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Safety and Risk Management Section 2700.1
Policies and Procedures Manual Page 1
2700.1 SUBJECT: ORGANIZATION AND POLICY – SAFETY AND
RISK MANAGEMENT
:1 OBJECTIVE:
To detail the role of the Chief Financial Officer in the operation of the City’s safety
and risk management programs.
:2 AUTHORITY:
This policy is amended by the City Council January 28, 2013, Item A-3.
:3 DIRECTION:
The Chief Financial Officer, as an appointed official, serves at the pleasure of, and
receives direction from the Mayor.
:4 FUNCTIONS:
A. Introduction
City government, as an institution, has multiple partners including
citizens, taxpayers, businesses, visitors, employees, and other
governments. As a major institutional, economic, and service force in the
region, it is important that the City strengthen relationships with its
partners by adopting a clear and comprehensive set of policies and
procedures.
Furthermore the integrity of the City of Orlando is of utmost importance,
and adopting a set of policies is a key element to maintain this integrity.
The purpose of this policy is to detail the responsibilities of the Chief
Financial Officer in operating the City’s safety and risk management
programs.
B. The Safety and Risk Management Division, under the general direction of
the Chief Financial Officer or their designee, will carry out the daily
operations of the safety and risk management functions. This section shall
be under the immediate supervision of the Safety and Risk Manager.
The Safety and Risk Manager shall:
1. Select, train, assign and evaluate employees assigned to the safety
and risk management programs;
2. Develop operating policies and procedures to ensure an effective
operation of the safety and risk management functions;
3. Prepare status reports as required by internal and external agencies;
Office of Business and Financial Services
Safety and Risk Management Section 2700.1
Policies and Procedures Manual Page 2
4. Prepare and present quarterly reports to the Risk Management
Committee of all claims settled and expenses paid during the
previous period;
5. Approve all claim settlements up to $25,000 together with granting
non-monetary accommodations with the concurrence of the
affected Department Director;
6. Authorize payment of invoices for professional and other services,
and develop contracts for services in excess of $25,000 per year;
7. Represent the City at safety and risk management related meetings,
hearings, and trials;
8. Develop effective working relationships with private insurance
carriers in order to protect City interests in the event of a loss;
9. Investigate and evaluate industry best-practices, and propose
adoption and implementation of same in consultation with the
Chief Financial Officer and Risk Management Committee; and
10. Evaluate and administer liability claims, including, with the
concurrence of the City Attorney’s Office, the initiation of third
party claims to recover damages from third parties or their
insurance companies or, with the approval of the Risk
Management Committee, direct action to recover damages
caused by third parties.
:5 FORMS:
None.
:6 COMMITTEE RESPONSIBILITIES:
None.
:7 REFERENCE:
Section 11.45 (3)(a)3., Florida Statutes, as amended by Chapter 86-204, Laws of
Florida; Section 218.32(1)(b) Florida Statutes; amended June 14, 1993, Item 4-Q;
amended October 3, 1994, Item 3-S; amended September 15, 2003; amended July
23, 2007, Item A-4; amended April 11, 2011, Item A-1; amended January 29, 2013,
Item A-3.
:8 EFFECTIVE DATE:
This procedure effective January 29, 2013, Item A-3.
Office of Business and Financial Services
Safety and Risk Management Section 2700.1
Policies and Procedures Manual Page 3