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Home My Public Portal About12 General GovernmentGENERAL GOVERNMENT ,. 4 ~.# .. ~.~. -~ ~-. ~~ ;4% _u _. ~, ~~ a,~_ e.~ .~ ~ ~ .~ .. ~e~ ~_ ~~ -. ~ __ ", r y'°", ,. . y, _. - yp3~` ,~ ~:. ~ _.. x „~,a~ i ~~ ~ ry r ~ ~ s ~ ~ 6 ~ ~ o ~ ~ ~ ,~ n ~ v~ , .d 1 r~ ~~~ ~ df~~~ ft ,~~~ ~r~M~~'S ~i `~ ' ~ ~~ ~~r ~ ~'. A A 7 Al~ff [ ~~ A ~z~ r w w a ~d _ ,~ ~ , t~ ~o s CITY OF RAhC O MIRAGE ~ ~ FUND 101 GENERAL FUND DEPARTMENT GENERAL GOVERNMENT PROGRAM 5100 PROGRAM DESCRIPTION This division of the budget accounts for non-departmental general service expenditures that cannot readily be allocated to any one department or which reflect jointly coordinated programs or projects. Expenditures include: appraisals, environmental analyses and financial feasibility studies as required; review of actions taken by cable purveyor; annual animal control and shelter services; office equipment maintenance; dues and subscriptions to organizations that have broad benefit and applicability, such as League of California Cities; insurance covering facilities and employees; supplies used by all employees; and the telephone system and other office equipment. Membership dues are for City memberships in a variety of organizations that provide services, products, information on new technologies, innovations in management, legislative analysis and identification of upcoming issues of interest to municipalities. The Public Entity Risk Management Authority (PERMA) general liability program provides coverage up to $25 million per occurrence for personal injury, bodily injury, property damage and public officials' errors and omissions. Insurance coverage for losses between $1 million and $25 million is provided through membership in the California Joint Powers Risk Management Authority (CJPRMA). PERMA has amulti-level risk sharing arrangement for its general liability self-insurance program. Each of the 25 members participating in the general liability program assumes its own losses up to its retention level. The retention levels offered are $0, $50,000, $125,000, $250,000, $500,000 or $1 million per occurrence. The City Council adopted a $125,000 retention level effective July 1, 2005. FY 2003-04 ACCOMPLISHMENTS • Received $142,463 in grant funding monies that will be used for capital improvements. • Administered special events, fireworks and film/photographypermlt process. • Completed a new Holiday Decoration Program for City Hall. • Monitored the Bighorn Safety Fence ensuring that any required repairs or modifications were completed without delay in order to maintain the fence's effectiveness. • Provided support services in acquiring appraisals and easements for the Bump & Grind Trail. FY2004-OS ACCOMPLISHMENTS • Administered grants received in previous fiscal years. Applied for and received over $150,000 in grant monies. • Monitored the Bighorn Safety Fence Project to ensure that any required repairs or modifications were completed without delay. 165 • Monitored all TASIN (Tribal Alliance of Sovereign Indian Nations) activities to ensure that the City's interests were represented. • Provided support services in the City's effort to acquire easements for the Bump and Grind Trail. GOALS AND OBJECTIVES FY 2005-06 • Administer grants received in previous years. Apply for and receive $150,000 in grants of monies to be used for capital improvements or other programs and activities that advance the goals of the City. • Monitor the Bighorn Safety Fence Project and ensure any required repairs or modifications are completed without delay in order to maintain the fence's effectiveness. • Complete contract for Animal Control Field Services with Riverside County. Initiate use of the new Coachella Valley Animal Campus for shelter services pursuant to a contract with Riverside County. • Monitor all TASIN (Tribal Alliance of Sovereign Indian Nations) activities to ensure that the City's interests are represented. • Provide support services in acquiring a parking area for the Bump and Grind Trail, if so directed by the City Council. FY 2006-07 • Administer grants received in previous years. Apply for and receive $150,000 in grants of monies to be used for capital improvements or other programs and activities that advance the goals of the City. • Monitor the Bighorn Safety Fence Project and ensure any required repairs or modifications are completed without delay in order to maintain the fence's effectiveness. • Monitor the operation of the new Animal Campus shelter and Riverside County animal control field services. • Monitor all TASIN (Tribal Alliance of Sovereign Indian Nations) activities to ensure that the City's interests are represented. • Restructure the City's Special Event Process. Work with other Coachella Valley cities to create a more comprehensive multi jurisdictional approach to Valley-wide events. EXPENDITURE SUMMARY DEP~fI-~Nl'AL EXPENDTfURE SUI~-IARY 51Ii0 GENERAL. GOVF,~iNI-~IV'C 2003/04 2004/05 2004/05 2005/06 2006/07 Actual Budget Estimate Budget Budget Personnel 289,840 309,315 308,963 352,199 351,193 Operations & Maintenance 2,265,202 1,939,268 1,860,698 2,773,832 2,875,268 Capital 62,495 12,000 12,000 16,000 19,500 Total Expenditures 2.617,537 2,260,583 2,181,661 3,142,031 3,245,961 Change in Budget 38.99% 3.31 ~~~: ~ ~. _ 166 BUDGET HIGHLIGHTS: FY 2005-Ob • Overall, the General Government division budget has increased 39% or $881-,448. This is due primarily. to two reasons: 1} The operating transfer of $1.,683,666 to the Fire Tax Fund,. which increased $559,491 over the FY 2004-OS budget. Fire protection costs have increased more rapidly than the revenue generated from property tax and assessment revenues (Fire Tax and Fire Excise Tax). This subsidy is projected at $1,683,666 for FY 2005-06 and at $.1,684,055 for FY 2006-07. In subsequent years, the .subsidy is anticipated to increase as operating costs continue to exceed revenues. Of the total increase in the General Government division budget, almost 62% is related to the planned increase in .the transfer to the Fire Tax Fund.. 2) A lease .payment of $300,766 to the Joint Powers Financing .Authority (JPFA). The 2005 bond issue by the JPFA refinanced the outstanding 1995 Library bonds in the amount of $3,055,000 and borrowed an additional $2.5 million for the Corporate Yard Expansion Project. The FY 2005-06 lease payment is shared with the Library Fund. This lease payment. of $300,766 ,accounts. for slightly more than 33% of the overall General Government budget increase. • Several other areas of -the General Government budget are also proposed to increase. The Animal Control account includes FY 2005-06 funding in the amount of $107,000, an increase of $44,420 or. nearly 7.1 %. The increase is the result of doubling (to 4 hours daily) the time for animal control services (includes patrol, enforcement, public education, support to other City departments, use of vehicle with air conditioned compartment for animals) which will be provided by contract with Riverside County; increased cost to shelter animals at the new facility in Thousand Palms;. transition costs to transfer animals .and records from current shelter to the new Campus; and expenditures related to development of informational brochures for residents about new services available. Benefits (7200) is also increasing $33,836 to $124,789. The increase is for group insurance benefits for one additional retiree. • The 7400 account (Professional/Technical Consulting Services) is decreasing $40,015 as a result of eliminating the retained services of a lobbyist and a consultant (with an attorney as necessary) for purposes of redistricting. FY ZODb-07 • Overall, the General Government division budget for FY 2006-07 is. currently projected to increase by 3.31 % or $103,930. This is largely due to an increase of $101,677 in the lease payment to the Joint Powers Financing Authority (JPFA) for the refinancing of the outstanding 1995 Library. bonds. • Increases in the City's insurance and bond coverage premiums may occur in FY 2006-07. Staff is currently budgeting for FY 2006-07 at levels consistent with FY 2005-06. 16? - STAFFINGSUMMARY - FY 04-OS FY 05-06 FY 06-07 Authorized Authorized .-....Authorized. Title/Ran~e Number Positions Positions Positions Management Analyst (36) 1 1 1 Total Positions 1 1 1 The ,position of Management Analyst provides services to the City Manager and the Department of Management Services, as well as the Departments of Community Development and Public Works. Responsible for evaluating and completing grant applications, assisting in contract administration and performance reporting, providing support to the City Manager and Department Directors, this position reports to the Director of Management Services. __ 168 EXPENDITORE ACf1VITl' DETAIL For Fiscal Years 200506 eiltl 200607 FUND 101 • GEHERAL FUND DIVISION 5100 • GENERAL GOVERNMENT budget Budget ACCT ACCOUNT FY 2005-06 FY 2006-07 N0, NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7100 Salaries - Management Analyst $ 80,010 $ 82,410 Full Time FY 0405 BUDGET AMOUNT $ 77,679 TOTAL $ 80,010 $ 82,410 i ~ w -- - - --- - 7200 Benefits Benefits paid by City including group insurance, retirement and other benefits for Management Analyst and group insurance for retired Councilmembers and employees as applicable. $ 124,789 $ 121,383 FY 04/05 BUDGET AMOUNT $ 90,9s3 TOTAL $ 124,789 $ 121,383 7250 Workers' Premium for General Fund employees $ 136,400 $ 13b,400 Compensation FY 04/05 BUDGET AMOUNT $122,68 TOTAL $ 136;400 $ 136,400 7255 Unpaid Medical Reconciliation of medical bills set up to handle unusual situations such as medical procedures that were not clearly stated as exclusions and unpaid anesthesia claims. $ 5,000 $ 5,000 FY 04/05 BUDGET AMOUNT a 10,000 TOTAL $ 5,000 $ 5,000 7260 Employee Annual employee physicals are provided for. each City Physicals Councilmember and City employee. Annual physicals are not a covered medical expense in the City's medical policy. $ 5,000 $ 5,000 FY 04/05 BUDGET AMOUNT S S,ooo TOTAL $ 5,000 $ 5,000 7270 Training & Reimburse employees for approved work related education. $ 1000 $ 1000 - Education Reimbursement FY 0405 BUDGET AMOUNT ~ 3,000 TOTAL $ 1,000 $ .1,000 7400 ProfessionaU 1) Support to other organizations and jurisdictions Technical that are coordinating activities to advance the. interests • of cities related to legislation, regulations, programs, or activities. - $ 2,500 $ 2,500 2) Consulting services related to: required appraisals and title reports; environmental analyses and reports; financial feasibility studies; filings with State and Federal agencies; support services to prepare documents and complete specialized ..work; arbitration or mediation as necessary; analysis of processing fees; for matters which arise during the course of the year. 20,000 20,000 3) Telecommunications consultant services related to regulation of cable television. 5,000 5,000 169_. EXPENDI7UBE ACIIVI7Y DETAIL For fiscal Years 2005-06 eu9 200607 FAD ion • GEHE>~c F»HD DiVISiOH 5100 p G~N~ii~ GOY~RNMEHT Budget Budget ACCT ACCOUNT FY 2005-06 FY 2006-07 N0. NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7400 Professionall 4) Internet access and communication charges 12,000. 12,500 Technical 5) Continued implementation of Golf Cart .Transportation (continued) Plan, including updating and. reprinting of maps. 2,500. 2,500 6) Aerial photo shoot of City to update existing wall murals and working photos for all participating departments.. 35,000 35,000 7) RIFA Program. To continue Red-Imported Fire Ant response program through the Coachella Valley Mosquito and Vector Control District for a period of 4 months as provided in City's agreement with the District (through October 2005} 20,400 - FY 04/05 BUDGET AMOUNT $138,41 S TOTAL $ 97,400 $ 77,500 7420 Animal Control Contracted.services for licensing, control and shelter. 1) Animal Control Services. through Riverside County (.5 FTE and vehicle with air conditioned compartment) $ 68,700. $ 68,700 2) Shelter services provided at Coachella ValleyAnimal Campus pursuant to agreement with Riverside County 28,900 30,300 3) Transitional expenses to transfer animals. from shelter. in Cathedral City to new Campus and to cover one month of expenses at current location due to unforeseen circumstances that could delay opening of the Campus. 4,500 - 4) Design and production of informational brochures or pamphlets related to the shelter and services available to residents. May be jointly developed with other. cities and County using the shelter. 5,000 - FY 04/05 BUDGET AMOUNT $ 62,680 -TOTAL $ 107,100 $ 99,000 7440 Bond Servicing Bond servicing on 2005 bond issue $ 3,70.0 $ 3,700 FY 04/05 BUDGET AMOUNT $1,000 TOTAL $ 3,700 $ 3,700 7444 Temporary Agency Temporary help as required $ 1,000 $ 1,000 Services FY 04/OS BUDGET AMOUNT $1,000 TOTAL $ 1000 _.. $ 1,000 170 EXPENDI'NBE ACfMTY DETAIL FOI FfSC81 YC8I5 2005.06 eud 200fr07 Fi~ND 101 • GENERAL FUND DIVISION 5100 • GENERAL GOVERMENT Budget Budget ACCT ACCOUNT FY 2005-06 FY 2006-07 NO. NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7624 Vehicle Maintenance- and fuel for City's. two "pool" vehicles (one Operations/ large van and one 4-door sedan). "Pool" vehicles used on Maintenance reservation basis for meetings, conferences and out-of--town trips as needed. $ 3,000 $ 3,000 FY 04/OS BUDGET AMOUNT ~ 2,SOO TOTAL $ 3,000 $ 3,000 7633 Office Equipment 1) Copier equipment usage $ 13,000 $ 18,000 Maintenance 2) Typewriters, wheelwriters and selectrics 1,000 1,000 FY 04/05 BUDGET AMOUNT $10,000 TOTAL $ 14,000 $ 19,000 7800 Mileage For Management Analyst job-related mileage $ 500 $ 500 FY 04/OS BUDGET AMOUNT $ 500 TOTAL $ 500 $ SOO 7806 Meetings & Travel 1) Meetings and travel for Management Analyst ($1,000) and for purposes not anticipated at the time of budget preparation ($1,300). $ 2,300 $ 2,300 2) Refreshments/meals for City Council meetings (regular and special}. Estimated at 22 meetings at $80 each and 13 special meetings at $80 each ($2,240), six working lunch meetings at $80 each ($480). 2,800 2,800 3) Refreshments and meals related to acting as host organization, such as for the Cove Communities Services Commission and Riverside County League of Cities (Eastern Division), as well as similar organizations or working groups. 2,500 2,500 FY 04/OS BUDGET AMOUNT $ 7,500 TOTAL $ 7,600 $ 7,600 7818 Dues & 1 } League of California Cities. Includes annual dues. for: Subscriptions a) General membership b) Riverside Division membership c) Grassroots Network ~j $ 6,000 $ 6,200 2) The Innovation Groups, an association of local governments, provides support and research services as well as a monthly publication on innovations in local government, focusing particularly on customer service and cost savings. Entitles City Council and Department Directors to receive monthly publication and on-line use of Local Governments Document Service. 2,000 2,000 171 EXPENDfIUBE ACIiVITY DE'fA1L FOI FfYC81 YC8I5 2110506 eua 200607 FUND lOt • GENERAL, F11HD D~VL~LON 5100 • GENERAF GOVERNMENT ,Budget Budget ACCT ACCOUNT FY 2005-06 FY 2006-07 N0. NAME, JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7818 Dues & 3) California Contract Cities Association.. An Subscriptions that lobbies against legislation not in the interests of (continued) California's contract cities. Provides research services, interpretation of legislation and distributes information on contracts. 300 400 4) The Desert Sun. Annual subscription for Records Management. Pertinent articles are clipped for historic purposes. 300 400 5) Press Enterprise. Annual subscription for Records Management. Pertinent articles are clipped for historic purposes. ~ 200 200 6) Bank of America. Annual., fees for two charge cards. 100 100 7) Best Rating Guides for Life and Health. and Property and Casualty Insurances. 300 400 FY 04/05 BUDGET AMOUNT $ 9,310 TOTAL $ 9,200 $ 9,700 7821 Telephone 1) Telephone system. monthly service and long distance charges. $ 20,000 $ 27,500 2) Annual service contract for .three call-out pagers for Public V~orks staff. 400 400 FY 04/OS BUDGET AMOUNT $ .8,000 TOTAL $ 20,400. $ 27,900 .7824 Co~nrnunication 1) Nextel phones/radios (36), Cell phones (2) $ 24,000 $ 25,000 Maintenance) 2) Hand-held UHF radios (23) repair and supplies 6,000 . 6,500 Service 3) Rent for Edom Hill (location,of two antennas) 4,000 4,000 4) Pager (3) repair and supplies 1,000 1,000. FY 04/05 BUDGET AMOUNT $18,30b TOTAL $ 35,000 $ 36,500 7842 Advertising/ Advertising and publishing as necessary that cannot be Publishing anticipated at the time of budget preparation. $ 2,000 $ 2,000 FY 04/OS BUDGET AMOUNT $ 2,500 TOTAL $ .2,000 $ 2,000 7851 Insurance & Bonds 1) General liability insurance net premium for all City operations (through PERMA) $ 163,200 . $ 163,200- 2) Real and personal property insurance including Electronic Data Processing systems, Extra Expense, Ea~~ings, Contingent Tax ir~terruptior~s coverage and physical damage to vehicles, excluding earthquake. 15,200 15,600 172 EXPENDI'NRE ACI1V17Y DEfA1L FoI FlSCeI Years 200506 enU 200607 FUHD 101 • GENERAL FIlIYD DIVISION 5100 • GENERAL GOVERNMENT Budget Budget ACCT ACCOUNT ~ FY 2005-06 FY 2006-07 N0. NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7851 Insurance & Bonds 3) Earthquake insurance for City Hall and City Yard 35,000 36,000 (continued} 4) Employees Faithful Performance bonds 3,200 3,200 5} Public Official, Errors & Omissions Insurance including Employment Practices and Land Use 110,000 110,000 FY 04/OS BUDGET AMOUNT $ 343,849. TOTAL $ 326,600 $ 328,000 78b3 County Processing Annual fee charged by Riverside County to collect and remit Fee to the City property taxes. $ 15,100 $ 15,100 FY 04/OS BUDGET AMOUNT $1 S,loo TOTAL $ 15,100 $ 15,100 7869 Employee Events 1 } Annual luncheon for City Council and employees. Generally held during the holiday season (December) for presentation of employee service awards and the Employees of the Year. Includes purchase of certificates from local merchants for employees. $ 9,800 $ 9,800 2) Annual employee and family appreciation event. Generally held in the spring.. 6,000 6,000 3) Recognition awards for Employees.. Includes engraving,. and addition of stones for years of service- . awards and Employees of the Year plaques. 6,000 b,000 FY04/OS BUDGET AMOUNT $ Z0,3~00 TOTAL $ 21,800 $ 21,.800 7870 Council ~ Annual appreciation luncheon for members. of City Commission Commissions, Boards, etc.,. staff liaisons and other guests. Events Generally held in the spring.. Includes supplies and token of appreciation gifts. $ 8,000 $ 8,000 FY 04/OS BUDGET AMOUNT $ .7,000 TOTAL $ 8,000 $ 8,000 7884 Litigation Expenditures associated with pending and potential Expenditure lawsuits. Minor. claims may also be settled by the City Manager out of this account. $ 5,000 $ 5,000- FY 04/05 BUDGET AMOUNT $10,000 TOTAL $ 5,000 $ 5,000 8000 Supplies Office supplies such as postage, copier paper, City stationery, proclamations, awards, badges, business cards, writing tablets, pens, tape, etc. $ 50,000 $ 55,000 FY 04/05 BUDGET AMOUNT $ 65,000 TOTAL $ 50,000 $ 55,000 173 ERPENDITORE ACf1V17Y DETAII, For Fiscal Years 2005-06 ellU 2W6o7 FUND 101 ~ GENERAL FUND DIVISION 5100 . GENERAL GOVERNMENT Budget Budget ACCT ACCOUNT FY 2005-06 FY 2006-07 N0. NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 8012 Small Tools, Ofl~ice tools and equipment used in conference rooms; Furniture ~i supplylcopy rooms, storage areas of City Hall. Includes: Equipment carafes, serving trays, cutlery, cups and glasses, clocks, calendars, chair mats, etc. $ .2,000 $ 2,000 FY 04/05 BUDGET AMOUNT ~ 1,000 TOTAL $ 2,000 $ 2,000 8032 Holiday Expenses related to holiday decoration program. Includes: Decorations off site storage and refurbishment by vendor; rental of crane; replacement bulbs and other incidental expenses. $ 7,000 $ 7,500 FY 04/05 BUDGET AMOUNT $ 5,000 .TOTAL $ 7,000 $ 7,500 8200 Library Lease Lease payment to Joint Powers Financing Authority (JPFA). Payments The 2005 bond. issue by the JPFA refinanced the outstanding 1995 Library bonds in the amount of $3,055,000 and borrowed an additional $Z.5 million for the Corporation Yard Expansion Project. The FY 2005-06 lease payment on the refinancing portion of the bond issue is shared with the Library Fund. $ 300,766 $ 402,443 FY 04/05 BUDGET AMOUNT ~ 0 TOTAL $ 300,766 $ 402,443 8220 Lease Payments 1) Lease of Xerox copying equipment $ 44,000 $ 44,000 2) Lease of Mailroom equipment 9,000 10,000 FY o4ios BUD~ET~M®UNTs s~,ooo TOTAL $ 53,000 $ 54,000 -- 8800 Operating Transfer Transfer to Zone A Landscape & Lighting Fund to maintain. Out a $0 cash balance. $ - $ 58 FY 04/05 BUDGET AMOUNT $ 4.~3 TOTAL $ - $ 58 8800 Operating Transfer Transfer to Zone D Landscape & Lighting Fund to maintain Out a $0 cash balance. $ - $ 4,912 FY 04/OS BUDGET AMOUNT $ 0 TOTAL $ _ $ 4,912 8800 Operating Transfer Transfer to the Fire Tax Fund to maintain $0 fiend balance Out in the Fire Tax Fund, excluding designations for facilities and furniture, fixtures, and equipment. $ 1,683,666 $ 1,684,055 FY 04/05 BUDGET AMOUNT $1,1 Z4,17S TOTAL $ 1,683,666 $ 1,684,055 174 EXPENDITOBE Al71Vf1Y DEiA1L For Flsfal Years 2ooso~ ana zoo~o~ FUND 101 ~ GEHERAE FUND DiYISION 5100 • GEHERAE GOVERNMENT Budget Budget ACCT ACCOUNT FY 2005-06 FY 2006-07 N0. NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 8900 Furniture & 1) Miscellaneous furniture and equipment as need arises $ 5,000 $ 5,000 Equipment 2) Purchase of equipment to produce employee identification cards, including City Council and COPs members. 1,000 4,500 3) Semi-annual maintenance and servicing of furniture purchased through Furniture Replacement Program. Includes repair of nicks, scratches, etc. and servicing of " drawer slides, hinges and other hardware. 10,000 10,000 FY 04/05 BUDGET AMOUNT $12,000 TOTAL $ 16,000 $ 19,500 _~ DIVISION TOTAL $ 3,142,031 $ 3,245,961 175 176