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Home My Public Portal About26 Library FundLIBRARY FUND ,. a _. 6 ~ ~. , LIBRARY FUND CITY OF RAMC O MIRAGE m L'~ FUND 242 LIBRARY FUND z, ~ _..,.. ~ ; a~,~~~b~~. PROGRAM DESCRIPTION The Library shall shall reflect the community's character and be a relevant and responsive City service by: Providing a collection of current books, audio books, videos, DVDs, compact discs, magazines and newspapers for adults and children, selected to fulfill patrons' needs for information about popular, cultural and social trends and their desire for satisfying recreational reading. Helping meet the communities' need for information and provide answers to questions on a broad array of topics related to work, school and personal life. Providing lifelong learning opportunities by assisting patrons who desire self-directed personal growth. Offering cultural awareness experiences to satisfy the desire of community residents to gain an understanding, an appreciation and an enjoyment of their own culture and the culture of others. These resources will be provided in a pleasant environment by knowledgeable, responsive staff. FY 2001-02 ACCOMPLISHMENTS • Provided 56 hours of service six days a week from July through October, and May through June. Provided 60 hours of service seven days a week from November through April. Provided afull-range of library services with the following service indicators: 2000/01 Actual 2001 /02 Actual Patron Visits to Library 203,809 212,154 +4% Materials Checked Out 291,828 318,053 +9% Reference Questions Asked 44,331 44,306 No change • Acquired or added 8,914 books and other library materials. • Provided an estimated number of library programs/orientations: 138 Children's programs with 4,285 attendees (includes programs, school visits, class visits to the Library and Read-to-me sessions) 585 Registrants for the Summer Reading Program (25% more than the previous year) 203 Adult programs with 6,350 attendees 189 Electronic Resources/Internet Tutorials with 242 attendees 269 • Worked with volunteers to provide 4,450 hours of service equivalent to 2.1 full-time employees. • Worked with Friends of the Library and the "Library Campaign for Excellence" to raise funds for an Endowment Fund to provide annual financial support for library services; gifts to the "Campaign" total $675,000. • Initiated a pilot program to provide outreach services to the assisted living centers in Rancho Mirage. • Completed the building program statement for the new library. • Selected and retained an architect firm to design the new library. • Implemented third year objectives (2001102) as identified in the Library's Long-Range Plan of Service (199912004). FY 2002-03 ACC4MPLISHMFNTS • Provided 56 hours of library service six days a week from July through October, and May through June. • Provided 60 hours of library service seven days a week from November through April. • Provided afull-range of library services with the following service indicators: 2001 /02 Actual 2002/03 Estimated Patron Visits to the Library .212,154 222,275 +5% Materials Checked Out 318,053 347,000 +9% Reference Questions Asked 44,306 45,550 +3% • Acquired or added an estimated 7,500 books and other library materials to the collection. • Provided an estimated number of library programs/orientations: 160 Children's Programs with 4,200 attendees (includes programs, school visits, class visits to the Library and .Read-to-me sessions) 668 Registrants for the ,Summer Reading Program (Actual) 200 Adult Programs with 4,500 attendees 200 Electronic Resources/Internet Tutorials with 250 attendees • Worked with volunteers to provide 4,800 of service equivalent to 2.3 full-time employees. • Worked with the Friends of the Library and the "Library Campaign for Excellence" and the new "Library Campaign for Surpassing Excellence" to raise funds for the Friends' Endowment Fund and for ongoing annual support for library services. • Developed and implemented a new program of "Librarian Book Talks" that were presented monthly October through May. 270 • Implemented a maj or upgrade to the Library's computer system, hardware and software. • Completed the architectural drawings through design development for the new library. • Im lemented fourth year objectives (2002103) as identified in the Library's Long Range ,Plan of p Service (199912004). GOALS AND OBJECTIVES FY 2003-04 • Provide 56 hours of service six days a week from July through October, and May through June.. • Provide 60 hours of service seven days a week from November through April. • Provide afull-range of library services with the following service indicators: Patron Visits to Library 233,500 + 5% from previous FY Materials Checked Out 375,000 + 8% from. previous FY Reference Questions Asked 47,000 + 3% from previous FY • Acquire or add 7,500 books and other library materials to the collection. • Provide library programs/orientations: 160 Children's Programs with 4,500 attendees 700 Registrants for Summer Reading Program 200 Adult Programs with 4,500 attendees 200 Electronic Resources/Internet Tutorials 250 patrons • Work with volunteers to provide 4,800 hours of service equivalent to 2.3 FTE. • Continue working with the Friends of the Library to encourage fundraising to enhance library services. • Complete the architectural construction drawings for the new building; working through the Public Works Dept. begin construction of the new library. • Im lenient fifth year objectives (2003/04) as identified in the Library's Long Range Plan of Service. p FY 2004-OS • Provide 56 hours of service six days a week from July through October, and May through June. • Provide 60 hours of service seven days a week from November through April. 2.71 • Provide afull-range of library services, with the following service indicators: Patron Visits to Library 233,350* 1Vlaterials Checked ®ut 375,000* 1Zeference Questions Asked 47,000* *Due to the closure of the existing library for one month for moving and opening of the new facility, no change m service Indicators is anticipated. • Provide library programs: 140 Children's Programs with 3,500 attendees 750 Registrants for Summer Reading Program 150 Adult Programs with 3,000 attendees • work with volunteers to provide 4,00 hour of service equivalent to 2.3 FTE • Continue working with the Friends of the Library to encourage fundraising to enhance library services. • Plan, coordinate and implement the move from the .existing library to the new library. • Implement library services at the new library. • Implement objectives for FY 2004-OS as established by the Library Board of Directors, the Library Advisory Commission and staff .EXPENDITURE SUMMARY 1~1 SU~i-NR1( 242 IID~ 1~ Personnel Operations & Maintenar~e Capital 2001102 2002103 2002103 2(X104 2004105 Actual Budget Estimate Bucket Budget a 714 918 870556 860116 982129 1 7 ~ ,~ ,8~5 794,115 893,347 874,763 861,924 1,134,961 22,327 67,400 69,000 28,400 0:` otal Expenditures 1,531,960 1,831,303 1,803,879 1,872,453 2,472,806 } } k 4 Change in Budget 2.25% 32.96% BUDGET I~IGH~IG'~ITSo It is anticipated that library use will continue to increase during the next two. fiscal years, 2003-04 and 2004-05. It is planned that the new library will open mid-year in fiscal year 2004-05. FY 2003-04 To ensure that services can continue to be rendered in a friendly, effective and efficient manner, the Library budget. includes a small increase in part-time hours for Library Clerk I and Library Page.. Library use has increased an estimated 10% during FY 2002-03 and is anticipated to increase by ~% in FY 2003- 04. 272 Revenue for the fiscal year is anticipated to remain. level from the previous year, while expenditures increase by a modest 2.25%. cv ~nn,~ nc It is anticipated that the new library will open in January 2005. Services at the present library will cease for one month to move from the existing building and prepare to initiate services at the new building.. Increases in the budget are primarily due to personnel costs and operational. costs of a larger facility such as building maintenance and electricity. To minimize personnel costs, the budget adds only three full-time positions, prior to opening,. and part-time employees who do not receive benefits. Revenue for the fiscal year is anticipated to increase by 5% from the previous year. Due to the added costs of operating a larger and busier facility, expenditures increase by approximately 32%. STAFFING SUMMARY FY 02-03 FY 03-04 FY 04-OS Authorized Authorized Authorized Title/Range Number Positions Positions Positions Library Director (45) 1 1 1 Principal Librarian (36) (Reclass of Senior Librarian position in FY 2004-OS) 0 0 1 Senior Librarian (34) (Reclass of Librarian position in FY 2004-OS) 1 1 1 Librarian (32) (Addition of one Librarian position for seven months in FY 2004-OS) 2 2 2 Circulation & Automation Coord. (30} 1 1 1 Network & Computer Support Spec. (29) 1 1 1 Library Clerk II (24) (Reclass of two Library Clerk I positions in FY 2004-OS) 0 0 2 Library Clerk (21) (Addition of one Library Clerk for seven months in FY 2004-OS) 2 2 1 Library Computer & AN Technician (25) (New position for seven months in FY 2004-OS) 0 0 1 Librarian (P/T) 1.88 1.88 2.44 Library Assistant (P/T) New Class 0 0 .56 Library Clerk I (P/T) 2.88 3.18 3.60 Senior Page (P/T) .48 .48 .48 Page (P/T) 2.16 2.3 8 3.97 Total Positions 15.40 15.92 22.05* NOTE: *3 Full-time positions in the total are for 7 months only. 273 ~~r oe nnNCao ~ncE FUND FINANCW. SOMMARY FOND 242 LIBRARY FOND CITY OF R IYC O MIRAGE 0 ~ ~ FY 01-02 FY 02-03 FY 02-03 FY 03-04 ~'Y 04-05 Ae~ Budget Est® Budget Budget Beginning Fund Balance Reserved for encumbrances Reserve for equipment replacement Undesignated fund balance Total Fund Balance Revenues Expenditures Expenditures from current year's budget Expenditures from reserves for encumbrances and continuing appropriations Total Expenditures Ending Fund Balance Reserved for encumbrances Reserve for equipment replacement Undesignated fund balance .Total Fund Balance $ 570 40,600 1,654,186 0 50,600 1,313,939 8,450 50,600 1,646,888 0 0 1;619,264 0 0 1,427,399 1,695,356 1,364,539 1,705,938 1,619,264 1,427,399 1,542,542 1,68.8,220 1,725,655 1,680,588 1,766,756 1,531,960. 0 1,831,303 0 1,803,,879 8,450 1,872,453 0 2,472,806 0 1,531,960 1,831,303 1,812,329 ,1,872,453 2,472,806 8,450 0 0 0 0 50,600 60,600 0 0 0 1,646,888 1,160,856 1,619,264 1,427,399 .721,349 $ 1,705,938 1,221,456 1,619,264 1,427,399 721,349 2.74 BEVENOE ACf1VITY DETAII. For Fiscal Years 2003.04 end 200405 FUND 242 • LIBRARY FUND Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME DESCRIPTIONS AND ASSUMPTIONS AMOUNT AMOUNT 4608 Grants & Other Grants and other revenue from the State for library Revenue from State services. Assumption: Decrease anticipated in FY 2003-04 and no change in FY 2004-OS $ 50,000 $ 50,000 TOTAL $ 50,000 $ 50,000 4612 ~ Indian Wells Library Amount charged to the City of Indian Wells for providing library services to Indian Wells residents. Assumption: Limited increase due to cost of living adjustment $ 52,000 $ 54,000 TOTAL $ 52,000 $ 54,000 5400 Fines Fines and fees for library services. Assumption: Based on small increase in FY 2003- 04 and no change in FY 2004-05 $ 33,000 $ 33,000 TOTAL $ 33,000 $ 33,000 5800 Interest Interest earned on cash and investments. Assumption: Based on 3.5% and 3.3% interest rates for FY 2003-04 and FY 2004-OS $ 47,000 $ 40,000 TOTAL. $ 47,000 $ .40,000 6100 Other Revenue Miscellaneous revenue not appropriate for any other category. Assumption: Based on small increase in FY 2003- 04 and no change in FY 2004-OS $ 6,600 $ 6,600 TOTAL $ 6,600 $ 6,600 6110 Donations Gifts, grants and other funds donated to the Library by individuals, businesses. or other organizations. Assumption: Decrease in FY 2003-04 and no change in FY 2004-OS $ 50,000 $ 50,000 TOTAL $ 50,000 $ 50,000 275 REVENUE ACf1VITY DETAIL FoI Fiscal Y¢afS 2003.04 antl 200405 FUND 242 ~ FIBRARY FUND Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME DESCRIPTIONS AND ASSUMPTIONS AMOUNT AMOUNT 6401 Transfer from Transfer of tax increment from the Redevelopment Community Services Agency pursuant to the pass-through agreement District -Tax between RDA for the Library Fund. Increment from RDA Assumption: 9.5% increase from previous years' estimate for FY 2003.04 and 7.5% increase from prior years' budget for FY 2004-05 $ 942,333 $ 1,014,401 TOTAL $ .942,333 $ 1,014,401 6402 Transfer from Transfer of property tax revenue to the Library Fund Community Services which is first recorded in the CSD Fund. District -Property Assumption:. 4% increase from previous years' Tax estimate for both FY 2003-04 and FY 2004-OS $ 478,600 $ 497,700 TOTAL $ 478,600. $ 497,700 6402 Transfer from Transfer of property taxes in-lieu for library services Housing Authority from the Housing Authority. Fund Assumption: No change from previous years' budget $ 21,055 $ 21,055 TOTA11 $ 21,055 $ 21,055 FUND T®7CAL $ 1,680,588 $ 1,76b,756 276 EXPENDITURE Al7'MTY DETAII. For Fiseal Years 200304 anU 2004-05 FUND 242 d LIBRARY FUND Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2.005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7100 Salaries - Library Board of Directors ` $ 6,000 $ 6,000 Full Time Library Director ~ 122,513 131,237_ Principal Librarian. - 75,586 Senior Librarian 66,454 .66,562 Librarian 59,659 - Librarian 52,172 56,972 Librarian (7 months) - 28,847 Circulation and Automation Coordinator 56,570 60,598 Network & Computer Support Specialist 43,819 47,850 Library Computer & AV Technician (7 months) - 20,501 Library Clerk II 32,207 35,299 Library Clerk II 31,970 35,299 Library Clerk I (7 months) - 16,862 TOTAL $ 471,364 $ 58.1,613 7110 Salaries - Part time librarians, clerks, and pages. $ 21.8,517 $ 313,246 Part Time TOTAL $ 218,517. $ 313,246 7120 Overtime For staff as needed to cover public service hours, primarily Sundays. $ 5,000 $ 7,500 TOTAL $ 5,000 $ 7,500 7200 Benefits Benefits paid by the City including group insurance, retirement and other benefits. $ 269,501 $ 413,744 TOTAL $ 269,501 $ 413,744 7250 Workers' Premium for Library Fund employees. $ 17,747 $ 21,742 Compensation TOTAL $ 17,747 $ 21,742 7400 Professional/ 1) Online Catalog Library Center (OCLC) Technical cataloging, interlibrary loan and reference service. $ 9,000 $ 9,000 2) Computer consulting services 2,000 2,000 3) Library displays 3,000 8,000 4) Computer networking services 7,700 8,500 5) Book Selection List Service 3,000 3,000 6) Authority Control Service 1,500 1,500 TOTAL $ 26,200 $ 32,000 277 EXPENDITORE ACf1VITY DETAIL For fiscal Years 200304 and 200405 FUHD 242 • LIBRARY FUND Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7440 Bond Servicing Fees for trustee and arbitrage calculation services. $ 6,200 $ 6,200 TOTAL $ 6,200 $ 6,200 7600 Natural Gas Natural gas usage at the Library. $ 750 $ 1,500 TOTAL $ 750 $ 1,500 7603 Electricity Electrical power for the Library. $ 46,800 $ 93,600 TOTAL $ 46,800 $ 93,600 7606 Water Water usage at the Library. $ 1,900 $ . _ 10,000 TOTAL $ 1,900 $ 10,000 7612 Maintenance 1) Rancho Las Palmas charges for the maintenance of the common area of the shopping center. $ 24,000 $ 25,000 2) Janitorial services. 23,500 47,000 3) Landscape, pest control, security system, HVAC, aquarium, and plants maintenance. 15,000 45,000 4) Other building maintenance or unforeseen services as needed. 10,000. 25,000 TOTAL $ 72,500 $ 142,000., 7633 Office Equipment Repair of office equipment including photocopiers, Maintenance fax, video, postage meter and other equipment. $ 3,000 $ 7,000 TOTAL $ 3,000 $ 7,000 7639 Computer Maintenance of all Library computer and Maintenance networking equipment: 1 } SIRSI hardware & software $ 13,100, $ 17,000 2) Network maintenance 2,500 5,000 3) Software maintenance 2,000 5,000 .-- TOTAL $ 17,600 $ 27,000 7645 Storage Area Rental Off site storage space for overflow book storage. $ 1,700 $ 900 TOTAL $ 1,700 $ 900 278 EXPENDITORE ACf1VITY DETNL For Fiscal Years 2003.04 antl ZW405 FUND 242 • LIBRARY FUND Budget Budget ACCOUNT ACCOUNT FY 2003-2004 F Y 2004-2005 NUMBER NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7800 ~ Mileage Mileage required for conducting Library business. $ 500 $ 500 TOTAL $ 500 $ 500 7803 Car Allowance For use of Director's personal car for attendance at 0 me etings and to .conduct the business of the Library. $ 3,600 $ 3,600 TOTAL $ 3,600 $ 3,600 7806 Meetings. & Travel 1) American Library Association annual conference in 2004 and 2005. $ 1,700 $ 1,800 2) Public Library Association Conference February 2004 (two). 2,800 - 3) SIRSI Users Conference March 2004 and March 2005. 1,900 2,000 4) Internet Librarian Conference in 2003 and 2004. 1,400 1,500 5) Meetings in Southern California area. 2,500 2,500 6) Staff development/training for customer and information services. 2,200. 4,000, 7) ,SIRSI training.. 10,000 4,000 TOTAL $ 22,500 $ 15,800 7818 Dues & Subscriptions 1) California Library Association $ 200 $ 200 2) American Library Association 850 850 3) SIRSI. Users Group 100 100 4) Metropolitan Cooperative Library System and Inland Library System 300 300 5) Community organizations (Children's Discovery Museum, -COD Friends of the Library, etc, 600 600 TOTAL $ 2,050 $ 2,050 7.821 Telephone Telephone and telecommunications for voice and data lines. $ 17,000 $ 25,000 TOTAL $ 17,000 $ 25,000 279 EI(PENDITORE ACTIVITY DETAIL For Fiscal Years 200304 ana 200405 FUHD 242 ~ LIBRARY FUHD Budget Budget ACCOUNT ACCOUNT F Y 2.003-2004 F Y 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7839 Reproduction 8c Printing for Library brochures, forms, bibliographies Printing and user guides. $ 12,000 $ 24,000 TOTAL $ 1.2,000 $ 24;000 7851 Insurance & Bonds Insurance for Library and contents.. $ 9,300 $ 23,250 TOTAL $ 9,300 $ 23,250 7860 Recruitment Advertising and other related costs associated with .recruiting Library staff as necessary. $ 3,000 $ 10,000 TOTAL $ 3,000 $ 10,000 7863 County Processing Riverside County charge for collecting property tax. $ 7,100 $ 7,400 TOTAL $ 7,100 $ 7,400 7887 Special Events 1) Funds to support programs, activities and . events at the Library including programs and exhibits for adults and children throughout the year. $ 20,000 $ 30,000 2) Volunteer and Donor Recognition Program. 5,000 7,000 3) New Library Ground Breaking Event. 10,000 - 4) New Library Grand Opening Event. - 25,000 TOTAL $ 35,000 $ 62,000 8000 Supplies 1) All supplies including office supplies, stationery, mailers for patron notification, forms and processing of Library materials. $ 28,500 $ 40,000 2) Mailing of patron notifications (overdues and reserves) and general Library correspondence. 7,000 7,000 3) Janitorial and maintenance supplies. 7,000.. 15,000 TOTAL $ 42,500 $ 62,000 280 EXPENDITURE ACTIVITY DETAIL For flsC01 Y¢8~5 200304 and 200405 FUND 242 • LIBRARY Ft11VD Budget Budget. ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005. NUMBER- NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 8008 Library Materials Purchasing library books,. recordings, magazines, newspapers, electronic resources and other library material for public use. $ 255,000 $ 300,000 TOTAL $ 2.55,000 $ 300,000 8012 Small Tools, Purchase of small tools and/or equipment as Furniture & necessary. $ 5,000 $ 10,000 Equipment TOTAL $ 5,000 $ 10,000 8028 Computer 1) Routine software and hardware Enhancements upgrades $ 9,300 $ 1,$00 2) Server software upgrade.. 4,000 -_ - 3) Unforeseen computer enhancements 3,000 3,000 TOTAL $ 16,300 $ 4,500 8210 Library Lease Lease payment to Joint Powers Financing Authority Payment for debt service on library bonds. $ 24.0,924 $ 243,286 TOTAL $ 240,924 $ 243,286 ym 8220 Lease Pa ents 1) Staff photocopier $ 1,500 $ 2,375 2) Pay-for-print copier/printer for public use 12,000 19,000 TOTAL $ 13,500 $ 21,375 8900 Furniture & 1) 15 replacement computer workstations $ 21.,000 $ - Equipment 2) 2 replacement printers 2,800 - 3) 4 replacement monitors 1,600 - 4) Unforeseen fizrniture & equipment. needs 3,000 - TOTAL $ 28,400 $ - .FUND TOTAL $ 1,872,453 ~ 2,472,806 281 282