HomeMy Public PortalAbout1999-03 Re-Authorizing to purchase a building permit system from Sierra Computer Systems, Inc, amending the BZP fee scheduleRESOLUTION NO. 99-3
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF KEY BISCAYNE, FLORIDA; RE -AUTHORIZING THE
VILLAGE MANAGER TO PURCHASE A BUILDING PERMIT
SYSTEM FROM SIERRA COMPUTER SYSTEMS, INC.;
AMENDING THE BUILDING, ZONING, AND PLANNING FEE
SCHEDULE BY PROVIDING FOR A NEW FEE TO PAY FOR THE
COST OF PURCHASING AND MAINTAINING THE BUILDING
PERMIT SYSTEM; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in 1993 the Villager Council authorized the Manager to enter into a
contract with Sierra Computer Systems. Inc. to purchase and install a building permit system; and
WHEREAS, in 1993 the Village and Sierra Computer System Inc. mutually stopped
the installation of the system; and
WHEREAS, the Sierra "Permits Plus" version is a windows based environment which
includes a significant number of upgrades over the system that was originally contemplated by the
Village in 1993; and
WHEREAS, the Building Official has found that the current Filemaker Database
system is inadequate in that it fails to provide the administration with an effective way to produce
reports, tracking of plans, inspections, permits, licenses, and violations.
WHEREAS, pursuant to Section 2-85 of the Key Biscayne Code, it is impractical to
re -bid this project as the Sierra Computer Systems Inc. has agreed to provide a credit of $17,664.80
which was previously paid; and
WHEREAS, Sierra Computer Systems, pursuant to Section 2-86 of the Key Biscayne
Code, has recently gone through a competitive bidding procedure leading to the award of the bid or
contract that is substantially similar to the bidding procedure that is used by the Village; and
WHEREAS, pursuant to Ordinance 96-4, enacting Section 6-3 "building Permit Fees"
and Section 30-1 :"Zoning and Planning Application Fees", the Village Council is authorized to
provide fee schedules for building, zoning, and planning regulatory services by the Village; and
WHEREAS, the Village Council has determined that the users of the building permit
system should pay for the cost of purchasing and maintaining said system.
WHEREAS, the Building Official and the Building, Zoning, and Planning Director
has determined that the current building database program is inadequate as it does not provide the
capability of tracking plans and producing reports that are required by the South Florida Building
Code.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. That the Village Manager is re -authorized to purchase a building permit
tracking system from Sierra Computer Systems, Inc. and to execute the attached agreement.
Section Z. That Sierra Computer Systems Inc. has completed a bid and award procedure
with another governmental authority (Miami Beach RFP # 55-97/98) that is substantially similar to
the competitive bidding procedure that is used by the Village (Section 2-86 of the Key Biscayne
Village Code).
Section 3. Funding to complete the purchase, installation and continued maintenance and
software support of the Sierra Permit Plus System will be paid from revenues generated by a fee
(R0000 -1-329) as indicated in Exhibit "A" thereby amending the Building, Zoning, Planning Fee
Schedule accordingly.
Section 4. Payment for the internet software shall occur at the completion of the
installation of the entire Permit Plus System.
Section 5. That this resolution shall take affect immediately upon adoption.
PASSED AND ADOPTED this 12th day of January 1999.
HITA H. ALVAREZ, CMC,
VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL S
RICHARD J. WEISS, VILLAGE ATTORNEY
This document was prepared by:
Jud Kurlancheek, AICP, Director
Building, Zoning, and Planning Dept.
MAYOR JOE I. RASCO
EXHIBIT "A"
That the Building, Zoning, and Planning Fee Schedule is hereby amended to include the following
fee:
N. PERMIT SYSTEM FEES
For every building permit (building, electrical, public works, plumbing, mechanical, signs
and zoning) a fee of six dollars ($6.00) shall be assessed. These fees shall be used to
purchase and maintain the building permit system including software and upgrades.
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