HomeMy Public PortalAboutRES2015-01_Design Professional Services_08182015RESOLUTION NO. 2015-41
WHEREAS, Idaho Code § 67-2320 requires the City to adopt a policy
concerning the selection of design professionals, construction managers or
professional land surveyors, whenever the amount of the professional fees are
anticipated to exceed $25,000.00.
NOW, THEREFORE, BE IT RESOLVED:
That the City of Iona hereby adopts the following policy in selecting design
professionals, construction managers or professional land surveyors, whenever
the amount of the professional fees are anticipated to exceed $25,000.00.
1. The City shall negotiate contracts or agreements for such services
on the basis of demonstrated confidence and qualifications for the types of
services required at fair and reasonable prices.
2. The City shall encourage persons or firms engaged in the services
being solicited to submit statements or qualifications of performance data.
3. The City shall, upon request, make available to the public the criteria
and procedures used for the selection of qualified persons or firms to perform
such services.
4. The City shall select the persons or firms whom the City determines
to be best qualified to provide the required services, ranked in order of
preference, pursuant to the following established criteria and procedures set forth
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in this Resolution. Such criteria shall include but not be limited to the following:
A. Prior relevant experience.
B. Applicant's capacity to perform the work in a timely manner.
C. Applicant's educational qualifications.
D. Applicant's understanding of the project needs.
E. Applicant's methodology.
F Applicant's reputation.
G Qualifications and reputations of outside consultants who may
work with the applicant on the project.
H Quality of applicant's proposal for the planning, design and
construction phase of the project.
I. Applicant's estimate of time it will take to perform the
necessary work.
J. Qualifications of the proposed project manager.
K. Qualifications of applicant's staff.
L. Quality and clarity of presentation.
M. Familiarity with local area geography and facilities.
N. Applicant's financial capability to perform the work.
5. The City shall negotiate with the highest ranked person or firm for a
contract or agreement to perform such services at a price determined by the City
to be reasonable and fair, after considering the estimated value, the scope, the
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complexity and the nature of the services.
6. Prior to awarding a contract for such professional services the City
shall give notice of such solicitation in the same manner as required by section
67-2806, Idaho Code.
7. In fulfilling the requirements of this Resolution and Idaho Code §
67-2320, the City may limit its selection from the list of three persons or firms
selected and pre -approved for consideration by the City. In establishing a
pre -approved list, the City shall publish notice as set forth in paragraph 6 of this
Resolution. When selecting from such list, no notice shall be required.
8. Once proposals are received by the City from a person or firm for
any designated project, the City Council shall establish a committee to interview
and evaluate each proposal. The committee shall include at least one Council
member or the Mayor, the staff member who will administer the proposal, if
accepted, and any other person that the staff member determines is necessary to
participate in the decision. This committee shall follow the criteria set forth
above, and conduct interviews when deemed necessary and submit its
recommendations to the City Council regarding the best qualified persons or
firms to provide the required services.
9. The City Council shall select the person or firm it deems most
qualified and which will best represent or advance the best interests of the City,
which selection shall be made at a regular City Council meeting in open session.
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10. For any project where the contract amount is anticipated to be below
$25,000.00, then the Mayor shall have the ability to hire a professional using the
same criteria set forth in paragraph 4 of this Resolution, without the necessity of
providing the Notice of Solicitation referenced in section six (6) of this Resolution,
provided such contract amount has been properly budgeted and included as a
part of the Annual Appropriation Ordinance.
PASSED BY THE COUNCIL this day of
APPROVED BY THE MAYOR this �� day of
,44-514-tate
, 2015.
, 2015.
Brad Andersen
Mayor
ATTEST:
Amy S Ivan
Deputy City Clerk
(SEAL)
G1WPDATA\DWS\2708 City of Iona\Public Works\Water Tank Project\Resolution.wpd. Cis
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