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HomeMy Public PortalAbout06-07-2007THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JUNE 7, 2007 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, June 7, 2007, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kenyatta Cox, Community Development Specialist Sharon Palmer and Director of Public Works and Engineering Greg Stiens. The following business was conducted: CALL TO ORDER Lawson called the meeting to order and noted for the minutes that she, Mary Jo Flood and legal counsel were present. She stated that Vicki Robinson was out of town. APPROVAL OF MINUTES Lawson made a request to the board approve the minutes for the May 31, 2007 meeting. Assistant City Attorney Kenyatta Cox stated that there were a couple of amendments needed to be made. On the first page on Captain Hopkins statement the word stated should be used when he explained that he was more concerned about the flow of traffic in the area during the event that he didn't check the handicap parking spaces. The next amendment was on the second page where the motion was passed, should have read with Flood abstaining. Flood made a motion to approve the minutes as amended with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Lawson made a request to the board to approve the claims for payment. Some of the larger items were to Nationwide for retirement in the amount of $5,840.00, Green Leaf Lawn Care in the amount of $5,350.00, $31,520.01 to Milestone Contactors for Hot Mix, $5,984.20 to Trueblood Oil for premium road diesel, $124,944.00 to L.J. Deweese for sidewalks and curbs on the West Side and $12,889.26 to Richmond Power & Light. The total amount of the claims for payment was $244,688.71. REQUEST A. Lawson told the board that the agenda item to change the date for the "Family Summer Fest" will have to be brought back next week because Mary Jo Flood is part of the organization that is hosting the event and would have to abstain leaving no quorum for passage. Board of Works Minutes June 7, 2007 Page 2 of 3 B. Lawson made a request to the board that was submitted by the Urban Enterprise Association to approve the use of the North side of the North 6th Street Municipal Parking lot for the 2007 Farmer's Market on Saturday Mornings from June 16th through October 6, 2007 from 7:00 AM to 11:00 AM. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Lawson made a request to the board that was submitted by Police Chief Kris Wolski for the approval to hire Renee Gambill as a Probationary Police Officer with the Richmond Police Department effective on Monday, June 11, 2007. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Lawson made a request to the board to approve a curb cut at 1325 Clear Creek Lane. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CHANGE ORDERS A. Lawson brought to the board a change order that was presented by Community Development Specialist Sharon Palmer for the approval of Change Order No. 4 to Contract No. 43 -2006 with Lacey Building Corporation for the Achieva Expansion Program in a decreased amount of $4,419.00. She explained that the project is complete and everyone is happy with the way it turned out. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Lawson added another change order for approval to the agenda that was presented by Director of Board of Works and Engineering Greg Stiens. It is Change Order No. 3 to Contract No. 73 -2006 with Milestone Contractors LLC for the Rose City Road Project. The change order is an increased amount of $10,395.00 for the construction of a Driveway Approach to Richmond Center LLC property which is the property adjacent to the Rose City Park's new road. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CONTRACTS A Lawson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 57 -2007 between the City of Richmond and Norfolk Southern Railway Company for crossing re- construction in conjunction with the reconstruction of Salisbury Road. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. ADDENDUMS A. Lawson brought to the board a request that was presented by Assistant City Attorney Kenyatta Cox for the approval of Addendum No. 1 to Contract No. 115 -2201 that is a GIS Interlocal agreement. She explained that there needed to be provisions put in place that just were not in the original contract. She explained that in 2007 none of the entities needed to put in funds because there was an excess from a lot of other monies being received from other avenues. The City's contribution would have been $56,000.00. Another change that was made was adding an interest provision. Board of Works Minutes June 7, 2007 Page 3 of 3 Currently the interest that was coming from that account was going to the County General Fund and it should have been going back to the GIS Fund so that has been changed. The original contract did not have a review process so the amendment states that it will be reviewed every two years. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. MEMORANDUM AGREEMENT A. The Road Transfer Memorandum Agreement with INDOT at the SE Quad of I -70 and US 35 intersection was tabled until the Law Department has a chance to review it and assign it a proper contract number. BID AWARDS A. Lawson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens to award the bid for the South `B ", 21st, 22nd and SW 5t11 Streets Infrastructure Project to L.J. Deweese in the amount not to exceed $178,251.00. The motion is to include permission for the President of the board to sign the contract once it has been prepared. Flood made a motion to award the bid and give permission for the President of the board to sign the contract once it has been prepared with a second by Lawson. The motion was unanimously passed. BID OPENINGS A. Lawson brought to the board bid openings for the Microsurfacing and Crack Filling for 2007. There was only one bid submitted by Strawser Inc. in the amount of $289,414.00. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Dian Lawson Dian Lawson, Vice President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk