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HomeMy Public PortalAbout20141002techcommitteeminutesMINUTES TECHNICAL COMMITTEE CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION October 2, 2014 10:00 a.m. VOTING MEMBERS PRESENT Cole County: Eric Landwehr, Vice Chairman Holts Summit: Brian Crane* Jefferson City: David Bange Eric Barron Ron Craft* Bill Lockwood Janice McMillan, Chairman Matt Morasch* Sonny Sanders Gerry Stegeman, Designee for Richard Turner MoDOT: Steve Engelbrecht Bob Lynch Bill Robinett Private Transportation Interest: Tom Kolb *Arrived late VOTING MEMBERS ABSENT Paul Winkelman, Callaway County Larry Benz, Cole County EX -OFFICIO MEMBERS PRESENT Michael Henderson, Missouri Department of Transportation Michael Latuszek, Federal Highway Administration EX -OFFICIO MEMBERS ABSENT Jeremiah Shuler, Federal Transit Administration STAFF PRESENT (Non -Voting) Alex Rotenberry, Transportation Planner, City of Jefferson Anne Stratman, Administrative Assistant, City of Jefferson OTHERS PRESENT Mark Mehmert, Jefferson City Are Chamber of Commerce 1. Call to order, roll call, and determination of a quorum Ms. McMillan called the meeting to order at 10:03 a.m. A quorum of 10 voting members or their designee was present. 2. Public comment None received. Mr. Craft arrived at 10:05 a.m. 3. Adoption of the agenda as printed or amended Mr. Landwehr moved and Mr. Bange seconded to adopt the agenda as printed. The motion passed unanimously. 4. Approval of the minutes from the meeting of September 4, 2014 Mr. Bange moved and Mr. Lockwood seconded to approve the minutes from the meeting of September 4, 2014 as printed. The motion passed unanimously. Minutes/Capital Area Metropolitan Planning Organization Technical Committee October 2, 2014 Page 2 5. Communications from the presiding officer Comments were received from Mr. Latuszek regarding the Draft Memorandum of Understanding. 6. Old Business A. Draft Memorandum of Understanding(MOU) Mr. Crane arrived at 10:07 a.m. Mr. Morasch arrived at 10:08 a.m. Mr. Sanders explained that the following comments were received: (1) Reduce the repetition of jurisdictional names as many times as currently in the draft documents; and (2) A best practice for MPOs of similar size is for the agency providing administrative/staff support to the MPO to shoulder 100% of the match cost, or as deemed appropriate by the Board of Directors. Match for special studies are usually determined by agreement of the participating member jurisdictions. This agreement is commonly laid out in the MOU, though some MOUs refer to the Bylaws. Mr. Robinett suggested retaining the current allocation percentage but have a special provision for special studies that would be negotiated between the jurisdictions as how to split the cost. Ms. McMillan opened discussion pertaining to whether the local match allocation would remain in the MOU. She explained that it was discussed moving the funding allocation to the Bylaws where it would be the Board of Directors decision as to what that local match would be. Mr. Morasch moved and Mr. Landwehr seconded to leave the local financial allocation in the Memorandum of Understanding as 75 percent City of Jefferson and 25 percent Cole County Commission. The motion passed unanimously, with one member absent. Ms. McMillan opened for discussion an option to include a special studies section where the local match will be determined by the participating jurisdictions. She inquired whether this special studies section would be contained in the Bylaws with a statement in the MOU referencing this. Mr. Bange commented that you would need to have a statement in the MOU otherwise what authority does the Board of Director have to ask jurisdictions to contribute. It was discussed to include a provision whereby the financial contribution to local matching funds for special projects or studies shall be mutually agreed upon prior to the commencement of the special project or study by the appropriate member jurisdictions. Mr. Lockwood moved and Mr. Morasch seconded to enable a provision in the Memorandum of Understanding where jurisdictions can mutually agree to contribute the local match for special projects or studies. Mr. Crane commented that he is fine with this however each member jurisdiction may not want to sign the MOU giving the Board of Directors the ability to levy a fee without informing the member jurisdictions first. He stated that language is needed that says there will be some negotiation and the member jurisdictions must agree. After additional discussion, the motion passed unanimously. Mr. Crane inquired whether the following comments from the September 4, 2014 meeting will be incorporated into the draft document: (1) include language that adjustments to those amounts have to be agreed upon by the member jurisdictions; and (2) add "Provide representation on both the Board of Directors and the Technical Committee" to the Local Government Responsibilities section. Mr. Morasch commented that he does not recommend changing the voting representation on the Board of Directors and the Technical Committee. He stated that there is currently a representative for the small communities. Mr. Sanders clarified that his recommendation was to move the voting membership section to the Bylaws. He explained that Mr. Crane is referring to voting membership for both the Board of Directors and Technical Committee. Minutes/Capital Area Metropolitan Planning Organization October 2, 2014 Technical Committee Page 3 Mr. Crane commented that we are taking the MOU and shifting the majority of the power of duties into the Bylaws that are governed by the Board of Directors. He stated that Holts Summit may not be inclined to give more power to the Board of Directors with no additional representation. Mr. Bange commented that if a jurisdiction is not financially involved why would they need additional representation. Mr. Crane commented that if we want to do a pay to play that is fine however that is not what has been presented. He suggested basing the voting percentage either on population or land mass. Mr. Sanders explained that basing the voting percentage on population is not uncommon among MPOs. Mr. Morasch moved and Mr. Bange seconded to move the membership and voting members section to the Bylaws. The motion passed with the following votes: Aye: Bange, Barron, Craft, Engelbrecht, Kolb, Landwehr, Lockwood, Lynch, Morasch, Robinett, Sanders, Stegeman Nay: Crane, McMillan Mr. Sanders will incorporate the comments and suggestions and provide a final draft for the November 6, 2014 Technical Committee meeting. 7. New Business A. Amendment #1 to the 2015-2019 Transportation Improvement Program 1. TIP #2015-10: Holts Summit Trail Connection Project Phase 11. Sponsor. City of Holts Summit Mr. Sanders explained that the City of Holts Summit was awarded a grant to extend the Hibernia Station Trail and Greenway Trail. He stated that the total project cost is $125,940. Mr. Morasch moved and Mr. Bange seconded to initiate the public comment period and forward this project to the Board of Directors. The motion passed unanimously. 2. TIP #2015-11: Cole Route 179 Pavement Improvements. Sponsor. Missouri Department of Transportation Mr. Sanders explained that the Missouri Department of Transportation has submitted a project that focuses on pavement improvements on Highway 179 from Route Z to just north of W. Main Street and Route T from Highway 179 to north of Route 50 in St. Martins. The stated that total project cost is $235,000. Mr. Morasch moved and Mr. Bange seconded to initiate the public comment period and forward this project to the Board of Directors. The motion passed unanimously. Mr. Sanders explained that the public comment period will conclude with a public hearing at the October 15, 2014 Board of Directors meeting. S. Other Business A. Status of current work tasks: 1. Wayfrnding Plan Mr. Sanders reported that next steps include: (l) a summary report in Fall 2014; (2) preliminary design plans in Winter 2014; and (3) final design plans in Spring 2015. 2. Draft Public Participation Plan Mr. Sanders explained that the draft Public Participation Plan is currently in a 45 day public comment period to conclude with a public hearing at the October 15, 2014 Board of Directors. 3. Performance Measures Mr. Sanders explained that once they Notice of Proposed Rule Making is established, MoDOT will have on year to develop their performance measures whereas CAMPO will have six months to develop theirs. He stated that CAMPO will track the performance measures and report the outcomes in their Long Range Transportation Plan. Minutes/Capital Area Metropolitan Planning Organization October 2, 2014 Technical Committee Page 4 4. JeJJTran Route Assistance Mr. Sanders explained that MPO staff has been assisting Jef Tran with minor route planning by doing some mapping scenarios. S. Contact Designee Information Mr. Sanders asked Technical Committee members to complete the form and return to Ms. Stratman. 6. Member Updates Cole County ----Mr. Landwehr gave an update on the Business 50 West project. Jefferson City --Mr. Bange gave an update on the Water Street Restoration project and the Clay Street Bike Plaza. --Mr. Lockwood gave a report on the proposed Riverfront Access project. --Mr. Morasch reported that the ribbon cutting for the Dunklin/Lafayette Street project is scheduled for October 9, 2014. Missouri Department of Transportation --Mr. Engelbrecht gave an update on the Lafayette Street Interchange project. 8. Next Meeting Date - Thursday, November 6, 2014 at 10:00 a.m. in the Boone/Bancroft Room. 9. Adjournment Mr. Landwehr moved and Mr. Bange seconded to adjourn the meeting at 10:54 a.m. Res tfully submAe. Ann Stratman, Ative Assistant