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Home My Public Portal About13 General GovernmentGENERAL GOVERNMENT cirY of Banc o MiRacE ~~ ~e °` GENERAL GOVERNMENT FUND 101 GENERAL FUND DEPARTMENT GENERAL GOVERNMENT PROGRAM 5100 ~r, ~ ~ m _.. ~~ ~~, PROGRAM DESCRIPTION This division of the budget accounts for non-departmental general service expenditures that cannot readily be allocated to any one department or which reflect jointly coordinated programs or projects. Expenditures include: lobbying and other legislative services; redistricting (as necessary); review of actions taken by cable purveyor; annual animal control and shelter contract; office equipment maintenance; dues and subscriptions to organizations that have broad benefit and applicability, such as League of California Cities; insurance covering facilities and employees; supplies used by all employees; and the telephone system and other office equipment. Membership dues are for City memberships in a variety of organizations that provide services, products, information on new technologies, innovations in management, legislative analysis and identification of upcoming issues of interest to municipalities. The Public Entity Risk Management Authority (PERMA) general liability program provides coverage up to $20 million per occurrence for personal injury, bodily injury and property damage. Insurance coverage for losses between $1 million and $2 million is provided by the Municipal Mutual Insurance Company. Coverage for losses between $2 million and $20 million is provided by the Great American Insurance Companies. PERMA has amulti-level risk sharing arrangement for its general liability self-insurance program. Each of the 24 members participating in the general liability program assumes its own losses up to its retention level. The retention levels offered are $0, $50,000, $125,000, $250,000, $500,000 or $1 million per occurrence. The City continues to maintain a $50,000 retention level. FY 2001-02 ACCOMPLISHMENTS Completed Phases 2 and 3A of the Bighorn Sheep fencing project. Included contact with numerous parties, preparing easement documents, securing funding commitments from Federal and/or State sources, setting routes and securing approval from Fish and Wildlife Service, abating "Killer Bees," overseeing helicopter flights for material drops and numerous other tasks. Updated Golf Cart Transportation Plan by adding new routes as appropriate; revised maps. Set up mail-in system to renew permits for convenience of permittees. • Received and completed traffic signal LED (light emitting diodes) replacement program grant. FY 2002-03 ACCOMPLISHMENTS Reviewed twenty four (24) "Notices of Funding Availability" for various grant programs. Received over $100,000 of grant funding monies that were used for capital improvements. Completed Phases 3B and 4 of the Bighorn Safety Fence Project. 153 • Administered Special Events and the Fireworks .Permit process. • Administered the Nifty-Fifty Anti-Drunk Driving Patrol Program that was funded through a grant received from the Office of Traffic Safety. • Completed the third and final phase of the furniture replacement program. • Monitored all TASIN (Tribal Alliance of Sovereign Indian Nations) activities to ensure that the City's interests were represented. • Administered grants received in previous fiscal years. GOALS AND OBJECTIVES FY 2003-04 • Administer grants received in previous fiscal years. Apply for and receive $100,000 in grants o~f monies to be used for capital improvements or other programs and activities that advance the goals and objectives of the City. _ • Complete a new Holiday Decoration Program for City Hall. • Restructure the Special Event Permit process to better address different venues/events. • Monitor the completed Bighorn Safety Fence Project, ensure any required repairs or modifications are completed without delay in order to maintain the fence's effectiveness. • Monitor all TASIN (Tribal Alliance of Sovereign Indian Nations) activities to ensure that the City's interests are represented. • Provide support services in acquiring appraisals and easements for the Bump and Grind Trail. • Complete redistricting of Councilmanic districts prior to April 2004 general municipal election. FY 2004-OS • Apply for and receive $150,000 in grants of monies to be used for capital improvements or other programs and activities that advance the goals and objectives ofthe -City. • Monitor the completed Bighorn Safety Fence Project, ensure any required repairs or modifications are completed without delay in order to maintain the fence's effectiveness. • Monitor all TASIN (Tribal Alliance of Sovereign Indian Nations) activities to ensure that the City's interests are represented. • .Administer grants received in previous fiscal years. l54 EXPENDITURE SUMMARY DEPAiCfMENTAL EXPENDTI'ORE SOl`atARY 2001/02 2002/03 2002/03 2003/04 2004/05 5100 GENERAL GOVERNMENT Actual Budget Estimate Budget Budget Personnel 183,890 242,406 245,668 285,903 279,706 Operations & Maintenance 592,178 1,129,096 796,695 2,275,801 ,2,082,625 Capital 48,407 14,000 10,000 17,000 17,000 Total Expenditures 824,475 1,385,502 1,052,363 2,578,704 2,379,331 _.+,.~ -. ,,... ......=~.... ,t: xi Y.-. Change in Budget .,t.^; sPw Y< :. y ~..i'. ..rv:.bK4-~ ~ 86.12% _.. ~.. ~. -7.73% ,. 3'd. BUDGET HIGHLIGHTS: FY 2003-04 Overall, the General Government division budget has increased by about 86%. This is due primarily to two reasons: 1) The operating transfer of $1,466,055 to the Fire Tax Fund increased from $496,480. 2) Increased insurance costs. Please refer to a discussion elsewhere in this departmental narrative. Fire protection costs have increased more rapidly than the revenue generated from property tax and assessment revenues (Fire Tax and Fire Excise Tax). This subsidy is projected at $1,466,055 in FY 2003-04, declining to $1,187,175 in FY 2004-OS due to the completion of station remodeling projects in FY 2003-04. In subsequent years, the subsidy is anticipated to increase as operating costs continue to exceed revenues. Premium increases for Workers' Compensation coverage are due to payroll increases, higher claim activity and a 25% increase in premiums for excess insurance coverage. In past years, the cost of Workers' Compensation has been offset by the return of dividends from the previous year's payment. However, no dividends are expected for FY 2003-04 or FY 2004-05. • The City has experienced significant premium reductions as a result of setting the retention level at $50,000 for the past 5 fiscal years. This has been offset by insurance rates for workers' compensation and liability that have increased significantly due to market conditions. The City's prior year claims experience for workers' compensation has also impacted costs. All of the City's insurance and bond coverages are increasing in FY 2003-04. Increases in liability coverage are primarily due to higher payroll and increased claims experience since last year. PERMA administrative and direct program costs have also increased and are reflected in the new rates. In past years, the budget has reflected the net premium amount after dividends from the prior year's premium were applied. There is no dividend payment from the program this year, which also adds to the increase over past years. Property and Earthquake Insurance, especially the portion reflected in the General Fund, have increased because of the addition of the new Council Chamber. Council requested that the City add Employee Faithful Performance excess coverage ($4 million excess of $1 million), which is the reason for the increase over the FY 2002-03 rate. Public Officials Errors and Omissions and Employment Practices coverage has increased due to growth in the City's population and budget, as well as industry premium increases of 30-40%. l55 FY 2004-OS • Overall, the General Government division budget for FY 2004-OS is currently projected to decrease by 7.14%. This is due primarily to a slightly decreased Fire Tax Fund transfer. • Increases in the City's insurance and bond coverage premiums may occur. in FY 2004-05. Staff is currently budgeting for FY 2004-OS at levels consistent with FY 2003-04. STAFFING SUMMARY FY 02-03 FY 03-04 FY 04-OS Authorized Authorized Authorized Title/Range Number Positions Positions Positions Management Analyst (36) 1 1 1 Total Positions 1 T 1 The position of Management Analyst provides services to the City Manager and the Department of Management Services, as well as the Departments of Community Development and Public works. Responsible for evaluating and completing grant applications, assisting in contract administration and performance ,reporting, providing support to the City Manager and Department Directors, this position reports to the Director of Management Services. 156 EXPENDITURE ACTIVITY DETAIL For Fiscal Years 200304 anU 200405 FUND 101 • GENERAL FUND DIVISION 5100 • GENERAL GOVERNMENT Budget Budget ACCOUNT ACCOUNT FY 2003-2004 F Y 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7100 Salaries • Management Analyst $ 72;516 $ 77,679 Full Time TOTAL $ 72,516 $ 77,679 7200 Benefits Benefits paid by City including group insurance, retirement and other benefits. $ 103,091 $ 90,953 TOTAL $ 103,091 $ 90,953 7250 Workers' Premium for General Fund employees $ .101,296 $ 102,074 Compensation TOTAL $ .101,296 $ 102,074 7255 Unpaid Medical Reconciliation of medical bills set up to handle unusual situations. This account will pay modest claim(s) for medical procedures that were not clearly stated as exclusions in the policy. $ 1,000 $ 1,000 TOTAL $ 1,000 $ 1,000 7260 Employee Physicals Annual employee physicals are provided for each City Councilmember and City employee. Annual physicals are not a covered medical expense in the Cites medical policy. $ 5,000 $ 5,000 TOTAL $ 5,000 $ 5,000 7270 Training & Reimburse employees for approved work related Education education. $ 3,000 $ 3,000 Reimbursement TOTAL $ 3,000 $ 3,000 7400 Professional/ 1) City's share (50%) of retainer for Sacramento Technical based lobbyist utilized to monitor and express City's interests in proposed legislation. RDA pays 50% as well. $500/month plus minor expenses. $ 6,250 $ 6,250 2) Support to other organizations and jurisdictions that are coordinating activities to advance the interests of cities related to legislation or regulations. 2,500 2,500 157 EXPENDI'fORE ACTIVITY DETAII. For Fiscal Years 2003.04 entl 200405 F~ ~o~ • GLNERAI, F~ DIVISION 5100 a GENERAL GOYERNMEHT Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7400 Professional/ 3) Consulting services related to: required Technical redistricting prior to general municipal election (continued) in April 2004; appraisals and title reports; environmental analyses and reports; financial feasibility studies; filings with State and Federal agencies; support services to prepare documents and complete specialized work; arbitration or mediation as necessary; for matters which arise during the course of the year. 60,000 60,000 4) Telecommunications consultant services related to regulation of cable television. 5,000 5,000 S} Internet access and communication charges which.are split with the library. 25,000 25,000 6) Continued implementation of Golf Cart Transportation Plan, including updating and reprinting of maps. 5,000 5,000 7) Energy efficiency audits, including HVAC, lighting and other equipment at City Hall, Library, City Yard, Fire Stations, parks and median islands. 10,000 10,000 8) Aerial photo shoot of City to update existing wall murals and working photos for all participating departments. 35,000 - TOTAL $ 148,750. $ 113,750 7420 Animal Control Contracted services for licensing, control and shelter. w ~nn~ inn Full year with California Animal Care. Includes licensing, control and shelter. $ 34,900 - FY 2004/OS 1) Licensing and Control. Provided first 5-6 months of FY by California Animal Care and a vendor yet to be deteri~liried iast 6-7 iiioittii~ of Fiscal Year. - $ 14,625 1.58 EXPENDI'NRE ACf1V17'Y DETAIL Fot flSCdl Yetis 2110304 and 200405 FUND 101 M GENERAL FUHD DIVISION 5100 • GENERAL GOVERNMENT Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7420 Animal Control 2) Shelter. Includes 5-6 months provided by (continued) California Animal Care ($7,875) and. 6-7 months by Coachella Valley Animal Campus ($21,080), with target start-up date of December 2004. - 28,955 TOTAL $ 34,900 $ 43,580 7444 Temporary Agency Temporary help as required $ 1,000 $ 1,000 Services TOTAL $ 1,000 $ 1,000 7624 Vehicle Operations/ Maintenance and fuel for City's two "pool" vehicles Maintenance (one large van and one 4-door sedan) and one small van restricted to in-town use by facilities/maintenance personnel. "Pool" vehicles used on reservation basis for meetings, conferences and out-of town trips as needed. $ 5,000 $ 5,000 TOTAL $ 5,000 $ 5,000 7633 Office Equipment 1) Copier equipment usage $ 8,000: $ 8,296 Maintenance 2) Postage meter and mail equipment 8,000 8,296 3) Typewriters, wheelwriters and selectrics 1,000 1,037 4) Telephone system .5,000 5,185 TOTAL $ 22,000 $ 22,814 7800 Mileage For Management Analyst job-related mileage $ 500 $ 500 TOTAL $ 500 $ 500 7806 Meetings & Travel 1) Meetings and travel as necessary that cannot be anticipated at the time of budget preparation. $ 2,280 $ 2,280 2) Refreshments/meals for City Council meetings (regular and special}. Estimated at 22 meetings at $80 each and 6 special meetings at $80 each ($2,240); six working lunch meetings at $80 each ($480). 2,720 2,720 159 EXPENDIIUBE ACf1VITY DETAII. Fo[ ~lseal Yeers 200304 anU 2004.05 F11~D 101 • G~I~RAi ~~IHD DiVISIOH 5100 a GENERAL GOYERHMEHT Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7806 Meetings & Travel 3) Refreshments and meals related to acting as (continued) host organization, such as for the CVA, Cove Communities Services Commission, and Riverside County League of Cities (Eastern ' Division), as well as similar organizations. 2,500 2,500 TOTAL $ 7, S 00 $ 7, S 00 7818 Dues & League of California Cities. Includes: Subscriptions 1) Annual dues for: a) General membership b) Riverside Division membership c) Grassroots Network $ 5,800 $ 6,000 2) The Innovation Groups, an association of local governments, provides support and research services as well as a monthly publication on innovations in local government:,.. focusing particularly on customer service and cost savings. Includes annual membership which entitles City Council and Department Directors to receive monthly publication and on-line use of Local Governments Document Service, which includes ordinances, resolutions, plans, etc. 2,000 2,000 3) California Contract Cities Association An organization that lobbies against legislation not in the interests of California's contract cities. Provides research services, interpretation of legislation and distributes information on contracts. ~ 280 300 4) The Desert Sun. Annual subscription for Records Management. Pertinent articles are clipped for archiving. ~-- 325 350 5) Press Enterprise. Annual subscription for Records Management. Pertinent articles are clipped for archiving. 150 180 160 EXPENDITURE ACf1VffY DETAIL For Ffscel Yeazs 2003.04 and 2004.05 FUND 10) • GENERAL FUND DIVISION 5100 • GENERAL GOVERNMENT Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 1~fUMBER NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7818 Dues & 6) Bank of America. Annual fees for two Subscriptions charge cards. 65 80 (continued) 7) Best Rating. Guides for Life and Health and Property and Casualty Insurances. 380 400 TOTAL $ 9,000 $ 9,310 7821 Telephone 1) Telephone system monthly service and long distance charges. $ 32,600 $ 34,469 2) High speed communication line from City Hall, to the Library. Costs are split with the Library. 3,000 3,111 3) Annual service contract for three call-out pagers for Public Works staff. 400 420 TOTAL $ 3 6,000 $ 3 8, 000 824 7 Communication 1 ) Cell hones { 14) P $ 8,400 $ 8,400 Maintenance! Serv ice 2) Nextel phones/radios (8) 3;720 3,9.06 3 Hand-held radio (23) repair and supplies 1,000 1,000 4) Rent for Edom Hill (location of two antennas) 4,000 4,000 5 Pa er 3 r air and supplies g () ~ 1,000 1,000 TOTAL $ 18,120 $ 18,306 7842 Advertising/ Advertising and publishing as necessary that cannot Publishing be anticipated at the time of budget preparation. $ 2,000 $ 2,000 TOTAL $ 2,000 $ 2,000 78 S 1 Insurance & Bonds- 1) General liability insurance net premium for all $ 148;187 $ 148,187 City operations (through PERMA) 2} Real and personal property insurance 12,420 12,420 including Electronic Data Processing systems,. Extra Expense, Earnings, Contingent Tax Interruptions coverage and physical damage to vehicles, excluding earthquake. . 3) Earthquake insurance far City Hall and 37,800 37,800 City Yard ]61 EXPENDI'fOBE AC[IVITY DETAd FoI FdSC~I YP.~15 200304 a11U 200405 EIlND 101 • GENERAL FUND DIVISION 5100 • GENERAL GOVERNMENT Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT. 7851 Insurance & Bonds 4) Employees Faithful Performance bonds 17,100. 17,100 (continued) 5) Public Official Errors & Omissions ' Insurance including Employment Practices Coverage 105,000 105,000 TOTAL --- $ 320,507. $ 320,507 7863 County Processing Annual fee charged by Riverside County to collect Fee and remit to the City property taxes. $ 14,200 $ 15,100 TOTAL $ 14,200 $ 15,100 7869 Employee Events 1} Annualluncheon for City Council, Planning Commission and employees. Includes purchase of certificates from local merchants for employees. Generally held during holiday season (December). Includes presentation of service awards. $ 9,800 $ 9,800 2) Annual employee and family appreciation event 6,000 6,000 3) Recognition awards for years of service for employees. Includes production, engraving and addition of stones. 6,000 4,500 TOTAL $ 21,800 $ 20,300 7.870 Council & Annual appreciation luncheon .for members of Commission Events Boards, Commissions, etc., staff liaisons and other guests. $ 7,000 $ 7,000 TOTAL $ 7,000 $ 7,000 7.884 Litigation Expenditures associated with pending and potential Expenditure lawsuits. Minor claims may also be settled by the City Manager out of this account. $ 25,000 $ 25,000 TOTAL $ 25,000 $ 25,000 1.62 EXPENDITIfRE ACTIVITY DETAIL For Ffseal Years 200&04 antl 2004.05 FUND 101 • GENERAL FUND DiYISiON 5100 • GENERAL GOVERNMENT Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 8000 Supplies Office supplies such as postage, copier paper, City stationery, proclamations, awards, badges, business cards, writing tablets, pens, tape, etc. $ 65,000 $ 65,000 TOTAL $ 65,000 $ 65,000 8012. Small Tools, Office tools and equipment used in conference Furniture & rooms, supply/copy rooms, storage areas of City Equipment Hall. Includes: carafes, serving trays, cutlery, cups and glasses, clocks, calendars, chair mats, etc. $ 1.,000 $ 1,000 TOTAL $ 1,000 $ 1,000 8032 Holiday Decorations Expenses related to holiday decoration program. Includes: purchase of garlands for monument signs; off site storage and refurbishment by vendor; rental of crane; replacement bulbs and other incidental expenses. Includes purchase of new decorations appropriate for new Council Chamber. $ 25,000 $ 5,000 TOTAL $ 25,000 $ 5,000 8220 Lease Payments Lease of Xerox copying equipment $ 44,000 $ 45,650 TOTAL $ 44,000 $ 45,650 8800 Operating Transfer Transfer to Citywide Landscaping Fund for Out maintenance of medians. $ - $ 125,000 TOTAL $ - $ 125,000 8800 Operating Transfer Transfer to Zone A Landscape & Lighting Fund to Out maintain a $0 cash balance. $ 333 $ 433 TOTAL $ 333 $ 433 8800 Operating Transfer Transfer to the Fire Tax Fund to maintain $0 cash Out balance in the Fire Tax Fund. $ I,46d,055 $ 1,187,175 TOTAL $ 1,46b,055 $ 1,187,175 8800 Operating Transfer Transfer to the Rent Control Fund to maintain $0 Out cash balance in the Rent Control Fund. $ 1,136 $ 3,700 TOTAL $ 1,136 $ 3,700 1.63 EXPENDIT06E ACfIVITY DETAIL For ~isca! Yean 20113.04 ailtl 200405 FUND 161 ~ GENERAL FUND DIVISION 5100 • GEHERAI GOVERNMENT Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME NSTIFICATION FOR STAFF REQUESTS ~ AMOUNT AMOUNT 8900 Furniture & 1) Miscellaneous furniture and equipment as Equipment need arises $ 5,000 $ 5,000 2) Purchase of equipment to produce employee identification cards, .including City Council and COPs members. 2,000 2,000 3) Semi-annual maintenance and servicing of furniture purchased through Furniture Replacement Program. Includes repair of nicks, scratches, etc. and servicing of drawer slides, hinges and other hardware. 10,000 10,000 TOTAL $ 17,000 $ 17,000 DIVISION TOTAL $ 2,578,704 $ 2,379,331. 164