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Home My Public Portal AboutC00-217.01 - Tyler Technologies/Eden Division - 12/15/2016TO: FROM: CITY OF CORAL GABLES -lVlEMORANDUM . DATE: l3 JUL 2006 SUBJECT: EDEN Additional Licenses & Services Attached is a quote for new modules that were not included in the original EDEN contract. Finance Director, Don Nelson, has orally agreed that we are to proceed and procure these modules and to submit this quote for your signature. The quote consists of a letter from Bruce Volkens, VP, Professional Services and, the Addendum to Tyler Technologies, EDEN Division, Software License and Use Agreement. These EDEN modules are for Applicant Tr~lcking, Web Extensions, GASB 34, Special Assessments, and forms. Please sign the attached form where indicated and our department will initiate a requisition for processing and procurement these modules. Attachments Cc: D. Lubin D. Nelson IT Dept. \\NTScrvcr I \ITS\_APP\_ProjccIs\EDEN\_ EDENadmn\AddlLics\.EDENaddILic0711 DBevr March 24, 2006 Mr. Lemay Ramos City of Coral Gables 2801 Salzedo Street Coral Gables, FL 33134 Dear Mr. Ramos: We appreciate the City of Coral Gables as an EDEN customer and are excited that you have chosen to expand your relationship with us. We will continue to do our best to honor your trust with quality products and support. I am enclosing EDEN's addendum for your review and execution. The addendum outlines the products and services purchased and the governing language establishing our respective responsibilities. During your review, jf you have any questions about these agreements, please call Kyle Johnson or myself. Please keep one executed copy of the addendum for your records. Please return the other executed copy of the addendum via Federal Express or UPS to INCODE, attn: Lori Dudley. Marketing Coordinator, 5808 4th Street, Lubbock. TX 79416. INCODE is our sister company and tracks our contract process. Lori's fax number is (806) 797-4849. Again, thank you for choosing EDEN. We look forward to working with you and the other staff members at the City of Coral Gables. Sincerely, Bruce Volkens Vice President, Professional Services -EDEN Division ORIGINAL AGREEMENT DATE: AMENDMENT DATES, IF ANY: PARTIES: ADDENDUM TO TYLER TECHNOLOGIES, EDEN DIVISION, SOFTWARE LICENSE AND USE AGREEMENT August30,2004 March 17, 2006 Tyler Technologies, Inc., EDEN Division ("Licensor"), and City of Coral Gables, FL ("Licensee~) WHEREAS, Licensor and Licensee entered into a Software License and Use Agreement on the date(s) set forth above (the "Agreement"); and WHEREAS, Licensor and Licensee desire to modify the exhibits to the Agreement as set forth in this Addendum. THEREFORE, Licensor and Licensee agree as follows: 1. licensee agrees to purchase and receive, and Licensor agrees to sell and deliver those products and services set forth on Exhibits A and B to this Addendum, which shall supplement the exhibits to the original Agreement. Payment for such products and services shall be made in accordance with Exhibit B. 2. (n the event of cancellation or termination of this Addendum, Licensee will make payment to Licensor for all software products, services, and expenses delivered or incurred under this Addendum prior to such termination or cancellation. 3. Except as otherwise expressly set forth in this Addendum, the terms and provisions of the Agreement and its exhibits remain unchanged. EFFECTNE as of the last date set forth below. Contract Addendum Page 1 05/09/2006 ORIGINAL AGREEMENT DATE: AMENDMENT DATES, IF ANY: PARTIES: ADDENDUM TO TYLER TECHNOLOGIES, EDEN DIVISION, SOFTWARE LICENSE AND USE AGREEMENT August 30, 2004 March 17,2006 Tyler Technologies, Inc., EDEN Division (flLicensor"), and City of Coral Gables, FL ("Licensee") WHEREAS, Licensor and licensee entered into a Software License and Use Agreement on the date(s) set forth above (Ihe "Agreement"); and WHEREAS, Licensor and Licensee desire to modify the exhibits to the Agreement as set forth in this Addendum. THEREFORE, Licensor and Licensee agree as follows: 1. Licensee agrees to purchase and receive, and Licensor agrees to sell and deliver those products and services set forth on Exhibits A and B to this Addendum, which shall supplement the exhibits to the original Agreement. Payment for such products and services shall be made in accordance with Exhibit B. 2. In the event of cancellation or termination of this Addendum, Licensee will make payment to Licensor for all software products, services, and expenses delivered or incurred under this Addendum prior 10 such termination or cancellation. 3. Except as otherwise expressly set forth in this Addendum, the terms and provisions of the Agreement and its exhibits remain unchanged. EFFECTIVE as of the last date set forth below. Contract Addendum Page 1 05/09/2006 LICENSEE City or Coral Gables, Florida e~. :'. '.'Qa. ::.o~. Slgnat:vre;~ Title: <;lty Manag~r Signat.u~; Title: Date: Contract Addendum Page 2 LICENSOR. Tyler Technologies, EDEN Division By: S!~natyre: Title: ViCePresiQ~nt,Professional Services Date:i~~@( Witnessed By: 1'{1 ?Yr.~ t}, c.ay...." +-M !kilt z>'* (" 3/" t /7..0f?(a Signature: Title: Date: I 03/24/2006 Exhibit A -Eden Systems Deliverables City of Coral Gables, FL Adding Site License for Applicant Tracking, Web Extensions, and GASB 34 Reporter Salesman: K.Johnson Demonstrator: N/A products, Service & Equipment Database, Tools, Setup License Fee (Support Discount Basis) Amount Web-Extensions -Applicant Tracking 10,000.00 10,000.00 Net License Fee :~;f¥: ''</j}'(::{!:;; Special Assessments Standard Forms 1,800.00 1,800.00 On-Train & Data Proj Total ~~. Mgmt Other Service Trips H Hours Hours Hours Cost :;~,: 1tP~;~b 1:·?';'~f~'1 I: "!>r ", " 36.0 6,000.00 1 28.0 4.0 4,800.00 16,800.00 ',' , , 8.0 6,600.00 Expenses & Taxes :', I· 1,825.00 1,575.00 3,150.00 1,825.00 Total Cost 7,825.00 6,375.00 , 19,950.00 20,425.00 1,800.00 Contract Addendum Page 3 05109/2006 Notes to Exhibit A - Eden Systems Deliverabies City of Coral Gables, FL Adding Site License for Appficant Tracking, Applicant Tracking Web Extensions, Special Assessments and GASB 34 Reporter This addendum is to provide Licensee with full license rights to the InForum Gold products outlined herein. It augments the Licensee's previous license agreement which provided for use of other InForum Gold products. The items in Exhibit A are products and services delivered to Licensee from Licensor. Product support and maintenance is obtainable directly from Licensor for those items totaled under the "License Fee (Support Basis)" column only. All support and maintenance for other items priced under the column "License Fee (No Support)" must be obtained by Licensee directly from the original manufacturer or supplier. This is an estimate of the travel costs associated with this implementation. Although we will make every effort to utilize trainers from the closest office, schedules may sometimes dictate that we user trainers from other parts of the country. You will be billed for the actual costs as documented. Please note that the requirements for Service days are estimates. You will be billed for the actual costs as documented. Eden will provide an accounting of the employees who performed the work and the work they performed. Contract Addendum Page 4 Exhibit B -City of Coral Gables, FL Adding Site License for Applicant Tracking, Web Extensions, Special Assessments, and GASB 34 Reporter Eden Systems Deliverables .. For purpOses of this Addendum only. "Verification" means either: 0) Licensor (upon Licensee's request and within thirty days of installation) tests the software products in accordance with Licensor's standard verification testing procedure demonstrating that the software products comply with Licensor's documentation for the most current version of the software products and functional descriptions of the software found in Licensor's written proposal to Licensee; or (ii) Licensee performs its own defined internal validation process to test to validate that the software products substantially comply with Licensor's documentation for the most current version of the software products and functional descriptions found in Licensors written proposal to licensee; or (iii) Licensee's use of the software products for their intended purpose. Verification as set forth above shall be final and conclusive, except for latent defect, fraud, and such gross mistakes that amount to fraud. Contract Addendum PageS 05/09/2006 TO: FROM: CITY OF CORAL GABLES OFFICE OF THE CITY ATTORNEY -MEMORANDUM- City Manager ~rnandez City Attorney DATE: SUBJECT: September 19, 2006 Tyler TechnologieslEden Division -Additional Licenses and Services Attached please find the attached Addendum to the Tyler Technologies/Eden Agreement which has been approved as to form. Please execute and forward one of the copies to Eden at the address indicated in Eden's letter dated March 24,2006 to Lemay Ramos. Should you have any questions or concerns, please do not hesitate to contact our office. /stg Enc1s. cc. Donald Nelson, Finance Director Gee Ming Chow, LT. Director