AND BALANCE OF SCHOOL SITE
Notwithstanding the provisions of Article XI, responsibility for the maintenance of the DEMISED
PREMISES and balance of school site shall be as follows:
LESSOR's RESPONSIBILITIES
a. removal of trash or litter generated during the period of LESSOR's use
b. repair of equipment or facilities necessitated exclusively by LESSOR's actions
c. perimeter fence repair
d. replace trees at the sole discretion of the LESSOR
LESSEE's RESPONSIBILITIES
a. landscape maintenance of DEMISED PREMISES and balance of the grounds
of the school site
b. landscape maintenance at a level consistent with, and no less than the landscape
maintenance specifications outlined in Exhibit C
c. replace the use of item G in Part II - Products of Exhibit C (cypress mulch)
with the use of Miami -Dade County Public Schools approved shredded
Page 3 of 6
eucalyptus mulch
d. apply all pesticides within the parameters indicated in Exhibit D
e. obtain pre -approval, by the school principal or designee, of the scheduling of
any and all landscape maintenance activity to ensure student safety and non -
disruption to the learning environment
f. shall cause the landscape maintenance contractor performing the work on the
DEMISED PREMISES and balance of the grounds of the school site to
immediately upon demand remediate and/or remove, at the landscape
maintenance contractor's sole cost and expense, any hazardous materials,
contaminants, and/or pollutants on the property due to the contractor's actions,
that is in an amount in violation of any applicable federal, state, county,
municipal law, code, ordinance, rule or regulation
g. shall coordinate its work on the DEMISED PREMISES and balance of the
grounds of the school site with the school site administrator in such a manner
as to minimize interference with ingress, egress and access to the school site
and shall cause the contractor performing the work on the DEMISED
PREMISES and balance of the grounds of the school site to be responsible for
safety precautions and programs required in connection with the work
h. shall develop, or cause to be developed, a program for ensuring safety of all
person and property affected by the work, particularly students and staff
members of the BOARD located on the DEMISED PREMISES and balance
of the grounds of the school site affected by the work
Page 4 of 6
i. mowing, edging and trimming of field and balance of the grounds of the school
site
j maintain swale area contiguous to DEMISED PREMISES and balance of
grounds of the school site
k. removal of trash or litter generated during the period of LESSEE's use,
including the trash or litter left on the DEMISED PREMISES and balance of
the grounds of the school site over the weekend
1. repair of equipment or facilities located on the DEMISED PREMISES and
balance of grounds of the school site necessitated exclusively by LESSEE's
actions
m. maintain ballfield, including backstop and player benches
n. annual or seasonal fertilizing, weed and insect control of turf
o. provide sand -clay, grading and contouring of ballfield one time per year
p. weed control along ballfield fence
q. maintain and repair irrigation system in playfield and ballfield area
LESSOR and LESSEE agree to equally share the cost for routine maintenance, repair or replacement
of equipment, supplies or other recreational facilities located on the DEMISED PREMISES and
balance of the grounds of the school site not enumerated above that are necessitated by normal wear
and tear. Improvements now existing on the DEMISED PREMISES and balance of the grounds of
the school site consisting of, among other things, an asphalt basketball court as well as those placed
thereon by LESSEE or LESSOR in the future, shall be maintained by LESSEE or LESSOR as
stipulated above.
Page 5 of 6
Notwithstanding the above, LESSOR reserves the right to promulgate and enforce reasonable
rules and regulations regarding the responsibility for the maintenance of the DEMISED PREMISES
and balance of grounds of the school site."
8. Article XVII shall be amended as follows:
"For purposes of this Lease Agreement, the Superintendent of Schools shall be the
party designated by LESSOR to grant or deny all approvals required by the Lease Agreement or to
cancel this Lease Agreement."
9. All other terms and conditions of the Lease shall remain in full force and effect.
IN WITNESS WHEREOF, the LESSOR and the LESSEE have caused this Lease
Amendment to be executed by their respective and duly authorized officers the day and year first
herein above written.
THE
LAGE OF KEY BISCAYNE
Village Manag
APPROVED AS TO FORM:
Cc.
Village Attorney
A:\VOKB\svl
Page 6 of 6
THE SCHOOL
D
Village Clerk
C ' of Fa ' ties Officer
Facilities Pla ng and Construction
AMI-
REVISED EXHIBIT "A"
WEST MCINTIRE STREET
O
cr
O
0
0
6
U
O
WEST ENID DRIVE
WEST ENID DRIVE
WEST MCINTIRE STREET
Ji
1
PRE -K
TRAILER
BIKE
RACK
PLAY
EQUIPMENT
BASKETBALL
COURTS
O
Q
0
CC
1-
tn
W
O
0
PARKING
LOT
P.E.
SHELTER
L..
tea_
s
LEGEND
DEMISED PREMISES
HEDGE LINE
0
Q
0
UW
z
0
Pe WEST ENID DRIVE
N
EXHIBIT "C"
VILLAGE OF KEY BISCAYNE
MISCELLANEOUS PARK, CUL-DE-SAC,
RIGHT-OF-WAY_, AND BALL FIELD AREAS INCLUDING
PUBLIC WORKS AND MISCELLANEOUS FUNCTIONS
4
KEY BISCAYNE,
FLORIDA
APRIL, 1994
REV. 5-10-94
REV. 5-9-97
LANDSCAPE MAINTENANCE
SPECIFICATIONS
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oa•rC McNally 6. Co
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VILLAGE OF KEY BISCAYNE
LANDSCAPE MAINTENANCE SPECIFICATIONS
SABLE OF CON` EI T�
1
DESCRIPTION OF -PROJECT
PRODUCTS
EXECUTION
LENGTH OF MAINTENANCE
INSURANCE REQUIREMENTS
QUALIFICATIONS OF CONTRACTOR
PRE -BID CONFERENCE
BIDDING REQUIREMENTS
METHOD OF PAYMEN I
BID SCHEDULE
Pagc' 1
Pages 2-3
Pagcs 3 -g
Pagc S
Pages fs-9
Page 9
Pagc 9
?agc 9
Pagc 9
Pagc 10.17
O'LEARY DESIGN ASSOCIATES. F A
LANDSCAPE ARCHITECTS/LAND PLANNER
PARK, CUL-DE-SAC, RIGHT -OF -WA Y, AND BALL
FIELD AREAS, INCLUDING PUBLIC WORKS AM)
MISCELLANEOUS FUNCTIONS
KEY BISCAYNE, FLORIDA
LANDSCAPE MAINTENANCE SPEC[FICATIONS
MAY, 1997
SECTION 0249;
LANDSCAPE MAINTENANCE
1
PART 1 - GENERAL
1.01 Description - Provide :hr rr...:nt:..ayicc for :2-ic raisce!lan t_s
locstcd as defined in t►rach:A ExJ'jb .s ci' titicti EiD : TE'•_S =ad as described
bcl bw
A Key L3Lscavvc Elcrricnta.-y
B S. Aga.. Church A'uJetx Field
C Cslusa Farr Drive ,Toss
U Harbor Drive Median from Wit .fit: shts c.J-de-sac
and North and Sock Masht.a Dr:ti c cui-cc-ssrr
E. Fumy:ood Pulad be-to.c Harbor Drive and Wu::
Enid Drive (East sick only)
F. Ocean Lanc Dnvc
G Scsvicw Drive cul-dc-sac
H. Mariner Dri e<. Kncllwood Dn v c. and Cape F for ida
cul-de-sacs, and the Cape Florida Drive B-idge
I Village Groan
J. Key Btscaym Libra7'
K. Crandon Boulevard (sualc and median)
L Ocean Dive Parking Area
M St -act trots within male areas of the public rights -of -way
N Sunrise Drive, Gaien Drive, and East Enid Drive (trot maintenance only)
O Village Lake Park (southwest corner of East Enid Drive and Crandon Boulevard)
P. South side of East Enid Drive from the Eastern terminus of Village Lake Para; to OceEr
Drive
Q Walkway on East Heather Dive, including adjaccr.t la:,dscajing, from Crandor.
Boulevard to cnd of -walkway at beach.
R Mtscellanoous additional sr cs which ray be added or deleted during the term of the
Contract
i
Kcy Biscayne. Florida
Land, capc Maintenance Spci if.c a:,on;
May; 1997
1.02 Delivery, Storage, t.:,1 iht dl,n2
A. Deliver :u::::zc: 'natcntih ui u,1tg uttl. ucopcncd. and ucdamagod coruiincrs showing
weight, ana vsl<-, and name of c..anui,.carn. Sto.-c cn cramp= to prevent wetting and
deterioration The Vrllzgc Managcx or his d=ienec reserves the ngbc to inspect and
appiovc fcnthzer containcrs prior tc opening and usage
PART 11 - PRODUCTS
A Fertilizer (follow rnan:.f-s;xurcr':, .as :urtors for amounts per applioxion!
1 Lawn P,.. -re applicatons per year (Februarti, July. October). app iced ui:h a
'cxclorrc' t•Ix sp'cadcr, as follows
a r� I';-<-8 +'r ltor f:..r-i:1:zc`, I° i Mangano , !'.o L-ori, 10/0 Mag;t,;:14.1-n sulf3tc,
ape:::. '�.1�,c t:�res } .-r cal (Fcbruar. , jun:. e:,C Gc.Wbc:) ai 4 ibs per
cy t:
_ -_ - 1 3 grz..1:1:w. ie.— . !c: I ang.incsc curl.c
p.
030C`I:n ;';J"i 4 tbs pc iOO' sc f
2 1 r cs T u'J v in. ( . 3.r: l ar- Sep!c r.L :) %%11 ! 3-3-
i _ . a' 2;:-.s pe_.• `-
Per::,; .1;2.:c:` !Le S :.:r-aix..' 'v is.
s. 2 !7s pc: s^;= pal= . !in: n:: Crar:dcn Boulev3 d
l ocor.::. : x.'^: •;;:c Feu yea: (M.!) ember, use \'ut±i - 3i Ltcc;d
t.'..;\ (N -P -K1 Li- or Ei..::L :tS, deep rcpt tnjc>:ted taco t: --,c roc( za:.c
1: adctia..‘a and v•whc-r. practical., use serve L'q::d rri.t tv spy t} fcLegc
4 Shntbs:Crouridc-z e s Two apr:.catiors per yea.&. (Spring and Fag) v. -1h ! 3-3-13
grtr uiar fertilizer at I cup (4oz) per shrub and broadcast evenly through rti ssod
g,�alyd Wvcr arras Spra) a foliage nurritioosl r i% wtthi r.tirx elements compose.!
of 2('-27-.N soluble ler:illzct itciudtng broad spceourn minor elements (Fe, Zn.
Mn, Mel rarer per ye.: (Febru_r7,. and Auizust). for a total of four appltcatens
5 c ni•. - Fertilize three times per year (equally spaced' !;.3 cup pc:
plant of L SCO fi- (0- IC Kxp c:: fcrtiltz:.r ruinimum 6" aktay from tru.;:;. of plan:
In addition to this ferillzatio i, fel-CC: ze e: each "tip-barA" pruning ante
B Trcce Elements Defic,rr
1 Stu ubs/Groundc;.tizrs• I: pian:s begin to she:, symptoms of ch;oros,s. d:eoc;t
root -ball area, as ncxde.'_, wnh Lcs x Chelatc*i Patin rt..-id Tropes; Ornant:ntrl
Mizrcnutr:ent5(1%Mg. 41':o S. 2% Fe. 4°'o/v1(i) Follow mancflcrure.'5 instruciiOns
for application
Kcv Bisca'rc, Florida
Landscape Maintcnancc Spc tic.jr:t cs
May. 199"••
C Ncrbrcidc
Fcr .coed control_ and only to bcalthy turf and during cool tcmperatures,
-pply Lcsco 17-4-, + Atrazlnc, as nccdad Follow the manufacturer's
,rstructiorts for application.
2 Trots and Palms withrt lawn area Spray arca 4" away front trunk with Round -up
by Moriisanto Manufacturing Company. Do not spray trot 1ctvcs, suckcrs , or opcn
..;>u.nd_ .kt not ;rsc v, -cater for trccs &id yalrus tk.ithin lawn arc4
Prescntive Sprs:. for 1.ncoct Cou:.rol
La -..n r 'pray all Iu•--3 ucas, as rc.luircd. for control of all chinch bugs, erm
••; r:l=, sod v.ebworrn, fung.s and other pests Usc Clear) Fungicid: to
Sprtytng shall b:, accomplished by Statc of Florida
an Dade County L•ccnscd pcsticidc control corupan., usu'g lntcgratcd
Per: tiierzgerrcrt Principles
2 Pal,- Cb ck palms for borers and bud and sp: a_: with C_ygcn as neede
Ais Ch0,:k fo: bud rut and spray .vi:h Clca Eanglcide as nxdcc
Trccs SpriTy c: s. ac rcc;ured to c)n!ro: in cc.-ts. Eingus. and moici and to p:o note
4 'grubs • Spray sir ::Es and gre:rr:4 ccvcr (c‘cluding bougainr, i11:.a). as
r;aede, . with Ortnne by Orho Manufacturing Cor:-mpan
Follct• n::nc.f:,ctt:rcr's lru:.:uc:tons for application, using
in:c�"�tcd Pes: Manat:rner.: Principles
5 . z:nvillc,a onit. - Lfcaterpillars arc cncounted, t.sc Sevin or D:pel, per
manufacturer's tnS nJctions, using lntcgratad Pcst Management Principlcs
E. Mowers Ail rooµers shrill be ad;urstcd to 2 1/2" cutting height, shall bc to good
repair. shall have no oil or gar leaks, and shall bc equipped with grass
catchers
F Edgers Edge: s shall bc in gx'd repair, shall have no oil or gas lcal:s, a d shall provide
a cicsn strap( edge no: morn than l;::" r.µ•as f:om walks
G Mulch Pr:mutLT.. g;aic Cy1 css nark r:t:;ich in (2 5) cubic fcct bags
PART 111 - ch-ECU T[ON
3 01 lrspcetion lnspcct projcx:: sacs, a3 ncedcd, to &_:ermine co'ditior and rr,ain(cniice
rcquircrtcn';
Kcy Biscayne, Flonda
Landscape Maintenance Spec:ficatiuns
May. 1997
3.02 Public Safety and Convcniericc
A. The Contractor shall, at all times. conduct the work in such mariner as to tnsurc the least
practicable obstruction to public travel. The convenience of thc general public and of the
residents along and adjaccn: to the area of work shall bc provided for in a satisfactory
manner, consistent with the operation and local conditions. Access to fire hydrants and
other fire extinguishing equipment shall be provided and maintained at all times.
B The Coo:ractor will bc responsible for initiating, maintaining, and supervising all safety
precautions and programs in connection with the work He will take all nucssary
precautions for the safety of. and will provide the necessary protection to prevent
damage. inji r, cr loss to:
1 AI; employees on the vo:k and oth er perscos who may bc affected thereby,
2 All the work and all cutenat4 or equiprr,crt to be corporatcd therein, whether to
s:oraze on or off the site. and •
3 Other pio}trt) at he site or aijacer.: thereto, taclu x.g trees, shrubs, lawns, walks,
pav rr.ens, road.%ays, structures. and uulttics. in the course of work.
C Mainte .ancc of traBic tnus: be .r. strtcf. cc+rJLrn: ncc ..tth Dadc County eM Village of
Key- Biscayne ree.Ja+ions Con:rac.ici must submit a Maintenance Of Traffic Plan and
az provsl of this plan from the cf Key Biscayne, prior w start of work.
Tits p:a`: rnu:st include. Uic required traffic caunt:ol cones and flag mcn, requital by thc
Viila:e of Kcy Biscayne. when blocking it lane trai1ic
3 03 Mcah.x:
A Mowing of Lawn Areas
1 Moak and edge all lawn areas every seven (7) days from September 1st through
April 1st and ever/ ten (10) days from April 1st through September 1st (37 cuts)
.kctua: mu«nng dates :nay va: v.
2 krtno c a ! grass clIpptngs &err. sit:
B Edging
1 rage. as required. to maintain a neat, clean appcaralce
M1a:ninth �t,apc o: planting beds as ongtna dcsigcd
4
Key -Biscayne, Florida
Lanc1scapc Maintenance Specifications
May, 1997
C Trimming
1. Lift all swalc uca trees over 20' height and adjacent to walks and vehicular areas to
a ruinirnun of 10' of clezr tot::►,:.
2. Trim shrubs and groundcovcr, in Crandon Boulevard median, as needed to meet the
criteria set forth in FDOT Index 546 which mandates a maximum height of 24"
from top of adjacent curb
3. Remove dud and dywg fronds from palms, as needed, for clean appearance. Use
no climbing spikes. Rcmovc Coconuts Erocn Coconut palms a minimum of throe
times per year to evoid the hazard of dropping coconuiz
1
4. SclectiNcly trim existing gees following National Arbor►st Association st.anduds,
to maintain a minimum of 6 fcct of clear trunk. if a trot is less than 10' in height,
trirn Iowa branches periodically to eventually ccatc 6' of c!car trunk Rcmovc
suckers, shots, and dean o; dvin5 hranchc .
5. Lf a se=t sign is obs:rlcted trim tree as d:rcrtcd by Vtllagc of 1(c. -
Biscayne Public LVad,s Su;;e: :s -''r
6 Trim Fcrnwc d Drive Pbo u,x rec!►nata ;Senegs! Date palm) in swalc arca ei rt.,Pr of
shopp:ro care s, Lrck1d.ng removal of dead frond;. suckers, and fclizgc cs di.: octet
b} VtL'agc of Kcv hB;_tavnc ot:'_:lLc Lycer.s Supcn•iscr (FPL remove foliage at
or near pc -.Au
Do nc' cL1or tr a pruning between November 1st and March 15th
Maintain tntcgnty of ongina! dcsigu ‘.hua ttiruning Do not box plants µrest
habits of growth dots not ice-, i itself to this type of tnriring.
9. Use no machete for tnmmir.g.
10 Haul aµ•s all trimming debrs fr:.)►n siic and dispose of off the island. a► contractor
cxpt-nsc.
11 When Bougainvillea is out of bloom, immediately begin "tip -heck'' 1:ght pre. ing
D Weeding Hind pull ‘.ccds ut shrtb end ground cover area, is needed, to control visible
weed growth, or usc pre -erne: gent weed killers following manufacturer's instructions
E Mulching Mich all p:antung areas not co.etcd by shrt5b. ground covers. or eusting
mulch, so as to effect a 3" much depth (:•'o (2) times per year per 18" ire` ring •kidth
and all cxposcv groundcovcr err -_•s)
5
Kcy Biscayne, Florida
Landscape Maintenance Specifications
May, 1997
F. Cican-up
1 Vacuum or blow off an walks, dries, roads. and pedestrian areas
2. Remove all excess soil, trimmings, debris, and equipment from trite after each visit
3. Empty and dispose of the contents of tour (4) trash containers at Calusa Park each
Monday. moruutg
G. Baseball Field Maintenance
1. Key Biscayne Elementary. School has a baseball field with a clay infield This clay
infield requires no maintenance between July 1st and February. 28th. except for the
mowing of all contiguous lawn arcAs The maintenance required includes all the
fertilization, hrbicide, and ins.cct cor:trol defined in these specificatiors and the
following modifications and additocs for maintenance of the clay infield. lnrv-n
areas. and crash pick-up. a .
a !},:nrg the playing season of March 1st to !uric 30th, mow lawn areas once per
‘‘ez t, 3' height. Edgc lawn areas, as nccded, to maintain a clear: cd e
b the rem -tinder of the Ica. (Juiv 1st to February 28th) mow la'.in area_
e crvr.,owri3
c Drag. grt.dc, and sa ooth, tic etas, i-ti:eld two t..mcs pc: t e* k us:ng a srn311
tractor u:d field drag or by hand raking and levering.
d Tamp faour.d arcs sure tim:.s per %%ee': and fill s existing holes with acpaccrt
clzv and pack and firm the urea v• -its. a hand tamp
e Empty and dispose of :he contents of (2) trash containers each Monday
morning
f On each maintenance visit. pick-up and dispose of trash (cups, cars. paper.
etc `, :ha: arc loose debris.
2 St Agnes Cht:rcr Athieuc Field ba a grass base -bail infield with clay base patns.
The maintenance, herbicide. and insect control defined in these specifications, and
the foliov.i g rnoa fk.attons end additions for the :II1:r.tcnance of the lawn area
apply as foil.), -vs
a Nand g-ac::.r.d ral brt_sc peiks tuo tunes per •vett: from March 1st to June
30th
b. Duraig the r:eying season of March Is to June 3O.Ft, motv iaun areas once per
wxl. to 3" height Edge areas as needed to maintain a clean cdge
1,
Key.Bis;,ayne, Florida
Lan$scape Maintenance Specifications
May, 1997
c. During the rernr:Ludcr of axe year (iuiv ist to Fchr:ay 2 R th). mow lawn areas
every two weeks
d. Empty and dispose of the contents of three (3) trash containers each Monday
morning
c On each mairtcnarce visit, pica: -up and dispose of t: ash (cups, cans. paper,
ctc.) that arc loose debris.
H. Seasonal Color Replacement
1 Replace ± 9,000, 4 pot Seasonal color Plants. Fionda k 1 or better, op an -as
*coded" basis, (3 times per year). Add soil arnemirr:rnts. sot, and fcrt.1:zc:, es
needed, to effect v;gorous growth.
2. Care must be taken in the planting process to avoid :iar*tagc to the 'ic.al,-yy p:p,"'
irrigation system that deists Any damage to this irrigat e° system. caused by the
landseaoo contractor, will be repaired at nc cxpcnsc t the Village of Kew. B.s:.ave,c
I Sod Replacement
1 in specific arc -as d.fncd by the Public Works T'nc \ :I:agc cf
Biscayne. ad; Said St. Augustus 'Floratarl' Sod
2 If area to be sodded is wxd tnfest.-d, spray arc tvzL: Roux _ro tJ:::; v ecds arc
then scarify and hand grade d. ca pr.or to le: irg of sod
1 Stump Remove
1 The Contractor is to r hove, by using a chair: saw, the visible portion of the stump
to + 2" above. the c .. iog grade, mc;uding hauling away of all debris
2 lasing a stump gnnder, grind remaining stump and cased surface rocts :e - 4"
bclo� existing gradc
3. Add 2" of X0!50 soil mix .c excevetrd arses and solid sod with St Au€us nc
'Floral -am' sod Lay sod setts• v.ith trgh:iy abutting joints
K Trcc Rcniovd'
1. Remove cusL ng trees as directed by the P biic Works SuperNtsor of the VtIlagc of
Kcy Btscasrtc and gnnd stumps. as do:tn:ti in 1:ent 3 l : J. abo. c
7
Kcy Biscoync, Florida
L.andacapc Mauiteiiaocc Spocificatior.s
May, 1997
L. Straigh!cn and Re -set Exist g Treys
1. Tighten and'or rcl,air guys. as needed, to secure trees rr.d palms, for proper growth
until establishment.
2. Remove guys and bracts when trees and palms arc csibtishe 1 ant able to support
t-ireursel V CS
3. Re-v:1and rc-brace cxisutg t_r�-s that are gating or arc down. Rc-bract uc.i1%
straightened trots, as needed for support and establishment
M. Relocation of Existing Trccs - Root-pn..;ne (bracc Ls needed f c roof-pruningl cs
only, aijd rclocatc gets and palms in smi:c aiups, u rrc. teJJ by the \'iI!eg of Kc-v
Biscayne Public Works Supcnr.undent (no t. cc --ran ir.t\* rc; 1:rr ; t
N The Frey Biscayne Lihrr has and pxit:.in irrigation s)'s It tvni be thc r sporsibility
of the (;ar.t; *ctor to :naint .ir. ul : cpsi; t1Js sy stn. as rx-- 3: & to erd c: that it opera:es
properl.
PART It' - LENGTH OF \Lk NTH;A.'-:CE
A This rrruritcr .ncc acc mcr•! s::a!! to a :vo A.:-ti,i. !1.
This ye.x.:• rtiiew�'2.) is subject t�, .Z"•'=•r ?"'�� 1 :'�: t'::i��_ (�•{�:3�;C: of E.r1 Stscz%iiz
B The l;i11agt of Key may ca." -::::1 rlic i`4't:::c!:anc.e w:CU: with ±1. ' (32
Gays •.-ri:,wa notice to thc cc.`-•_ -par
PART V - INSURANCE REQUIREMENTS
A. A comprehensive General Liability policy %kith a: least combine lt.nut for bodily
in;t;ry and propert; damazc l.iab:L•ry of $500,00C 00 pci cCc r cnx with an umbrella of
$1,000,000 00
B An Automobik Lub]ity insu7r-oc: coy:ring aft owned, a Lrod vehicles in Chc amounts
of not less than S100.000 00 per pers.nr. each, S30O,000 C4) per ecc.der.t for lx,dily injury,
and S50,000 00 pc: zctidcr.t for property ciarna5-.
C Workmen's Compensation and Cncn:ploy mcnt Coniptnsa;t:n 1nst:: anti, in cite starutor'_
amounts required b) the. State of Flarida
D All ui.suran e oo.ic:cs shall be issued b• compa-,:cs auc.'tonzr,l co d, bus.. ess un i r tEc
laws of the Statc of F1or.da
a
Key Biscayne, Flonda
Landscape maintenance Specifications
May. 1997
E. Evidence of tniura,ncc shall be supplied to the Village of Key Biscayu:. Fnor to =
c ornmenoucent of wort. The Vi11av of Key Btsca)nc shali be oatrcd es an additional
insured
PART V( - QUALIFICATIONS OF CONTRACTOR
A. The Cootractor must dcntonsnatc g:iahficatieris to complete the work subja.-t to the
approval of the Village of Key Biscayne. These qualifications include but arc not limited
to, aunilar past work cxpcnctxc, available equipment, as eilab1c rruwpowcr, and a client
reference list of five of the most rxcrt projects and niaun:rr n c contracts. In addition, a
highly qualified horticultural spray and nutri ion subconsu1tzn: j�M JST be used on this
project. This subcons:iltant is to ast'c kmotvledge and experience of local autritioc,
disease, and insect problems. and :s to have a gradua:c hortcu,:I altst of agronomist or.
st.a.;j or as a consultant The Contractor must supplh a rd jcauc of the horticultural
sub -consultant attached :o this bid, dcfIieg pact wort: cxpencncc, atx.i. the name,
address, and phone nuinSer of this subcon5ultcr;t par. o(•Ants bid_
?.ART \II - PRE -BID CONFERENCE
A A MANDATORY PRE -6!D CC, cE -� .
FIELD AT . ER.E _ ` ��1 �,TE !`. S?_.. T JO, V .LL BE
STREET. THE VILLAGE OF KE' i3:SC.A'\ (.'F F10E� t WEST ti1c7�TY'R.E
KEY BISCAY E, FL OR!DA ON
at
ALL OF THE BIDDERS ARE f)j ;ia T( ATTEND
END
PART V111 - BIDDc' G REQIJrREMENTS
A. The maintenance cont; actor :.r'.:21;
st:be-.:,Gish:cii.;vsca:edct:.clopcthatdeftnestus
m an) name, and is martcx/ on the outside of the envc=ope c,;th the ssx.'rzis "Landscape
Mair.tailuic4 Bid, Key Bi=cnync, F; " The rsaruengu;:c contractor will fill ou
in the sealed encelopc, the bid schc,lulc a: ach:.j as 'A' t and enclose
B Scald bids will be rex;civ;x; b,. \'►11 -'lc 'sla;taLcr of ��
than Ott B.scavn-
Flonde no later
PART IX - METHOD OF PA YMENT
A P+iytncnt atw?1 be un a mooch;), lump sLrn basis ir.ctudtn mate ai
.s uscv
B Pa>inert shall occur (30) days Gem suhr-dra1 of t,,voicc
T if E`')
9
" S i n c e s c h o o l b u i l d i n g s a n d g r o u n d s a r e c o n s i d e r e d t o b e s e n s i t i v e a r e a s ,
b e c a u s e h e a l t h a n d s a f e t y h a z a r d s a r e m o r e a c u t e i n o u r p u b l i c s c h o o l s e t t i n g ,
p e s t i c i d e s w i l l n o t b e a p p l i e d d u r i n g i n s t r u c t i o n a l h o u r s .
" P e s t i c i d e s w i l l b e a p p l i e d s o t h a t n o u n a u t h o r i z e d p e o p l e c o n t a c t t h e p e s t i c i d e
b e c a u s e o f d r i f t o r v a p o r s .
" U n a u t h o r i z e d p e o p l e w i l l b e p r e v e n t e d f r o m e n t e r i n g t h e t r e a t e d a r e a u n t i l t h e
p e s t i c i d e h a s d r i e d .
" A l l p e s t i c i d e s s h a l l b e a p p l i e d s t r i c t l y a c c o r d i n g t o t h e f e d e r a l l y r e g i s t e r e d
l a b e l a n d a l l p r e c a u t i o n s l i s t e d o n t h e l a b e l s h a l l b e s t r i c t l y f o l l o w e d .
" P e s t i c i d e a p p l i c a t i o n s t o t u r f a n d o r n a m e n t a l a r e a s w i l l b e m a d e i n a c c o r d a n c e
w i t h t h e r u l e s a n d r e g u l a t i o n s g o v e r n i n g t h e u s e o f p e s t i c i d e s i n F l o r i d a .
P o s t i n g a n d n o t i f i c a t i o n o f p e s t i c i d e s e n s i t i v e p e r s o n s w i l l b e d o n e .
1
" T h e l e a s t t o x i c p e s t i c i d e s w i l l b e u s e d t o a c h i e v e c o n t r o l , s u c h a s i n s e c t i c i d a l
s o a p s , h o r t i c u l t u r a l o i l s a n d b i o l o g i c a l c o n t r o l s s u c h a s B a c i l l u s t h u r i n g i e n s i s
( B t ) f o r m u l a t i o n s .
" P e s t i c i d e a p p l i c a t i o n s f o r f i r e a n t c o n t r o l w i l l c o n s i s t o f b r o a d c a s t a p p l i c a t i o n
o f g r a n u l a r f i r e a n t b a i t g r a n u l e s , s u c h a s A s c e n d , M a x F o r c e , A m d r o , S i e g e
o r A w a r d o v e r t h e e n t i r e p r o p e r t y a t t h e l a b e l r e c o m m e n d e d r a t e .
" R e c o r d s w i l l b e k e p t o n p e s t s i d e n t i f i e d a n d t r e a t m e n t ( s ) p e r f o r m e d f o r
c o n t r o l . T r e a t m e n t r e c o r d s w i l l i n c l u d e a t l e a s t t h e f o l l o w i n g i n f o r m a t i o n :
1 . F a c i l i t y n a m e a n d a d d r e s s .
2 . D a t e o f a p p l i c a t i o n .
3 . N a m e o f a p p l i c a t o r ( l e g i b l y p r i n t e d ) .
4 . T a r g e t p e s t .
5 . S i t e o f a p p l i c a t i o n ( t u r f , b u s h e s , t r e e s e t c . ) .
6 . T o t a l a r e a t r e a t e d .
7 . N a m e o f p e s t i c i d e ( a s s h o w n o n t h e l a b e l ) .
8 . D i l u t i o n r a t e ( p e r c e n t a g e o f m i x e d a c t i v e i n g r e d i e n t , i f m i x e d i n w a t e r f r o m
a c o n c e n t r a t e , o r p e r c e n t a g e o f a c t i v e i n g r e d i e n t i n t h e " r e a d y - t o - u s e
f o r m u l a t i o n ) .
9 . M e t h o d o f a p p l i c a t i o n ( p o w e r s p r a y , b a c k p a c k s p r a y e r e t c . ) .
" A c o p e o f a l l t r e a t m e n t r e c o r d s , S p e c i m e n L a b e l s a n d M a t e r i a l S a f e t y - D a t a
S h e e t s w i l l b e p r o v i d e d t o t h e S c h o o l P r i n c i p a l , S i t e A d m i n i s t r a t o r o r t h e i r
d e s i g n e e .
EXHIBIT "D"
MIAMI -DARE COUNTY PUBLIC SCHOOLS
DEPARTMENT OF SAFETY, ENVIRONMENT AND HAZARDS
MANAGEMENT
SAFETY CONSIDERATIONS FOR PERFORMING LANDSCAPE
PEST CONTROL AT SCHOOLS AND ANCILLARY FACILITIES
(Revised: April, 1999)
• Pesticide applications will be performed by State of Florida Certified Pesticide
Applicators, certified, minimally, with Limited Certification in the category of
Lawn and Ornapaental Pest Control or by Pest Control Identification
Cardholders employed by Licensed Pest Control Firms, as required by S. R.
E. F. - 1997.
• The contractor will inspect lawn areas an -d ornamentals each visit for evidence
of pest problems and advise the Principal, Site Administrator or their assigned
designee of such problems.
• Pesticides will be applied only when necessary to control an existing pest
population which has been determined to be present by inspection or
monitoring by a qualified inspector.
• Pesticides will be applied only by prior written approval of the School
Principal, Site Administrator or their assigned designee at least seventy-two
(72) hours prior to the application of pesticides.
• Upon confirmation of a specific pest problem requiring treatment, pesticides
will be applied as needed on a spot treatment basis, whenever possible, using
the least toxic, effective pesticide. All spraying of pesticides and fertilizer
applications will be performed when temperatures are below 90'F and wind
drift is neglible.
• Contractor shall practice Integrated Pest Management (IP`1) to control insects.
diseases and weeds on and around perennials, ground covers, turf, shrubs,
vines and trees. This will include frequent monitoring and spot treatment as
necessary using least toxic methods and materials. All spraying %ill be
performed when temperatures are below 90'F and wind drift is negligible.
• Pesticide applications shall not be made in the presence of students,
employees, or other unauthorized people.