HomeMy Public PortalAbout2023.06.12 LBT MinutesMcCall Public Library Board of Trustees Meeting Minutes
June 12, 2023 - 10:00 AM
Two Locations: Teams (virtual) or Legion Hall, 216 E. Park Street
Attendance: (Legion Hall): Meg Lojek, David Gallipoli, Jacki Rubin, Matt
Stebbins, Lola Elliot
(Virtual): Susie Reddick, Joe Thurston, Delta James
Call to Order: 10:02 am.
Amendments to Agenda: None.
Approval of Minutes for May 8, 2023:
David moved to approve the minutes; Lola seconded the motion which passed
unanimously.
Public Comment: None.
Director's Report:
Payment Approvals for 5/11, 5/25, 5/25 handout, 6/8: Jacki moved to
approve the payments; Lola seconded the motion which passed unanimously.
Monthly Budget and Stats: Meg informed us that we can follow construction
items on a separate account under Code 32 of the budget.
Meg reviewed the FY24 budget which is like that of previous years. Some
adjustments include funds to cover a substitute librarian as needed on
occasion, costs to cover May - September of 2024 after the new library opens,
moving expenses, opening ceremonies, cleaning/custodial needs, and likely
utilities increases (which may be covered by the former repairs fund).
Staff Report: Amy Ruiz has been hired as our summer intern, grant -funded.
Amy is a recent MDHS graduate. She started last week. Welcome, Amy!
Donation: The Farmers Market donated $1,000 to the library's vegetable
garden and to coordinate library activities with market dates. Wednesday story
times will be at the market downtown. One Saturday a month will be a kids'
activity. Library staff hopes to partner with middle school readers who may help
vendors pack up at the end of the market. The Friends of the Library will set up
a book table during the Farmers Market.
Grants Update: The Library Foundation received a grant from the McCall
Donnelly Education Foundation to support equipment and soundproofing for
the recording studio. David plans to help with the desk. Thank you, David!
The grant enabling us to purchase the former McCall Drug soda fountain bar is
still upcoming. The ICfL Facilities Grant was submitted.
Meg is looking at funding sources for the production of a small to -scale replica
of our existing library for display in the expanded building.
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Design and Dessert: June 21St at 6 pm, Joe Thurston will be available to
discuss his previous artwork and plans for McCall library art. This is an
opportunity for the public to contribute ideas for Joe as he designs our project.
Inventory Report: Postponed to our next meeting.
Building Update: Nathan was unable to attend, but CM Company provided the
following information:
Exterior foundation walls are placed, and we installed damp-proofing/water-proofing
membrane and foundation insulation prior to backfill. We placed all interior footings
that will support the wood columns and beams, and we are completing the
underground mechanical/electrical/plumbing rough -in. This MEP rough -in will
continue next week, and we are shooting for slab placement June 20th. Once the slab
is placed, wood framed walls will start, so we will see the building start to go vertical in
June! Aggressively staying on schedule. Cross -laminate timber will arrive in July. Meg
reported that CM crews helped facilitate preschool story time learning about
construction site equipment.
At the end of July, we may hold a ceremonial signing for community members when
the first beam of our new building is placed.
Library Foundation Report: N/A.
Treasurer's Report: N/A.
Presentation of and Feedback Regarding Design Concept for Library Public Art:
Joe Thurston presented illustrations of his proposed artwork, including their location
in the new library. We saw samples of his woodwork carvings that will hang on the
wall above the staircase illuminated by inset lighting, and a sample of a glass etching
of the type that may hang above the stair's railing overlooking the tween area. Joe
plans to carve and etch scenes representing our natural world, history, community,
activities, and events. He is soliciting ideas from our community through an online
questionnaire and at the Design and Dessert event Wednesday at the library.
With regards to the agenda's action item, no final decision was made as Delta and Joe
are still gathering public comment. However, we did move to accept Joe's preliminary
design concept. Jacki moved that we recommend approval to the City Council of Joe's
concept as outlined today for integrated public artwork. David seconded the motion
which passed unanimously.
Library Policy:
Section 1H: After discussion featuring our attorney's written comments, we
decided to eliminate the "teen" card and require everyone under the age of 18 to
bring a parent to the library to sign up for a library card.
Section 1J: Discussion about the library as a limited public forum. Lots to
consider in this section. We will revisit this section at a future meeting.
Section 1K and 1L: Our 3-D printer policy was created five years ago and is
straightforward. Thanks to FOL, we've been able to defray the cost of the
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filament, but as the donated material is running out, we may charge more. The
amount will be determined by the Library Director.
Jacki moved to approve the policy changes discussed today for Sections K, L, and H.
We will discuss Section J next time. David seconded the motion which passed
unanimously.
LiLI Express Card Support Termination: Meg updated the Board on the LiLI Express
program. ICFL will discontinue this program on June 30th because only five Idaho
libraries currently use it. A program called Share Idaho offers interlibrary loans. After
discussion, David moved that as a courtesy to our current LiLI Express users, we
extend LiLI cards for one year (until June 30, 2024). After that point we will eliminate
the LiLI express member type. Matt seconded the motion which passed unanimously.
Friends Liaison Report (Lola): The Friends are planning a Labor Day Book Sale and
late summer celebration of their thirty-year anniversary. That's a lot of support for the
McCall Public Library! Thank you, Lola and Friends!
City Council Liaison Report (Bob): N/A.
Update on History Committee Work Plan (Susie): Next meeting to be announced.
Adjourn: 12:20 pm
Next Meetings: July10th (Susie and Jacki will be gone), August 14th (Matt and David
will be gone), September 1 lth. History Committee TBA.
Minutes prepared by Susie Reddick, Secretary
Respectfully submitted by David Gallipoli, Vice Chair
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