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HomeMy Public PortalAbout20171113_PC_MINUTES.pdfPLANNING COMMISSION Demery Bishop Ron Bossick Tina Gann John King Charles Matlock David McNaughton Alan Robertson Planning Commission Meeting MINUTES November 13, 2017 CITY MANAGER Shawn Gillen COMMUNITY DEVELOPMENT DIRECTOR George Shaw CITY ATTORNEY Edward M. Hughes Chair Bishop called the November 13, 2017 Tybee Island Planning Commission meeting to order. Commissioners present were: Charles Matlock, Alan Robertson, David McNaughton, John King and Ron Bossick. Tina Gann was not present. Comment and input Chair Bishop stated he had a discussion about the rezoning of parcel R-1 to RT 15 Meddin time on the minutes in the packet, he stated that there was a tremendous amount of discussion and redundancies at both Planning and City Council and he was concerned that two much time was wasted on the subject, and he feels that the process with communication between planning commission and what we decide and what is determined by council could have been better handled by Planning Commission if it had been referred back to them. Commissioner Robertson stated that he thought the same thing and agrees with Chair Bishop and he also thinks there is a lot of waste of time, he stated that the applicant should have a complete packet before it comes before Planning Commission or we should not review it. Mr. Shaw stated one of the issues since he has been here is both meetings are advertised at the same time due to the compacted time frame between the two meetings so because of that it has to go to City Council, so that is why the Planning Commission is unable to table an item. Consideration of Minutes: Chair Bishop asked for consideration of the September 18, 2017 meeting minutes. Commissioner Matlock made a motion to approve and Commissioner McNaughton seconded, the vote to approve was unanimous. Disclosures/Recusals:Chair Bishop asked if there were any disclosures or recusals. There were none. Old Business: Chair Bishop asked if there was any old business for discussion. There was none. New Business: Minor Subdivision: Subdivide one lot into two lots -38 Solomon Ave. Zone R -1 -B -Sharon H. Akers -4-0002-16-018.: Mr. Shaw approached the Commission and stated the petitioner would like to separate their property and sell one lot. He also stated that the property meets all the requirements for the R1 -B zoning and staff recommends approval. Ms. Sharon Akers approached the Commission and stated she lives at 38 Solomon Avenue and the one property has two houses, and they can no longer handle both so she would like to sell the piece of property with the older house on it. Commissioner McNaughton made a motion to approve and Vice Chair Bossick seconded the vote to approve was unanimous. Site Plan Approval and Parking Variance: Tybee Island Marine Science Foundation -37 Meddin Dr. on North Beach—Zone R-1/North End Cultural Overlay—Maria Procopio -4-0001-03-013.: Mr. Shaw approached the commission and stated the Petitioner would like to move their existing facility from the fourteenth street parking lot to a larger facility in the north end of the north beach parking lot, he showed a survey slide showing the parking they will be using and he estimated that they would need 25 parking spaces for this building and this will be a net gain for the island because they have no parking now. Mr. Shaw also stated that he is sorry the drainage plan is missing and he did see one in all the documents but was just not included in the package. He also stated that staff recommends approval. Commissioner McNaughton asked if the design is final and how can parking be determined without a final design. Mr. Shaw stated as far as he knows it will stay the same foot print and he went by the foot print and square footage to get what he thought was the best equation for the space. Chair Bishop asked if the City Engineer has looked at this drainage plan because he did not see an approval letter from the engineer in his packet. Mr. Shaw stated that the engineer has not reviewed this drainage plan and that would be his fault. Chair Bishop stated that he would deem this packet incomplete and is unable to act on it. Mr. Shaw agreed. Commissioner Bossick stated he thinks that this site will take some of the existing parking. Mr. Shaw stated he is correct and he did not catch that. He also stated there is an existing plan with the City to design additional parking in that lot. Mr. Craig Clements and Mr. Anthony Cissell with Sottile & Sottile Architects approached the Commission and explained how the facility will address parking and showed slides of an over view of how they came up with the overall design and how every detail is being considered in and around the building. Ms. Dottie Kluttz approached the Commission and stated she lives at 1 Officers Row on Tybee Island and she also stated that she would like to address her concerns about the busses and where would they be parking and will the North Beach Parking lot loose spaces. City manager Shawn Gillen approached the commission and stated he lives at 605 Second Avenue on Tybee Island, he stated that he has a couple things he wanted to make sure City staff and the public were aware of. That the City is engaged with Thomas and Hutton and the City Engineer with two separate parking studies on the south and north end of the Island for maximizing parking, improving pedestrians experiences and on the north end we know there will be more parking and access needed. He also stated that the bus staging will be taken into consideration. Commissioner Robertson asked that planning and zoning be included in the steps of those context and plans. City manager Shawn Gillen stated he will make sure that happens. Commissioner Robertson made a motion to continue until the appropriate items are put in the packet, drainage and parking and Commissioner McNaughton seconded the vote to continue was unanimous. Standing Agenda Item: MPIC — Update: Commissioner Robertson stated that he would like to keep the Commission up to date on the Master Plan Implementation comity, and they met just before this meeting and the consultants came in and gave history and contexts and let us know that they are making good progress. He also stated that the Coastal resource division of the DNR has awarded us the coastal incentive grant that was requested, with some areas to adjust like zoning and the water study. He also suggested that the MPIC come to the Planning Commission meeting in March or after to get updates. The goal would be to get everything done by September 2018. Chair Bishop asked where drainage is considered in the master plan. Commissioner Robertson stated drainage and waste water removal is included in the carrying capacity study so there are action steps that the Council should consider undertaking, our role would be to condense and prioritize the tasks in the study and master plan. He also asked if the City will in any way give a variance for more than 35 feet for those houses that will be lifted under the Hazard Mitigation Grant. Mr. Shaw stated that would a two story house would be the only ones he would think that could go over 35 foot but he would think that would be a low priority because they could gut the bottom and still have living space above. Also if it is pre firm they are eligible to be lifted and would have to get a variance if they want to go over the 35foot. Adjournment: Vice Chair Bosick made the motion to adjourn, Commissioner Robertson seconded and was unanimous, the meeting adjourned at 8:30pm. Lisa L. Schaaf