HomeMy Public PortalAbout11 Public WorksPUBLIC WORKS
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CITY OF RAMC O MIRAGE
ENGINEERING
FUND 101 GENERAL FUND
DEPARTMENT PUBLIC WORKS
PROGRAM 3100 ENGINEERING
PROGRAM DESCRIPTION
The Public Works Department is made up of three divisions, the first being Engineering. Responsibilities
include, but are not limited to, plan checking and inspection services for grading, on-site and off-site
infrastructure improvements for all development, providing professional civil and traffic engineering
services for the City, other City departments and private homeowner associations as necessary, providing
project management and contract administration for City and Redevelopment Agency projects. The division
oversees the majority of the City and Redevelopment Agency Capital Improvement Projects. The division
remains committed to maintaining and upgrading the community's infrastructure through an aggressive
Capital Improvement Program, ensuring that new development meets all City standards and responding in a
professional and dedicated manner to the concerns of residents and businesses alike.
FY 2001-02 ACCOMPLISHMENTS
• Completed construction of traffic signal and safety lighting at Follansbee Road/Bob Hope Drive.
• Completed upgrade to existing traffic signal and safety lighting at Eisenhower Medical Center/Bob
Hope Drive.
• Completed construction of street widening, median construction, and traffic signal improvements on
Highway 111 from Fairway Drive to Magnesia Falls Drive.
• Completed construction of street widening on Frank Sinatra Drive from Monterey Avenue to Bob
Hope Drive.
• Assisted the Building and Safety Division of the City with the completion of construction of the
City's new Council Chamber.
• Completed construction of left turn pocket onto Bob Hope Drive at Park Mirage.
• Completed construction of Storm Drain Improvements on Gerald Ford Drive from Mountain View
Villas to DaVall Drive.
• Acquired property in Thousand Palms for future expansion of Public Works Yard.
• Constructed a public parking lot off Highway 111 at Frontage Road.
• Completed undergrounding of utility lines on Cypress Lane in cooperation with Sterling Estates I.
• Completed the City Hall HVAC upgrades.
• Constructed four City entry monuments.
~~J
FY 2002-0~ A00014~PLISHI6~~E~'TS
Constructed median and parkway landscaping improvements on Highway 111 from Fairway Drive to
Magnesia Falls Drive.
e Completed construction of utility undergrounding project on Clancy Lane from Bob Hope Drive to
Monterey Avenue.
• Completed construction of Zone l Northside Drainage Area Storm Drain Improvements.
• Completed construction of street widening and median construction on Dinah Shore Drive from Bob
Hope Drive to Plumley Road.
• Completed construction of Bus Shelter on Bob Hope Drive at Avenida Las Palmas.
• Completed construction of sanitary sewers and water improvements for the Magnesia Falls Cove/
White Sun Assessment District.
• Completed construction of overflow parking lot at City Hall.
• Completed design and acquired STII' funding for the Ramon Road Widening Project, between
Davall Drive and Los Alamos Road.
• Completed design of Monterey Avenue street improvements and median construction from Bob
Hope Drive to Clancy Lane.
• Completed design of Country Club Drive street resurfacing and median construction from Bob Hope
Drive to Vista Dunes Road.
• Completed design and- started construction of landscaped median rehabilitation on Frank Sinatra
Drive. (Davall to Morningside), and Gerald Ford Drive (Davall to EM Mirage).
• Completed Utility Undergrounding Project on Palm View Drive from Gerald Ford Drive to Sunny
Lane in cooperation with Sterling Estates II.
• Be an construction on the Gerald FordNictoria FallslFire Station #69 Traffic Signal and Safety
g
Lighting.
• .Completed design of the City Corporation Yard Expansion Project.
• Constructed sewer and water improvements for the Rancho Mirage Redevelopment Agency on
Highway 111 from Country Club Drive to Via Florencio.
• Completed design and started construction on traffic signals approved by the City Council at
Thunderbird Cove, Rancho Mirage Country Club, The Westin Hotel and Mission Hills Country Club.
• Designed and constructed the East Veldt at Highway 11 l public parking lot.
ll4
GOALS AND ORJECTIYES
FY 2003-04
Fiscal Year 2002/03 was a year dedicated to mainly completing ongoing projects that have taken extensive
time to design, acquire right-of--way and obtain environmental approvals. Fiscal Year 2003/04 will be
somewhat the same, but with a few new projects. It is the Department's goal to continue to deliver
completed projects in the quickest manner possible without compromising quality.
• Complete any FY 2002/03 Capital Improvement Projects that have been carried forward or were
under construction at the previous fiscal year end.
• Construct traffic signals at Thunderbird Cove, Rancho Mirage Country Club, The Westin Hotel and
Mission Hills Country Club.
• Complete all programmed Capital Improvement Projects proposed for Fiscal Year 2003/04.
• Continue with a positive and professional attitude in assisting private developers in assuring quality
projects.
• Develop department-wide performance standards which will be needed to accomplish the above
goals and objectives.
• Assist with the development of the new public library and corporation yard expansion.
FY 2004-OS
• Fiscal Year 2004/05 will continue to be an active year for Capital Improvement Projects. In addition,
the Public Works Department will play a significant role in the development of infrastructure
improvements in Section 30.
EXPENDITURE SUMMARY
DEPARTI-~Nl'AL DIRE ~~
31041~]V
Personnel
Operations & Maintenance
Capital
2001 /02 2002/03 2002/03
Actual Budget Estimate
731,024 860,355 857,359
338,300 492,450 356,200
27,239 0 0
2003/04 2004/05
Budget Budget
943,339 1,071,082
391,200 361,200
0 0
Total Expenditures
1,096,583 1,352,805 1,213,559 1,334,539 1,432,282
Change in Budget
-1.35% 7.32°l0
1l5
BUDGET HIGHLIGHTS
FY 2003-04
• Funds in the amount of $40,000 were added to Professional/Technical services. for a pavement
management and traffic control device inventory update.
• Preparation of a traffic safety improvement implementation plan for review by the Traffic Safety
Committee.
e A reduction of $65,000 for contract inspections from FY 2002-03 is a result of the completion of
the Magnesia Falls Cove sewer assessment district. .
FY 2004-OS
• Operations and maintenance reflects a decrease of $30,000. This is .primarily due to the pavement
management inventory and the traffic control device inventory not being budgeted in this fiscal
year.
STAFFING SUMMARY
FY 02-03 FY 03-04 FY 04-OS
Authorized Authorized Authorized
Title/Range Number Positions Positions Positions
Director of Public Works (45) 1 1 1
City Engineer (44) 1 1 l
Senior Civil Engineer (41) 1 1 1
Civil Engineering Assistant (34) 1 1 1
Public Works Inspector (33) 1 1 l
Engineering Technician II (32) 1 1 I
Traffic Signal Maintenance
& Operations Technician (31) 1 1 1
Department Secretary (29) 1 1 1
Office Assistant III (24) l 1 1
Total Positions 9 9 9
ll6
EIIPENDITORE ACf1VITY DE'fAd
For Ffsai Years
2003.04 elltl 200405
FUND 101 • GENERAL FUND
DIVISION 3100 • ENGINEERING
Budget Budget
ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005
NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT
7100 Salaries - Director of Public Works $ 118,945 $ 127,415
Full Time City Engineer 114,708 122,875
Senior Civil Engineer 96,092 102,935
Civil Engineering Assistant 66,302 71,023
Public Works Inspector 62,501 66,952
En ineering Technician II
g 50,533 55,182
Traffic Signal Maintenance Technician 59,466 63,701
De artment Secretary
P 41,891 45,745
Office Assistant III 42,887 45,940
TOTAL $ 653,325 $ 701,768
7120 Overtime 1) Department Secretary and Office Assistant III:
typing documents, typing specifications, filing
and other assorted duties that can not be
accomplished during regular work hours $ 1,000 $ 1,000
2) Engineering Technician: performing various
duties and inspections for permit tracking; plan
checking services, maintaining drawing flat-
files and high accident location software 1,000- 1,000
3) Public Works Inspector: performing early
inspections in order to maintain quality control
offsite/onsite construction. Also ensure projects
are properly closed at the end of the day 2,000 2,000
4) Traffic Signal Maintenance Technician:
after hours call outs for traffic signal
problems 2,000 2,000
TOTAL $ 6,000 $ 6,000
7200 Benefits Benefits paid by City including group insurance,
retirement and other benefits $ 284,014 $ 363,314
TOTAL $ 284,014 $ 363,314
7400 Professional/ 1) Pavement Management Inventory $ 20,000 $ -
Technical 2) Traffic Control Device Inventory 20,000 -
1 l.7
EXPENDITORE ACTIVITY DETAIL
For Fiscal Years
2003.04 811tl 200405
Fl1ND 10I M GENERAL FMID
DIVISION 3100 • ENGINEERING
Budget Budget
ACCOUNT ACCOUNT FY 2003-2004 F Y 2004-2005
NUMBER NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT
7400 Professional/ 3) Consultant plan check services, consultant
Technical services for special studies and small projects as
(continued) needed. Traffic counts in addition to CVAG
counting program on various streets and special
studies as required. 225,000 235,000
TOTAL $ 265,000 $ 235,000
7444 Temporary. Agency Contingency in the event temporary help is required
Services for vacation, illness, jury duty, etc. $ 20,000 $ 20,000
TOTAL $ 20,000 $ 20,000
7460 Contract. Inspections Provides special inspections and testing in areas
where greater expertise is required and
supplementary inspector when City Inspector is
absent $ 50,000 $ 50,000
TOTAL $ 50,000 $ 50,000
7464 Survey Control Maintenance of centerline monument(s) for
horizontal control, benchmark(s) for vertical control
and aerial photography as needed $ 5,000 $ 5,000
' TOTAL $ 5,000 $ 5,000
7624 Vehicle Operations Provides for the operation and maintenance of the
Maintenance Public Works Inspector's and Traffic Signal
Technician's vehicles $ 6,000 $ 6,000
TOTAL $ 6,000 $ 6,000
7800 Mileage Reimbursement for use of personal vehicles by
Engineering personnel on project administration and
inspections $ 1,000 $ 1,000
TOTAL $ 1,000 $ 1,000
7803 Car Allowance For Director ($3001month) and City Engineer
($300lmonth) for use of personal vehicles to attend
meetings, seminars, conferences and the like in the
Coachella Valley $ 7,200 $ 7,200
TOTAL $ 7,200 $ 7,200
118
E)IPENDIIUBE ACf1VITY DETAIL
for Fiscal Years
2003.04 antl 2004.05
FUND 101 • GENERAF FUND
DIVISION 3100 ~ ENGINEERIHG
Budget. Budget
ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005
NUMBER NAME JUSTIFICATION FOR .STAFF REQUESTS AMOUNT AMOUNT
780b Meetings. & Travel For attendance at International Public Works
Conference (Director); Institute of Transportation
Engineers (Director); League of California Cities
(Director); miscellaneous technical seminars and.
conferences (all Engineering personnel) $ 10,000 $ 10,000
TOTAL $ 10,000 $ 10,000
7818 Dues & Subscriptions Dues for American Public Works Association,
National Society of Professional Engineers,
American Society of Civil Engineers, Institute of
Transportation Engineers; technical books and
manuals and various subscriptions $ 2,000 $ 2,000
TOTAL $ .2,000. $ 2,000
7839 Reproduction & Printing specifications, plans, special
Printing prints; etc $ 7,000 $ 7,000
TOTAL $ 7,000 $ 7,000
8000 Supplies Office supplies, print paper, delivery services for
plan checks, training videos, and film $ 15,000 $ 15,000
TOTAL $ 15,000 $ 15,000
8012 Small Tools, Miscellaneous small tools- & equipment as maybe
Furniture & necessary $ 1,000 $ 1,000
Equipment TOTAL $ 1000 $ 1000
~.
.~
8020
Uniforms
Uniforms. for Public Works Inspector, Traffic Signal
Technician and safety clothing for engineering staff $ 2,000 $ 2,000
TOTAL
- _ $ 2,000 $ 2,000
DIVISION TOTAL $ 1,334,539 $ 1,432,282
119
l20
STREET MAINTENANCE
OTY OF RAMC O f~11RAGE
FUND 101 GENERAL FUND
DEPARTMENT PUBLIC WORKS
PROGRAM 3200 STREET MAINTENANCE
PROGRAM DESCRIPTION
This division of the Public Works Department is headed by the Street Maintenance Supervisor whose
primary responsibilities include, but are not limited to: maintaining all public streets, storm drain systems,
public rights-of--way, traffic signs, street striping and markings, street sweeping contract administration,
procurement and maintenance of the Public Works fleet vehicles and equipment. There is one lead Street
Maintenance Worker and three Street Maintenance Workers who collectively toil in the heat of the summer
and during the short rainy season to ensure the safety of the motorists. The Division assists in the continued
implementation of the PMIO program and in developing programs to meet the requirements of the National
Pollutant Discharge Elimination System (NPDES) permit.
This year's budget will enable staff to continue our aggressive schedule of street related repairs, signage
replacements and providing the motorists with the latest advances in traffic safety.
FY 2001-02 ACCOMPLISHMENTS
• Installed 2,500 linear feet of sand fence along the north side of Monterey Avenue, west of Bob Hope
Drive.
• Removed about 10,000 yards of sand from north side of Dinah Shore Drive between Los Alamos
Road and Monterey Avenue.
FY 2002-03 ACCOMPLISHMENTS
• Replacement and maintenance of traffic control signs Citywide.
• Maintain 17 miles of storm water collection pipe and 301 catch basins to ensure against street
flooding.
• Continued with aggressive graffiti abatement program.
• Kept sand build-up to a minimum at City's two low water crossings.
• Maintained bike/equestrian trails.
• Assisted Housing Authority with various building demolitions.
• Assisted with construction of Bighorn fence project.
• Assisted with site preparation and design phase of corporate yard expansion.
• Removed approximately 8,000 cubic yards of blow sand from Dinah Shore Drive.
• Continued with ongoing street name sign replacement program.
121
GOALS AND OBJECTI YES
FY 2003-04
• With the new expansion of the City Yard it is anticipated that extensive time will be needed to
oversee construction and organize the maintenance shop and storage areas.
• Continue to follow up with response to complaints and concerns within 24 hours.
• Continue to perfect emergency response times and procedures.
• Continue to provide the highest level of service in maintaining the City roadway and storm drain
systems, bike paths and horse trails throughout the City.
• Complete the last half of the street name sign replacement program.
• Continue striving to keep streets safe throughout the City.
• Continue to utilize the Sign View computer software to maintain the City's street sign inventory.
FY 2004-OS
• Continue to follow up with response to complaints and concerns within 24 hours.
• Continue to perfect emergency response times and procedures.
• Continue to provide the highest level of service in maintaining the City roadway and storm drain
systems and bike paths and horse trails throughout the City.
• Continue striving to keep streets safe throughout the City.
• Update the Sign View inventory software with current field data.
EXPENDITURE SUMMARY
D~A1CI'1-~1V'fAL ~F~11UIiE ~11-U1~RY 2001/02 2002/03 2002/03 2003/04 2004/05
3Z(10 S1RF,~T M~ITFNAN(~ Actual Budget Estimate Budget Budget
Personnel 346,135 369,460 372,943 405,846 458,144
Operations & Maintenance 204,890 487,549 306,728 353,000 387,800
Capital 14,102 0 0 85,000 0
Total Expenditures 565,127 857,009 679,671 843,846 845,944
" , : _ ~... , ~.~~z~~. ~a ~..~_.
~ , ~~...~ .. ~ ~~ Chan
. ~ ge in Budget
.:_~ ~_ -1.54% 0.25%
122
BUDGET HIGHLIGHTS
• This year's budget will allow the Street Maintenance Division to continue its aggressive schedule of
street repairs, signage and striping, catch basin cleaning ,and traffic signal and safety lighting
maintenance.
• $35,000 is budgeted to replace the -1996 Ford Ranger and $50,000 is budgeted to replace the 1988
GMC dump truck.. These vehicles will be replaced with new Compressed Natural Gas (CNG)
vehicles. The Air Pollution Reduction Fund (239) will reimburse the General Fund $30,000 from
grant money received. from the South Coast Air Quality Management District (SCAQMD).
• A reduction of $35,000 from FY 2002-03 in street sweeping is budgeted as a result of the CVAG
regional .street sweeping program absorbing several city-swept streets previously paid for by the City.
• A reduction of $57,400 from FY 2002-03 is reflected in Traffic Signal MaintenancelElectricity
account as a ,result of the installation of energy-saving light emitting diodes (LED) used for traffic
signals.
FY 2004-OS
• This year's budget will allow the Street Maintenance Division to continue its aggressive schedule of
street repairs,- signage and striping, catch basin cleaning and traffic signal and safety lighting
maintenance.
STAFFING SUMMARY
FY 02-03 FY 03-04 FY 04-OS
Authorized Authorized Authorized
Title/Range Number Positions Positions Positions
Street Maintenance Supervisor (32) 1 1 l
Street Maintenance Worker II (27) 1 1 1
Street Maintenance Worker I (25) 3 3 3
Total Positions 5 5 5
1.23
EXPENDITURE AlT1V1TY DETAII.
F0~ Ff5C01 Ye8P5
2003.04 alld 200405
RIND 101 • GENERAL FUND
DMSION 3200 ~ STREET MAINTENANCE
Budget Budget
ACCOUNT- ACCOUNT FY 2003-2004 FY 2004-2005
NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT
7100 Salaries - Street Maintenance Supervisor $ b5,337 $ 69,990
Full Time Street Maintenance Worker II 50,735 54,286
Street Maintenance Worker I 45,342 48,514
Street Maintenance Worker I 45,342 48,514
Street Maintenance Worker I 43,621 46,727
TOTAL $ 250,377 $ 268,031.
7120 Overtime These items are for emergency callouts for traffic
accident clean up, traffic control, cleaning debris
and fallen tree limbs, placing barricades and
warning signs during. rainstorms, completing
projects started during regular work hours and
special events. $ 2,000. $ 2,000
TOTAL $ 2,000 $ 2,000
7200 Benefits Benefits paid by City including group insurance,
retirement and other benefits. $ 153,469 $ 188,113
TOTAL $ 153,469 $ 188,113
7603 Electricity Electricity and maintenance for 91 streetlights
throughout the City. $ .13,000 $ 13,000
TOTAL. $ 13,000 $ 13,000
7606 Water Water for street. sweeping and other miscellaneous
uses. $ 2 500 $ 3,000
TOTAL $ 2,500 $ 3,000
7609 Street Striping Provides for annual restriping of the City in
September/October. Also provides for thermoplastic
arrows and legends. $ 50,000 $ 55,000
TOTAL $ 50,000 $ 55,000
7612 Maintenance Yard maintenance of wash rack grease trap, fuel
tanks and replacement of fuel tank meters. $ 4,000 $ 4,000
TOTAL $ 4,000 $ 4,000
7615 Street Swee in Street swee ing contract and landfill charges.
pg p $ 20,000 $ 25,000
TOTAL $ 20.,000 $ 25,000
124
EXPENDITORE ACf1VITY DETAIL
FOI Fisgl Years
2110304 and 2004.05
FUND 101 • GENERAL FUND
DIVISION 3200 • STREET MAINTENANCE
Budget Budget
ACCOUNT ACCOUNT F Y 20.03-2004 FY 2004-2005
NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT
7618 Traffic- Signal Electricity for traffic signals, annual relamping,
Maintenance/ emergency callouts, major knockdowns, and
Electricity replacement of equipment as necessary. $ 150,000. $ 175,000
TOTAL $ 150,000 $ 175,000
7621 Street Related Asphalt, concrete, aggregate base for repairing
Repairs streets, disposal of old asphalt and concrete,
equipment rental, catch basin repairs &
miscellaneous other street repairs as needed. $ 25,000 $ 25,000
TOTAL
.. $
_ 25,000 $ 25,000
7624 Vehicle Operations/ This item provides for the operating and
Maintenance maintenance cost of the Street Division vehicles and
equipment. Includes fuel, lubricants, replacement
parts; repairs and safety inspections.. $ , 12,000 $ 15,000
TOTAL
.. - $ 12;000 $ 15,000
7630 Trails ~i Bike Path Provides for contractual services for the maintenance
Maintenance of the trail system. $ 20,000 $ 22,000
TOTAL $ 20,000 $ 22,000
7806 Meetings & Travel Training seminars for specialized licenses, technical
seminars on asphalt and concrete maintenance,
traffic school for Class A Driver's License, and
Supervisor's training classes. $ 1,500 $ 1,000
TOTAL $ 1,500 $ 1,000
7818 Dues & Subscriptions Dues for Maintenance Superintendents Association,
American Construction Inspectors Association and
technical publications. $ 300 $ 300
TOTAL $ 300 $ 300
7866 Special Cleanup Rental of equipment for clearing and cleanup of
Whitewater Wash and streets after a major rain or
windstorm. $ 10,000 $ 10,000
TOTAL $ 10,000 $ 10,000
1.25
ERPENDITORE ACf1Vfl'Y DETAIL
For fiscal Yeaes
2110304 aoU 200405
rrND ~o~ • orNrRA~ roND
DiViS[ON 3200 ~ STREET MAINTENANCE
Budget Budget
ACCOUNT ACCOUNT FY 2003-2004 F Y 2004-2005
NUMBER NAME ,JUSTIFICATION FOR STAFF REQUESTS ~ AMOUNT AMOUNT
8000 Supplies The purchase of signs, traffic paint, markers, silica
sand for sandblasting, guardrail material and posts,
concrete patch material, parts and supplies for small
equipment. $ 37,000 $ 30,000
TOTAL $ 37,000 $ 30,000
8012 Small Tools, Shovels, chain saw chains, drills. and bits,. jacks, jack
Furniture & stands, landscape tools, mechanic tools, safety
Equipment equipment and miscellaneous special tools as
required. $ 3,000 $ - 3,000
TOTAL $ 3,000 $ 3,000
8020 Uniforms Purchase uniforms, safety clothing, and shoes for all
Street Maintenance personnel. $ 3,200 $ 3,500
TOTAL $ 3,200 $ 3,500
8024 Traffic Control This account provides for the purchase of barricades,
both large and small, traffic cones, light board
replacement parts, batteries, lights, and rental of
' traffic control setups. $ 1,500 $ 3,000
TOTAL $ 1,500 $ 3,000
8905 Automotive 1) Replace 1996 Ford Ranger with. new
Compressed Natural Gas {CNG) Sport Utility
Vehicle. A reimbursement for $10,000. will be
paid from the Air Pollution Reduction Fund
(239). $ 35,000 $ -
2) Replace 1988 GMC dump truck with CNG
truck. A reimbursement for $20,000 will be
paid from the Air Pollution Reduction Fund
(239). 50,000 -
r TOTAL $ 85,000 $ -
,DIVISION TOTAL $ 843,846 $ 845,944
126
CITY OF RAhC O MIRAGE
~,
BUILDINGS & GROUNDS
FUND 101 GENERAL FUND
DEPARTMENT PUBLIC WORKS
PROGRAM 3300 BUILDINGS & GROUNDS
~~>. _
PROGRAM DESCRIPTION
Buildings & Grounds, a division of the Public Works Department, is headed by a Buildings & Grounds
Supervisor who plans, directs and coordinates building maintenance of all City buildings, two fire stations,
five parks and 19 centerline miles of landscaped median islands and parkways. This division also directs all
Buildings & Grounds maintenance contracts for the City such as janitorial services, landscape maintenance
services, HVAC services, emergency generator services and library maintenance services.
The Building & Grounds Supervisor oversees the efforts of two lead Maintenance Workers on facilities
maintenance, two Park Maintenance Workers for park maintenance, one custodian, landscape contractors
for all City facilities, including median islands and the janitorial contract for City Hall, Library, and the
City Yard.
FY 2001-02 ACCOMPLISHMENTS
• Continued implementing aCity-wide Water Management Program designed to reduce water
consumption.
• Continued to convert numerous median island lighting fixtures to energy efficient fluorescent
lighting.
• Continued to implement aCity-wide Red Imported Fire Ant (RIFA) Treatment Program.
• Installed an energy efficient heating ventilating and air conditioning system for City Hall.
• Re-carpeted common areas and conference rooms at City Hall.
FY 2002-03 ACCOMPLISHMENTS
• Continued minor upgrades to the HVAC system in City Hall for improved efficiency.
• Re-carpeted remaining areas of City Hall.
• Assisted with the construction of the City Hall overflow parking lot.
• Upgraded City-owned Child Enrichment Center carpet, linoleum, interior trimmings and ceiling tile.
GOALS AND OBJECTIVES
FY 2003-04
• Slurry seal and re-stripe lower City Hall parking lot.
• Begin replacement of thirty (30) variable air volume (VAV) units in City Hall that have become
obsolete.
127
• Replace light bollards in lower parking lot at City Hall.
• Re-roof lower parking lot carport at City Hall.
• Assisted with the remodel at Fire Stations #50 and #69.
FY 2004-OS
• Continue proactive management programs to reduce electrical energy cost and water usage for
City-owned properties.
• Complete the replacement of thirty (30) variable air volume (VAV) units at City Hall.
EXPENDITURE SUMMARY
D®-ARTI-~NfAL IXP~VDITURE SUI~IARY 2001 /02 2002/03 2002/03 2003/04 2004/05
3300 BWDIlY(~5 & GI~OUlmS Actual Budget Estimate Budget Budget
Personnel 256,049 292,664 285,907 313,876 355,750
Operations & Maintenance 400,755 481,648 527,071 528,433 545,526
Capital 196,293 25,000 6,971 89,960 0
Total Expenditures 853,097 799,312 819,949 932,269 901,276
Change in Budget 16.63% -3.32%
BUDGET HIGHLIGHTS:
• $30,000 is budgeted to replace thirty (30) of the sixty (60) variable air volume (VAV) units in City
Hall which are used to control heating and air conditioning. The original VAV boxes have failed and
are in need of replacement. The remaining thirty (30} will be replaced in FY 2004-05.
• $15,000 is budgeted for the City's share of the landscaping maintenance at Monterey Avenue and
Interstate 10 Interchange.
• $10,000 is budgeted to address abatements associated with the Africanized Bees.
• $10,000 is budgeted for annual maintenance of the newly constructed Bighorn Sheep fence.
• $13,160 for furniture and equipment is budgeted to accommodate City Yard expansion.
• $35,000 is budgeted to replace the 1995 F250 truck with a new Compressed Natural Gas (CNG)
truck. The Air Pollution Reduction Fund (239) will reimburse the General Fund $10,000 from grant
money received from the South Coast Air Quality Management District (SCAQMD).
• $41,800 is budgeted in other equipment. This equipment will allow the Building and Grounds
Division to more effectively and conveniently accomplish smaller jobs normally requiring the renting
of this equipment, thus eliminating the ongoing rental fees and making better use of staff time.
128
FY 2004-OS
• $30,000 is budgeted to replace the remaining thirty (30) variable air volume (VAV) units in City Hall
which are used to control heating and air conditioning. Thirty (30) units were replaced in FY 2003-
04.
• $15,000 is budgeted for landscaping maintenance at Monterey Avenue and Interstate 10 Interchange.
• $10,000 is budgeted to address abatements associated with the Africanized Bees.
• $10,000 is budgeted for annual maintenance of the .newly constructed Bighorn Sheep fence.
STAFFING SUMMARY
FY 02-03 FY 03-04 FY 04-OS
Authorized Authorized Authorized
Title/Range Number Positions Positions Positions
Building & Grounds Supervisor (MS) 1 1 1
Building/Parks Maint. Worker II (27) 1 1 1
Building/Parks Maint. Worker I (25) 1 1 1
Custodian (24) 1 1 1
Total Positions 4 4 4
129
EXPENDI'fORE ACfIVITY DE'fAll.
For Fiscal Years
2110304 antl 200405
i UHD 901 • G~H~RA~ FUND
DIVISION 3300 ~ BUIIDIHG AHD. GROUNDS
Budget Budget
ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005
NUMBER NAME NSTIFICATION FOR STAFF REQUESTS ~ AMOUNT AMOUNT
7100 Salaries - Building & Grounds Supervisor $ 58,982 $ 63,181
Full Time Building/Parks Maint. Worker II 50,276 53,856
Building/Parks Maint. Worker I 43,131 46,202
Custodian 36,666 40,040
TOTAL $ 189,055 $ 203,279
7120 Overtime Provides overtime for Division personnel who must
respond to broken sprinklers in median islands on
weekends and nights. Also provides for special
projects and events. $ 6,000 $ 7,000.
TOTAL $ 6,000 $ 7,000
7200 Benefits Benefits paid by City including group insurance,
retirement and other benefits. $ 118,821 $ 145,471
TOTAL $ 118,821 $ 145,471
7400 Professionall Annual inspections ofCity-owned properties. $ 15,000 $ 15,000
Technical TOTAL $ 15,000 $ 15,000
7600 Natural Gas Provides heat for City Hall and City Yard. $ 3,500 $ 3,500
TOTAL $ 3,500 $ 3,500
7603 Electricity Provides electricity for the City Hall complex,
Highway l 11 parkway landscaping areas, and City
Yard. $ .90,000 $ 92,000
TOTAL $ 90,000 $ 92,000
7606 Water Provides water for the City Hall complex, City Yard,
irrigation water for the Barbara Drive, Desert Drive
& Rancho Road cul-de-sacs, Highway 11 1, Frontage
Road, Lot N.E. corner of Frank Sinatra Drive & Da
Vall Drive, Keenan Drive, publicrparking lots, etc. $ 30,000 $ 32,000
TOTAL $ 30,000 $ 32,000
7612 Maintenance 1) Evening janitorial service $ 94,133 $ 96,957
2) Pest control service .70.0 800
3) Air-conditioning/heating maintenance 12,000 13,000
4) Elevator service 3,000 3,500
130
EXPENDITORE ACf1VITY DETAd
FoI FISCeI Years
200304 anU 2004.05
FUND 101 • GENERAL FUND
DIVISION 3300 • BUILDING AND GROUNDS
Budget Budget
ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005
NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT
7612 Maintenance 5) Landscape maintenance at:
(Continued) a) City Hall 19,800 20,500
b) Frank Sinatra @ Da Vall (vacant lot) 1,600 1,650
c) .Edison substation (Highway 111) 3,500 3,600
d) Frontage Road 3,600 3,800
e) Barbara Drive cul-de-sac 1,700 1,800
f~ Rancho Road cul-de-sac 1,700 1,800
g) Rancho Las Palmas/Desert Village 7,200 7,400
h) Monterey Avenue and Interstate 10
interchange 15,000 15,000
i) City Yard 10,000 10,800
j) Highway 111 Parkways 16,500 18,000
k) Child Enrichment Center 3,500 3,600
6) Annual flowers (City Hall) 2,200 2,400
7) Alarm monitoring 2,600 2,800
8) Maintenance for emergency generators 7,800 8,100
9) Miscellaneous contract maintenance 10,000 12,200
10) Maintenance cost for Civic Center and Cook
Street Sports Complex located in Palm Desert
per the Cove Commission agreement 50,000 53,000
11) Maintenance of ten bus shelters under
contract with SunLine Transit Agency 5,000 5,500
12) Red Imported Fire Ant (RIFA) treatments
(supplies and equipment) 5,000 5,500
13) Africanized Bee abatements 10,000 10,000
14) Bighorn Sheep Fence maintenance 10,000 10,000
15) Replace variable air volume (VAV) units in
City Hall (30 each year). 30,000 30,000
TOTAL $ 326,533 $ 341;707
7624 Vehicle Operations/ Operating expenses for three pickup trucks. $ 7,800 $ 8,100
Maintenance TOTAL $ 7,800 $ 8,100
7645 Storage Area Rental Two offsite storage spaces for archive materials,
emergency preparedness supplies and miscellaneous
equipment. $ 5,000 $ -
TOTAL $ 5,000 $ -
131
EXPENDITURE ACIIVITS' DETAII.
F0~ Fisgl Y¢8~5
2003-04 antl 200405
FOND 901 • GENERAL OUND
DIVISION 3300 • BUILDING AND GROUNDS
Budget Budget
ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005
NUMBER NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT
7648 Property Tax Property tax for City Yard property. $ 6,200 $ 6,500
TOTAL $ 6,200 $ 6,500
7806 Meetings & Travel Irrigation design and maintenance seminars and
trade shows. Also building maintenance seminars
and trade shows. $ 700 $ 800
TOTAL $ 700 $ 800
7818 Dues & Subscriptions Technical manuals as needed for equipment
maintenance and trade magazines. $ 100 $ 100
TOTAL $ 100 $ 100
8000 Supplies Sanitary and cleaning supplies for City Hall-and City
Yard. Pesticides and insecticides for the City
facilities. $ 14,000 $ 15,000
TOTAL $ 14,000 $ 15,000
8004 Repair 8~ Air conditioner; plumbing and irrigation parts for
Maintenance various equipment; electrical supplies for repairs at
Supplies City Hall and City Yard. Parts for repairs and
modifications to City Hall and City Yard. $ 25,000 $ 26,000
TOTAL $ 25,000 $ 26,000
8012. Small Tools, Purchase of small tools necessary to make repairs on
Furniture ~ equipment, replace tools that break or are worn out. $ 2,000. $ 2,100
TOTAL $ 2,000 $ 2,100
8020 Uniforms Purchase and rental of uniforms and safety clothing
and shoes, for Building & Grounds personnel. $ 2,100 $ 2,200
TOTAL $ 2,100 $ 2,200
8700 Miscellaneous County filing fee for fuel tanks for emergency
Expenditures generator at City Hall and SCAQMD fees, $ 500 $ 519
TOTAL $ 500 $ 519
132
EXPENDI'fORE ACf1VITY DETAII.
FoI Fiscal Years
200304 antl 2004.05
FUND 101 • GENERAL FUND
DIVISION 3300. • BUILDING AND GROUNDS
Budget Budget
ACCOUNT ACCOUNT ~ FY 2003-2004 FY 2004-2005,
DUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT
8900 Furniture & l) .Storage cabinets $ 5,500 $ -
Equipment 2) Work benches/chairs 6,800 -
3) Flammable storage cabinet 860. -
TOTAL $ 13,160 $ -
8905 Automotive Replace 1995 F250 truck with a Compressed Natural
Gas (CNG) Vehicle. A reimbursement for $10,000
will be paid from the Air Pollution Reduction Fund
(239}. ~ $ 35,00.0. $ -
TOTAL $ 3.5,000 $ -
8910 Other Equipment 1) Gas powered pruner $ 600 $ -
2) Concrete mixer 2,400
3) Tree stump grinder 4,30 -
4) Brush chipper 11,000 -
5) Compact Excavator 22,500 -
6) Concrete Saw 1,000 -
TOTAL
.-_
$
41,800
$ -
DIVISION TOTAL $ 932,2b9 $ 901,276
133
134