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HomeMy Public PortalAbout06-28-2007THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JUNE 28, 2007 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, June 28, 2007, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kenyatta Cox, Fire Chief Mike Crawley and Director of Public Works and Engineering Greg Stiens. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the June 7, 2007 and June 21, 2007. Flood made a motion to approve the minutes for the June 7, 2007 minutes with a second by Lawson. The motion was unanimously passed. Flood made motion to approve the minutes for the June 21, 2007 with a second by Robinson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment in the amount of $199,037.51. Some of the larger items were a payment of $32,759.65 to Harvest Land for gasoline, to Flint Trading for traffic marking supplies in the amount of $15,079.56 and a payment to L.J. Deweese in the amount of $112,178.00 for curb and sidewalk construction. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. REQUEST A. Robinson made a request to the board that was submitted by the Bethel African Methodist Episcopal Church for the approval to change the date for the "Family Summer Fest "from June 9, 2007 to July 7, 2007 from 6:00 AM to 8:00 PM. The request is to also include a street closure amendment including the closure of the 100 Block of South 6th Street for through southbound traffic. Lawson made a motion to approve with a second by Robinson. The motion was passed with Flood abstaining. B. Robinson brought to the board a request that was presented by Fire Chief Mike Crawley for the approval of the top 18 candidates for the new hiring list for the Board of Works Minutes June 28, 2007 Page 2 of 3 Richmond Fire Department. He explained that these candidates were selected through the testing and interviewing process that is a very difficult process to go through. The 18 candidates on this list were the ones that made the cut and they are ranked according to the scores that they achieved. He went on to explain that the list is in effect from July 1, 2007 to June 30, 2009. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Fire Chief Mike Crawley for the approval of the alternate hiring list for the Richmond Fire Department. He explained to the board that the candidates on this list passed all of the requirements but didn't score as high on the interviewing process as the candidates on the first hiring list. This list of names will be used if all of the top 18 candidates are eliminated. Lawson made a motion to approve with a second by Flood. The motion was passed with Robinson abstaining. D. Robinson made a request to the board to approve a curb cut at 1215 South "Y Street. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. E. Robinson brought to the board a request that was presented by Director of Public Works and Engineering for the approval to close Salisbury Road between the intersections of Peacock Road and Crowe Road between the hours of 8:00 PM and 10:00 PM on the evenings of June 29, 2007 and June 30, 2007 for the "Hot Air Balloon Nightglow" that is an annual event of the 4 -H Fair. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. F. Robinson made a request to the board that was submitted by Wayne County Commissioner Mary Heyob for the approval to lift parking restrictions in the first Block of South 4th Street on Friday, June 30th from 6:00 AM to 1:00 PM for the "Wayne County Health Department's Public Health Fair. Lawson made a motion to approve with the exception of the designated handicap spaces with a second by Flood. The motion was unanimously passed. CHANGE ORDERS A. Robinson brought to the board a request that was presented by Director of Public Works Director Greg Stiens for the approval of Change Order No. 3 to Contract No. 36 -2006 with Bowlin Construction for the Sidewalk and Curb Rehabilitation Project for South 7th, 11th and 19th Streets in the increased amount of $190.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CONTRACTS A. Robinson made a request to the board to approve Contract No. 63 -2007 with Strawser Inc for the Micro Surfacing and Crack Filling of City Streets for 2007. Assistant City Attorney Kenyatta Cox explained to the board when the bid for this contract was awarded the approval for the Board President to be authorized to sign the contract once it had been prepared was not done. Therefore it had to come back to the board to be approved for the signing of the contract by the Board President. Lawson made a Board of Works Minutes June 28, 2007 Page 3 of 3 motion to allow the Board President to sign the already approved Contract No. 63- 2007 with a second by Flood. The motion was unanimously passed. B. Robinson made a request to the board to approve Contract No. 64 -2007 with Milestone Contractors for the paving for 2007. Flood made a motion to approve with the approval to allow the Board President to sign with a second by Lawson. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk