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HomeMy Public PortalAbout19751110CCMeeting1 1 7 Savannah Beach, Georgia November 10, 1975 The Regular Monthly Meeting of Savannah Beach City Council was held this evening at 7:00 P.M. in the council room of City Hall with Mayor Michael J. Counihan presiding and a quorum consisting of the following Councilmen present: Richard DeLoach, Bob Davenport, Edward J. Fahey, J. M. Agnew, Jim Bond and John Wylly. City Attorney William H. Pinson was also present. VISITORS and PETITIONERS: Mr. Fred de Borde appeared before Council to voice his disapproval of the manner in which the City's Beach Erosion Control Project was being handled by the Corps of Engineers. He informed Council that, in his opinion, the project will fall far short of the way it was originally planned. He felt that someone should have been appointed by Council to coordinate the work with the Corps of Engineers, he stated, and this was not done. Mr. de Borde made specific mention of the mishandling of the bid proposal by the Corps of Engineers in regard to the use of the deductibles in bidding the project. Mr. de Borde also stated that he was hoping that City Council would back him with a committee to pursue this matter as he felt there was sufficient evidence to show that the Corps of Engineers was responsible for the major - problems being encountered with the Project. Councilman Bond informed Mr. de Borde that the State and local assurors were liable for 51% of the cost of the Project and the Federal Government responsible for the other 49% and since the state did not come through with all their money the share of the local sponsors (51 %) was likewise short. And, when the bids came in there was enough money in the account at that time without taking the deductions. Councilman Bond stated further that he did not know where the error occurred but if we had gotten all of our money from the State, we would have sufficient money to finish the Project as originally planned and he did not feel that Savannah Beach taxpayers should be burdened with the extra expense. Mr. de Borde replied that in his opinion the Corps of Engineers had errored in their design, in their control and also in their administration. At this time, Council took no action on Mr. de Bordes request for a Council Committee to help him pursue this problem. Next to appear before City Council was Mr. Tom Bradley, Jr. who petitioned Council to remove the "No Parking" signs in the area of his marina on Venetian Drive. Councilman Fahey replied that at the time the request was made for these signs it was 28 -2- unanimously approved by Council and if this is to be changed, Council will have to do it. It was brought out again that parking on this particular curve constituted a hazard. Mr. Matthew Doyle appeared before Council on behalf of the Savannah Beach Chamber of Commerce to request a contribution from the City to the Chamber from some of the money collected with the new hotel - motel tax. Mr. Doyle stated the Chamber needed help with brochures, road signs and the annual bike races. The actual amount needed by the Chamber to help with these items, he stated, was $3,600.00. Mayor Counihan informed Mr. Doyle that his request would be considered later in this meeting. The meeting was then formally opened by the Mayor for the transaction of business legally presented. The minutes of the meeting of October 13th were approved as written. COMMUNICATIONS: Under communications, the Clerk read a letter from Mr. Nickie Alexander in which he requested that the monthly garbage and refuse charge be discontinued when a seasonal business closes at the end of the summer season. Councilman Fahey then requested the Mayor to appoint a committee to look into this matter to see if anything can be done about this matter and make their recommendations to Council at its next regular meeting. In response to this request, the Mayor appointed Councilmen Davenport, Wylly and Agnew to this committee and asked them to look into the matter and report back to them at the next Council meeting. Bills of the various departments for the month of October were approved for payment. A list of these bills as approved by Council is attached to and forms a part of the minutes of this meeting. BILLS FOR THE MONTH OF OCTOBER APPROVED FOR PAYMENT Councilman Bond called attention to a typing error of a bill submitted by Mock Plumbing Company and requested that it be corrected. Councilman Richard De Loach informed Council that the quarterly meeting of the Chatham County Fire Chiefs Association was scheduled for some time in the near future and since it was Savannah Beach's turn to host this event he would like the authorization of Councilman Fahey that Council authorize an expenditure in an amount not to exceed $195.00 to cover the expenses of hosting this meeting. This motion was seconded by Councilman Wylly and unanimously carried. 1 1 -3- Councilman J. M. Agnew informed Council that we recently experienced a break -in at the Sewage Treatment Plant which pointed out the need of a more secure building to house the tools and supplies and suggested that a small concrete block building be erected which could be accomplished for an amount of from $1,500.00 to $2,000.00. He then moved that the Water and Sewer Committee look into the matter and if they feel it is necessary to erect such a building that they be authorized to proceed provided the cost does not exceed $2,000.00. This motion was seconded by Councilman Fahey and unanimously carried. Councilman Agnew informed Council that we now have a good, sound Personnel Ordinance but we needed an Administration to carry out its provisions on a day -to -day basis and since the City does not have a position of City Administrator, such functions being carried out by the City Clerk, it was his recommendation that the duties of administering the Personnel Ordinance be delegated to the City Clerk and that this combined position be designated as the Clerk - Administrator of the City of Savannah Beach. To accomplish this, the following Resolution was read for Council's adoption: RESOLUTION 29 Following the reading of this Resolution, Councilman Agnew moved its adoption. The motion was seconded by Councilman Davenport and unanimously carried. Mayor Counihan announced the next order of business the request of the Savannah Beach Chamber of Commerce for a contribu- tion from its Hotel -Motel Tax income in the amount of $3,600.00 to help the Chamber defray certain costs in connection with printing new brochures, road signs and the annual bike races. Councilman Davenport then moved that the $3,600.00 be appropriated to the Chamber. The motion was seconded by Councilman Fahey. The ballot was taken and the motion was lost by a vote of 5 Councilmen against to 1 Councilman for and the motion to make this contribution was not approved. - City Attorney Pinson stated to Council that in a letter to them dated November 5th, he submitted to them an Ordinance amending our present Flood Control Ordinance. Mr. Pinson stated further that this was after he had submitted an amendment, pursuant to in- structions from Mayor and Council to Mr. Lally who is Director of Flood Plains Management for HUD. The City Attorney explained that it was necessary for the City to adopt this amendment in order to continue our elegibility for Flood Insurance. City Attorney -Pinson - said -.he had now. been 'informed that this "amending. Ordinance -did meet all the.fequir.ements of the Federal Program. He then read the following Ordinance: 30 -4- ORDINANCE Councilman Fahey moved that this Ordinance amending our Flood Control regulations be approved. The motion was seconded by Council - man Wylly and unanimously carried. Councilman Agnew requested a correction in the spelling of the word "to" in Section 16, Paragraph (a),. line 5. The Ordinance was accepted as corrected. City Attorney Pinson informed Council that we have been having problems repeatedly with our present Sand Dune Ordinance which was adopted at the insistence of the State Prior to our going into the Beach Erosion Project. Mr. Pinson stated further that the actual Ordinance which was adopted was one prepared by the State and submitted to the City for adoption and had originally been prepared as a bill to be passed by the legislature which failed to 'pass as such. Mr. Pinson stated further that the Ordinance has a lot of problems because of that for a local municipality as far a administration is concerned, it being written for use at the State level rather than at the local level. In order to make this Ordinance more adaptable for City use, Mr. Pinson stated that he would like a committee to be appointed to meet with him and make proposed changes to be submitted to the State for approval for the purpose of making it easier for the City to administer. Mayor Counihan then appointed this committee consisting of Councilmen Wylly and Agnew to meet with City Attorney Pinson and also any other member of Council who wished to attend. In answer to a request. from Mr. Burnsed, Building Official, that no action be taken until after a meeting with Dr. Oertel and several members of the M.P.C. which had beer.. called for next Wednesday at 1:00 P.M. Mr. Burnsed said he would like the Mayor or some Councilmen or both to attend this meeting with him, Mayor Counihan stated that with the approval of the Council as a whole, these Councilmen or any member of Council could attend the meeting with power to act. There were no objections from Council on this action. 1 Mayor Counihan then asked for some action on Mr. Fred de Borde's . request for Council to review the Beach Erosion Project's plans and specifications and back him in taking some action against the Corps of Engineers. Councilman Fahey moved that a committee be appointed to look into this with Mr.. de Borde. The motion was seconded by Councilman Wylly. Mayor Counihan then appointed the Beach Erosion Project Committee to meet with Mr. de Borde. All of the Councilmen are members of this Committee. The question of removing the "No Parking" signs which have been placed by the City in the area of the curve at the intersection of 1 -5 e31_ Chatham Avenue and Venetion Drive was again brought before Council. After more discussion on the matter, a motion was made by Councilman DeLoach that these signs be allowed to remain where they are. This motion was . seconded by Councilman Fahey. The vote on this motion was as follows: two for the motion, two against the motion and two abstentions. The tie vote was broken by Mayor Counihan and he voted for the signs to remain and the motion for them to remain was, therefore, carried. With reference to the motion to contribute $3,600.00 to the Savannah Beach Chamber of Commerce which was defeated earlier: in the meeting by a vote of five to one,. Councilman Bond moved that this motion be reconsidered. The motion to reconsider was seconded by Councilman Fahey. The Mayor reminded Council that this motion required a two - thirds affirmative vote to pass. The motion was carried unanimously. Councilman Bond then moved that the sum of $1,600.00 be appropriated for the use of the Savannah Beach Chamber of Commerce. This motion was seconded by Councilman Davenport and unanimously carried. Councilman Bond requested that Change Order No. 3 which has to do with paving work in connection with the City's Sewage Intercepter Project be brought up at this time for consideration and action by Council. This request in its entirety was then read by the Clerk. CHANGE ORDER NO 3 Following the reading of this Change Order Request, Councilman Bond moved its adoption. The motion was seconded by Councilman Agnew and unanimously carried. There being no further business, the meeting was adjourned to the next regular or special called meeting. CLERK OF COUNCIL MAYOR COUNCILMAN: Jfl PH M..— LaNFW DEPT: FINn1LrE DATE OF COUNCIL MEETING Nf1VEMBER 9,0. 1,975 BILLS FOR THE MONTH OF nCTOBER. 1975 TO BE APPROVED JAMES M. CARGILL T. S. CHU MORRISON CHEMICAL CO SOUTHERN BEL TEL & TEL SAVANNAH ELECTRIC & POWER SAVANNAH MORNING NEWS MILLER BECKMAN & SIMPSON PITNEY BOWES SAVANNAH GAS XEROX REVENUE SHARING FUNDS: 51.80 2.50 62.78 61.96 109.60 14.72 4,460.71 30.00 2.04 265.39 N.C.R. CORP 2,670.11 TOTAL $5,061.50 1 COUNCILMAN: _BICHA.RD T, nFi nACH DEPT: FTRF DATE OF COUNCIL MEETING NfVE RFR 10 1975 BILLS FOR THE MONTH OF _ficinauLt_a975 TO BE APPROVED SOUTHERN BELL TEL & TEL SAVANNAH ELEC & POWER SAVANNAH COMMUNICATIONS SOUTHLAND OIL SOUTHEASTERN RADIO PARTS T. S. CHU ALL.MAKE & RELIABLE TYPEWRITER STANDARD OIL 41.20 53.90 130.80 7.88 31.87 5.83 18.50 91.42 TOTAL $381.40 COUNCILMAN: „nu C, YLLY_, ,JR_ DEPT: DATE OF COUNCIL MEETING NOVEMBER 10, 1975 BILLS FOR THE MONTH OF OCTOBER, 1975 RECREATION - CERAMICS: GALAXY CERAMICS DOWN SOUTH CERAMICS THE CERAMIC SHOPPE SOUTHERN BELL TEL & TEL SAVANNAH ELECTRIC & POWER BAKER & JARRELL ELEC LUCY PATTERSON RECREATION- MUSEUM: SOUTHERN BELL TEL & TEL SAVANNAH ELECTRIC & POWER RECREATION - VARIOUS SAVANNAH ELECTRIC & POWER BRADLEY LOCK & KEY CAPITOL FROZEN FOODS COASTAL PAPER CO. T.S. CHU THOMPSON SPORTING GOODS T. S. CHU MORRISON CHEMICAL CO REVENUE SHARING FUNDS: W. J. BREMER TO BE APPROVED 140.43 31.81 157.63 69.40 100.12 46.90 54.00 TOTAL $600.29 20.00 97.36 TOTAL 117.36 17.63 5.50 41.15 14.15 19.90 220.74 1.69 62.76 TOTAL 383.52 GRAND TOTAL $1,101.1 15.0.8 1 1 1 COUNCILMAN: JAMES S. BOND, III DEPT: WATER /SEWER & WATER /SEWER CONST. DATE OF COUNCIL MEETING NOVEMBER 10, 1975 BILLS FOR THE MONTH OF OCTOBER, 1975 TO BE APPROVED WATER /SEWER DEPT.: BEARINGS & DRIVES BUTLER SUPPLY COASTAL TRACTOR CHERNE SCIENTIFIC T.S. CHU COASTAL CHLORINATORS W.S. DARLEY EZ AUTO PARTS T. H GUERRY LUMBER H & M FOUNDRY HACH CHEMICAL HERB ELECTRIC JOHN MOCK MARBUT CO PAINT CENTER RENT A TOOL, INC SLOAN ELECTRIC CO. STANDARD OIL SEMMES HARDWARE SHAW'S AMOCO SAVANNAH BRUSH & CHEMICAL CO. E. J. SOLOMON PERRY'S SERVICE STATION TEXACO DAN VADEN CHEVROLET TYBEE 66 .DICK'S WELDING SERVICE HYDRO SOUTH SOUTHLAND OIL CO. TYBEE 66 MILLER, BECKMAN & SIMPSON SAVANNAH ELECTRIC & POWER SOUTHERN BELL.TEL & TEL WATER /SEWER CONSTRUCTION: THOMAS & HUTTON THOMAS & HUTTON APPRD ED (,/ ,////0/7.\--- 17.84' 471.15- 151.57' 28.83' 63.72' 123.92' 97.48' 44.53 22.25 75.60 24.25 88.00 686.00 58.89 24.76 120.00 56.00 309.08 19.18 1.35 45.00 45.00 3.76 27.20 40.74 6.80 26.60 198.51 10.70 .15.21 1,219.14 1,041.64 86.03 1,500.00 167.90 TOTAL $;5:, 250.73 TOTAL $1,667.90 1 COUNCILMAN: EDWARD J. FAHEY DEPT: POLICE & PARKING METERS DATE OF COUNCIL MEETING NOVEMBER 10, 1975 BILLS FOR THE MONTH OF OCTOBER, 1975 TO BE APPROVED POLICE DEPT.: AAMCO TRAMISSIONS SAVANNAH GAS CO. TRI -AN PHOTO MORRISON CHEMICAL CO. TRIANGLE DRIVE IN SAVANNAH TIRE & RUBBER CO. WILLIAMS STUDIO HERB ELECTRIC FRANK'S UNIFORMS FARGO INTERNATIONAL E Z AUTO PARTS CHU'S 7 -11 MART CAP'N CHRIS CRAB HOUSE. BARRETT OIL CO. BRADLEY LOCK & KEY SOUTHERN BELL TEL & TEL SAVANNAH ELEC & POWER MILLER BECKMAN & SIMPSON SOUTHLAND OIL PARKING METER DEPT: T. S. CHU'S SOUTHERN BELL TEL & TEL SOUTHLAND OIL STANDARD OIL 332.00 8.22 13.32 6.98 44.65 159.50 10.30 78.90 367.00 4.60 29.28 29.86 1.90 1,293.56 4.00 120.62 126.90 3,473.75 71.58 TOTAL $6,176.92 1.84 23.30 38.02 54.85 TOTAL 118.01 COUNCILMAN: ROBERT DAVENPORT DEPT: D.P.W & SANITATION DATE OF COUNCIL MEETING NOVEMBER 10, 1975 BILLS FOR THE MONTH OF OCTOBER, 1975 TO BE APPROVED D.P.W.: DAN VADEN CHEVROLET SAVANNAH TIRE & RUBBER J C LEWIS FORD KUTCHEY AUTO SUPPLY FINCHER FORD TRACTOR E.Z. AUTO PARTS DOLLAR DIST. CO. DEARING CHEVROLET CHU'S 7 -11 MART TYBEE 66 W. J. BREMER MORRISON CHEMICAL CO. STANDARD OIL CO. MECO, INC. SOUTHERN BELL TEL & TEL SAVANNAH ELEC & POWER TYBEE GARAGE DEACY WELDING SUPPLY TYBEE 66 SANITATION: TYBEE GARAGE MERRITT AUTO SUPPLY J.C. LEWIS EZ AUTO PARTS STANDARD OIL. MECO, INC 44.50 7.50 226.43 19.78 66.89 17.94 71.90 11.34 .65 15.00 141.75 6.98 672.04 18.83 35.04 1,225.60 3.25 6.00 2.25 TOTAL $2,593.47 10.25 25.50 3.50 13.74 237.68 '18.82, TOTAL 309.49. 1 1 1 RESOLUTION WHEREAS, Article 1, Section 2 of the City of Savannah Beach Personnel Ordinance which was adopted by Council on July 14, 1975, provides that the City Administrator will be responsible for the administration of the policies as outlined in the Personnel Ordinance; and WHEREAS, an administrator for the Personnel Ordinance is essential in .order to carry out the provisions on a day -to -day basis as well as to keep the governing authority informed on new State and Federal laws and regulations effecting City employees;and WHEREAS, an administrator is also needed to supervise personnel files, aid in the recruitment of capable personnel and maintain the necessary performance records for the determination of salary increments or increases for meritorious service; all of which are to be performed under the supervision of governing authority; and WHEREAS, the City of Savannah Beach does not have the position of City Administrator, all administrative functions being carried out by the City Clerk. NOW THEREFORE BE IT RESOLVED that the duties pertaining to the administration of the personnel policy be delagated to the City Clerk and that this combined position be designated as the CLERK - ADMINISTRATOR of the City of Savannah Beach. 1975. ADOPTED IN OPEN COUNCIL this 10th day of November THE CITY OF SAVANNAH BEACH BY: ATTEST: E. M. Patterson, City Clerk 1 1 1 O R D I N A N C E AN ORDINANCE TO AMEND THE CODE OF ORDINANCES, CITY OF SAVANNAH BEACH, TYBEE ISLAND, GEORGIA, PERTAINING TO SPECIFICATIONS AND REQUIREMENTS FOR SUB - DIVISIONS IN SPECIAL HAZARD AREAS AND COASTAL HIGH HAZARD AREAS UNDER THE FLOOD CONTROL REGULATIONS. BE IT ORDAINED by the Mayor and Councilmen of the City of Savannah Beach, Tybee Island, Georgia, in re- gular monthly Council duly assembled, and it is hereby ordained by authority of the same that the flood control Ordinance of the City of Savannah Beach, Tybee Island, Georgia is hereby amended by adding a new section desig- nated Section 16 which shall read as follows: SECTION 16 - SPECIAL REGULATIONS FOR SUB- DIVISIONS CON- STRUCTED IN'SPECIAL FLOOD HAZARD AREAS (a) No lot shall be approved for sub - division that does not contain a suitable building site of sufficient elevation to permit con- struction utilizing a first floor elevation to or above the applicable level of the One - hundred Year Flood. (b) Residential sub- division lots shall be pro- hibited within special flood hazard areas where the cost of providing governmental services in the area would pose an unrea- sonable economic burden. (c) The location, elevation, and construction of all public utilities and facilities such as sewer, gas, electrical, and water systems and street, shall be in such a manner as to minimize or eliminate damage by flooding. 1 1 (d) All water and sanitary sewer systems shall be designed to preclude infiltration of flood waters into the system and discharges from the system into flood waters.. (e) First floor elevation for all habitable structures shall be at least the level of the One- hundred Year Flood. Basements are permitted in non - residential structures if they are designed and constructed so that they are flood - proofed to the level of the One- hundred Year Flood. However, no basements shall be permitted in soils whose permeability meets or exceeds the minimum lo- cal standards of permeability established for installation of individual sewer dis- posal systems. FIRST READING: SECOND READING: ENACTED: THE CITY OF SAVANNAH BEACH, TYBEE ISLAND, GEORGIA City Clerk City of Savannah Beach P. 0. Box 128 Savannah Beach, Ga. 31328 Gentlemen: October 13, 1975 Reference: Replacement of Pavement vender . Change Order # 3 The following information is furnished as requested: 1. To complete the paving for this project in compliance with Change Order 3 will cost a maximum of $5,000.00. See attached from the Contractor 2. In addition, Contractor quotes a price of $]00.00 for patching the parking lot in front of the 7 -11 at US 80 and Jones. This is a seperate item and is not part of this contract. The new patching will match the existing paving. Yours truly, Warren B. Bell Total Tcu; ..w t Item No. Description Contract Cost EPA Part 69 Replace Paving, City Streets 0 $6.90 0 $6.90 Deduct 16,750 1. f. -$ 115, 575.00 -$ 115, 575.00 69A Replace Paving Along Sewers 0 $8.50 0 $6.90 Add 16, 000 I. f. +$ 136, 000.00 +$ 110, 400.00 69AA Replace Paving Along Laterals @ $5.05 @ $5.05 Add 1,800 1. f. +$ 9,090.00 +$ 9,090.00 Ineligible 68B Replace Paving, State Highways @ $15.35 Deduct 250 1. f. -$ 3,837.50 69B Replace Paving, City Streets 0 $6.90 Deduct 5,270 I. f. -$ 36, 363.00 69C Replace Paving Along Sewers @ $8.50 Add 4,600 1.f. +$ 39,100.00 69D Replace Paving Along Laterals @ $5.05 Add 1,120 1.f. +$ 5,656.00 Net Change This Modification +$ 22,558.00 • -$ 7,597.50 Present Contract Price, Total & EPA $ 1,394,295.00 $ 926,135.50 Proposed Revised Contract Price, Total & EPA $ 1, 416, 853.00 $ 918, 538.50 Additional Time Required By . This Change None None ACCEPTED BY: GRIFFIN CON TRUCTION COMPANY e w Signed RECOMMENDED BY: THOMAS & HUTTON ENGINEERING COMPANY APPROVED BY: THE MAYOR AND COUNCIL OF THE CITY OF SAVANNAH EACH Signed • .Title Project Manager Title En•lneer Title Ma or " 1 1 1 Date: October 2, 1975 Description of Changes CONTRACT MODIFICATION Change Order Request No. 3 Project No. 130353 -02 GA 74 -WPC -4 Location: City of Savannah Beach, Georgia Project: Sewage Interceptor System and Sanitary Sewers 1. In certain paved streets where new sewers are constructed, the existing pavement is old and quite brittle. Beyond the normal limits of pipe trench widths, this pavement has previously cracked and spalled and will continue to breok -up under traffic loads. This condition reduces the serviceability of the remaining pavement to an unsatisfactory state. " . Therefore, in lieu of replacing the pavement in these streets in accordance with the project's original specifications, the Owner desires to resurface the full width of the street in the disturbed areas. The type of paving replacement will be as follows: (a) Completely removed pavement shall be replaced with a 4 -inch compacted stone base and the entire original width of street resurfaced with a 1 -1/2 -inch asphaltic concrete using the existing pavement beyond the trench as a base for the new wearing surface. The compacted stone base and the remaining pavement shall be completely and uniformly covered with a tack coat before construction of the new wearing surface. (b) Pavement in State Highways shall be replaced in accordance with the project's original specifications. (c) In City streets not designated to be resurfaced full width, the pavement shall be replaced in accordance with the original specifications. (d) All work related to pavement replacement shall conform to the applicable sections of the standard specifications of the Georgia Department of Transportation. Sections on payment are excluded. (e) All quantities indicated are estimates only. Basis for Payment Total Total Cost item No. " Description Contract Cost EPA Part EPA Eligible 68 Replace Paving, State Highways @ $15.35 " @ $15.35 Deduct 750 I. f. ;, j : t -$ 11, 512.50 -$ 11, 512.50 GRIFFIN CONSTRUCTION COMPANY P.O. Box 882 Savannah Beach, Georgia 31328 October 13, 1975 City of Savannah Beach P.O. Box 128 Savannah Beach, Ga. 31328 Gentlemen: The replacement of pavement on all . streets where sewer has been laid and is to be laid with the exception of Van Horne, will exceed the original allotted amount designated for city streets eligible and ineligible by no more than $5,000.00 maximum. Van Horne will be paved under State specifications for - replacement of pavement because it is concrete pavement. Reference: Replacement of Pavement under Change Order # 3 :Tours truly, • GR.L.Kte CONSTRUC 32