HomeMy Public PortalAbout20140819minutesBOARD OF COMMISSIONERS
BOARD MEETING
AUGUST 19, 2014
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, August 19, 2014, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call the following were in attendance: Chairman Larry Vincent, Vice Chair
Penney Rector, Commissioners Larry Kolb and Donna White. Also in attendance were Allen
Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins, Deputy Director; Sonya Ross,
Administrative Assistant; Emily Butler, Assistant Housing Manager and two members of the general
public.
Regular Special
Vincent 11-12 1-1
Rector 10-12 1-1
Mueller 11-12 1-1
Kolb 12-12 1-1
Mayfield 7-12 1-1
White 5-6 1-1
APPEARANCE BY EMILY BUTLER:
Mr. Pollock introduced Emily Butler, Asst. Housing Manager, who has been with the Housing
Authority for approximately four (4) years. Emily’s duties include assisting the Housing Managers
and staff by answering the telephone and in-person inquires for information or services and
performing general clerical duties required in maintaining files, assisting with the Enterprise Income
Verification (EIV) system and sending debt files to the Department of Revenue. She also assists in
various offices when managers are unavailable. In the absence of the Housing Manager, she
processes tenant move-ins, move-outs, re-certification paperwork and shows prospective tenants
empty apartments. In addition, Emily recently became Asst. Housing Manager of Linden Court
Apartments. With there not being an office on site at Linden Court Apartments, Emily is available
to make-home visits to assist the tenants with their re-certification. The Commissioners thanked
Emily and commended her for a job well done.
Commissioner Kolb made the motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Leasing, purchase or sale of real estate by the Housing Authority when public
knowledge of the transaction might adversely affect the legal consideration
therefore, under Section 610.021(2) RSMO.
Commissioner White seconded the motion. Upon roll call vote, the motion was approved.
AYES: Rector, White, Kolb, Vincent
NAYS: None
ABSENT: Mayfield, Mueller
Following the Board’s closed session, the Board reconvened in open session.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for July, 2014
were presented.
B. Mr. Pollock received an Official Ballot from MoDOT regarding the interchange at Route 50-
63 and Lafayette Street. Mr. Pollock signed and returned the ballot in favor of the wall.
With the Housing Authority owning the property in that area, the criteria for a sound wall on
the public right of way were met.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes, July 31, 2014.
B. Approval of the Executive Session Meeting Minutes, July 31, 2014.
C. List of Disbursements for the month of July 2014. (Exhibit #1, 8/19/2014)
D. Occupancy Report for the month of July 2014. (Exhibit #2, 8/19/2014)
Commissioner Kolb made the motion to approve the Consent Agenda, seconded by Commissioner
White. Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
RESOLUTION NO. 4460
RESOLUTION APPROVING THE WRITE-OFF (COLLECTION LOSS) OF TENANT
ACCOUNTS RECEIVABLE
See attached Resolution
Vice Chair Rector made the motion to approve the proposed rent and damage write-offs for the
month of July 2014 for Hamilton Towers, Hyder II and Public Housing in the amount of $1,742.51.
Commissioner White seconded the motion. Upon unanimous favorable vote, Chairman Vincent
declared the motion approved. (Exhibit #3, 8/19/2014)
RESOLUTION NO. 4461
RESOLUTION APPROVING THE AMENDMENT OF THE GUARANTY RESERVE
AGREEMENTS FOR LIHTC PROPERTIES
See attached Resolution
Commissioner Kolb made the motion to approved the Amendments of four (4) Guaranty Reserve
Agreements for LIHTC Properties. The proposed Amendments would extend the terms of the
Guaranty Reserve Agreements beyond the end of the tax-credit periods. The term would remain in
effect throughout the entire period during which the Housing Authority is required to use the projects
for low-income housing. Commissioner White seconded the motion. Upon unanimous favorable
vote, Chairman Vincent declared the motion approved. (Exhibit #4, 8/19/2014)
RESOLUTION NO. 4462
RESOLUTION APPROVING DENTAL BENEFITS AS PART OF THE EMPLOYEES’ BENEFIT
PLAN
See attached Resolution
Mr. Pollock reported that MetLife is currently providing dental insurance for the employees and that
it was time to renew or replace the coverage. Wells Fargo Insurance, in conjunction with MHAPCI,
contacted several providers. Following review by staff it was their recommended that the Authority
continue with MetLife with an annual total cost of $20,038.20.
Commissioner White made the motion to renew the dental insurance with MetLife, seconded by
Vice Chair Rector. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved. (Exhibit #5, 8/19/2014)
RESOLUTION NO. 4463
RESOLUTION APPROVING ROOFING CONTRACT FOR PUBLIC HOUSING
See attached Resolution
Mr. Pollock reported that staff publicly advertised for roof replacement of thirteen residential
buildings in public housing, using capital funds received from HUD. The following bids were
received:
Franklin County Construction $192,400.00
BSC Contracting, LLC $231,037.97
Guarantee Roofing $451,308.00
Commissioner Kolb made the motion to award the contract to Franklin County Construction in the
amount of $192,400.00. Vice Chair Rector seconded the motion. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved. (Exhibit #6, 8/19/2014)
PERSONNEL:
New Hire - Marvin Kempker, Maintenance Department
NEXT MEETING DATE: 7:30 a.m., September 16, 2014.
Commissioner Kolb made the motion to adjourn into Executive Session for the purpose of
considering the following matters:
-Legal action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge of
the transaction might adversely affect the legal consideration therefore, under Section
610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3); and
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner White seconded the motion. Upon roll call vote, the motion was approved.
AYES: Rector, White, Kolb, Vincent
NAYS: None
ABSENT: Mayfield, Mueller
Larry Vincent, Chairman
ATTEST:
Allen Pollock, Secretary