Loading...
HomeMy Public PortalAbout11 Public WorksPUBLIC WORKS .. s~ ~~ a ~ ~~ ~ . ~~ ~~~~~.. ~ ~~~~¢ ~~ 3 ~ ~E~ ~~ ~ ~~~ a~~ ~~ ~~~ s~ `~ e, ~ ~~~ ~ ~" ~ ~~~ ~ r ~ ~ r ~ ~~ ~ ~~ ~ " ~ r~ #~ ~~ ~~ ~ e ,, ~~ ~r~e~~s fir.... ~ ~•f ~,. , ., ! - .,.... , ze.v ~ ~ ~ ~~~. _~ ~~ ~ ~. rya v ~ ,~ s~ q ~` t~ .~ CITY OF RAMC O MIRAGE ENGINEERING FUND 101 GENERAL FUND DEPARTMENT PUBLIC WORKS PROGRAM 3100 ENGINEERING PROGRAM DESCRIPTION The Public Works Department is made up of three divisions, the first being Engineering. Responsibilities include, but are not limited to, plan checking and inspection services for grading, on-site and off-site infrastructure improvements for all development, providing professional civil and traffic engineering services for the City, other City departments and private homeowner associations as necessary, providing project management and contract administration for City and Redevelopment Agency projects. The division oversees the majority of the City and Redevelopment Agency Capital Improvement Projects. The division remains committed to maintaining and upgrading the community's infrastructure through an aggressive Capital Improvement Program, ensuring that new development meets all City standards and responding in a professional and dedicated manner to the concerns of residents and businesses alike. FY 2001-02 ACCOMPLISHMENTS • Completed construction of traffic signal and safety lighting at Follansbee Road/Bob Hope Drive. • Completed upgrade to existing traffic signal and safety lighting at Eisenhower Medical Center/Bob Hope Drive. • Completed construction of street widening, median construction, and traffic signal improvements on Highway 111 from Fairway Drive to Magnesia Falls Drive. • Completed construction of street widening on Frank Sinatra Drive from Monterey Avenue to Bob Hope Drive. • Assisted the Building and Safety Division of the City with the completion of construction of the City's new Council Chamber. • Completed construction of left turn pocket onto Bob Hope Drive at Park Mirage. • Completed construction of Storm Drain Improvements on Gerald Ford Drive from Mountain View Villas to DaVall Drive. • Acquired property in Thousand Palms for future expansion of Public Works Yard. • Constructed a public parking lot off Highway 111 at Frontage Road. • Completed undergrounding of utility lines on Cypress Lane in cooperation with Sterling Estates I. • Completed the City Hall HVAC upgrades. • Constructed four City entry monuments. ~~J FY 2002-0~ A00014~PLISHI6~~E~'TS Constructed median and parkway landscaping improvements on Highway 111 from Fairway Drive to Magnesia Falls Drive. e Completed construction of utility undergrounding project on Clancy Lane from Bob Hope Drive to Monterey Avenue. • Completed construction of Zone l Northside Drainage Area Storm Drain Improvements. • Completed construction of street widening and median construction on Dinah Shore Drive from Bob Hope Drive to Plumley Road. • Completed construction of Bus Shelter on Bob Hope Drive at Avenida Las Palmas. • Completed construction of sanitary sewers and water improvements for the Magnesia Falls Cove/ White Sun Assessment District. • Completed construction of overflow parking lot at City Hall. • Completed design and acquired STII' funding for the Ramon Road Widening Project, between Davall Drive and Los Alamos Road. • Completed design of Monterey Avenue street improvements and median construction from Bob Hope Drive to Clancy Lane. • Completed design of Country Club Drive street resurfacing and median construction from Bob Hope Drive to Vista Dunes Road. • Completed design and- started construction of landscaped median rehabilitation on Frank Sinatra Drive. (Davall to Morningside), and Gerald Ford Drive (Davall to EM Mirage). • Completed Utility Undergrounding Project on Palm View Drive from Gerald Ford Drive to Sunny Lane in cooperation with Sterling Estates II. • Be an construction on the Gerald FordNictoria FallslFire Station #69 Traffic Signal and Safety g Lighting. • .Completed design of the City Corporation Yard Expansion Project. • Constructed sewer and water improvements for the Rancho Mirage Redevelopment Agency on Highway 111 from Country Club Drive to Via Florencio. • Completed design and started construction on traffic signals approved by the City Council at Thunderbird Cove, Rancho Mirage Country Club, The Westin Hotel and Mission Hills Country Club. • Designed and constructed the East Veldt at Highway 11 l public parking lot. ll4 GOALS AND ORJECTIYES FY 2003-04 Fiscal Year 2002/03 was a year dedicated to mainly completing ongoing projects that have taken extensive time to design, acquire right-of--way and obtain environmental approvals. Fiscal Year 2003/04 will be somewhat the same, but with a few new projects. It is the Department's goal to continue to deliver completed projects in the quickest manner possible without compromising quality. • Complete any FY 2002/03 Capital Improvement Projects that have been carried forward or were under construction at the previous fiscal year end. • Construct traffic signals at Thunderbird Cove, Rancho Mirage Country Club, The Westin Hotel and Mission Hills Country Club. • Complete all programmed Capital Improvement Projects proposed for Fiscal Year 2003/04. • Continue with a positive and professional attitude in assisting private developers in assuring quality projects. • Develop department-wide performance standards which will be needed to accomplish the above goals and objectives. • Assist with the development of the new public library and corporation yard expansion. FY 2004-OS • Fiscal Year 2004/05 will continue to be an active year for Capital Improvement Projects. In addition, the Public Works Department will play a significant role in the development of infrastructure improvements in Section 30. EXPENDITURE SUMMARY DEPARTI-~Nl'AL DIRE ~~ 31041~]V Personnel Operations & Maintenance Capital 2001 /02 2002/03 2002/03 Actual Budget Estimate 731,024 860,355 857,359 338,300 492,450 356,200 27,239 0 0 2003/04 2004/05 Budget Budget 943,339 1,071,082 391,200 361,200 0 0 Total Expenditures 1,096,583 1,352,805 1,213,559 1,334,539 1,432,282 Change in Budget -1.35% 7.32°l0 1l5 BUDGET HIGHLIGHTS FY 2003-04 • Funds in the amount of $40,000 were added to Professional/Technical services. for a pavement management and traffic control device inventory update. • Preparation of a traffic safety improvement implementation plan for review by the Traffic Safety Committee. e A reduction of $65,000 for contract inspections from FY 2002-03 is a result of the completion of the Magnesia Falls Cove sewer assessment district. . FY 2004-OS • Operations and maintenance reflects a decrease of $30,000. This is .primarily due to the pavement management inventory and the traffic control device inventory not being budgeted in this fiscal year. STAFFING SUMMARY FY 02-03 FY 03-04 FY 04-OS Authorized Authorized Authorized Title/Range Number Positions Positions Positions Director of Public Works (45) 1 1 1 City Engineer (44) 1 1 l Senior Civil Engineer (41) 1 1 1 Civil Engineering Assistant (34) 1 1 1 Public Works Inspector (33) 1 1 l Engineering Technician II (32) 1 1 I Traffic Signal Maintenance & Operations Technician (31) 1 1 1 Department Secretary (29) 1 1 1 Office Assistant III (24) l 1 1 Total Positions 9 9 9 ll6 EIIPENDITORE ACf1VITY DE'fAd For Ffsai Years 2003.04 elltl 200405 FUND 101 • GENERAL FUND DIVISION 3100 • ENGINEERING Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7100 Salaries - Director of Public Works $ 118,945 $ 127,415 Full Time City Engineer 114,708 122,875 Senior Civil Engineer 96,092 102,935 Civil Engineering Assistant 66,302 71,023 Public Works Inspector 62,501 66,952 En ineering Technician II g 50,533 55,182 Traffic Signal Maintenance Technician 59,466 63,701 De artment Secretary P 41,891 45,745 Office Assistant III 42,887 45,940 TOTAL $ 653,325 $ 701,768 7120 Overtime 1) Department Secretary and Office Assistant III: typing documents, typing specifications, filing and other assorted duties that can not be accomplished during regular work hours $ 1,000 $ 1,000 2) Engineering Technician: performing various duties and inspections for permit tracking; plan checking services, maintaining drawing flat- files and high accident location software 1,000- 1,000 3) Public Works Inspector: performing early inspections in order to maintain quality control offsite/onsite construction. Also ensure projects are properly closed at the end of the day 2,000 2,000 4) Traffic Signal Maintenance Technician: after hours call outs for traffic signal problems 2,000 2,000 TOTAL $ 6,000 $ 6,000 7200 Benefits Benefits paid by City including group insurance, retirement and other benefits $ 284,014 $ 363,314 TOTAL $ 284,014 $ 363,314 7400 Professional/ 1) Pavement Management Inventory $ 20,000 $ - Technical 2) Traffic Control Device Inventory 20,000 - 1 l.7 EXPENDITORE ACTIVITY DETAIL For Fiscal Years 2003.04 811tl 200405 Fl1ND 10I M GENERAL FMID DIVISION 3100 • ENGINEERING Budget Budget ACCOUNT ACCOUNT FY 2003-2004 F Y 2004-2005 NUMBER NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7400 Professional/ 3) Consultant plan check services, consultant Technical services for special studies and small projects as (continued) needed. Traffic counts in addition to CVAG counting program on various streets and special studies as required. 225,000 235,000 TOTAL $ 265,000 $ 235,000 7444 Temporary. Agency Contingency in the event temporary help is required Services for vacation, illness, jury duty, etc. $ 20,000 $ 20,000 TOTAL $ 20,000 $ 20,000 7460 Contract. Inspections Provides special inspections and testing in areas where greater expertise is required and supplementary inspector when City Inspector is absent $ 50,000 $ 50,000 TOTAL $ 50,000 $ 50,000 7464 Survey Control Maintenance of centerline monument(s) for horizontal control, benchmark(s) for vertical control and aerial photography as needed $ 5,000 $ 5,000 ' TOTAL $ 5,000 $ 5,000 7624 Vehicle Operations Provides for the operation and maintenance of the Maintenance Public Works Inspector's and Traffic Signal Technician's vehicles $ 6,000 $ 6,000 TOTAL $ 6,000 $ 6,000 7800 Mileage Reimbursement for use of personal vehicles by Engineering personnel on project administration and inspections $ 1,000 $ 1,000 TOTAL $ 1,000 $ 1,000 7803 Car Allowance For Director ($3001month) and City Engineer ($300lmonth) for use of personal vehicles to attend meetings, seminars, conferences and the like in the Coachella Valley $ 7,200 $ 7,200 TOTAL $ 7,200 $ 7,200 118 E)IPENDIIUBE ACf1VITY DETAIL for Fiscal Years 2003.04 antl 2004.05 FUND 101 • GENERAF FUND DIVISION 3100 ~ ENGINEERIHG Budget. Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR .STAFF REQUESTS AMOUNT AMOUNT 780b Meetings. & Travel For attendance at International Public Works Conference (Director); Institute of Transportation Engineers (Director); League of California Cities (Director); miscellaneous technical seminars and. conferences (all Engineering personnel) $ 10,000 $ 10,000 TOTAL $ 10,000 $ 10,000 7818 Dues & Subscriptions Dues for American Public Works Association, National Society of Professional Engineers, American Society of Civil Engineers, Institute of Transportation Engineers; technical books and manuals and various subscriptions $ 2,000 $ 2,000 TOTAL $ .2,000. $ 2,000 7839 Reproduction & Printing specifications, plans, special Printing prints; etc $ 7,000 $ 7,000 TOTAL $ 7,000 $ 7,000 8000 Supplies Office supplies, print paper, delivery services for plan checks, training videos, and film $ 15,000 $ 15,000 TOTAL $ 15,000 $ 15,000 8012 Small Tools, Miscellaneous small tools- & equipment as maybe Furniture & necessary $ 1,000 $ 1,000 Equipment TOTAL $ 1000 $ 1000 ~. .~ 8020 Uniforms Uniforms. for Public Works Inspector, Traffic Signal Technician and safety clothing for engineering staff $ 2,000 $ 2,000 TOTAL - _ $ 2,000 $ 2,000 DIVISION TOTAL $ 1,334,539 $ 1,432,282 119 l20 STREET MAINTENANCE OTY OF RAMC O f~11RAGE FUND 101 GENERAL FUND DEPARTMENT PUBLIC WORKS PROGRAM 3200 STREET MAINTENANCE PROGRAM DESCRIPTION This division of the Public Works Department is headed by the Street Maintenance Supervisor whose primary responsibilities include, but are not limited to: maintaining all public streets, storm drain systems, public rights-of--way, traffic signs, street striping and markings, street sweeping contract administration, procurement and maintenance of the Public Works fleet vehicles and equipment. There is one lead Street Maintenance Worker and three Street Maintenance Workers who collectively toil in the heat of the summer and during the short rainy season to ensure the safety of the motorists. The Division assists in the continued implementation of the PMIO program and in developing programs to meet the requirements of the National Pollutant Discharge Elimination System (NPDES) permit. This year's budget will enable staff to continue our aggressive schedule of street related repairs, signage replacements and providing the motorists with the latest advances in traffic safety. FY 2001-02 ACCOMPLISHMENTS • Installed 2,500 linear feet of sand fence along the north side of Monterey Avenue, west of Bob Hope Drive. • Removed about 10,000 yards of sand from north side of Dinah Shore Drive between Los Alamos Road and Monterey Avenue. FY 2002-03 ACCOMPLISHMENTS • Replacement and maintenance of traffic control signs Citywide. • Maintain 17 miles of storm water collection pipe and 301 catch basins to ensure against street flooding. • Continued with aggressive graffiti abatement program. • Kept sand build-up to a minimum at City's two low water crossings. • Maintained bike/equestrian trails. • Assisted Housing Authority with various building demolitions. • Assisted with construction of Bighorn fence project. • Assisted with site preparation and design phase of corporate yard expansion. • Removed approximately 8,000 cubic yards of blow sand from Dinah Shore Drive. • Continued with ongoing street name sign replacement program. 121 GOALS AND OBJECTI YES FY 2003-04 • With the new expansion of the City Yard it is anticipated that extensive time will be needed to oversee construction and organize the maintenance shop and storage areas. • Continue to follow up with response to complaints and concerns within 24 hours. • Continue to perfect emergency response times and procedures. • Continue to provide the highest level of service in maintaining the City roadway and storm drain systems, bike paths and horse trails throughout the City. • Complete the last half of the street name sign replacement program. • Continue striving to keep streets safe throughout the City. • Continue to utilize the Sign View computer software to maintain the City's street sign inventory. FY 2004-OS • Continue to follow up with response to complaints and concerns within 24 hours. • Continue to perfect emergency response times and procedures. • Continue to provide the highest level of service in maintaining the City roadway and storm drain systems and bike paths and horse trails throughout the City. • Continue striving to keep streets safe throughout the City. • Update the Sign View inventory software with current field data. EXPENDITURE SUMMARY D~A1CI'1-~1V'fAL ~F~11UIiE ~11-U1~RY 2001/02 2002/03 2002/03 2003/04 2004/05 3Z(10 S1RF,~T M~ITFNAN(~ Actual Budget Estimate Budget Budget Personnel 346,135 369,460 372,943 405,846 458,144 Operations & Maintenance 204,890 487,549 306,728 353,000 387,800 Capital 14,102 0 0 85,000 0 Total Expenditures 565,127 857,009 679,671 843,846 845,944 " , : _ ~... , ~.~~z~~. ~a ~..~_. ~ , ~~...~ .. ~ ~~ Chan . ~ ge in Budget .:_~ ~_ -1.54% 0.25% 122 BUDGET HIGHLIGHTS • This year's budget will allow the Street Maintenance Division to continue its aggressive schedule of street repairs, signage and striping, catch basin cleaning ,and traffic signal and safety lighting maintenance. • $35,000 is budgeted to replace the -1996 Ford Ranger and $50,000 is budgeted to replace the 1988 GMC dump truck.. These vehicles will be replaced with new Compressed Natural Gas (CNG) vehicles. The Air Pollution Reduction Fund (239) will reimburse the General Fund $30,000 from grant money received. from the South Coast Air Quality Management District (SCAQMD). • A reduction of $35,000 from FY 2002-03 in street sweeping is budgeted as a result of the CVAG regional .street sweeping program absorbing several city-swept streets previously paid for by the City. • A reduction of $57,400 from FY 2002-03 is reflected in Traffic Signal MaintenancelElectricity account as a ,result of the installation of energy-saving light emitting diodes (LED) used for traffic signals. FY 2004-OS • This year's budget will allow the Street Maintenance Division to continue its aggressive schedule of street repairs,- signage and striping, catch basin cleaning and traffic signal and safety lighting maintenance. STAFFING SUMMARY FY 02-03 FY 03-04 FY 04-OS Authorized Authorized Authorized Title/Range Number Positions Positions Positions Street Maintenance Supervisor (32) 1 1 l Street Maintenance Worker II (27) 1 1 1 Street Maintenance Worker I (25) 3 3 3 Total Positions 5 5 5 1.23 EXPENDITURE AlT1V1TY DETAII. F0~ Ff5C01 Ye8P5 2003.04 alld 200405 RIND 101 • GENERAL FUND DMSION 3200 ~ STREET MAINTENANCE Budget Budget ACCOUNT- ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7100 Salaries - Street Maintenance Supervisor $ b5,337 $ 69,990 Full Time Street Maintenance Worker II 50,735 54,286 Street Maintenance Worker I 45,342 48,514 Street Maintenance Worker I 45,342 48,514 Street Maintenance Worker I 43,621 46,727 TOTAL $ 250,377 $ 268,031. 7120 Overtime These items are for emergency callouts for traffic accident clean up, traffic control, cleaning debris and fallen tree limbs, placing barricades and warning signs during. rainstorms, completing projects started during regular work hours and special events. $ 2,000. $ 2,000 TOTAL $ 2,000 $ 2,000 7200 Benefits Benefits paid by City including group insurance, retirement and other benefits. $ 153,469 $ 188,113 TOTAL $ 153,469 $ 188,113 7603 Electricity Electricity and maintenance for 91 streetlights throughout the City. $ .13,000 $ 13,000 TOTAL. $ 13,000 $ 13,000 7606 Water Water for street. sweeping and other miscellaneous uses. $ 2 500 $ 3,000 TOTAL $ 2,500 $ 3,000 7609 Street Striping Provides for annual restriping of the City in September/October. Also provides for thermoplastic arrows and legends. $ 50,000 $ 55,000 TOTAL $ 50,000 $ 55,000 7612 Maintenance Yard maintenance of wash rack grease trap, fuel tanks and replacement of fuel tank meters. $ 4,000 $ 4,000 TOTAL $ 4,000 $ 4,000 7615 Street Swee in Street swee ing contract and landfill charges. pg p $ 20,000 $ 25,000 TOTAL $ 20.,000 $ 25,000 124 EXPENDITORE ACf1VITY DETAIL FOI Fisgl Years 2110304 and 2004.05 FUND 101 • GENERAL FUND DIVISION 3200 • STREET MAINTENANCE Budget Budget ACCOUNT ACCOUNT F Y 20.03-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7618 Traffic- Signal Electricity for traffic signals, annual relamping, Maintenance/ emergency callouts, major knockdowns, and Electricity replacement of equipment as necessary. $ 150,000. $ 175,000 TOTAL $ 150,000 $ 175,000 7621 Street Related Asphalt, concrete, aggregate base for repairing Repairs streets, disposal of old asphalt and concrete, equipment rental, catch basin repairs & miscellaneous other street repairs as needed. $ 25,000 $ 25,000 TOTAL .. $ _ 25,000 $ 25,000 7624 Vehicle Operations/ This item provides for the operating and Maintenance maintenance cost of the Street Division vehicles and equipment. Includes fuel, lubricants, replacement parts; repairs and safety inspections.. $ , 12,000 $ 15,000 TOTAL .. - $ 12;000 $ 15,000 7630 Trails ~i Bike Path Provides for contractual services for the maintenance Maintenance of the trail system. $ 20,000 $ 22,000 TOTAL $ 20,000 $ 22,000 7806 Meetings & Travel Training seminars for specialized licenses, technical seminars on asphalt and concrete maintenance, traffic school for Class A Driver's License, and Supervisor's training classes. $ 1,500 $ 1,000 TOTAL $ 1,500 $ 1,000 7818 Dues & Subscriptions Dues for Maintenance Superintendents Association, American Construction Inspectors Association and technical publications. $ 300 $ 300 TOTAL $ 300 $ 300 7866 Special Cleanup Rental of equipment for clearing and cleanup of Whitewater Wash and streets after a major rain or windstorm. $ 10,000 $ 10,000 TOTAL $ 10,000 $ 10,000 1.25 ERPENDITORE ACf1Vfl'Y DETAIL For fiscal Yeaes 2110304 aoU 200405 rrND ~o~ • orNrRA~ roND DiViS[ON 3200 ~ STREET MAINTENANCE Budget Budget ACCOUNT ACCOUNT FY 2003-2004 F Y 2004-2005 NUMBER NAME ,JUSTIFICATION FOR STAFF REQUESTS ~ AMOUNT AMOUNT 8000 Supplies The purchase of signs, traffic paint, markers, silica sand for sandblasting, guardrail material and posts, concrete patch material, parts and supplies for small equipment. $ 37,000 $ 30,000 TOTAL $ 37,000 $ 30,000 8012 Small Tools, Shovels, chain saw chains, drills. and bits,. jacks, jack Furniture & stands, landscape tools, mechanic tools, safety Equipment equipment and miscellaneous special tools as required. $ 3,000 $ - 3,000 TOTAL $ 3,000 $ 3,000 8020 Uniforms Purchase uniforms, safety clothing, and shoes for all Street Maintenance personnel. $ 3,200 $ 3,500 TOTAL $ 3,200 $ 3,500 8024 Traffic Control This account provides for the purchase of barricades, both large and small, traffic cones, light board replacement parts, batteries, lights, and rental of ' traffic control setups. $ 1,500 $ 3,000 TOTAL $ 1,500 $ 3,000 8905 Automotive 1) Replace 1996 Ford Ranger with. new Compressed Natural Gas {CNG) Sport Utility Vehicle. A reimbursement for $10,000. will be paid from the Air Pollution Reduction Fund (239). $ 35,000 $ - 2) Replace 1988 GMC dump truck with CNG truck. A reimbursement for $20,000 will be paid from the Air Pollution Reduction Fund (239). 50,000 - r TOTAL $ 85,000 $ - ,DIVISION TOTAL $ 843,846 $ 845,944 126 CITY OF RAhC O MIRAGE ~, BUILDINGS & GROUNDS FUND 101 GENERAL FUND DEPARTMENT PUBLIC WORKS PROGRAM 3300 BUILDINGS & GROUNDS ~~>. _ PROGRAM DESCRIPTION Buildings & Grounds, a division of the Public Works Department, is headed by a Buildings & Grounds Supervisor who plans, directs and coordinates building maintenance of all City buildings, two fire stations, five parks and 19 centerline miles of landscaped median islands and parkways. This division also directs all Buildings & Grounds maintenance contracts for the City such as janitorial services, landscape maintenance services, HVAC services, emergency generator services and library maintenance services. The Building & Grounds Supervisor oversees the efforts of two lead Maintenance Workers on facilities maintenance, two Park Maintenance Workers for park maintenance, one custodian, landscape contractors for all City facilities, including median islands and the janitorial contract for City Hall, Library, and the City Yard. FY 2001-02 ACCOMPLISHMENTS • Continued implementing aCity-wide Water Management Program designed to reduce water consumption. • Continued to convert numerous median island lighting fixtures to energy efficient fluorescent lighting. • Continued to implement aCity-wide Red Imported Fire Ant (RIFA) Treatment Program. • Installed an energy efficient heating ventilating and air conditioning system for City Hall. • Re-carpeted common areas and conference rooms at City Hall. FY 2002-03 ACCOMPLISHMENTS • Continued minor upgrades to the HVAC system in City Hall for improved efficiency. • Re-carpeted remaining areas of City Hall. • Assisted with the construction of the City Hall overflow parking lot. • Upgraded City-owned Child Enrichment Center carpet, linoleum, interior trimmings and ceiling tile. GOALS AND OBJECTIVES FY 2003-04 • Slurry seal and re-stripe lower City Hall parking lot. • Begin replacement of thirty (30) variable air volume (VAV) units in City Hall that have become obsolete. 127 • Replace light bollards in lower parking lot at City Hall. • Re-roof lower parking lot carport at City Hall. • Assisted with the remodel at Fire Stations #50 and #69. FY 2004-OS • Continue proactive management programs to reduce electrical energy cost and water usage for City-owned properties. • Complete the replacement of thirty (30) variable air volume (VAV) units at City Hall. EXPENDITURE SUMMARY D®-ARTI-~NfAL IXP~VDITURE SUI~IARY 2001 /02 2002/03 2002/03 2003/04 2004/05 3300 BWDIlY(~5 & GI~OUlmS Actual Budget Estimate Budget Budget Personnel 256,049 292,664 285,907 313,876 355,750 Operations & Maintenance 400,755 481,648 527,071 528,433 545,526 Capital 196,293 25,000 6,971 89,960 0 Total Expenditures 853,097 799,312 819,949 932,269 901,276 Change in Budget 16.63% -3.32% BUDGET HIGHLIGHTS: • $30,000 is budgeted to replace thirty (30) of the sixty (60) variable air volume (VAV) units in City Hall which are used to control heating and air conditioning. The original VAV boxes have failed and are in need of replacement. The remaining thirty (30} will be replaced in FY 2004-05. • $15,000 is budgeted for the City's share of the landscaping maintenance at Monterey Avenue and Interstate 10 Interchange. • $10,000 is budgeted to address abatements associated with the Africanized Bees. • $10,000 is budgeted for annual maintenance of the newly constructed Bighorn Sheep fence. • $13,160 for furniture and equipment is budgeted to accommodate City Yard expansion. • $35,000 is budgeted to replace the 1995 F250 truck with a new Compressed Natural Gas (CNG) truck. The Air Pollution Reduction Fund (239) will reimburse the General Fund $10,000 from grant money received from the South Coast Air Quality Management District (SCAQMD). • $41,800 is budgeted in other equipment. This equipment will allow the Building and Grounds Division to more effectively and conveniently accomplish smaller jobs normally requiring the renting of this equipment, thus eliminating the ongoing rental fees and making better use of staff time. 128 FY 2004-OS • $30,000 is budgeted to replace the remaining thirty (30) variable air volume (VAV) units in City Hall which are used to control heating and air conditioning. Thirty (30) units were replaced in FY 2003- 04. • $15,000 is budgeted for landscaping maintenance at Monterey Avenue and Interstate 10 Interchange. • $10,000 is budgeted to address abatements associated with the Africanized Bees. • $10,000 is budgeted for annual maintenance of the .newly constructed Bighorn Sheep fence. STAFFING SUMMARY FY 02-03 FY 03-04 FY 04-OS Authorized Authorized Authorized Title/Range Number Positions Positions Positions Building & Grounds Supervisor (MS) 1 1 1 Building/Parks Maint. Worker II (27) 1 1 1 Building/Parks Maint. Worker I (25) 1 1 1 Custodian (24) 1 1 1 Total Positions 4 4 4 129 EXPENDI'fORE ACfIVITY DE'fAll. For Fiscal Years 2110304 antl 200405 i UHD 901 • G~H~RA~ FUND DIVISION 3300 ~ BUIIDIHG AHD. GROUNDS Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME NSTIFICATION FOR STAFF REQUESTS ~ AMOUNT AMOUNT 7100 Salaries - Building & Grounds Supervisor $ 58,982 $ 63,181 Full Time Building/Parks Maint. Worker II 50,276 53,856 Building/Parks Maint. Worker I 43,131 46,202 Custodian 36,666 40,040 TOTAL $ 189,055 $ 203,279 7120 Overtime Provides overtime for Division personnel who must respond to broken sprinklers in median islands on weekends and nights. Also provides for special projects and events. $ 6,000 $ 7,000. TOTAL $ 6,000 $ 7,000 7200 Benefits Benefits paid by City including group insurance, retirement and other benefits. $ 118,821 $ 145,471 TOTAL $ 118,821 $ 145,471 7400 Professionall Annual inspections ofCity-owned properties. $ 15,000 $ 15,000 Technical TOTAL $ 15,000 $ 15,000 7600 Natural Gas Provides heat for City Hall and City Yard. $ 3,500 $ 3,500 TOTAL $ 3,500 $ 3,500 7603 Electricity Provides electricity for the City Hall complex, Highway l 11 parkway landscaping areas, and City Yard. $ .90,000 $ 92,000 TOTAL $ 90,000 $ 92,000 7606 Water Provides water for the City Hall complex, City Yard, irrigation water for the Barbara Drive, Desert Drive & Rancho Road cul-de-sacs, Highway 11 1, Frontage Road, Lot N.E. corner of Frank Sinatra Drive & Da Vall Drive, Keenan Drive, publicrparking lots, etc. $ 30,000 $ 32,000 TOTAL $ 30,000 $ 32,000 7612 Maintenance 1) Evening janitorial service $ 94,133 $ 96,957 2) Pest control service .70.0 800 3) Air-conditioning/heating maintenance 12,000 13,000 4) Elevator service 3,000 3,500 130 EXPENDITORE ACf1VITY DETAd FoI FISCeI Years 200304 anU 2004.05 FUND 101 • GENERAL FUND DIVISION 3300 • BUILDING AND GROUNDS Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7612 Maintenance 5) Landscape maintenance at: (Continued) a) City Hall 19,800 20,500 b) Frank Sinatra @ Da Vall (vacant lot) 1,600 1,650 c) .Edison substation (Highway 111) 3,500 3,600 d) Frontage Road 3,600 3,800 e) Barbara Drive cul-de-sac 1,700 1,800 f~ Rancho Road cul-de-sac 1,700 1,800 g) Rancho Las Palmas/Desert Village 7,200 7,400 h) Monterey Avenue and Interstate 10 interchange 15,000 15,000 i) City Yard 10,000 10,800 j) Highway 111 Parkways 16,500 18,000 k) Child Enrichment Center 3,500 3,600 6) Annual flowers (City Hall) 2,200 2,400 7) Alarm monitoring 2,600 2,800 8) Maintenance for emergency generators 7,800 8,100 9) Miscellaneous contract maintenance 10,000 12,200 10) Maintenance cost for Civic Center and Cook Street Sports Complex located in Palm Desert per the Cove Commission agreement 50,000 53,000 11) Maintenance of ten bus shelters under contract with SunLine Transit Agency 5,000 5,500 12) Red Imported Fire Ant (RIFA) treatments (supplies and equipment) 5,000 5,500 13) Africanized Bee abatements 10,000 10,000 14) Bighorn Sheep Fence maintenance 10,000 10,000 15) Replace variable air volume (VAV) units in City Hall (30 each year). 30,000 30,000 TOTAL $ 326,533 $ 341;707 7624 Vehicle Operations/ Operating expenses for three pickup trucks. $ 7,800 $ 8,100 Maintenance TOTAL $ 7,800 $ 8,100 7645 Storage Area Rental Two offsite storage spaces for archive materials, emergency preparedness supplies and miscellaneous equipment. $ 5,000 $ - TOTAL $ 5,000 $ - 131 EXPENDITURE ACIIVITS' DETAII. F0~ Fisgl Y¢8~5 2003-04 antl 200405 FOND 901 • GENERAL OUND DIVISION 3300 • BUILDING AND GROUNDS Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7648 Property Tax Property tax for City Yard property. $ 6,200 $ 6,500 TOTAL $ 6,200 $ 6,500 7806 Meetings & Travel Irrigation design and maintenance seminars and trade shows. Also building maintenance seminars and trade shows. $ 700 $ 800 TOTAL $ 700 $ 800 7818 Dues & Subscriptions Technical manuals as needed for equipment maintenance and trade magazines. $ 100 $ 100 TOTAL $ 100 $ 100 8000 Supplies Sanitary and cleaning supplies for City Hall-and City Yard. Pesticides and insecticides for the City facilities. $ 14,000 $ 15,000 TOTAL $ 14,000 $ 15,000 8004 Repair 8~ Air conditioner; plumbing and irrigation parts for Maintenance various equipment; electrical supplies for repairs at Supplies City Hall and City Yard. Parts for repairs and modifications to City Hall and City Yard. $ 25,000 $ 26,000 TOTAL $ 25,000 $ 26,000 8012. Small Tools, Purchase of small tools necessary to make repairs on Furniture ~ equipment, replace tools that break or are worn out. $ 2,000. $ 2,100 TOTAL $ 2,000 $ 2,100 8020 Uniforms Purchase and rental of uniforms and safety clothing and shoes, for Building & Grounds personnel. $ 2,100 $ 2,200 TOTAL $ 2,100 $ 2,200 8700 Miscellaneous County filing fee for fuel tanks for emergency Expenditures generator at City Hall and SCAQMD fees, $ 500 $ 519 TOTAL $ 500 $ 519 132 EXPENDI'fORE ACf1VITY DETAII. FoI Fiscal Years 200304 antl 2004.05 FUND 101 • GENERAL FUND DIVISION 3300. • BUILDING AND GROUNDS Budget Budget ACCOUNT ACCOUNT ~ FY 2003-2004 FY 2004-2005, DUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 8900 Furniture & l) .Storage cabinets $ 5,500 $ - Equipment 2) Work benches/chairs 6,800 - 3) Flammable storage cabinet 860. - TOTAL $ 13,160 $ - 8905 Automotive Replace 1995 F250 truck with a Compressed Natural Gas (CNG) Vehicle. A reimbursement for $10,000 will be paid from the Air Pollution Reduction Fund (239}. ~ $ 35,00.0. $ - TOTAL $ 3.5,000 $ - 8910 Other Equipment 1) Gas powered pruner $ 600 $ - 2) Concrete mixer 2,400 3) Tree stump grinder 4,30 - 4) Brush chipper 11,000 - 5) Compact Excavator 22,500 - 6) Concrete Saw 1,000 - TOTAL .-_ $ 41,800 $ - DIVISION TOTAL $ 932,2b9 $ 901,276 133 134