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HomeMy Public PortalAbout20140820boardminutesMINUTES Board of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION August 20, 2014 1:30 p.m. BOARD MEMBERS PRESENT Brian Crane, Designee for Doc Kritzer, Callaway County Lary Benz, P.E. Cole County Eric Barron, Designee for Larry Henry, Jefferson City Ken Hussey, Jefferson City Janice McMillan, AICP, Jefferson City David Bange, Designee for Rick Mihalevich, Jefferson City Matt Morasch, P.E., Jefferson City Bob Scrivner, Vice Chairman, Jefferson City Doug Reece, St. Martins, Small Cities Representative Steve Engelbrecht, Designee for David Silvester, P.E., MoDOT BOARD MEMBERS ABSENT Jeff Hoelscher, Chairman, Cole County EX -OFFICIO MEMBERS PRESENT (Non -Voting) Michael Latuszek, Federal Highway Administration EX -OFFICIO MEMBERS ABSENT (Non -Voting) Steve Billings, MoDOT Michael Henderson, MoDOT Jeremiah Shuler, Federal Transit Administration Callaway County Economic Development Representative (Vacant) CAMPO STAFF PRESENT (Non -Voting) Sonny Sanders, Senior Transportation Planner Alex Rotenberry, Transportation Planner Anne Stratman, Administrative Assistant OTHERS PRESENT Kent Brown Mark Mehmert, Jefferson City Area Chamber of Commerce Katrina Williams, Mid -Missouri Regional Planning Commission 1. Call to order, roll call, and determination of a quorum Vice Chairman Scrivner called the meeting to order at 12:15 p.m. and asked Ms. Stratman to call roll. A quorum was present with 10 of 11 members or their designee present. 2. Public Comment No comments were received. 3. Adoption of the agenda as printed or amended Mr. Benz moved and Mr. Morasch seconded to adopt the agenda as printed. The motion passed unanimously. 4. Approval of the minutes from the meeting of July 17, 2014 Mr. Benz moved and Mr. Morasch seconded to approve the minutes from the Regular Meeting of June 18, 2014 as printed. The motion passed unanimously. Minutes/Capital Area Metropolitan Planning Organization August 20, 2014 5. Communications Received None. Page 3 6. New Business A. Draft Public Participation Plan Mr. Sanders explained that the MPO is required to periodically update the Public Participation Plan. He stated that comments from the Technical Committee, MoDOT, Federal Highway Administration and Federal Transit Administration have been addressed. Mr. Sanders explained that the following sections have been added: (1) public and stakeholder involvement; (2) meeting and public notice procedures; and (3) outreach activities. He stated that a table has been included that documents public comment periods for the various documents that require frequent updating. Mr. Morasch moved and Mr. Benz seconded to initiate the 45 day public comment period to conclude with a public hearing on October 15, 2014. The motion passed unanimously. Mr. Crane requested that the Callaway County Economic Development Representative (Ex - Officio Member) be reappointed at the September 15, 2014 meeting. B. Draft Memorandum of Understanding Proposed Changes Mr. Sanders explained that changes to the Memorandum of Understanding (MOU) were precipitated by the addition of Taos and Wardsville to the planning area boundary. He discussed notable changes including: (1) adding Taos and Wardsville as members; and (2) striking the reference to Callaway County not participating in funding the local match, as well as, changing the local funding to reflect that. Discussion: Mr. Scrivner inquired if the Board is changing the MOU to include new members would you have to send it to them to be ratified. Mr. Latuszek explained that if the MPO has new jurisdictions than the Board should change the MOU because it would require ratification from the new jurisdictions. Ms. McMillan inquired that with each change to the planning area does the Board need to change the MOU or can the Board make the MOU generic enough that it does not have to change. Mr. Latuszek explained that the Board can change the planning area to some degree without redesignation. Mr. Crane inquired of what would happen if Taos and Wardsville do not want to sign the MOU. Mr. Latuszek explained that when a city is included in the planning area but does not want to participate they will not sign the MOU. Mr. Scrivner inquired of how a municipality opts out of participating financially. He thought that cities/municipalities had to go through an MPO like this in order to have a share in MoDOT and federal highway funds. Mr. Latuszek explained that if they are within a planning area they are required to go through an MPO. He stated that if they are not within a planning area they should go through a regional planning commission. Mr. Crane commented that until Jefferson City is willing to give everybody a seat at the table Holts Summitl will not support this. He stated that maybe the solution is that everybody has to pay their fair share. Mr. Sanders inquired whether it is appropriate to have the Technical Committee appoint a subcommittee to oversee the draft MOU. Mr. Latuszek explained that this ensures that another body reviews a document whether it is the Bylaws or MOU before it goes to Board. Mr. Morasch suggested that Mr. Sanders draft a proposal on how the funding split would look among the other members. He asked for the population of each jurisdiction being served. Mr. Morasch explained that he understands Mr. Crane's point however the biggest representation is inside the city limits in Cole County. Minutes/Capital Area Metropolitan Planning Organization August 20, 2014 Page 3 Ms. McMillan moved and Mr. Crane seconded to move the draft Memorandum of Understanding to the Technical Committee for their review. The motion passed unanimously. Mr. Morasch suggested asking Callaway County to reaffirm whether or not they will be contributing financially. 7. Other Business A. Status of current work tasks 1. Wayfinding Plan Mr. Rotenberry explained that a Stakeholder Meeting was held on July 17, 2014. He stated that Arcturis conducted a survey both online and hard copy and 34 responses were received. Mr. Rotenberry explained that Arcturis will draft an initial plan with strategies based on the stakeholder meeting and surveys. He stated that an open house is tentatively scheduled for September 10 from 4:00 p.m. to 6:00 p.m. in the Boone/Bancroft Room. 8. Next Meeting Date — Wednesday, September 17, 2014 at 12:15 p.m. in the Boone/Bancroft Room #200 9. Adjournment Mr. Hussey moved and Mr. Crane seconded to adjourn the meeting at 1:10 p.m. R ectfully Submitted, -A� Anne Stratman, Administrative Assistant