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HomeMy Public PortalAboutResolution #2015-08, A Resolution Approving The Allocation Of Expense Reibursement Amount In Accordance With Riverdale Fire Department Expense Reimbursement Policy RESOLUTION NO. 2015-08 A RESOLUTION APPROVING THE ALLOCATION OF EXPENSE REIBURSEMENT AMOUNT IN ACCORDANCE WITH RIVERDALE FIRE DEPARTMENT EXPENSE REIMBURSEMENT POLICY WHEREAS, the City of Riverdale, hereafter referred to as "the City", has a strong commitment to provide reimbursement of expenses for those who volunteer on Riverdale's Fire Department. WHEREAS, the City believes that it is in its best interest and interest of the members of the City of Riverdale volunteer fire department to put in place a policy for reimbursing local travel expenses. WHEREAS, the City would like to implement a simple expense reimbursement policy to cover expenses for travel to local trainings, calls, and Fire Department activities. WHEREAS, the total amount will be approved annually in the Fire Department Budget as recommended by the Fire Chief and approved by City Council. NOW THEREFORE, be it resolved by the City Council of the City of Riverdale, State of Iowa adopts the Riverdale Fire Department Expense Reimbursement Policy dated 17th day of March, 2015 as recommended by the Fire Chief. PASSED, APPROVED AND ADOPTED THIS 17th day of March 2015, by the following vote: Ayes: Halsey, Littrel, Seaberg Nays: Abstain: Channon, Hupp ATTEST: Sonya Pa lock, Mayor Mary Iftances Blevins, Assistant City Clerk Riverdale Fire Department Expense Reimbursement Policy Adopted March 17th,2015 Section 1: Definition The Riverdale Fire Department Expense Reimbursement Program is intended to reimburse all active volunteer firefighters and emergency personnel of Riverdale Fire Department(member). Reimbursement will be on an annual basis for expenses incurred while traveling to and from fire department, EMS calls, and trainings. The City of Riverdale's Firefighter Expense Reimbursement Fund shall consist of amounts budgeted annually within the Department's budget under the Firefighter Expense Reimbursement fund category(account#001-150-6413), or under any other such account specifically identified for said purpose. The annual fund amount shall be based upon and administered to coincide with the City of Riverdale,Iowa's fiscal year,beginning July 1 through June 30th. Section 2: Eligibility and Participation Only those volunteer firefighters in good standing with the Fire Department will be eligible for the annual reimbursement. A Participant must have their name logged in the log book for each event that they will be receiving reimbursement for. Any Member that leaves the department and has not returned all property to the department or has not fulfilled any and all financial obligations to the City will have 30 days to do so or forfeit all points. Any member leaving the department or sustaining an illness or injury, on or off the job,will not lose their accumulated points but,will be reimbursed after the end of the calendar year at the same time as everyone else. Exceptions: This policy is not applicable for out of town travel that has been pre-approved by the Fire Chief for re- imbursement of mileage. Section 3: Disbursement 1. Disbursements will only be paid out one time a year. 2. The amount of each member's portion shall be determined by a point system. At the end of the calendar year the total accumulated points shall be divided into the available dollars budgeted to determine the value of each member's points. 3. Members shall accumulate 1 point per each call,training, or activity of the department. Points will be tallied from January 1 to December 31'of each year. 4. Twenty Five(25)points shall be credited to each member for achieving new certification of Firefighter 1, Firefighter 2, First Responder, EMT,AEMT, or Paramedic certification and/or licensure before December 31" each year. Ten(10)points will be credited each year thereafter for maintaining certification. Only one ten(10)or twenty-five(25)point credit will be given for the highest level of achievement per year even if a firefighter holds multiple levels of certification. This is intended to cover mileage expenses for trainings held away from the department. 5. It is each individual member's responsibility to check the posted results to assure all credits have been recorded. Missed credits WILL NOT be reissued or carried over the following year. Members have until the first meeting of the following month to submit corrections. 6. The calendar year will be calculated from Jan 1 to Dec 31"each year. Section 4: Annual Expense Program Review In January of each year,the Member's shall review the recorded expense reimbursement policy and present any proposed changes to the Membership for a vote at the February meeting. Any member may propose changes for consideration. Any changes must be passed by the Membership by a simple majority vote of the voting members present by no later than February 15th of each year to become effective for the next fiscal year's distribution.