HomeMy Public PortalAbout20140604 Admin Committtee Packet
NOTICE OF MEETING & TENTATIVE AGENDA
Council Committee on Administration
Wednesday, June 4th, 2014 8:00 a.m.
Boone/Bancroft Room (City Hall) 320 E McCarty St
Tentative Agenda
1. Call to Order
2. Roll Call
3. Approval of Minutes
4. Suggestion Program (Councilman Costales)
5. Requiring submission of criminal background check of Council candidates
(Councilman Costales)
6. Resolution supporting an RFP for Economic Development Services
(Councilman Hussey)
7. Appointment Review (Strope)
8. Public Comments
9. New Business
10. Adjournment
NOTES
CITY COUNCIL ADMINISTRATION COMMITTEE
MEETING MINUTES
May 7,2014
ATTENDEES-
Committee members present -Larry Henry,Jim Branch, Rick Mihalevich (at 8:07),Ken Hussey,and Glen
Costales
Staff:-Drew Hilpert, Gail Strope,Bill Lockwood, & Jeremy Cover.
News Tribune-Madeleine Leroux.
Meeting came to order at 8:05 a.m, the minutes were approved with a motion by Branch and seconded by
Hussey.Motion passed 5-0.
MEETING SCHEDULE
The meeting schedule for 2014-2015 was distributed and discussed.
APPOINTMENTS REVIEW:
Presented by Gail Strope. The committee reviewed the recommendations by Mayor Struemph. A motion
was made by Hussey to approve the recommendation to the full Council and was seconded by Branch,
passed unanimously.
NEW BUSINESS:
Councilman Hussey brought forth a resolution to direct the City Administrator to prepare an RFP for Economic
Development services with the stated purpose that this service would benefit from a competitive public selection
process and discussion by the Council of their expectations. The Committee discussed the resolution at length. At
the conclusion of discussion the committee voted to move this on the Council 5-0.
Councilman Costales brought forth a suggestion to create a suggestion program whereby citizens could
submit a suggestion as to how the City could save money. If the plan was used and resulted in savings the
citizen would receive 20% of the savings up to $10,000. The Committee discussed the program and asked
Staff to look for other cities which had such a program.
Councilman Costales brought forth a suggestion for an ordinance that would require candidates for City
Council to provide a criminal background search upon application for office. The Committee discussed the
program and asked Staff to look for other cities which had such a requirement and bring the issue back to
the next council meeting.
PURCHASING RULES ORDINANCE
Hilpert presented an ordinance to revise the purchasing rules. The committee discussed the ordinance and
asked questions. The committee indicated that were satisfied with the review.
PUBLIC COMMENTS:None.
Meeting adjourned at 8:25 a.m.after a motion to adjourn by Branch, a second by Hussy and a 5-0 vote in
favor.
BILL NO.[Bill No.]
SPONSORED BY COUNCILMAN _______________________
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI,REQUIRING A
CRIMINAL BACKGROUND CHECK FOR CANDIDATES FOR OFFICE OF CITY
COUNCIL.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1.Chapter 12 (Elections)is amended by adding a new section 8a
(Criminal Background check to be filed by candidates for office) as follows:
Sec. 12-8a. Criminal Background Check to be filed by candidates for office.
The declaration of candidacy shall be accompanied by a criminal background check performed by the
Missouri State Highway Patrol.This report shall be a public record available for review.
Section 2.Chapter 12 (Elections) Section 9 (Opening filing date,filing
deadline,receipt,verification for primary election and unopposed candidates.)
subsection A is amended as follows:
Sec.12-9.Opening filing date,filing deadline,receipt,verification for primary election and unopposed
candidates.
A.Declarations of candidacy for city offices accompanied by the required criminal background check,and
petitions for the nomination of a candidate must be filed with the city clerk beginning at 8:00 a.m.,the
fifteenth Tuesday prior to the primary election,and not later than 5:00 p.m.on the eleventh Tuesday prior to
the primary election.The city clerk shall check each declaration of candidacy to certify that the declaration
of candidacy is lawfully made.Within forty-eight (48)hours after the filing deadline (not counting
weekends)the city clerk shall determine whether a city primary is needed.
Section 3.This Ordinance shall be in full force and effect from and after the
date of its passage and approval.
Passed:Approved:
Presiding Officer Mayor
ATTEST:APPROVED AS TO FORM:
City Clerk City Counselor
RS2014-
Sponsored by Councilman Hussey
RESOLUTION SUPPORTING AN RFP PROCESS FOR
ECONOMIC DEVELOPMENT SERVICES
WHEREAS,the City’ s economic development contract with the Jefferson City Area
Chamber of Commerce will expire on October 31, 2014, unless otherwise
renewed.
WHEREAS,it is the City’ s general policy to competitively bid for professional services
and explore all options available in order to assure it has the best services
available in the marketplace for the money available for said service;
WHEREAS, the City has not previously sought competitive bids for this service and the
Council desires to assure the maximum value for its economic
development dollars by exploring all available options.
NOW, THEREFORE,the City Administrator is directed to prepare and issue an RFP for
Economic Development and bring to the Council any other options which would
maximize the City’ s value.
Adopted this ____ day of __________, 2014.
_____________________________
Mayor
ATTEST APPROVED AS TO FORM
__________________________________________________________
City Clerk City Counselor