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HomeMy Public PortalAbout1999-80 Adopting the final millage rate for the FY 1999-2000RESOLUTION NO. 99-80 A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; ADOPTING THE FINAL MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 1999 THROUGH SEPTEMBER 30, 2000 PURSUANT TO FLORIDA STATUTE 200.065 (TRIM BILL); PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Section 200.065 of the Florida Statutes, the Property Appraiser has made tax assessments for all real property within the jurisdiction of the Village of Key Biscayne; and WHEREAS, on July 20, 1999, the Village Council adopted Resolution No. 99-69 determining the "Proposed Millage Rate" for the fiscal year commencing October 1, 1999 and further scheduled the final public hearing required by Section 200.065 of the Florida Statutes to be held on September 21, 1999 at 7:00 p.m.; and WHEREAS, public hearings, as required by Section 200.065(2) © and (d), were held by the Village Council on September 9 and 21, 1999, commencing at 7:00 p.m., as previously noticed and the public and all interested parties having had the opportunity to address their comments to the Village Council and the Village Council having considered the comments of the public regarding the final millage rate and having complied with the "TRIM" requirements of the Florida Statutes; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF KEY BISCAYNE, FLORIDA AS FOLLOWS: Section 1. That the final millage rate for the Village of Key Biscayne for the fiscal year commencing October 1, 1999 through September 30, 2000 be and is hereby fixed at the rate of 3.606 mills which is $3.606 dollars per thousand dollars of assessed property value within the Village of Key Biscayne. Section 2. That the roll -back rate is 3.5394 mills and the final millage rate is 3.606 which is 1.88 % percent over the roll -back rate. Section 3. This resolution shall be effective immediately upon its adoption by the Village Council. PASSED AND ADOPTED this, 21st _ day of September , 1999. JOE I. RASCO HITA H. ALVAREZ, CMC, VILLAGE C APPROVED AS TO FORM AND LEGAL SUFFICIENCY: x--014A-y, L4--27 RICHARD J. WEISS, VILLAGE ATTORNEY gIga tieo-i/e / r it Village Cool Joe I. Rasco, Mayor Gregory C. Han, Vice Mayor Scott Bass Martha Ritz -eon Broucck Alan H. Fein Mortimer Fried r-- Robert Oldakowski VILLAGE OF KEY BISCAYNE Office of the Village Manager August 17, 1999 Village Manager C. Samuel Kissinger MEMORANDUM TO: The Honorable Mayor and Members of the Village Council FROM: C. Samuel Kissinger Village Manager 4) Proposed Solid Waste Agree ent (2000-222t BFI Waste Systems of North erica (BFI) RE: L INTRODUCTION -- The current fee for Solid Waste Collection, Transportation, and Disposal is $199.00 annually. It has remained at the same rate for the past five (5) years under the terms of the Village agreement for such services with BFI. This Agreement ends December 31, }-- 1999. Prior to the BFI Agreement, Miami Dade County provided these services at an annual charge of $399.00. The County has subsequently reduced its charges in 1996 to $350.00. Since 1995, the Village has saved the homeowner over $800. 111,1 16 IL REQUEST FOR PROPOSALS Resolution 99-28, adopted April 20, 1999 directed the Village Manager to. issue a Request For Proposals (RFP) for a new five (5) year Agreement. A Public Notice was placed in the Miami Review five (5) times, beginning on June 30, 1999. Pursuant to the ~• RFP, a mandatory "Pre -Proposal Conference" was held on July 8, 1999 with two (2) prospective contractors attending. Both prospective contractors submitted Proposals on the due date, July 22, 1999 and these were opened on that day. III. PROPOSALS Both prospective contractors, BFI Waste Systems of North America (BFI) and Waste continued on page two 85 West McIntyre Street • Key Biscayne, Florida 33149 • (305) 365-5511 • Fax (305) 365-8936 ••••'"•^•• •'�'•'•N'�/Mhr'- rW'. DD WIf1C • ca gm AI la ITV rnuui;MTV RNVIRONMF.NT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT' page two Management Systems (WMS), are comparable in terms of qualification and experienced for the required services. With respect to price, however, the proposals differ notably, as shown below, in response to the "Bulk Waste Collection" options specified in the RFP: Contractor BFI Op 'on 1 Option 2 Option 3 Once/ Month Twice/ Month Once/ Week (Mos/Unit) (Mos/Unit) (Mos/Unit) $18.69 $17.12* $20.19 $18.62* $22.91 $21.34* WMS $33.75 $33.75 $33.75 BFI's rate under the current Agreement (before FY 2000 COLA) is: $14.14 * BFI has agreed to reduce its fee by. $1.57, from $18.69 to $17.36, in consideration for the elimination of the $2,000 per .Month. Rental fee required in the RFP for the land used for the bulk waste roll -off container on West McIntyre Street. N. OPTIONS Based on the attached letter from BFI, dated August 11, 1999, the following were evaluated. I do not recommend any of these options: A. Bulk Waste Collected Four (4) Times per Year: $1.66/Mos. Reduction B. Bulk Waste Collected Twice (2) per Year: $1.81/Mos. Reduction C. A longer -term contract would not provide additional savings I have spoken to a Contractor who did not submit a proposal. His evaluation to me indicated that he could not consider offering the Village a lower price than the BFI proposal. V. RECOMMENDATION I recommend that a five (5) year contract (2000-2004) be awarded to BFI. I further recommend that the annual fee be increased from $199.00 to $220.00 per year ($18.33/monthly). This amount is estimated to be sufficient to cover: • The Village's BFI Agreement obligations, i.e. $205.44/yr./unit; and continued on page three page three • A contingency of about 7.5% or approximately $15.42/yr./unit for administrative expenses, uncollectable accounts, and special clean up expenses created by emergencies. VI. REVENUE AND EXPENDITURE PROJECTION The financial position of the Solid Waste Fund as impacted by the BFI proposal is described by the financial projections below. These projections include the following assumptions: A. Income: 1250 customers @ $220.00 fixed for five (5) years or $275,000.00; B. Cost of Living Adjustments (COLA) based on the same rate of escalation as for years 1996-1999; C. COLA applied to contractual obligations, per the recommended BFI Proposal and the contingency as well; D. Deficit covered by appropriation from $90,000 Solid Waste Fund balance as of September 30, 1998. The .attached cash flow analysis indicates that the current balance in the Solid Waste Fund should be sufficient to allow the . current level of Solid Waste Services to be maintained on a fixed fee basis for homeowners for the entire proposed five (5) years, during which the Agreement with BFI would be in effect. The validity of the analysis, of course, relies on the assumption that inflationary influence on COLA will remain as benign in the next five (5) years as in recent years. At the end of the proposed agreement period, the Solid Waste fee for 2005 may be a minimum of about $240.00 including all Cost,Of-Living Adjustments, contingencies, and �- administrative charges. Please see Exhibit One on the next page. EXHIBIT ONE REFUSE COLLECTION AND RECYCLING AND DISPOSAL FUND FINANCIAL PROJECTIONS X2000-2004) YEAR 2000 2001 2002 2003 2004 TOTAL Starting Fund Bat. $90,000 $83,000 $72,000 $56,000 $36,000 $90,000 Revenue 275,000 275,000 275,000 275,000 275,000 1,375,000 Contract Expenses -257,000 -259,792 -263,789 -266,787 -270,784 -1,318,152 Admin. Expenses -25,000 -26,000 -27,000 -28,000 -29,000 -135,000 r Total Expenses -282,000 -285,792 -290,789 -294,787 -299,784 -1,453,152 COLA Fee _ N/A* -208 -211 -213 -216 _ N/A EOY Net Inc./loss -7,000 -11,000 -16,000 -20,000 ' -25,000 -79,000 EOY Bal. $83,000 $72,000 $56,000 $36,000 $11,000 $11,000 *EOY 1999' to EOY 2000' escalation is factored in proposal price