Loading...
HomeMy Public PortalAbout20140424 pwp minutesMINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street April 24, 2014 Committee Members Present: Attendance Bob Scrivner, Chairman 2 of 2 Rick Prather 2 of 2 Shawn Schulte 2 of 2 Committee Members Absent Attendance Ralph Bray, Vice-Chairman 0 of 2 Glen Costales 1 of 2 Staff Present: Matt Morasch, PE, Director of Public Works Britt Smith, PE, Operations Division Director David Bange, PE, Engineering Supervisor Eric Seaman, Wastewater Division Director Shane Wade, Civil Engineer II Eric Barron, Senior Planner Glen Miller, Building Inspector Janice McMillan, Director of Planning and Protective Services Steve Crowell, City Administrator Drew Hilpert, Interim City Administrator Brenda Wunderlich, Administrative Assistant Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Gerald Kendrick, 1732 Tanner Bridge Road, David Treece and Frank Kartmann with Missouri American Water Company, Jim Wisch, Brian Bernskoetter, Heath Clarkston, Residents from Georgetown Subdivision: Joan Cage, Joyce Lewis, Bob Chiles, Carol Bell, Carolyn Silvey, and Don & Edna Zehnder, Olivia Ingle with News Tribune and Madison Conklin with KOMU 8 News. 1. Introductions Those present introduced themselves. 2. Approval of the March 20, 2014 and April 24, 2014 Committee meeting minutes Councilman Schulte moved and Councilman Prather seconded to approve the March 20 and April 24, 2014 minutes, motion carried. 3. Old Business 1. Building and Fire Code Appeal Commission (Janice McMillan) Ms. McMillan explained the revisions included membership qualifications and residency requirements. There was discussion among Committee members, staff and those present regarding member qualifications, sealed drawings and safety issues. Minutes/Jefferson City Public Works and Planning Committee April 24, 2014 2 Chairman Scrivner requested this item be brought back with changes to the May Committee meeting for further discussion. 2. Country Club Drive (David Bange) Mr. Bange explained that he and Mr. Morasch had visited the properties and did observe settlement. Staff has spoken informally with a structural engineer who explained the damage was caused by a consolidation of the material under the concrete slabs which has allowed the floor slabs to settle. Analysis of the traffic in the area of Georgetown found the average speed of vehicles to be approximately 37 mph. The options of additional improvements that could be performed are diamond grinding of the pavement at an estimated cost of $35,000 or a mill and overlay of the pavement with an estimated cost of $215,000. There was discussion among Committee members, staff and those present regarding foundation settlement, speed of traffic (especially truck traffic), the possibility of lowering the speed limit, and making Edgewood a truck route. Mr. Crowell explained staff would study the issue further. 4. New Business 1. Water Company Maintenance Update (David Treece) (Matt Morasch) Mr. Morasch explained there were still items not being addressed by the water company. Mr. Bange explained staff has noted the Water Company’s main replacement activities. There was discussion among Committee members, staff and representatives from Missouri American Water, regarding public perception, maintenance activities, water main leaks destroying subgrade of streets, and leak detection versus trenching. 2. Snow Removal and overtime Cost and Chemical Status (Britt Smith) Mr. Smith explained due to the severe winter weather, staff is requesting a supplemental appropriation of $200,000 to be used to fill our stockpile with salt and cover overtime expenses incurred during the winter season. There was discussion among Committee members and staff regarding cost of snow removal and budgeting appropriately for costs. Committee members will discuss the issue further with Mr. Crowell. 3. Cole Junction Pump Station Opening (Eric Seaman) Mr. Seaman gave an update on the Cole Junction Pump Station. Staff is proposing an open house the week of May 19th. Councilman Schulte requested signage “completed as promised” be put up for the finished project. 4. Insurance Proceeds for Damaged Structures (Jeremy Cover/Janice McMillan) Ms. McMillan explained the draft ordinance would provide the City the ability to retain insurance proceeds to ensure the property owner takes care of the structure prior to insurance payment. Minutes/Jefferson City Public Works and Planning Committee April 24, 2014 3 Councilman Schulte moved and Councilman Prather seconded to refer the draft ordinance to the City Council with recommendation to approve, motion carried. 5. Cancellation of the Governor Hotel Parking Lease (Drew Hilpert) Mr. Smith explained the State lease of 150 spaces within the City’s parking garage for the Hotel Governor. Committee members agreed to send notice to cancel the current lease and renegotiate a new lease. 5. Other Topics 1. Planning & Protective Services Monthly Reports Ms. McMillan referred Committee members to the reports included in the packet 6. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues Gerald Kendrick,1732 Tanner Bridge Road, spoke requesting sidewalks along the even addressed side of Tanner Bridge Road. There was discussion among Committee members, staff and Mr. Kendrick regarding the sidewalk master plan and requesting a neighborhood improvement project. 7. Adjourn Councilman Prather moved and Councilman Schulte seconded to adjourn the meeting at this time (9:35 a.m.), motion carried.