HomeMy Public PortalAbout20140424 pwp minutesMINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
April 24, 2014
Committee Members Present: Attendance
Bob Scrivner, Chairman 2 of 2
Rick Prather 2 of 2
Shawn Schulte 2 of 2
Committee Members Absent Attendance
Ralph Bray, Vice-Chairman 0 of 2
Glen Costales 1 of 2
Staff Present:
Matt Morasch, PE, Director of Public Works
Britt Smith, PE, Operations Division Director
David Bange, PE, Engineering Supervisor
Eric Seaman, Wastewater Division Director
Shane Wade, Civil Engineer II
Eric Barron, Senior Planner
Glen Miller, Building Inspector
Janice McMillan, Director of Planning and Protective Services
Steve Crowell, City Administrator
Drew Hilpert, Interim City Administrator
Brenda Wunderlich, Administrative Assistant
Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time.
The following guests were present: Gerald Kendrick, 1732 Tanner Bridge Road, David Treece and
Frank Kartmann with Missouri American Water Company, Jim Wisch, Brian Bernskoetter, Heath
Clarkston, Residents from Georgetown Subdivision: Joan Cage, Joyce Lewis, Bob Chiles, Carol Bell,
Carolyn Silvey, and Don & Edna Zehnder, Olivia Ingle with News Tribune and Madison Conklin with
KOMU 8 News.
1. Introductions
Those present introduced themselves.
2. Approval of the March 20, 2014 and April 24, 2014 Committee meeting minutes
Councilman Schulte moved and Councilman Prather seconded to approve the March 20 and
April 24, 2014 minutes, motion carried.
3. Old Business
1. Building and Fire Code Appeal Commission (Janice McMillan)
Ms. McMillan explained the revisions included membership qualifications and residency
requirements.
There was discussion among Committee members, staff and those present regarding member
qualifications, sealed drawings and safety issues.
Minutes/Jefferson City Public Works and Planning Committee
April 24, 2014
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Chairman Scrivner requested this item be brought back with changes to the May Committee
meeting for further discussion.
2. Country Club Drive (David Bange)
Mr. Bange explained that he and Mr. Morasch had visited the properties and did observe
settlement. Staff has spoken informally with a structural engineer who explained the damage was
caused by a consolidation of the material under the concrete slabs which has allowed the floor slabs
to settle. Analysis of the traffic in the area of Georgetown found the average speed of vehicles to be
approximately 37 mph. The options of additional improvements that could be performed are diamond
grinding of the pavement at an estimated cost of $35,000 or a mill and overlay of the pavement with
an estimated cost of $215,000.
There was discussion among Committee members, staff and those present regarding
foundation settlement, speed of traffic (especially truck traffic), the possibility of lowering the speed
limit, and making Edgewood a truck route.
Mr. Crowell explained staff would study the issue further.
4. New Business
1. Water Company Maintenance Update (David Treece) (Matt Morasch)
Mr. Morasch explained there were still items not being addressed by the water company.
Mr. Bange explained staff has noted the Water Company’s main replacement activities.
There was discussion among Committee members, staff and representatives from Missouri
American Water, regarding public perception, maintenance activities, water main leaks destroying
subgrade of streets, and leak detection versus trenching.
2. Snow Removal and overtime Cost and Chemical Status (Britt Smith)
Mr. Smith explained due to the severe winter weather, staff is requesting a supplemental
appropriation of $200,000 to be used to fill our stockpile with salt and cover overtime expenses
incurred during the winter season.
There was discussion among Committee members and staff regarding cost of snow removal
and budgeting appropriately for costs.
Committee members will discuss the issue further with Mr. Crowell.
3. Cole Junction Pump Station Opening (Eric Seaman)
Mr. Seaman gave an update on the Cole Junction Pump Station. Staff is proposing an open
house the week of May 19th.
Councilman Schulte requested signage “completed as promised” be put up for the finished
project.
4. Insurance Proceeds for Damaged Structures (Jeremy Cover/Janice McMillan)
Ms. McMillan explained the draft ordinance would provide the City the ability to retain
insurance proceeds to ensure the property owner takes care of the structure prior to insurance
payment.
Minutes/Jefferson City Public Works and Planning Committee
April 24, 2014
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Councilman Schulte moved and Councilman Prather seconded to refer the draft ordinance to
the City Council with recommendation to approve, motion carried.
5. Cancellation of the Governor Hotel Parking Lease (Drew Hilpert)
Mr. Smith explained the State lease of 150 spaces within the City’s parking garage for the
Hotel Governor.
Committee members agreed to send notice to cancel the current lease and renegotiate a new
lease.
5. Other Topics
1. Planning & Protective Services Monthly Reports
Ms. McMillan referred Committee members to the reports included in the packet
6. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
Gerald Kendrick,1732 Tanner Bridge Road, spoke requesting sidewalks along the even
addressed side of Tanner Bridge Road.
There was discussion among Committee members, staff and Mr. Kendrick regarding the
sidewalk master plan and requesting a neighborhood improvement project.
7. Adjourn
Councilman Prather moved and Councilman Schulte seconded to adjourn the meeting at this
time (9:35 a.m.), motion carried.