HomeMy Public PortalAbout009-1985-REQUIRING ALL BOARDS COMMITTEES COMMISIONS AND AUTHORITIES OF THE CITYANENDED ORDINANCE NO. 9-1985
AN ORDINANCE REQUIRING ALL BOARDS, COMMITTEES, COMMISSIONS, AND AUTHORITIES OF
THE CITY OF RICHMOND SUPPORTED IN WHOLE OR PART BY CITY FUNDS OR WHICH HAVE
CITY OFFICERS OR EMPLOYEES OR APPOINTEES AS MEMBERS IN THEIR OFFICIAL
CAPACITIES, TO FURNISH TO THE CITY CLERK FOR THE CITY OF RICHMOND COPIES OF
ALL MEETING AGENDAS, MINUTES, MEMORANDA, AND NOTICES.
WHEREAS, to provide the public with a meaningful access to all
government action there must be established d central repository
of agendas, notices, meeting minutes and memoranda of all boards,
commissions, and committees which are supported in whole or part by
City funds or which have City officers, employees or appointees
serving in their official capacities; and,
WHEREAS, official action by many boards, commissions, committees and
offices of the City of Richmond are dependent on the action of
other boards, commissions and committees.
NOW, THEREFORE, BE IT ORDAINED by the Common Council for the City of Richmond,
Wayne County, Indiana, that:
SECTION 32.99 be added to the Richmond City Code to provide as follows:
Includes, but not limited to the following:
(a) all boards, commissions, committees, or authorities, created either by
City resolution, ordinance, agreement or State law, including, but
not limited the Richmond Sanitary District,Richmond Park Board,
Richmond Airport Board, the Board of Zoning Appeals, the Richmond
Planning Commission, the Economic Growth and Development Board, the
Economic Development Commission, Police Merit Commission, Police
Pension Board, Fire Pension Board, Urban Enterprise Zone, Revolving
Loan Fund, Telecommunications Council or which are supported in whole
or part by City funds, or for which City officials or employees serve
in their official City capacities, shall furnish the City Clerk's office
with copies of all meeting notices, agendas, minutes and memoranda.
Notices and agendas, if available, shall be furnished to the City Clerk
no later than the date on which such meetings are to be held. Meeting
minutes and memoranda shall be delivered to the City Clerk no -later
than five (5) days after the minutes and/or memoranda have been approved
by the respective body.
(b) Unless otherwise exempt under law, all of the boards, commissions,
authorities, and committees which shall meet the guidelines set forth
in paragraph (a) shall make written minutes of all public meetings.
(c) It shall be the duty of the secretary of such board, committee,
authority, or other appropriate body to deliver such notices,
agendas, minutes and memoranda to the City Clerk.
(d) Failure to comply with this Code provision shall be cause for the
Council to request the presence of the presiding officer of such
board,commission, authority, or other body at a regularly scheduled
meeting of the Council to explain the failure to comply, under the
powers and authority granted by Indiana Code. I.C. 36-4-6-21.
(e) This ordinance is intended to reflect the policy of making government
more accessible to the public. The failure of any board, commission,
committee, authority, or other appropriate body to comply with this
ordinance shall not invalidate any action taken by such board,
committee, commission, authority, or body, unless otherwise provided
by law.
(f) The City Clerk shall give notice to each and every board, committee,
commission, authority, or other body for which this ordinance would
be applicable, by presenting a copy of this ordinance annually at the
first meeting of such bodies each year.
(g) Those records or other materials classified as privileged or
confidential pursuant to State or Federal Statute shall be exempt
from the provisions of this section.
PASSED AND ADOPTED by the Common Council of the City of Richmond, Indiana,
this 13zX day of 1985.
President of Common Council �
ATTEST:
City 'Cler
PRESENTED by me to the Mayor of the City of Richmond, Indiana,
this day of 1985.
d
APPROVED by me, Frank H. Waltermann, Mayor of the City of Richmond, Indiana,
this _949 & day of ,19&6.
Mayo ',
ATTEST: ti 1 1 lief /ait��.�ls 1�U
City Clevk