HomeMy Public PortalAboutORD15323 BILL NO. 2014-72
SPONSORED BY COUNCILMAN Scrivner
ORDINANCE NO. 15-3.)5
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT COLE COUNTY
SETTING PROCEDURES FOR JOINT CITY AND COUNTY CAPITAL IMPROVEMENT
SALES TAX PROJECTS.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to
execute an agreement with Cole County regarding setting procedures for joint City and
County Capital Improvement Sales Tax Projects.
Section 2. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed: to 'V Approved: O , e r/
iLL Al
Presiding Officer Mayor j�
ATTEST: APPROVED AS TO FORM:
( '44y //> 627-771/ Ipity Clek Cityounselor
Agreement Setting Forth Procedures for
Joint City and County Capital Improvements Sales Tax Projects
THIS CONTRACT, made and entered into this 4—of 2014 by and
between the City of Jefferson, Missouri hereinafter called "City" and the County of Cole,
Missouri hereinafter called "County'.
1. Projects: The following is the list of projects and the proposed year each
agency
shall make funding available for the project, as well as which agency will be
responsible
for administration of the project:
a. Stadium, Christy, Monroe, and Madison Streets supporting Capital Region
Medical Center
i. Traffic Study—City,contracted(ongoing)
ii. Engineering Services—City, contracted (2014)
iii. Right-of-Way- City (2015)
iv. Bidding/Construction/Inspection - City (2015)
b. A project to study potential traffic congestion and turning movement issues
on Stadium Boulevard between Monroe Street and Lafayette Street shall
be commenced in the next sales tax period beginning in 2017. There are
no funding obligations at this time.
2. Project Administration:
a. The City and County Public Works Directors, hereinafter called the
Project Administrators, shall administer the projects for their respective
agencies.
b. The entity administering the construction of a particular project shall
establish an account particular to that project from which all costs are
paid and tracked.
c. If any "in-house" staff services that are provided for a particular project,
such as engineering, construction inspection, etc., those services shall
not be charged to the project.
d. The project administrators shall follow their agencies' normal
purchasing, procurement and contracting procedures for the
portions of the projects within their agency's charge.
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e. The project administrators shall jointly review the construction
bids for the projects and recommend the lowest and best bid
to the City Council and County Commission for approval. The
bids to be awarded by the City Council shall first receive
concurrence from the County Commission. The bids to be
awarded by the County Commission shall first receive
concurrence from the City Council.
f. The project administrators shall erect information signage on
each project indicating the work is a "Joint City and County
Capital Improvement Sales Tax Project".
3. Financial Contributions: Each entity's financial contribution shall be 50% of the
cost for a project, unless otherwise mutually agreed to. In regard to the traffic
study portion of the project, the 50% contributions will be calculated after the total
is reduced by the amount of STP funds allotted to that portion of the project. The
following project estimate is to be utilized to budget and prepare for project
expenses by each entity. Actual bid costs, changes orders, etc., will be split
between the City and County at 50%150%. Upon completion of the agreed upon
projects, any unexpended funds shall be redistributed to the City and County
equally.
a. Stadium, Christy, Monroe, and Madison Streets supporting Capital Region
Medical Center, $1,800,000
4. Notices: All notices required or permitted hereunder and required to be in writing
may be given by first class mail. If to the City, notice shall be sent to the City
Administrator at 320 East McCarty Street, Jefferson City, MO 65101. If to the
County, notice shall be sent to the Cole County Commission at the Cole County
Courthouse Annex, 311 East High Street, Room 200, Jefferson City, MO 65101.
The date of the delivery of any notice shall be the date falling on the second full
day after the day of its mailing.
5. Agreement Binding: This agreement is to be binding on the successors and
assigns of the parties hereto and is not to be assigned by either party without
first obtaining the written consent of the other.
6. Applicable Law: The Laws of the State of Missouri shall govern the
validity, performance and enforcement of this agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
on the day and year indicated below.
Executed this day 042� Executed this—L day of
2014 2014
On behalf of the Commission of Cole On Behalf of the City of Jefferson, Missouri
County Missouri
40
1�� 4 zl -
arc Ell' ger, siding ml slon Eric Struemph, r
1
7Z1�
Coun y Clerk dty Clerk
Approved as to form:
Cole CoukityAuditor IJ Ci Counselor
I certify that there is a balance otherwis encumbered to
the credit of the appropriation to which it is to be charged
and a cash balance otherwise unencumbered in the treasury
to the credit of the fund from which payment is to be incurred.
This funding is subject to accounting officer certification in
2015 after appropriation and encumbrance.
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