HomeMy Public PortalAbout2000-07 Adopting site plan B modified as The Village Civic Center Site Plan superseding resolution 99-57 on the same subjectRESOLUTION NO. 2000-7
A RESOLUTION OF THE VILLAGE COUNCIL OF
THE VILLAGE OF KEY BISCAYNE, FLORIDA;
ADOPTING SITE PLAN B MODIFIED AS "THE
VILLAGE CIVIC CENTER SITE PLAN";
SUPERSEDING RESOLUTION 99-57 ON THE SAME
SUBJECT; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, The Village Civic Center comprises a Fire Station, Administration/Police
Station with a parking garage, Community Center, Village Hall Chamber/Theater Building,
alignment of McIntyre Street with Galen Drive, construction of Village Green Way, and related
infrastructure.
WHEREAS, on June 8, 1999 the Village Council adopted Resolution 99-57 approving Site
Plan "B" as the official site plan for the Village Civic Center, and
WHEREAS, the Village Council held a Workshop on January 18, 2000 to review the overall
planning, placement and financing of the Village Civic Center Project, and
WHEREAS, the Village Council has determined that Site Plan "B" should be adjusted to
reflect a median between Crandon Boulevard and Village Green Way, re -location of the Fire Station
to Crandon Boulevard and McIntyre Street, and the Administration/Police Building to McIntyre
Street and Fernwood Road in addition to other minor site adjustments, and
WHEREAS, adoption of the Civic Center Site Plan is the cornerstone to proceeding with the
final design and construction of our municipal buildings.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. The Civic Center Site Plan "B" Modified is adopted as "The Village Civic
Center Site Plan" and shall be used for all planning, financing, development, and construction of the
municipal buildings and related infrastructure (see Exhibit "A").
Section 2. That the Urban and Architectural Guidelines are adopted by the Village
Council and shall be used by the architects and construction manager to insure that the Civic Center
is designed in a uniform and consistent manner (see Exhibit "B").
Section 3. The Village Civic Center Master Parking Plan for Site Plan "B" Modified
provides for 300 parking spaces of which 186 are located in surface parking lots and 114 are located
on the upper two floors of a parking garage (see Exhibit "C").
Section 4. That the Village Manager is authorized to execute the attached Agreement
with Spillis, Candela, and Partners Inc. which provides for architectural services associated with the
design of the parking garage. The Village Manager is authorized to execute each phase separately
for the work contained in the Agreement with a total cost of $90,000 plus reimbursables (see Exhibit
Section 5. That the Village Manager and the Village Attorney are authorized to take any
and all action necessary to implement this resolution.
Section 6. That Resolution 99-57 is hereby superseded.
Section 7. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 8th day of February , 2000.
CONCHITA H. ALVAREZ, CMC
VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
RICHARD JAY WEISS, VILLAGE ATTORNEY
. FIRE
RL
STATION
OUT
(5ERViCe STATION)
5UN TRUST
BANE. r..,
•
CIRMIQOJ a NV'1d i11S
•
D
E, _ .iBIT "B"
PS At J. 74,111
VILLAGE or KE)? BiSCAVN : VILLAGE CIVIC CENTER
URBAN AND ARCHI'[EC7URAL GL'1DELINES
Putwttosr AND FATE/:?
The Piepose of this dxameo+ IL Io+enetae float the 1ISM of the Village entry
Biscayne Chic Carta Massa Plan ismai tamedthrot*ghout the irrtpk nentaiion
of the vaned elements ofthe plan The following gu+delinee and trcguitttouts trlr
intended to retyvide a level of harmonyanSoahesivenessxlsik rilk,uing fen
7ctdy and expression, nnt'he mdtti,dual =hatcher
BUILDING PLACE IJI3%1
Buildings shall bt placed on then parcels as per Ox apprvYCti Village &VJC
Grants Master Plen
'1}or bu t tdnng's principal f Mai% Shall fx,c t}►t primary sdiacent roadw.ry a
The bu,lding'sanainsrttrao shall be located on dyers -impel fv odes and be
dtTwa-ed by a stoop, arcade, brim, of colonnade.
PROJECT RLv1[w' CRI7LauA
Prix to Implementation, cacti dement c(t a plan will be 'tibial to design lean
maw tor compliance gr ltnel sod tegulations contained herein "The
criteria Cot 'COMM the completion of them:tu mli rc de , and design devcl.
clamor plum will Include but nurynot be hrmted tote follow n
• Bu plate I%*tildu,gdevn>}onslo eruct arinseen sal ovsrrp iihlrty
with the contts t andgwdchr,csandregulatiorn contained t m
• Responsiveness sod somirivnytothe adjacent 6,6+1i f-vaysespecially if
abutting mai dattnl arras
• Vthteulat an4 pedestrian atarxpoints tothe sat and buddtngc
• Location of ofLstmd surface and of dock parking
• Location of rnahamu t epu,pmemf, trash collect+an arms, and r tvragr auras
• Lan dsr pngplansinarroanloncewrait eprorstonsand acrmdardtadopted
bythe Vdlage
• A summon of sttrlbu►ldtrTg omens InaUding She arm, FAR, buikd'ari sta
taq.ft }, tote! lot coverage, patent:ppof spent spec, mg counts
• Respom.4c to valut engurenng
VILI.AGE CIVIL CENTER MASTER P3 AN
ONI IVIVIY1 VISO-110H
ODM Miami Inc Atfltltei, Lilt Resort Dertgn and De vdoornfnr 7nwn PItnnrnr Intot,ot Design 260.'1 Douglas Rnad Suite 5I( Cntal Gables, Fluttda 33134 31)5-115.7S11
1
D1AT 7 3amW
VILLAGE of KEY BISCAYNE VILLAGE CIVIC CENTER
URBAN AND ARCHITECTURAL GUIDELINES
lEttilLDIVG
HEIGHT
J
The mom= height alboildinpr "Ada sloped roofs shall be tiatrty-frsr ('35) feet,
as measured from the established base flood elevation to the top of the cave
6rrC
The minimum height of buildings will fiat roofs shall tie tropism. (35) tee, as
measured from the CSUbltshed base flood clevenont° the top ofparapet
The inaxiontribeeiloftheprurctpsllnnldirlgom lots adjacent ioF nrwiod
Rawl shall be limited totwenty ftve (?S) feel as measured born the base flood
elevationtothees a linear topofparapo Colonnacksjog;gias,are dei,a d
ancillary alto:tnres we limitodio fourteen 414)feet to height, as measured trom
the base 114)0d cine► tom lathe top of 1be eav line or parapet
This finished fast floor elevation shall be atnraaari ml of one 41) fool above the
box flood eles'anonalong primary stmt fromages
EXCEPTIONS
• ArclUtectimrland ornamental features mcluidmg,hut not hrnmedta,rhmnneys„
cupolas, dorties,fiagpoles,and towers may meal the afortc nc i reined height
requirement pm Mod that then ctanulanve ireadoes nor exceed five pc rent
(5%) of the total building foogmra
• CDoling warm, elevator and ire ltirncal enclosures, roof access melee tins,
and any ether struct►m required for btrtthr Bare allowed to e~ coed the afore-
merformedlanghl result:non, up tote minimal tag red heighl for eachherr
andgrorie odstrtrctwes are *tided from vie a en detailed to be aesthicarlly.
compatible ►nth die bunldIrtg-
PAaxIAG
1
Park ing lots shall be located and configured as shown mfhe approved Ovic
Center Mastea Plan
Park ing tam must to shielded fawn N sew by a building wall, perimeter wall or
seat wail with 3r,^high rmnrrnen hedge
A mi tbruuno<one pedestrian openirigcmi»dr s rde of the paining lotus regmred
to encourage diaredparkiing
Dnveway openings s!ha11 be a maximum of tv►rniy -4 (22) feet foe hvo way
traffic, twelve 412) feei for one way traffic
GLNEPAL
Notes:
Au conditioners, trashantaineas,eJectncalmeters, hal flow prevertters, and_
othermechanical equipment shall be properly shielded from view by specimen
walla 3fi"highminmul rhedge
Deiffnitionsw
Ancillary Structures: Secondary srtnidures either anitehod to of detached
bean the principal building
Bmilldiag frontage- the length of a building facing site it, or pairnauy right -of
ways, of the lo.'
Colonnade, loggia, arcade: mode* irndmg over a sidewalk, open t o the
street, and veith a =VS of colimins, piers, ea mfrs.sat reguira intcnvnhs
Principal Bulldhi : the mainbutliingon a k
Setbad : the acesofa lot that mutt be dram of permanentstrvctrrre
LANI SCAPL
Materials
The use of native species of uses, shrubs, %Ines, pond -covets and perennials
is regrnred in c du tomato gardens compatible withihe matting wildlife
habitat
/rem vodhin pedestnan pleraa shall include tax grata.
Configuration
All shrubs should beplanteri in groups of ten (of Ike species) ratio Iban as
in 1with a is (minimum of2' on oentc l for ledges, upto 5' oncenter may imuni
for open planting) Planting shall not obtains buildings and should respect
toand fmm f'treets
3rte grates are to lv five (S) forts sitter cast aluminum black standard
finish by "Quest" by Canterbury international, anththe teat Vtllege of Key ,
Biscayne with year founded
1i1ARDSCATE
Materials
lactates we deaigoted for pedestrian use shall be finished sinhconcrete
pavers grad for cocoa integral, ,d concrete
The used stewed conics isnot permitted
Stormed concrete TIM comply with theappmved color palette
L'onffgura1ion
At veluwtai arras • Panostome concrete paver classic rou nded surface
color- tma 11 Ord and charcoal or charcoal)
pattern- raining bond pespandrutia, to vehicular paths
Al pedesrrianpaths• Po 1ostone concrete pavers in /1"
cola] • red
pattern • basket weave ,lacrrt:ucolor -d►anooai
All integrated concrete beTiding ciao, to he Rinlail "Key C:are1"
Sick voila -broom Gntsh
OBh4 Miami !nc Aichrtr:rtiir Re'ott Design and 1')+esriopinen: Town Planning antcrinu Design 2h00 Douglas Ri d Some Sl0 Coital GAIN., 1•lot":da ?`3134 305.445.1811
ONI IVIVRYV 1190-YIOdi
DRAFT. ?///r%.
VILLAGE OF KEY B3SCAVNE VILLAGE CIVIC CENTER
URBAN AND ARCHITECTURAL CLIDE11NC5
BUILDING WALLS
Material'
Bmiicmg salts maybe fire 1iedtn ethroaowsdrsmooth fmtsh,arrhttealtual eon.
cycle, jcooeie, and foe approval fiber cement siding (Harcheplaml)
All handrails shall be cast aleamnion, he g1W andeonfigurar onto comply wi1hthe
South Flandalluidrng Cole
Con figure i ion
Sid ogshall be rot led between 3 in- or 6"
Drop siding profile shall not exceed 10
Stone shall be uneaursedroat¢hly IZquarrpanto, m unovurset<1 fieldstone
AltbwUnig shall have atklinestedbrieamnimainsofthree ('3)feet high tom
tthe,gionmd, and &mammon lraght of one 11)fool abm a he fait finished floor.
two wall matenals may be oornbinai, changing along a lorizontal hne midi the
beAYierniatenal belowthe l eta.
Ptenmetes walls shall bemaaaivy fmisxred m susoai, forty.
two (42)inches inbight, with atwelve (12)mchLary-
stone, or simulated keystone rasp, m a smooth rounded top
and no cap (Color lomattt),adjacent building.)
Scatty 3b shall be masonry finishedinstueoo, eighteen
t l8)nrdies in !melt, witha twelve (12)inth lee stoneor
smiuletedi eysione cap Sear walls shall benoless than
study (60) moles in length, andshall be cmnbmed with a
3tr"ntinmivanlgg]ihedgel0slneldparking (Colon tomMch
adjacent budding )
brim calli shall be stained or parried wahcolors selected fi+omithe par.
approved color palette (Paint to ]l ime 7 allow wash)
Boors
Materials
Roofs whim sloped, shallbe galvanized srardmg seam, s atrmahr uiu n finish
Roofs shall be amplest standing ream panel system Midi a v<mdthtwenty -one
(21) inches on center
Gutters and dimansporm shall be aluminum Half sound gutters shall be used on
overhanging eaves and ogee profiles on c!taco eaves
I --q'1 rc irl:
Ccec or rtlrt' �IS"
Configuration
)Principalbuildrnng roofs ahaltbe sjmmetncalgablKs 01 hip. pitched bebveen
4 12and* 12
Seconda iyroofs may be mirk shed or profiled molded gable. with apiooh
between 4 12 and B 12.
Fiat roofs maybe used only if oocuptmble and accessible horn an adjacent
bribable ble morn
Flan roofs must be enclosed by aperapel with its height in otmtipleanoe with the
South Flory bBuwldmg flick
Donneasmuri be habitable, and have gabled or hipped roofs matching the
pnrcipol roof mplich
Fntshomgltttters shallmatchnoof knish
Downspoutsand &ains dull be intemaliaed on flat roofed buildings.
Eaves shall be oontarrurout
]Eaves which overhang twelve (12) inches or less shall be closed, profiled nth
an ogee gutter.
Overhanging cam shall be two (2) feet mmamwn with eb.posodtafLtrs
DOORS AND WmDOWS
Materials
Doors and wutdoits shall be made of aluamntmi, wool, or vinyl clad
M►mmrisslrall be true divided htes
Doors and windows shat I be glazed in Azilrlite glass by PIA Industries
Smoked or mirrored glass is not permitted.
configuration
Windows must be square or vertical imp-opoaiton
Multiple +meows ithin the scone rough opening shall be separated by epos!
four (4) inches wide.
The total glainrgasea omall facades shall not exceed40%of the Wade surface
Openings on puking garage facades shall naf exceed 40% nt i he facaeie
surface
Openings on pealing garagesmlsst he square or vertical cipropo'rlion
Windows gall be s Ingle au double !nog, or hinged casement
Dormer windows may be hinged casement or hopper
Wood sMmea. sinod tomatch openangsaiid canvas :tunings are perninte d
ecocsaermes Circular awning geometries arc not point/led
Permanent ly attached aluminum hurricane shifters shall be h inged colonial
type These shall Tindal conespondtng wrndowopenng and comply with F c
South koala Building Code.
Alidoors must be hinged ear pt garage doors.
OBh! }r!iatnr Inc Archuecluir Remit Down end Divfloprirni lnven Planntna ],1(1101 Derign 2600 DouelPF !marl Stritf 510 Co1al (ablks. Florida 31134 305-445 7811
213130MSOS+
EXHIBIT "C"
Village Civic Center Master Parking Plan
The parking requirement for the Village Civic Center is based on a "shared" concept. This
concept recognizes that the peak parking demand for each of the uses in the Civic Center
occurs at different times. As such, each use is not required to provide all of the parking
spaces on site to meet the needs of each building. Rather, parking spaces will be
provided throughout the Civic Center and available for each use when they are needed.
Based on the 'shared" parking concept, alternative Site Plan "B" Modified provides
parking spaces as allocated below:
Parking Facility
Number of Spaces
Fire Station Surface Lot
Shift Change
12
10
Parking Block Site (select one)
Garage
Surface Parking
171
57
Community Center Surface Lot
31
Village Hall Surface Lot
10
Village Civic Center On -Street Spaces
Femwood Rd.
W. McIntyre St.
22
17
Total Parking Spaces
Surface Parking
Garage and -Surface Parking - - -
186
- 300
VILLAGE OF KEY BISCAYNE
CIVIC CENTER PARKING REQUIREMENTS
01 1
The following is an outline of the parking requirements determined by Village Staff.
Department Number of Parking Spaces
Fire Rescue Department
(Excluding Visitors) 25
Police Department
(Excluding Visitors) 52
Building, Zoning and Planning 26
Village Administration 14
Total 117
January 10, 2000
"
J A N - 0 5 - 0 0 1 5 : 3 9 F R O M - 0 6 M I A I A f M I ( I N C
+ 3 0 5 4 4 5 0 9 9 7
T - 7 3 0 P . 0 5 / 0 6 F - 1 7 7
V i l l e C o ; m a i
J o 1 . R a s c o . r
$ O r Y C H z n , N c o M M o c r
S c o t t B a r r
M a r t a F d c s . r . & v u ��t 1 �%
A i n H . F e i n
M o r t i m e r F r i e d
R o t t e n O f f ;
A r e c t o r
j u e ! K 4 U i a n c h e e k , A 1 C P
V I L L A G E O F K E N _ B I S C A . Y N E
D e p a r t m e n t o f R u i l d i u g , Z o n i n g a n d P l a n n i n g
M E M O R A N D U M
M a r c h 2 9 , 1 0 9 9
T O : C . S a m u e l ( K i s s i n g e r , V i l l a g e M a n a g e r
F R : J u d K u r i a n c h e 4 P , D i r e c t o r
B u i l d i n g , Z o n i n g , a n d P l a n n i n g D e p a r t m e n t
R E : P a r k i n g C a l c u l a t i o n s f o r V i l l a g e H a l l
T h e r e q u i r e d p a r k i n g f o r a t i l l a g e M a l l b u d d i n g c o n t a i n i n g 1 0 , 0 0 0 i s s q . f t . i s 3 0 s p a s .
T h i s f i g u r e i s b a s e d a n t h e V i l l a g e ' s z o n i n g r e g u l a t i o n s . H o w e v e r , i t i s s u g g e s t e d t h a t t h e
r e a l d i n e n e e d i s a p p r o x i m a t e l y 4 0 s p a c e s . T h e j u s t i f i c a t i o n f a r s p a c e s i s l i s t e d b e l o w
a . B u i l d i n g , Z O n i n g , a n d P l a n n i n g S t a f f 1 5
b . A d m i n i s t r a t i v e S t a f f ( 2 n d f l o o r ) 1 0
c . V l s i t o r a t o I M P 9
d . V i s i t o r s t o A d m i n i s t r a t i v e S t a f f 4
a . H a n d i c a p 1
f . D e l i v e r y o r t r u c k 1
T O T A L
4 0
T h e a b o v e c a l c u l a t i o n a s s u m e s t h a t
1 . C o u n c i l m e e t i n g s w i l l c o n t i n u e t o o c c u r a t n i g h t
2 . M e e t i n g s i n v o l v i n g m o r e t h a n 5 c i t i z e n s a r e h e l d i n t h e l a t e m o r n i n g o r a f t e r n o o n
w h e n B Z P v i s i t a n t a r e l e s s f r e q u e n t .
6 5 W e s t M c I n t y r e S t r e e t - K e y B i s c a y n e , F l o r i d a 3 3 1 4 9 " ( 3 0 5 ) 3 6 5 - 5 5 1 1 " F a x ( 3 0 5 ) 3 6 5 - 8 9 3 6
JAN -Q5-00 15:40 FROM-OBM MIAMIINC
+3054450997 T-730 P.00/00 F-177
Key Biscawyne Police Department Parking Needs
•' % ate !"t.-^ \.:
• •
:: .
�,•
,�
... .� .4' h.'
on F4 rn
•
M�AG
w. ..
A1�
...A
Police Chiof
Deputy Chief
Patrol Licut¢nant
1
Police officers
g
CUPS Oak=
DARE Ofticar
Admn. l.t.
TOTtl SWorni
16
6
6
•I.'\A.I• •• —r....• .f.:... 1.
.• .. ..
•
`
I . Y•• Iwo
\I .
•A•_�.�•
%i
Diapatc};
1
1
1
Relief Dispatch
1
Public Service Aides
4
A.dmn. Asst.
1
Adnnn. Aide
• •• wet n'• .....n a#4wi ...1r27"4"."."
•l�•1 F . ..a •.
.• •...
..„
1
.. „r
.•h __
,..:-.4...
•.. . • • .......,,,........•...-..;.
•
..ti a•. :•AY•~y' .K • • • •.•
..
. ♦ •• *.
.. .\ ...A.#..'•�'•�V
•....
Crossing Guards
5
Police Vehicles
11
Other Police [Units
(2-ATV'A, 2 -Golf
Qum 1-Trgacc)
5
....
Ovurla41 Petit14S
6a►n-8am12pua-4pin
7
I.O',A
• •• .•+v.4aw .. ... .
•
.•.Y'•
w •
•
•
•
•
.«r.tr/ti �a
•
• ..v
• wMf/•. y?w•
.« w ... • • • .. • ..••• . •
•
.. •
Ywt•' •►..af•
•
.•• •. • a .. •
••
•
r
•
" J A N 9 0 5 - 0 0 1 5 : 3 9 F R O M - O B I S M I A M I I N C
+ 3 0 5 4 4 5 0 9 9 T T - T 3 0 P . 0 4 / 0 6 F - 1 T T
K e y B i s c a y n e F i r e R e s c u e D e p a r t m e n t P a r k i n g N e e d s
1
EXHIBIT "D"
Spillis Candela DMJM
\I<( I II I I ( um! '1 N(:1NI 1 I:IN(, I'I •\NNIN(,• IN 1110(JR.,
February 1, 2000
Mr. C. Samuel Kissinger
Village Manager
Village of Key Biscayne
85 West McIntyre Street
Key Biscayne, Florida 33149
Re: Key Biscayne Parking Garage
SCP Job No. 032111976
Dear Mr. Kissinger:
I'(•I(•I 1. S1)1111%. i\1.\
I (11.uu1 1 ( I,t, 1 Al \
lulu) ( ,1.11)11.1. Al \
;\I\•l /. Al \
(,u111( 1nu1 1 . (. ,u1(•I,)%. ,\l\
1 humid 1)‘‘tI1(•• 1\I \
1 1, •.111 1. N('vv 1)( •111. 111 ) \
l(.u.( 1u/.,\I\
1 )(•11(11,111 ') hl( 1t)
1 111\\.11(I \1(•II(m Al \
\1u I(.u•I h(I��(n r\I•\
N(111.1111toti
11.111.. AI.\
\\ l' (al.tl(I 1 Iti1)1 I'
(1 III: \11 I.(•m1111 \I \
Spillis Candela & Partners, Inc. (SCP) is pleased to offer the following professional services
related to the new Parking Garage Facility to be located in Key Biscayne, Florida adjacent to the
administrative and police facility This proposal includes an outline of Architectural and
Engineering services, delivery schedules and professional fees.
Based on our conversations we understand the scope of work to apply to a project having the
following characteristics:
• A building lot size of approximately 20,660 square feet, or approx. 1/2 acre.
• A new approximately 150 car open air parking garage.
Basic services to be provided by SCP will include Architectural and in-house Engineering for
normal Civil, Structural, Mechanical, Plumbing, Fire Protection and Electrical for a permit set of
documents. SCP will make submissions to the Client at the completion of Schematic Design,
Design=Development and Construction Documents. These services and other contract issues are
described in detail in State of Florida Department of Management Service Agreement Between
Owner and Architect -Engineer (hereafter referred to as the Contract). This fee proposal is based
on our using this contract form, provided certain language existing in the contract can be
modified to mutual agreement.
Civil engineering services outside of the building lot site boundaries described above is excluded
Basic service compensation for your project will be provided on the basis of a fee of $90,000
If the construction budget becomes greater than 5% of the original budget of $1,500,000, a fee
of 6% of that cost will be added to the basic fee.
3;(1(1 1 /4111-1.1.. I 'dim u1• ( (11.11 ( „d 111 1 11 11111.1 ; 1 1 1 1 1 1 1 11 1 , 1 1 1 1(1'11 1•\\ :1 1 , 1 1" ., .1 1
„1111 1 1(110.1 1 1( 1 nu',\,\:\ (KR 412 ,
Spillis Candela & Partners, Inc.
Mr. C. Samuel Kissinger
Village of Key Biscayne
February 1, 2000
Page 2 of 4
These services and the corresponding fees will be charged as follows:
Schematic Design (to be completed within eight weeks)
Design Development (to be completed within eight weeks)
Construction Documents (to be completed within'
ten weeks)
Bidding (to be completed within six weeks)
Construction Administration (to be completed within
12 months)
Total
$ 7,650
$19,800
$41,400
$ 3,150
$18,000
$90,000
Civil Engineering Services required in areas within the boundaries of the 1/2 acre lot site for on -
site grading, drainage, utilities, drives and normal assistance with permitting are included in the
fee. Services related to site ownership, environmental, traffic issues, zoning variances,
hazardous materials, off -site civil engineering or construction permits are not included in this fee
proposal.
Reimbursable expenses related to the project will include out-of-town travel, long distance
communications, reproductions, plotting, shipping, renderings, animations and models. These
expenses will be invoiced at 1.1 times the actual invoice.
The project schedule is a critical component of our fee quotation. Drawings, as well as
construction administration, for both the Administration and Police building and the Parking
Garage will be completed at the same time and submitted as one package. The following
schedule has been proposed with 1 week for Owner review and approval at the end of each
phase. Extensions to this schedule, not the fault of the Architect/Engineer shall be considered
additional services.
Schematic Design Phase
Design Development Phase
Construction Documents Phase
Bid Phase
Construction Administration Phase
Eight weeks
Eight weeks
Ten weeks
Six weeks
Approx. Fifteen months
Spillis Candela & Partners, Inc.
Mr. C. Samuel Kissinger
Village of Key Biscayne
February 1, 2000
Page 3 of 4
Another critical component of our proposal relates to the number of meetings and site visits
during construction. Please refer to Attachment 1 for restrictions that apply to our Scope of
Services.
Other.services offered by SC&P or our consultants, which we can discuss further, include:
• Programming
• Security Consulting
• Furniture & Equip. Planning
• Graphics and Signage
• Landscape Architecture
• Three Dimensional Models
• Off -Site Civil Engineering
Other services typically Owner provided include:
• Acoustical Consulting
• Specialty Lighting
• Detailed Cost Estimating
• Traffic Engineering
• On -site Project Representation
• As-Builts on electronic media
• Computer Renderings or Animations
• Survey & Geo-technical Services
• Environmental Services (i.e. Asbestos Abatement Report)
SCP normally coordinates the services of Sub -Consultants on most projects and charges 1.1 times
the amount billed to SCP for such coordination services. SCP requires each Sub -Consultant to
carry it's own professional liability insurance and does not include liability coverage for those
Sub -Consultants under SCP.
This proposal is based on several assumptions regarding project size, budget, schedule and the
requested scope of work. Adjustments to this proposal may be possible after further study or
clarification of the program. The fees proposed do not include threshold inspection. If threshold
inspection becomes required, services can be provided at an additional cost.
We appreciate the opportunity to provide professional services to the Village of Key Biscayne
and look forward to working with you in the coming months.
If this proposal is acceptable, we will be pleased to begin work upon receipt of your signed
acknowledgement below
el
Spillis Candela & Partners, Inc.
Mr, C. Samuel Kissinger
Village of Key Biscayne
February 1, 2000
Page 4 of 4
After your authorization to proceed, we will invoice our services on a time basis according to the
attached Standard Billing Rates plus expenses until the Contract is finalized. Payments are due
and payable 10 days from the date of invoice. Invoices unpaid 30 days from the date of
invoice will accrue interest after 30 days from date of invoice and may cause work to be
interrupted. All invoices prior to the signing of the contract form will be credited toward the
contracted fee.
If you have any questions regarding this proposal, please feel free to contact me
(305) 447-3573.
Sincerely,
Name: Paul Reinarman
Title: Principal
Please sign here to authorize SCP to begin work in accordance with the above terms.
Name: C. Samuel Kissinger
Title: Village Manager
For Company: Village of Key Biscayne
Date:
cc: R. Martinez (w/ attachments)
R. Hough (w/ attachments)
J. Kurlancheek (w/ attachments)
D. Klem (w/ attachments)
N. Gladstone (w/ attachments)
Attachments:
SCP 1999 Standard Billing Rates Attachment No. 1 - Scope Limitations
U:Projects\Key Biscayne \Contracts\ Client \Key6_Proposal_I-28-OO.doc
Spillis Candela & Partners, Inc.
ATTACHMENT 1
LIMITATIONS ON SCOPE OF SERVICES
VILLAGE OF KEY BISCAYNE
PARKING GARAGE BUILDING
Meeting with Owner
1. Schematic Design Phase
a. One review meeting with Owner/ Architect team plus one Schematic Phase Final meeting.
2. Design Development Phase
a. One review meeting with Owner/ Architect team plus one Design Development Final
meeting.
b. One meeting with Construction Manager to discuss GMP at AJE's office.
3. Construction Document Phase
a. One meeting with Owner at A/E's office plus 50% and 100% Construction Document
Review.
b. One meeting with Construction Manager to discuss GMP at A/E's office.
4. Bidding
a. Opening of sub -contractor bids — one meeting
5. Construction — Construction Conference Meetings only. Refer to Meetings during
Construction below.
Meetings During Construction
1. Twelve monthly construction (or Owner/Contractor) conferences
Site Visits During Construction
1. PM and PA: Site visits noted above will occur during monthly construction (or Owner)
conferences. Limited to two hours each.
2. Structural Eng.: Six visits at two hours ea.
3. Civil Eng.: Two visits at two hours ea.
4. Mechanical Eng.: Two visits at two hours ea.
5. Electrical Eng.: Four visits at two hours ea.
Meetings During Construction Document Phase with Construction Manager
1. One meeting at two hours each in A/E's office (all SCP disciplines will participate)
Cost Estimate
Schematic Design cost estimate will be provided by A/E based on building area. Other cost
estimates by Construction Manager.
Other Meetings
Other meetings not specifically outlined above will be charged at SCP standard billing rates.
Spillis Candela & Partners, inc.
SCP STANDARD BILLING RATES
CALENDAR YEAR 1999
ARCHITECTURE/ENGINEERING
& INTERIOR DESIGN
Principal
Sr. Project Manager/Director
Project Manager A -E-1
Project Arch/Eng/Designer
Engineer
Job Captain/Designer
Senior Drafter/Designer
Drafter/Designer
Construction Admin.
Spec Writer
Typist
$165.00
130.00
115.00
95.00
80.00
75.00
65.00
50.00
80.00
90.00
45.00
CADD Equipment $20.00
Billing rates subject to annual escalation as
of calendar year end.
VILLAGE OF KEY BISCAYNE
epartment of Building, Zoning and Planning
Village Council
Joe I. Rasco, Mayor
Martha Fdez-Leon Broucek, Vice Mayor
Scott Bass
Alan H. Fein
Mortimer Fried
Gregory C. Han
Robert Oldakowski
Director
Jud Kurlancheek, AICP
January 27, 2000
TO: C. Samuel Kissinger, Village Manager
FR: Jud Kurlanche ICP, Director
Building, Zoning, and Planning Department
RE: Village Civic Center: Request to Approve Site Plan "B" Modified
THE REQUEST
Staff is requesting that the Village Council approve the attached resolution which includes
the following:
1. The Civic Center Site Plan "B" modified is adopted as "The Village Civic
Center Site Plan" and shall be used for all planning, financing, development,
and construction of the municipal buildings and related infrastructure (see
attached site plan).
2. The Village Civic Center comprises a Fire Station, Administration/Police
Station with a parking garage, Community Center, Village Chamber/Theater
Building and related infrastructure.
3. The Parking Master Plan for Site Plan "B" modified provides for 186 surface
spaces and a parking garage that provides for an additional 114 spaces for
a total of 300 spaces, all of which shall constitute the required parking for
the Village Civic Center.
4. That the Village Manager is directed to issue a Request for Proposals from
architectural firms interested in designing the Village Council/Theater
Building.
85 West McIntyre Street • Key Biscayne, Florida 33149 • (305) 365-5511 . Fax (305) 365-5556
MISSION STATEMENT: "TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT"
5. That the Village Manager is authorized to prepare schematic plans for the
parking garage as part of the Administration and Police Station project.
6. That the Urban and Architectural Guidelines are adopted by the Village
Council (see attached).
7 That Resolution 99-57 is hereby rescinded. This resolution approved Site
Plan "B".
EXPLANATION AND ANALYSIS
Village Master Plan: The Master Plan includes several references regarding the
establishment of a Village Civic Center. As such, the adoption of a site plan which sets
forth the location of the buildings and related facilities, is consistent with the Master Plan.
Village Goals and Objectives: The planning and design of a Community Center/Village
Center, Fire Station, and Administration/Police Building is listed as a Top Priority in the
1999 Village Goals and Objectives.
Site Plan "B": On June 8, 1999, the Village Council reviewed 4 alternative site plans.
The Council approved Site Plan "B" which included an Administration/Police Building, Fire
Station, Community Center, and Village HaII/Community Theater. Since the location of the
buildings was conceptual, staff advised Council that adjustments may be required
Design and Construction Team: On December 15, 1999, the Village Council approved
an agreement with Spillis, Candela, & Partners to prepare Schematic Plans for the
Administration and Police Building. The Council also approved an agreement with James
A. Cummings, Inc. as the Construction Manager to build the Village Civic Center. These
firms combined with the previously approved firms of Robert G. Currie Partnership
(Community Center), OBM Miami (Fire Station), and the Florida Department of
Management Services, comprise our Civic Center Design and Construction Team.
January 18, 2000 Workshop: Staff presented the Council with an analysis of Site Plan
"B" and an explanation of why it should be modified. At the conclusion of the meeting, it
appeared there was a general consensus, that:
1. Staff should move forward with Site Plan "B" Modified in the form of a
resolution for consideration by Council.
2. The plans for the Community Center should include the completion of the
second floor.
2
3. The Administration and Police Building should include a parking garage.
This facility would provide parking for the Civic Center, the Village Green,
and the Key Biscayne Community School.
4. The Village Hall would include a combined Council Chamber and Theater.
There was discussion, but no consensus, on whether the theater should be
a venue for Village based productions or larger regional events and the size
ranging from 150-300+ seats.
5. Since the Village Hall can not be constructed until the current SUNTRUST
building is demolished, it would be the last to be built. This means that the
Council Chamber would be temporarily located in another meeting facility
within the Civic Center. This could be in the community room in the Fire
Station, in the EEOC Training Room, or another meeting room in the
Administration and Police Building.
6. Parking requirements should be based on a "shared" basis as the peak
demand for each building occurs at different times. Site Plan "B" Modified
provides 300 parking spaces with a parking garage containing 171 spaces.
7 The Workshop package included the proposed Urban and Architectural
Guidelines which establish the Florida Vernacular as the design theme for
all buildings in the Civic Center.
The attached Site Plan "B" Modified addresses the location of the buildings and roads.
Staff will continue to refine the construction costs as the design process moves forward.
RECOMMENDATION
Staff recommends that the attached resolution be approved.
3
VILLAGE OF KEY BISCAYNE
Department of Building, Zoning and Planning
Village Council
Joe I. Rasco, Mayor
Martha Fdez-Leon Broucck, Vice Mayor
Scott Bass
Alan H. Fein
Mortimer Fried
Gregory C. Han
Robert Oldakowski
Director
Jud Kurlancheek, AICP
.1
TO: C. Samuel Kissinger, Village Manager
FR: Jud Kurlanchee AICP, Director
Building, Zoning, and Planning Department
February 2, 2000
RE: Civic Center Urban and Architectural Guidelines
During the past several months, the Design and Construction Team have met with
the objective of recommending Urban and Architectural Guidelines. The Guidelines
will be used to insure the vision for the Civic Center is maintained throughout the
design and construction process. The Guidelines provide a level of harmony and
cohesiveness in the entire project while still allowing for variety and expression in
the design of each of the buildings.
The attached Urban and Architectural Guidelines address:
Building Placement Parking
Project Review Criteria Building Walls
Hardscape. Building Height Doors and Windows
Roofs
The approval of these items will permit the design to move forward in the
Community Center and Administration/Police Building in a manner that is
consistent with the Fire Station.
85 West McIntyre Street • Key Biscayne, Florida 33149 • (305) 365-5511 • Fax (305) 365-5556
MISSION STATEMENT: "TO PROVIDE A SAFE, QUALITT COMMUNITY ENVIRONMENT FOR Al I ISLANDERS THROUGH RESPONSIBI P GOVLRNMENT"
The Design and Construction Team is also in the process of preparing Guidelines
for paint color and street furniture. These will address:
Site Furnishings
Light fixtures- street/exterior building lights
Benches
Color Palettes
a. Principal building colors
b. Accent colors
Drinking Fountains
Litter receptacles
Tree grates
Bicycle racks
When these are completed, they will be forwarded to Council for approval.
RECOMMENDATION
That the Council approve the attached resolution.
l,lmailvua, llyl.
U4., c.g, u u
Activity
ID
Activity
Description
CM SELECTION PROCESS
75 SELECT CONSTRUCTION MANAGER
FIRE STATION - 18,000 SF
1015 FIRE STATION DESIGN
DEVELOPMENT DOCUMENTS
1025 DESIGN DEVEL.CPMENT ESTIMATE
1020 COUI CJL APPROVE DESIGN
DEVELOPMENT DOCUMENTS
1030 '75a -.4:1 -00% -CONSTRUCTION
- -
DOCUMENTS
10 5 OWNER APPROVE
CONST. ROCS.
1040 75%-100%CONST. DOC. ESTIMATE
•1075 PERMITTIMG
'4460 ESTABLISH GMP
1 100 CONSTRUCTION OF NEW FIRE
STATION
1110 SUBSTAt1TIAL COMPLET.ON
f 120 PUNCH UST
ADMINISTRATION & POLICE - 23,000 SF
2000 ADMIN. & POLICE SCHEMATIC
DESIGN DOCUMENTS
2005 COUNCIL APPROVE SCHEMATIC
DESIGN DOCUMENTS
2014 SCHEMATIC FSTINATE - - -
Orig Early Early 1- - --- : - -- -.- 200_0_ - 2001
Dur Start Finish I- _ - - - -
1 O2NOV89A 02NOV99
22 03NOV99A 06DEC99
10 06DEC99A 15DEC99 1 '0
14 01 FEBOO
33 15FEB 00
- 10 28M ARO4
10 28MAR03
87 11APROO
- 5-11APR00
155 1 OAUG0O
1 13MARO1
- 22 16MAR01
14FEBOO
27MARO0
1 CAPR00 1
--100R0-0
09AUGC0 1
17APRfi
• 14MAR41
15MAR01 I
15APR01 1
40 OIFEB0O 27MAROO 1
10 28MAR00 1OAPROO
10 28MAROO 10APR00
SELE ' CONSTRUCTION MANAGER
•
•
•
Fl STATION DESIGN DEVELOPMENT DOCUMENTS
SIGN DEVELOPMENT ESTIMATE
COUNCIL APPROVE DESIGN DEVELOPMENT DOCUMENTS
75%.-100% CONSTRUCTION DOCUMENTS
,OWNER APPROVE 75%-i D0% CONST. DOCS.
•
•
•
•
75% .i0i/ CONST. DOC. ESTIMATE -
•
AmmirPERMITTING
7ESTABLISN GMP
LUVt
--
CONSTRUCTION {}F NEW FIRE STATION
(SUBSTANTIAL COMPLETION
PUNCH LIST _
ADMIN. & POLICE SCHEMATIC DESIGN DOCUMENTS
COUNCIL APPROVE SCHEMATIC DESIGN DOCUMENTS
,SCHEMATIC ESTIMATE
mono 1 j/11r/Ni1r► eady 3a
15OCcae Propnsa 6.r
SWAMI Cake A 1Jriit
a+r+Haa
B C
JAMES A. CUMMINGS, INC.
VILLAGE (" ''rEY BISCAYNE CIVIC CENTER
F AINARY SCHEDULE
Shoat 1 oft
C
-- IrTtUIr.
o*rimN.,.listens. Us.
CUMMINGS, INC
MUA .14:46 rAA
91/44/UV
i
10
; Activ ity
• ID
Activity
Description
f �O cHEkrI TiMATE
2015 ADMIN, & POLICE DES'GN
i_
DEVELOPMENT DOCUMENTS
' _ 1 2020 OWNER APPROVE DESIGN
2025 DESIGN DEVELOPMENT ESTIMATE
2030
DEVELOPMENT ROCS.
- 75%-140% CONSTRUCTION
DOCUMENTS
2035 -OWNER APPROVE 75%100%
CONST. DOCS.
20 O 75%-100% CONST, DOC. ESTIMATE
- 2075 PERMITTING
2060 ESTABLISH GMP
2100 CONSTRUCTION OF NEW ADMIN. &
POLICE STATION
2900 RELOCATE OFFICES & DEMO.
EXISTING
2110
SUBSTANTIAL COMPLETION
2120 PUNCHLIST
COMMUNITY CENTER - 39,000.5E
3000 COMMUNITY CENTER SCHEMATIC
DESIGN DOCUMENTS
COUNCIL APPROVE SCHEMATIC- -
DESIGN DOCUMENTS
3005
3010 - SCHEMATIC ESTJMATh -
Qrig Early Early
Dur Start Finish
10 28MAROO 10APROO
4011APF100 05JUNOO
10 06JUNOO 19JUN40
10 O6JUNO0 19JUNOO
SO 20JUNOO 26AUGOO -
10 29AUGOC 11SEPOO
10 29AUGOO 11SEP0O •
E3.12SEPOO O7DEC09
5 12SEPOO 18SEPOO
217 0HDEC40 O8OCTO1 1
-.2 09OCTO1 07NOVO1 I _ _.
1.OsOCT01 49OCT01 1
22100CTOi OaNOVD1 I
20 0IFESOO 26E0300 I
10 29FEBOO 13MAR0O
10 -29FEBOO 13MAR00
i
2000
2001
SCHEMATIC ESTIl1rI�lTE -
AirADMIN. & POLICE DESIGN DEVELOPMENT DOCUMENTS
"OWNER APPROVE DESIGN DEVELOPMENT DOCS.
-Ar DESIGN DEVELOPMENT ESTIMATE
75%-i00% CONSTRUCTION DOCU�IEN 'S
CWNER APPROVE 75%' i00% CON$T. DOGS.
°�o-100O1a CONST. DOC. ES'IIir1ATE
PERMITTING
EST ABLISH M.P.
-ZUUL
jaingINIIIIMINEIWC-ONSTRUCTI-ON OF NEW ADMIT`
*RELOCATE OFFICES & DEiu.10. EXISTING
• I/SUBSTANTIAL COMPLETION
0/PUNCHL1ST
COMMUNITY CENTER SCHEMATIC DESIGN DOCUMENTS
1 if COUt4CIL APPROVE SCHEMATIC DESIGN DOCUMENTS
"SCHEMATIC ESTIMAT.E
--
Pwj.rt*tut
Protivil F36101
DOA Outs
wow
01340710
SS0C-02
07r%.00
0 Pi nir ir. Sysisus, We.
w• s.r NSC
Prowess ISU
Cdtka) Arthlty
i
JAMES A. CUMMINGS, INC.
VILLAGE OF KEY BISCAYNE CIVIC CENTER
PI IMNARY SCHEDULE
Sheet 2 of 3
lruMMt:vGa, tr,c,
-f
r
CD
O
O
51
Activity Activity
ID Description
3015 COMM. CTR. DESIGN • -
DEVELOPMENT DOCUMENTS
3020 OWNER APPROVE DESIGN
DEVELOPMENT DOCUMENTS
302.5 DESIGN DEVELOPMENT ESTIMATE
3043 15%-1530°l° CONSTRUCTION
DOCUMENTS
3056- OWNER APPROVE 75`.o -1O0%
CONST. DCCS.
305•5 •-i75%-100% CONST. DOC. ESTIMATE
3075 'PERMITTING
3060 ESTABLISr1 GMP
3100 CONSTRUCTION OF COMMUNITY
CENTER
-3i i0
SUBSTANTIAL COMPLETION
3120 - PUNCH LIST
4000 THEATER & COUNCIL SCHEMATIC
DESIGN DOCUMENTS
4005 COUNCIL APPROVE SCHEMATIC
DESIGN DOCUMENTS
40-5 THEATER & COUNCIL DESIGN
. DEVELOPMENT DOCUMENTS
4020 OWNER APPROVE DESIGN
DEVELOPMENT DOCS.
-4025 DESIGN DEVELOPMENT ESTIMATE
()rig Early
Dur Start
35 14MAROO
10 O2MAY00
10 o2MAYOD
3C' 16MAY00
10 27JUNO0
• 10 27JUNO0
63 11.1600 -
1-1'JULOO
108.060CT00
1.11JUL01
22.12JULOI
Early
Finish i- - -- --
Oi MAY00
15MAY00
15MAY00 I
t .
26JUNO0
1OJULOO .-r
- -
10JUL00
050CT00 }
173ULOO - -
10JUL01
11JUL01 •
1 OAUG01
40 OZFEBOO 27MAROO
10 2SMAROO 1OAPR00
C5JUNOO
•
40 11APR0O
10 O6J U NOO 19JUNO0
-10 06JUN00 19JUIL00
1
Prajs411M
Pailtst F1.f.0
Oats Oslo
Rya 7ala
01M0l901 - —. y 3.r 8190
WPM 1 �� Pd4oss Bu
.IFE300 11101118111111111111.0rcrfafeslhcllvfty
4JM4OO
2000 - X001
Air COMM. CTRi. DESIGN DEVELOPMENT DOCUMENTS
•
OWNER APPROVE DESIGN DEVELOPMENT DOCUMENTS
jirDESIGItDEVELOPMENT ESTIMATE
AW/P5%-100% CONSTRUCTION DOCUMENTS
NOWNER APPROVE 75%.100% CONST. DOGS.
- *Jr 75%-1C0% CONST..DOC. ESTIIUTATE
PERMITTING
, :.STABi sti GMP - - -
Ct3 1STRU!{TtCM OF COMMUWTY CENT
- • XSUBSTANTIAL COMPLETION-
Alif PUNCH LIST
THEATER & COUNCIL SCHEMATIC DESIGN DOCUMENTS
COUNCIL APPROVE SCHEMATIC DESIGN DOCUMENTS
Mt/THEATER & COUNCIL DESIGN DEVELOPMENT DOCUMENTS
ArOWNER APPROVE DES!GN DEVELOPA1ENTDOCS.
ArDESIGN •DEVELOPMENT ESTIMATE
JAMES A. CUMbMNGS, INC.
VLLAGE (' EY BISCAYNE CWIC CENTER
F ,WARY SCHEDULE
10►r1 Maw's* s»wir4. Ise.
t..UXILLNtab. IAC
3
r
J
'Activity Activity
ID Description
, 4030 7S%-100% CONSTRUCTION
COCUMENTS
4035 OWNER APPROVE 75%-100%
CONST. DOCS.
4040 5%-1O0°lo CONST. DOC. ESTIMATE
4675 PERMITTING
4060 ESTABLISH GMP
4300 ' CONSTRUCTION OF NEW THEATER
& COUNCIL CHAMBERS
4110 SUBSTANTIAL COMPLETION
4120 PUNCI-UST
PARKING GARAGE
4104 'PARKING GARAGE DESIGN,
ESTIMATES & GIMP
4106 • PERM) TING
Orig Early Early
Dur Start Finish
50 20J UN04
10 29AU600
10 29AUGOO
63 12Sf.Paa
12SEP00
2BAUG00
-1-15E060 1
11SEPOO
a7DECOa
18SEPOO I -
223 08NOV01 11SEPO2 j
1 12SEPO2 12SEPO2 1
i2 13SEPO2 140CT02
66 01FEBOO 01JUNOO
66O2J O
4108 PARKING GARAGE CONSTRUCTION 150 08NOV01
SITE, UTSLITIES & STREETS
2104 SITE, UTILITIES & STREETS DESIGN
2106 PERMITTING
-2108
SITE, UTILITIES & STREETS WORK
01SEPQ0 I -
05JUN02
&6 0 FEBO0 02MAYOO I
- 66 O3MAY0O 02AUGU0 I
UTD EC41
FINAL COMPLETION OF ENTIRE PROJECT
9999 FINAL COMPLETION
176 O5APROI
1 1500702 150CT02
Oisisclairt
Proisa'Walt
Rur. ua• -
aUYo1DD1 ■�r�� w
mow Progress Du
oWEwo Cdtied AciivItg
24 AZO
B18C
2000
2001
Miff 75%400% CONSTRUCTION DOCUMENTS
'OWNER APPROVE 75%•100% CONST.- DOCS.
75°0-100% CONST. DOC. ESTIMATE
•
•
•
•
PERki1TTING
',ESTABLISH GMP
CON • TRUCT1ON OP NEW THEATER & COW4CIL CHAMBERS
•
•
•
•
•
SUBSTANTIAL COMPLETIONX
PARKING GARAGE DESIGN, ESTIMATES & Grp
- - - PERMTITJNG
PARKING GARAGE CONSTRUCTION
SITE, UTILITIES & STREETS DESIGN
PERMITTING
SITE, UTILITIES & •STREETS.VfORK
JAMES A. CUMMINGS, INC.
VILLAGE Or "c.Y BISCAYNE CIVIC CENTER
Pk. BINARY SCHEDULE
Peet 4or3
PUNCHLISTjr
FINAL C0MPL!TION)
Urnminas
OPrimmer& art tams,
IHG
rl
CIVIC CENTER PROJECT FINANCIAL PROJECTION
Based on a $26.5 million Civic Center Project, the following financial projections are provided for your
information. Funds, in the amount of $13 million, are available from the 1999 Civic Center Bond Issue ($10 Mil)
and $3 Mil will be available by 2002 in the Facilities Reserve Account. An additional $13.5 Mil shall be required
to complete the project funding.
A breakdown of the estimated project costs and borrowing schedule follows:
PROJECT
TOTAL
BORROWING SCHEDULE
Community Center
$ 6,045,000
1. FY 2000
September 30
$6.5 Mil
Fire Station
$ 2,790,000
2. FY 2001
October 1
$4.5 Mil
Police Station
$ 2,635,000
3. FY 2002
October 1
$2.5 Mil
Administration
$ 775,000
TOTAL
a>
$13.5 Mil
Arch. Eng. Eavir. Legal
$ 1,000,000
_
Sitework
$ 1,650,000
VillageHall/ Theatre
$ 2,008,000
Parking Garage
$ 1,500,000
SUB TOTAL
$18,403,000
Land Aquisition
$ 8,088,000
SUB TOTAL
$ 26,491,000
-$ 13,000.00
GRAND TOTAL
$13,500,000 Amount to be Borrowed
ONE PERCENT LIMIT
This chart shows the total outstanding General Fund Debt and available annual borrowing capability in
accordance with the 1% limit on debt. The chart also illustrates the $13.5 Mil borrowing is within the 1%
guideline.
FY
$ 9.2 Mil
Village
Green
$ 10 Mil -
Civic Center
- $ 4 Mil
Sanitary
Sewer
Outstanding
Debt
Limit
1%
- Available
Cummulative
Annual
2001
$3,180,000
$10,000,000
$4,000,000
$17,180,000
$23,660,000
$6,480,000
$6,480,000
2002
$2,165,000
$9,645,000
$3,846,721
S15,656,721
$26,580,000
$10,923,279
$4,443,279
2003
$1,105,000
$9,270,000
$3,691,480
S14,066,480
$28,750,000.
$14,683,520
$2,576,721
TOTAL
$13,500,000
2004
$0
$8,880,000
$3,534,152
S25,905,152'
$29,600,000
$3,694,848
$3,694,848
I Includes Proposed $13.5 Mil Borrowing
continued on page two
January 25, 2000
Civic Center Project Financial Projection
Page Two
January 25, 2000
FIFTEEN PERCENT LIMIT
This chart displays the annual debt payment and the ordinance limit of 15% of General Fund
expenditures from the previous fiscal year. Based on the current annual payment schedule this limit
shall be exceeded in fiscal years 2002-2004. By fiscal year 2005, the requirements will be in
compliance. The debt payments could be restructured to comply with the requirement.
FY
Village
Green
Civic
Center
Sanitary
Sewer
Total
Limit
15%
Difference
2000
$1,136,541
$471,740
$0
$1,608,281
$1,830,000
$221,719
2001
$1,134,903
$471,740
$0
$1,606,643
$1,960,000
-
$353,357
2002
$1,131,521
$826,740
$255,000
$2,213,261
$2,020,000
($193,261)
2003
$1,131,286
$829,993
$255,000
$2,216,279
$2,130,000
($86,279)
2004
$1,129,089
$828,905
$255,000
$2,212,994
$2,190,000
($22,994)
2005
$0
$826,692
$255,000
$1,081,692
$2,250,000
$1,168,308
-END-