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Home My Public Portal About043-1986 - ORDINANCE TO APPROPRIATE WITHIN THE PURCHASING FUNDAPPROPRIATION ORDINANCE NO. 43-1986 AN ORDINANCE TO APPROPRIATE WITHIN THE PURCHASING FUND WHEREAS, it has been determined that it is now necessary to appropriate more money than was appropriated in the annual budget: NOW THEREFORE BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF RICHMOND, WAYNE COUNTY, INDIANA: SECTION 1. That for the expenses of said municipal corporaion the following additional sums of money are hereby appropriated. PURCHASING FUND 2000-Supplies AMOUNT AMOUNT REQUESTED APPROPRIATED $ 5,800.00 $ 5,800.00 SECTION 2. That for the expenses of said municipal corporation the following additional sums of money are hereby appropriated and set apart out of the fund named and for the purposes specified. Said sum being subject to the laws governing the same. AMOUNT AMOUNT REQUESTED REDUCED PURCHASING FUND Cash Operating $ 5,800.00 $ 5,800.00 SECTION 3. This Ordinance shall be in full force and effect from and after its passage and approval by the Mayor and is subject to the laws of the State of Indiana governing emergency appropriations. PASSED AND ADOPTED by the Common Council of the City of Richmond, IndianA this Z�day of 1986. President of Common Council ATTEST: City/ Cldrk PRESENTED by me to the Mayor of the City of Richmond, Indiana, this /7 lay of , 1986. City C rk - APPROVED by me, Frank H. Waltermann, Mayor of the City of Richmond, Indiana, this /d'day of _ , 1986. Vaar ATTEST:.9 Cit Clekk lnv, 060636-2 Form Prescribed by State Board of Accounts - General Form No. 99 P (Rev. 1967) City Clerk —city of Riclimt)n Palladium Publishing Corporation,,,,,,,,, Dr. .............. To ..._............. (Governmental Unit) 1175 North A Street Wayne .....:..:...... Count Indiana Richmond: Indiana 47374 Y y, ............... PUBLISHER'S CLAIM LINE COUNT Display Matter (Must not exceed two actual lines, neither of which shall total more than four solid lines of the type in. which the body of the advertisement is set) ........................ number of equivalent lines 3 Head -- number of lines """""""""""" Body — number of lines ... I .........3 . • • • • •.. ...... • • • 2 Tail --- number of lines .................... .... Total number of lines in notice ........ 39.. • • • • • • COMPUTATION OF CHARGES 39 ................... lines, ....O e........ columns wide equals ....39........... equivalent $....7. � ................ lines at ..... ° �t�� Lam........ cents per line Additional charge for notices containing rule or tabular work """""""""""" (50 per cent of above amount) ........................ Charge for extra proofs of publication ($2.00 for each proof in excess of two) """""""""""" TOTAL AMOUNT OF CLAIM , �� DATA FOR COMPUTING COST Width of single column 8 ems Size of type 6 point Number of insertions ........ Size of quad upon which type is cast ..... Pursuant to the procisions and penalties of Ch. 155, Acts 1953, I hereby certify that the foregoing account is just and correct, that the amount is legally due er allowing all just ca_� that no part of the same has been paid. .... ... ........ � ^ UII ...... , 19 ..... 6 Title ...... 8S 3 1 t'1................................................ Date! ............................... PUBLISHER'S AFFIDAVIT State of Indiana ) ...... Wayne....... County) ss Personally appeared before me, a notary .public in and for said county and state, the undersigned .:i.'ona d.. D. E.117 who, being duly sworn, says that he is of the Palladium -Item a daily newspaper of general circulation printed and published in the English language in the (city) of Richmond, Indiana in state and county aforesaid, and that the printed matter attached hereto is a_ true copy, which was duly published. in said paper for .��...time ... .., the dates of publication being as follows: ............ .............................. June G 1936 .........................................................................__.................................. ................................... Subscribe n sworn to before me this ...... c9.th....., day of ....... JUrle........ 198.6. r i................ic ........................... ..................... r�gl'li'Z'i1"'C';"'s:%�:ej ?.T7 Notary Publ January 24, 1907 My commission exlres............................................ Form B36.5M.356 EXCERPTS OF THE MEETING OF THE COMMON COUNCIL OF THE CITY OF RICHMOND, INDIANA The Common Council of the City of Richmond, Indiana, met in regular session in the Council Chambers in the Muncipal Building of said City on June 16, 1986 at the hour of 7:30 P.M. Councilperson BOdiker presided with the following members present: Councilpersons Williams Brookbank , Hankinson Whitesell Parker , Hutton , Morris , Absent: E stro The following business was had, to -wit: (OTHER BUSINESS HAD) The Clerk presented proof of publication of Notice to Taxpayers printed in the Richmond Palladium Item, a newspaper of general circulation in the City of Richmond, Indiana on the date of June 6 1986 Said notice stated that a public hearing would be held on the 16th day of June , 19_8L_, by the Common Council to consider additional appropriations as provided for in Ordinance No. 43-1986 , within the City of Richmond, Indiana. The proof of publication was examined and found to be in order. Councilperson --Morris moved the proof of publication be received and filed, seconded by CouncilpersonPnrkpr, and on unanimous voice vote the motion was carried. The Clerk read on second reading Ordinance No. 43-1986 President Bodiker announced Ordinance No. 43-1986 was on public hearing. After hearing all persons present, Ordinance No. 43-1986 was placed on final passage or rejection and on a call of the roll the following was recorded: Ayes: Williams , Brookbank , Hankinson , Whitesell Parker , Hutton _ _, _ Morris �, Bodiker , Noes: none Absent: Elstro The vote being 8 to 0 in favor of passage of Ordinance No. 43-19Rh (OTHER BUSINESS HAD) There being no further business on a motion duly made, seconded and passed, the meeting was adjourned. /s/ Richard Bodiker _ President of Common Council ATTEST: MAry Merchanthouse City Clerk DISPOSITION OF ORDINANCE NO.`/,3--198(G RESOLUTION NO. -198 by Common Council RDINANCE NO. - (. ;RESOLUTION NO. ELSTRO WILLIAMS 9ROOKBANK HANKINSON WHITE$ELLI PARKER HUTTON MORRIS 80010R DATE ;Z/ 9 -L Susp.rules 1st read Title only liYtQ�N�?reccaJaau ` ... .... ...... .......... . . ........ . Seconded -41 a.C1 v Proof of Publication Seconded INove to 2nd reading .............. I ....... . Second .........,..... ;Engrossment C[�harurtPcr 'dcEcc�r... ...... ✓ ;Secondede� L� v Susp. rules 3rd Reading Vina.wfer.a-taalcA,a* 4. ............................ ................. .v. .,.,... Seconded .4-0-CLI 'Passage .......... .... ... ............ .... Rejection p DATE PASSED: fo Pv. S-ec COMMITTEE ASSIGNMENTS: Committee Date Committee Hearing Date Reassigned to Council Agenda Pt1BLICATION DATES: to - % - 8 (p AMENDMENTS: corPlrYrS Dept of Finance August, 1984 Form 103 City of Richmond Additional Appropriation From Fund Balance Council Action Required (For use by Finance Dept Only) Fund Dept: From-. 6PA-A0 C To: A/C Amt $ 5'6o0.CJo Reason & Source of Funds: K 1. b �� " ti--- City Controller Assigned Ord #: '4s — Council Agenda Date: Passed by Council: SBTC Approval: Posted to Budgetary: By: �itaLritc�x c c 513 -/9 ,P6 (4A) ADDITIONAL APPROPRIATION AND TRANSCRIPT OF PROCEEDINGS CERTIFICATE I, the undersigned City Clerk of the City of Richmond, Wayne County, Indiana, hereby certify to the Auditor of Wayne County that the attached is a complete transcript of the proceedings had with respect to additional appropriations adopted by the Common Council of the City of Richmond, Wayne County, Indiana at a meeting held on June 16, 1986 Mary Merghant4iouse City Cleric OF RIQ,y� p Z U p �Noi nNP INTER -OFFICE MEMO 114M: May 15, 1986 TO: Members of Common Council Martha Wilson, Purchasing Director SUJLTG. Appropriation Ordinance No. 43-1986 - Central Stores CM TO: In 1984 the concept of a central store for items commonly used by all departments was accepted. The purpose of Central Stores is to pro- vide a cost saving to the City by buying commonly used items in quantities which allow a volume discount, thus making these items.available.at the best possible price. This program has been highly successful. One hundred eight items' are available to City Departments through Central Stores. An analysis of Central Stores items "sold" to City Departments at Central Stores prices compared with the amount City Departments would have paid had the same items been purchased at retailpricesshows an estimated total .savings of 400. (See chart on page two) In addition to th.e 40% savings shown it is important to realize that janitorial products and other supplies offered through Central Stores. are industrial strength products which are not available through most retail outlets. Tn addition, Departmental acceptance and use.of Central Stores has increased in recent months. In 1985 the annual total of goods "sold" to departments was,$4900.00. This year, through the month of April year-to-date "sales" are $4334.00. Clearly, this proqram is benificial to the City and should be continued. To continue the program, additional funds are needed to replenish supplies. Total funds appropriated by Council to date are $16,808.0.0. ($5800.00 initial Revenue Sharing appropriation; $3358.00 in 1985; $6650.00 in 1986.) Additional funds of $5800.00 are needed to replenish depleted inventory to meet the current demand for Central Stores items. if you have any questions about this analysis or the Central Stores program please do not hesitate to call me. I will be happy to help to clarify the need for this appropriation. `��W Page 2 CENTRAL STORES ESTIMATED SAVINGS Supply Category Number of Central Stores Retail Price Savings Items Sales Sales Estimate Office Supplies 62 84,824.50 59,523.22 .4,698.72 49.3 Janitorial Sup- 2D 3,908.58 5,278.89 1,370.21 26.E plies Other Supplies 9 1,474.79 2,173.78 999.')� 40.4 TOTAL 91 310,207.96 317,275.89 87,067.93 4?.9 Assumptions The entire 108 items currently inventoried by Central Stores are not included in this analysis. Items .for which comparable retail products or prices are not available, have not been included in the survey. Central Stores Sales = The total units sold,since the beginning of Central Stores, multiplied by current Central Stores prices. Prices have changed over the past 18 months. Consequently tie total is slightly overstated when compared to the Controller's record of actual sales. Retail Price Sales = The price depart:ients would have paid had they bought the same number of items at current retail prices. Current retail prices were obtained from Rosa's, Kroger's, Three M, Seco, Spartan, and Johnson Wax. Comparing constant units sold at current prices will provide a valid esti- mate of the percentage saved even if the actual dollar savings estimated is understated or overstated. inv.,' 0523186--4 Form Prescribed by State Board of Accounts General Form No. 99 P (Rev. 1967) City C,I rc—City C5f Ri'ch.mon r? To Palladium Publishing Corporation.......,,, Dr. ....................................................................................... (Governmental Unit) 1175 North A Street Wayne,,,,,,,,,,,,,,, County, Indiana Richmond, Indiana 47374 ....................................................................................... PUBLISHER'S CLAIM LINE COUNT Display Matter (Must not exceed two actual lines, neither of which shall total more than four solid lines of the type in which the body of the advertisement is set) ........................ number of equivalent lines Head — number of lines """"""""""' Body — number of lines I r Tail —number of lines ............ 2••••••••• Total number of lines in notice .......... 2.1..... • • • • COMPUTATION OF CHARGES ................. lines, .... o . .`........ columns wide equals lines at ..... r. ;-.Q:: 2........ cents per line Additional charge for notices containing rule or tabular work (50 per cent of above amount) Charge for extra proofs of publication ($2.00 for each proof in excess of two) TOTAL AMOUNT OF CLAIM DATA FOR COMPUTING COST Width of single column 8 ems Number of insertions........ ..7 ..__. equivalent Size of type 6 point Size of quad upon which type is cast ..... Pursuant to the procisions and penalties of Ch. 155, Acts 1953, 1 hereby certify that the foregoing account is just and correct, that the amount is legally due, er allowing all just cred' , an hat no part of the same has been paid. Date: I `.i 2 7 , 19 . t'. ): Title ........?. S 1 Lit....... ..............................aY.......................................... PUBLISHER'S AFFIDAVIT State of Indiana ) ...... Wayne ...... County) ss Personally appeared before me, a notary public in and for said county and state, Ronald D. E-cir_ Cashie:t the undersigned ................................ who, being duly sworn, says that he is ................ of the Palladium -Item a daily newspaper of general circulation printed and published in the English language in the (city) of Richmond, Indiana in state and county aforesaid, and that the printed matter attached hereto is a true copy, which was duly published in said paper for .......G...time...... the dates of publication being as follows; ................ I:ay 23, 19a6 .............................................................................. ... ............................. . .. . ............__................I.............................. ...................... .. S a sworn to before me thi ......27t1 ... ...j''�..��.....-� day of .......... :,ay...... 19r-6. r� ................................................ ....73 CQ� Via. �] Notary Public My commission exires .....?•!1ii .r"3. .�'... 2 '.r....I..9. ..... G ? Form sa6-SM 386 ..... NOTICE OF HEARING[ ON ORDINANCE[ NO. 43-19861 Public Notice is hereby given that the Common Council of the City of Richmond, Wayne County, Indiana will hold a public hearing on the 2nd day of June, 1986 at 7:30 P.M. in the Council Chambers in the Richmond Municipal Building on Ordinance No. 43-1986-AN ORDINANCE TO APPROPRIATE WITHIN THE PURCHASING FUND.] All parties interested in or affected by this Ordinance are invited to attend the public hearing to speak in favor of or in opposition to said Ordinance.L Mary Merchanthouse[ City Clerk[ Publish Date: May 23, 1986[ Delivered By: cb Via Lisa Terminal modem[ Date Delivered: May 21, 1986[