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Home My Public Portal About2017-04-18 Plan Commission Agenda packet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3&PLQXWHVSGI 3 Plan Commission Minutes March 21, 2017 Chairman Kiefer called the Plan Commission meeting to order at 7:00 p.m. and led the pledge to the flag. ROLL CALL: Commissioners Seggebruch, Minnis, Renzi, Heinen, Green, Womack and Chairman Kiefer were present. Fire, Library, Park and School Districts were absent. The Plan Commission minutes dated March 7, 2017 were approved as amended. PUBLIC COMMENTS:There was no response. DEVELOPMENT REPORT Mr. Proulx stated the Village Board approved the ordinance for Planned Development for the redevelopment of the old fire station and granted approval of the site plans for Phase 1 of this redevelopment of the existing building and also Phase 2 for the future addition; the Village Board granted approval of an ordinance for the special use for the drive-thru at Plainfield Plaza near Ft. Beggs for Jimmy John’s sandwich shop; the Village Board approved the site plan for the revised DNA Athletic building with the condition that they continue working with staff on some enhancements for the side elevations; and the Village Board approved the final plat for Unit 2 of King’s Bridge Estates. OLD BUSINESS Case No. 1752-013117.REZ/SU 15908 S Lincoln Highway Commissioner Heinen recused himself from this case. Mr. Proulx stated this is a public hearing for a rezoning (map amendment) and special use for an auto repair use, further indicating the appropriate notices have been published and posted as required by state statute and local ordinance. Mr. Proulx stated the subject site is approximately 0.42 acres near the southwest corner of Route 30 and Renwick Road. Mr. Proulx described the previous zoning and usage; reviewed the adjacent land uses; reviewed the findings of fact for both the rezoning and special use requests as noted in the staff report dated March 17, 2017. Chairman Kiefer swore in Tariq Khan. Mr. Khan indicated they purchased the property in 2015 and stated the site was previously a Lube Pro for several years. Mr. Khan indicated they have tried to locate a different type of use for this site for over 1 year; and also tried to assemble the other parcels in order to redevelop the entire corner. Mr. Khan mentioned there are 15 other auto related businesses along Lincoln Highway. Chairman Kiefer asked for public comments. There was no response. Commissioner Renzi asked if they will be using the existing building. Mr. Khan indicated they are not modifying the building at this time, it will be used at it exists. 4 Plan Commission Minutes March 21, 2017 Page 2 of 4 Mr. Proulx mentioned that the applicant has a number of possible end users to select from; indicated when the user is selected they may proceed with site plan depending on any enhancements to the building or site. Commissioner Renzi asked if any redevelopment of the entire site would include this existing building. Mr. Khan indicated they would be prepared to redevelop the entire properties if the opportunity arises. Commissioner Green asked how access is obtained to this property from Route 30 and asked if there is an easement for access to Renwick Road; asked if some sort of control could be added so access is restricted to right in/right out to prevent left turns out onto Renwick Road. Mr. Proulx stated it is Staff’s understanding that there are access rights to both access points benefiting both parcels; staff would see full access from Renwick Road and in the future if redevelopment occurs from Peerless to the west with access to Route 30 (Lincoln Highway) to be more limited. Mr. Khan indicated that would require a conversation with IDOT; indicated for this property access from Route 30 is right in/right out at this time. Commissioner Seggebruch asked if there is an access easement in place to Renwick Road; asked if the rezoning applies to Lot 1 only. Mr. Proulx agreed only Lot 1 is to be rezoned. Commissioner Seggebruch felt B-3 zoning was a better option for the Village in this area; would like to see some other type of commercial use in the future. Commissioner Green made a motion to adopt the findings of fact of staff as the findings of fact of the Plan Commission and, furthermore, recommend approval of the requested map amendment (re-zoning), from B-1 to B-3, for the property commonly known as 15908 S. Lincoln Highway. Seconded by Commissioner Renzi. Vote by roll call: Seggebruch, yes; Minnis, yes; Womack, yes; Renzi, yes; Green, yes; Kiefer, yes. Motion carried 6-0 Commissioner Seggebruch made a motion to adopt the findings of fact of staff as the findings of fact of the Plan Commission and, furthermore, recommend approval of the special use for an auto repair facility in the B-3 zoning district, at the property commonly known as 15908 S. Lincoln Highway, subject to the following three (3) stipulations: 1. Compliance with the requirements of the Village Engineer; and 2. Compliance with the requirements of the Plainfield Fire Protection District. 3. Formal or administrative site plan review for proposed modifications to the building and site for the ultimate auto-repair business. Seconded by Commissioner Minnis. Vote by roll call: Renzi, yes; Green, yes; Womack, yes; Minnis, yes; Seggebruch, yes; Kiefer, yes. Motion carried 6-0. NEW BUSINESS Case No. 1757-030617.SPR Menards – Warehouse Expansion Mr. Bogda stated the applicant is seeking an expansion for a warehouse facility to Menards at 13441 S. Route 59. Mr. Bogda described the existing site; the proposed expansion; and the adjacent land uses. Mr. Bogda reviewed the site plan as noted in the staff report dated March 16, 2017; noting the minimum interior side setback requirement is not in compliance with the zoning standards in the B-3 zoning district. 5 Plan Commission Minutes March 21, 2017 Page 3 of 4 Staff submits that the site plan for the expansion and reconfiguration of the warehouse facilities, outdoor sales and storage area at Menards is generally in compliance with the requirements of the Zoning Ordinance and consistent with the previously approved building design. Staff suggests a favorable recommendation. Chairman Kiefer asked if a stipulation was needed supporting the variance of the interior side yard setback. Mr. Bogda replied yes. Chairman Kiefer swore in Rodney Wekkin, representing Menard Inc. Mr. Wekkin stated the updates to the garden center, rear door, additional warehouse space as well as the expansion to the lumberyard is an overall prototype update to Menards. Mr. Wekkin reviewed the elevations to the rear of the warehouse – stated the existing elevation is 2 X 8 treated lumber and this is what they will be proposing for the new warehouse and not the precast concrete panels outlined in the staff report. Chairman Kiefer asked for public comments. There was no response. Commissioner Green asked if the Fire Department would have any issues with the change to the timber structure in the far corner. Mr. Proulx indicated the proposal would have to comply with the requirements of the Fire District. Commissioner Heinen asked if this expansion would create an opportunity to bring the existing landscaping up to code and asked if a stipulation should be added. Mr. Bogda indicated staff is currently working will all the shopping center owners to bring their landscaping back up to code. Mr. Wekkin indicated Menard would agree to reinstall whatever landscaping was originally approved for this specific site. Commissioner Green and Commission Renzi would prefer adding a stipulation with regard to bringing the landscaping back to code. Mr. Proulx indicated Staff and the Building Department are working with the businesses to address a number of landscaping situations. Commissioner Seggebruch asked if the access to the outdoor sales was going to be closed completely and if the customers go through the front. Mr. Wekkin indicated this is a matter of loss prevention; and indicated customers will be directed to check out within the store. Commissioner Seggebruch asked how the yard sales will operate. Mr. Wekkin stated they are encouraging the semi-trucks away from the customers. Commissioner Seggebruch asked the reason for the increase to the warehouse. Mr. Wekkin stated some of the larger products (i.e. drywall and insulation) will be moved to the new warehouse. Commissioner Renzi made a motion to recommend approval of the site plan review for the proposed warehouse expansion at Menards at 13441 S. Route 59, subject to the following two (2) stipulations in the staff report and the two additional stipulations added by the Plan Commission: 1. Compliance with the requirements of the Village Engineer; and 2. Compliance with the requirements of the Plainfield Fire Protection District. 3. Applicant will work with staff to update the landscaping to the original approved landscape plan. 4. The minimum interior side yard setback is reduced to 8 feet. 6 Plan Commission Minutes March 21, 2017 Page 4 of 4 Seconded by Commissioner Seggebruch. Vote by roll call: Heinen, yes; Green, yes, Womack, yes; Minnis, yes; Seggebruch, yes; Renzi, yes; Kiefer, yes. Motion carried 7-0. DISCUSSION Commissioner Renzi recognized the letters received from Tyler Technologies and the Village. Meeting Adjourned at 8:04 p.m. Respectfully submitted by Merrilee Trotz Merrilee Trotz Recording Secretary 7 3ODQ&RPPLVVLRQ$JHQGD,WHP5HSRUW $JHQGD,WHP1R 6XEPLWWHGE\0HUULOHH7URW] 6XEPLWWLQJ'HSDUWPHQW3ODQQLQJ'HSDUWPHQW 0HHWLQJ'DWH$SULO 68%-(&7 &DVH1R68'XQNLQ'RQXWV+HULWDJH0HDGRZV/RW 5HTXHVW6SHFLDO8VH3XEOLF+HDULQJDQG6LWH3ODQ5HYLHZ /RFDWLRQ65RXWH $SSOLFDQW'KDUPHVK5DQJZDOD 5HFRPPHQGDWLRQ $77$&+0(176 'XQNLQ'RQXWV3ODQ&RPPLVVLRQ6WDII5HSRUWSGI $HULDOPDSGRF[ 'XQNLQ'RQXWV/RW+HULWDJH0HDGRZV6LWH3ODQDQG(OHYDWLRQVSGI 8 9 10 11 12 13 14 15 +(5,7$*(0($'2:9,//$*(&(17(53/$,1),(/',/5(9,6,21'$7(352326('6287+(/(9$7,216&$/( $5&+,7(&76,1&16 +(5,7$*(0($'2:9,//$*(&(17(53/$,1),(/',/5(9,6,21'$7(352326('($67(/(9$7,216&$/( $5&+,7(&76,1&17 +(5,7$*(0($'2:9,//$*(&(17(53/$,1),(/',/5(9,6,21'$7(352326(':(67(/(9$7,216&$/( $5&+,7(&76,1&18 +(5,7$*(0($'2:9,//$*(&(17(53/$,1),(/',/5(9,6,21'$7(352326('1257+(/(9$7,216&$/( $5&+,7(&76,1&19 20 21 22 23 24