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HomeMy Public PortalAbout06-21-2007THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JUNE 21, 2007 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, June 21, 2007, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were City Attorney Walt Chidester, Captain Terry Hopkins, Director of Public Works and Engineering Greg Stiens, Street Commissioner Bill Smith, Roger Richert, William Story and Warren Story. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that two board members and legal counsel were present. She also offered condolences to Dian Lawson, one of the members of the Board of Public Works and Safety, for the passing of her mother Phyllis Snyder. She asked everyone to keep her in their thoughts and prayers. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for June 14, 2007 meeting. Flood made a motion to approve with a second by Robinson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment in the amount of $219,803.52. Two of the larger items of that amount were a payment to Milestone in the amount of $30,668.28 for hot mix and a payment to Bowlin Construction for sidewalk and curb rehabilitation in the amount of $19,326.90. Flood made a motion to approve with a second by Robinson. The motion was unanimously passed. REQUEST A. This request that was on the agenda was tabled until the next Board of Works meeting on June 28, 2007. B. Robinson brought to the board a request that was presented by Roger Richert for the approval for The Historic Richmond Depot District to hold their Annual 4th of July Sidewalk Sale from 9:30 AM to 7:00 PM on Friday, June 29, 2007, Saturday, June 30, 2007 and Tuesday, July 3, 2007. Richert talked about all the different things that were going to be there and that it was a big success last year. Captain Hopkins explained that he talked to Mr. Richert before he made his recommendation about Board of Works Minutes June 21, 2007 Page 2 of 3 some concerns that he had about obstruction of pedestrians and the different businesses in the district not putting their items for sale in front of other businesses. Mr. Richert explained to him that neither one of those things would be a problem and have not been in the past. He then recommended to the board to approve. Flood made a motion to approve with a second by Robinson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Captain Hopkins for the approval of a Noise Variance on July 3, 2007 for the Historic Richmond Depot District's 4th of July Festival Concert to be held outside, on the west side of the Adam H. Bartel Building on Tuesday, July 3, 2007 from 4:00 PM to 12:00 midnight. He explained that he had discussed this with Chief Wolski and was told that there have not been any problems in the years past with this event. He said that he recommended that this request be approved as long as the 4th Street Blues Club could obtain what licensing that was needed to hold this type of event. Flood made a motion to approve with a second by Robinson. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Captain Hopkins for the approval to close the 1900 and 2000 blocks of Reeveston Road form 4:00 PM to 8:00 PM on Sunday, July 8, 2007 for the Reeveston Neighborhood Association Picnic. He explained that this is an event that they have every year and recommended approval. Flood made a motion to approve with a second by Flood. The motion was unanimously passe. E. Robinson brought to the board a request that was presented by Captain Hopkins for the approval of a Residential Handicap Parking Space at 113 South 5th Street for Gregg A. Davis. He explained that there was a sign already there that was issued to someone else who no longer lives there so it is necessary for Mr. Davis to apply for a sign in his name. Flood made a motion to approve with a second by Robinson. The motion was unanimously passed. CHANGE ORDERS A. Robinson brought to the board a request that was presented by Director of Board of Public Works and Engineering Greg Stiens for the approval of Change Order No. 1 to Contract No. 51 -2007 with L.J. Deweese Co. Inc for the West Main Street 1st to 5th Streets Infrastructure Replacement Project. He explained that there were three items added but it didn't change the amount of the contract in any way. Flood made a motion to approve with a second by Robinson. The motion was unanimously passed. BID AWARDS A. Robinson brought to the board a request that was presented by Street Commissioner Bill Smith to award the bid for the paving for 2007 to Milestone Contractors in the amount of $492,655.59. Flood made a motion to approve with a second by Robinson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Street Commissioner Bill Smith to award the bid for the Micro Surfacing and crack filling to Strawser Inc. Board of Works Minutes June 21, 2007 Page 3 of 3 in the amount of $289,414.00. Flood made a motion to approve with a second by Robinson. The motion was unanimously passed. BID OPENINGS A. Robinson brought bids to be opened for the Infrastructure Replacement on South 18th, "P' and "J" Streets. Those bids are as follows: 1) Pro Lawn Care - $89,910.00 2) L.J. Deweese Co. - $107,750.00 B. Robinson brought bids to be opened for the Public Safety Training Facility. There was one bid and it was with Oberle & Associates with a base bid of $547,000.00 with alternates items as follows: 1) $2,500.00 2) $34,000.00 3) $2,000.00 4) $26,000.00 C. Robinson brought bids to be opened for Sanitary Line Installation in Oak Park Hills Section 6. She explained that this bid opening took place last week and somehow this bid was missed placed but it was submitted by the dead line therefore it was being opened at this time. The bid was from Mike Delucio & Sons in the amount of $3,500.00. Robinson took this time to recognize William Story a student from Centerville High School who was attending the meeting for his Government Class. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk