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HomeMy Public PortalAboutArchitectural Proposal & Acceptance- Greenline Architecture- Repairs to YMCA- 11-6-2017ARCHITECTURAL PROPOSAL AND ACCEPTANCE DATE: November 6, 2017 ARCHITECT: GREENLINE ARCHITECTURE, INC. CLIENT: City of Tybee Island Georgia P.O. Box 2749 Tybee Island, GA 31328 ATTN: Mr. Shawn Gillen, City Manager, via email sgillen .citvoftybee.org PROJECT: Repairs to Tybee Island Gym/YMCA Thank you for the opportunity for out firm to provide design services for your building project. This proposal is submitted for your review and acceptance as a basic outline of our architectural services and associated fees. Upon acceptance, please return one (1) signed copy for our files. 1.0 Scope of Worlc As the result of a Phase 1 Assessment for the repair of the upper and lower roofs at the Tybee Island Gym, Greenline Architecture proposes to provide design for the installation of a "roof hugger" system on the high roof (over the existing roof), and a replacement PVC roof over the low roof portion of the building. The Architect's Scope, intended to eliminate further water intrusion, includes selective demolition/new construction drawings of the roof repairs/replacement for permitting and construction. Electrical and Plumbing design work at RTU's, if any, will be minor modifications and handled by the Contractor. 2.0 Phase 1 Assessment: Phase 1 has been completed, resulting in the September 5, 2017 report from Raymond Engineering and a recommendation letter and as per a letter from Monica Masttianni to City of Tybee Island Manager Shawn Gillen, dated October 3, 2017. 3.0 Construction Documents Phase: Architect will prepare construction documents, as described above, for the City's use in bidding and construction. MONICA a MASTRIANNI. AIA, LEED AP JOHN L. DEERING ROBERT J. POTICNY, AIA i:k.'l:aas tGiAi'744 P: 912447.56x5 F: gl .;+T4.3ci WWW.GREENLINEARC44.00P4 4.0 Bidding & Negotiation Phase: Architect and consultants will provide clarifications as needed to qualified Bidders during the pricing period and will assist the Client with decisions about investment/value evaluation. This phase indudes participation in a pre-bid conference at the site. (We recommend this project be advertised directly to roofing companies.) 5.0 Construction Administration Phase: Architect will provide correspondence, clarifications, shop drawings review, pay application review and site visit services during the construction. This proposal includes a pre-construction/project kick-off meeting and 6 site visits. 6.0 Basic Services/Fee Summary: Based upon the scope of work, as we understand it today, and the exclusions described below, we propose to provide these services for the fee as follows: Construction Documents: Bidding and Negotiation: Construction Phase Services: $ 16,500.00 $ 3,500.00 $ 7,500.00 7.0 Additional Service/Exclusions: Services to be invoiced in accordance with the rates as illustrated in Attachment 'A' of this document. • Representation at Zoning or Public meetings • Professional cost estimate • Any review or permitting fees, deposits, etc. • Any additional consultant fees Thank you again for contacting us to help with your project. If you would like to discuss any aspects of this proposal or our working relationship, please do not hesitate to call. If you agree with the terms, please send a signed copy back to us for our records. Submitted by: onica D. Ma•trianni AIA, President/Principal Accepted by: Client Reesentative Date Attachments to this proposal: A: General provisions ATTACHMENT 'A° - GENERAL PROVISIONS L GENERAL: The Design Professional, Greenline Architecture, Inc., hereinafter referred to as Greenline or Consultant, agrees to furnish architectural services to City of Tybee Island, referred to as the CLIENT, for the project described in this Proposal Acceptance and attachments thereto. CLIENT's acceptance of this proposal is his/her agreement to utilize Greenline services at the rate and charges indicated. This agreement may not be transferred or assigned without the written consent of Greenline. This proposal is valid for a period of 60 days from date submitted. If the design work does not commence within 60 days or if, during the course of the design work, the project goes "on hold" for longer than 30 days, this agreement will be subject to renegotiation. 2. SCOPE: This proposal intends that all of the services detailed herein will be performed by Greenline and that there are no material changes in the scope of work. The attached proposal contains detailed scope of work. Should the scope of the project be changed materially, compensation to Greenline for professional services shall be subject to re -negotiation based on the hourly rates listed herein. 3. LIMIT OF SERVICES - Any requested services not within the scope of work shall be performed under these general provisions at Greenline's then prevailing fee for such service. (See Item "9.") 4. PAYMENT TERMS: Greenline bills at the end of each month for the work completed during that period. Services when billed are payable UPON receipt of invoice. Invoiced amounts over 30 days past due will be charged 1.5 % of the outstanding balance per month. Unless Greenline is notified in writing of any disputed charge within thirty (30) days of the invoice date, the CLIENT agrees that the invoice is final and not subject to adjustment. Failure to make payments on any invoices over thirty (30) days past due will result in an immediate "Stop Work" action until the account is brought current, or special arrangements are made in writing. CLIENT agrees to reimburse the architect for all costs of collecting overdue bills including but not limited to attorney's fees, court costs and time spent by employees of out firm in pursuit of payment. In the event CLIENT requests termination of the services prior GREEN A R C H 1 T E C T U R E MONICA D. MASTRIANNI, AIA, LEED AP JOHN L. DEERING ROBERT J. POTICNY, AIA GA.744t 42.447.So*5 ,`:: O12.44753.:F WWW.GREEPILINEARCH.COM to completion, fees based on unit rates in Item "9," plus a termination charge in an amount not to exceed thirty percent of all charges incurred through the date services are stopped and any shutdown costs, may be invoiced at the discretion of Greenline. If, daring the execution of the services, Greenline is required to stop operations as a result of changes in the scope of services such as requests by the CLIENT or requirements of third parties, additional charges will be applicable. 5. DOCUMENTS: All drawings, specifications, surveys, calculations, estimates and field notes prepared by Greenline are instruments of service and are and shall remain the property of Greenline and CLIENT whether the property fox which they are made is executed or not. They are not to be used on other projects or extensions to this project except by agreement in writing and with compensation determined by Greenline and CLIENT. Any unauthorized ox non - compensated reuse without Greenline's and CLIENT's expressed, written permission, opportunity for verification or in-house adaptation by Greenline will be at the users sole risk and without liability or legal exposure to Greenline, and the CLIENT agrees to indemnify and hold harmless Greenline and CLIENT for all claims, damages, losses and expenses including attorney's fee, arising out of or resulting from such reuse. 6. SAFETY: Should the CLIENT request Greenline to provide periodic observations or review services at the job site during construction, CLIENT agrees that, in accordance with generally accepted construction practices, the contractor will be solely and completely responsible for working conditions on the Job site, including safety of all persons and property during the performance of the work, and compliance with OSHA and other regulatory authorities and regulations, and these requirements will apply continuously and not be limited to normal working hours. Any review of the contractor's performance conducted by Greenline is not intended to include review of the adequacy of the contractor's safety measures in, on, adjacent to, or near the construction site. In addition the CLIENT agrees that the general contractor will name the architect as an additional insured on the contractor's general liability policy. 7. HAZARDOUS MATERIALS: a. Disclaimer; Nothing in this agreement shall impose liability on the Architect or his consultants for claims, lawsuits, expenses or damages arising from, or in any manner related to the identification of, exposure to, or the handling, manufacture or disposal of hazardous materials in any of its various forms, as defined by the Environmental Protection Agency. b. Indemnification Statements. It is understood and agreed that this agreement does not contemplate identification of, handling, design of removal or management of hazardous materiaL Therefore, the CLIENT agrees to hold harmless, defend and indemnify Greenline and his Consultants, for all claims, lawsuits, expenses or damages arising from or related to the identification of, handling, use, treatment, purchase, sale, storage or disposal of any hazardous waste materials or hazardous in general. 8. BUDGET In providing opinions of probable construction cost, the Client understands that the Consultant has no control over the cost or availability of labor, equipment or materials, or over market conditions or the Contractors methods of pricing. Consultant's opinion of probable construction cost is made on the basis of the Consultants professional judgment and experience. The Consultant makes not warranty, express or implied, that the bids or the negotiated cost of the work will not vary from Consultants opinion. 9. ADDITIONAL SERVICES AND UNIT RATE FEES: PRIOR TO UNDERTAKING ANY ADDITIONAL SERVICES, GREENLINE ARCHITECTURE INC. SHALL COMPLETE THE ADDITIONAL SERVICES FORM, WHICH WILL DESCRIBE THE EXTENT AND THE COST OF THE ADDITIONAL WORK TO BE COMPLETED. NO ADDITIONAL SERVICE WORK WILL BE COMMENCED WITHOUT THE OWNER'S WRITTEN APPROVAL ON THE FORM AND RETURN OF THE FORM TO THE CONSULTANT. Work performed for hourly reimbursement, Design/Administration Services for Modifications, Additions or Alterations to design directed after client approval of schematic design drawings or advertisement for bids, Value Engin-ering, Costs for out-of-town travel, Additional Construction Review, Alternate Designs (after approved design sign -off), Record documents (as-builts) (if not included as part of the basic services), Permit Administration etc., or Additional or Non -Basic Services, will be invoiced at the following Unit Rates: Principal: $200 per hour Senior Project Manager: $165 per hour Project Manager $150 per hour Intern Architect: $60-$110 per hour Interior Designer: $75-$150 per hour Draftsman: $78 per hour Clerical: $40 -$65 per hour Depositions. $250 per hour Outside consultants retained and invoiced through Greenline: 1.2 x cost 10 REIMBURSABLE EXPENSES To be billed with each regular invoice, in addition to the agreed upon fee. Blueprints: $1.50 per sheet Plot Sheets: $8.00 per sheet Color Plot Sheets: $25.00 per sheet Mileage: $.535 per mile Travel: $1.2 x cost Postage/Overnight Delivery $1.2 x cost 11. CONSTRUCTION REVIEW: If requested the Consultant shall visit the site at intervals appropriate to the stage of construction or as otherwise agreed to in writing by the Client and Consultant in order to observe the progress of the Work. Such visits and observation are not intended to be an exhaustive check or a detailed inspection of the Conttactots Work but rather are to allow the Consultant, as an experienced professional, to become generally familiar with the Work in progress and to determine, in general, if the Work is proceeding in accordance with the Contract Documents. The Consultant shall not supervise, direct or have any control over the Contractor's work nor have any responsibility for the construction means, methods techniques, sequences or procedures selected neither by the Contractor nor for the Contractors safety ptecautions or programs in connection with the Work. These rights and responsibilities are solely those of the Contractor in accordance with the Contract Documents. 12. SUBMITTAL REVIEWS: Review of contractor's submittals shall mean and consist of taking appropriate action on shop drawings, product data, samples and other submittals required by the Contract Documents. Such review shall be only for general conformance with the design concept and general compliance with the information given in the Contract Documents It shall not include review of quantities, dimensions, weights of gauges, fabrication processes, construction methods, coordination with the work of other trades, or construction safety precautions, all of which ate the sole responsibility of the Contractor. The Architect's review shall be conducted within reasonable promptness consistent with generally accepted professional practice and construction sequence. Review of a specific item shall not indicate acceptance of an assembly of which the item is a component. The Architect shall not be requited to review and shall not be responsible for any deviations from the Conttact Documents not clearly noted by the Conttactor, nor shall the Architect be required to review partial submissions or those for which submissions for correlated items have not been received. Review shall not be a basis of any changes in construction cost unless otherwise agreed in writing. 13. INSURANCE: Greenline maintains Worker's Compensation and Employer's Liability Insurance in conformance with applicable state law. In addition, we maintain Professional Liability Insurance with limits of $1,000,000 per claim with a limit of 2 claims per year. A certificate of insurance can be supplied evidencing such coverage. Cost of the above coverage is included in our quoted fees. If additional coverage or increased limits of liability are required, Greenline will endeavor to obtain the requested insurance and charge separately fox costs associated with additional coverage or increased limits 14. STANDARD OF CARE: In providing services under this agreement, the consultant shall perform in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. 15. DISPUTE RESOLUTION: In thc event of a dispute arising out of or relating to this Agreement or thc service, to be rendered hereunder, thc Clicnt and thc Consultant agree to attempt to resolve such disputce in the f 11 wing manner. Piot, thc parties agree to attempt to resolve such disputes through direct nc_•otiation between appropriate representatives of cach party. Second, if such negotiations are not fully successful, thc parties agrec to attempt to resolve and pr ccdurcs t be agreed upon by thc partici. Third, if thc dispute r any issues remain notes lvcd after thc ab vc steps, thc parties agree to attempt resolution by submitting the matter to civil litigation. In thc count that CLIENT makes a claim against Crcenlinc, at law or otherwise, for any alleged car r, omission, or other act arising ut of thc performance of these profcs.donal •.s incurred by Crccnlinc in dcfcnding against thc claim. Such costs include but arc not limited to personnel related costs, attomcy's fess, court costs and other claim relatcd cxpcnuca. It is Crcenline in thc execution or performance of thc agreement, shall be made asain3t Crccnlinc and not against a director, officcr or employee of Crccnlinc. Crccnlinc agrcca not to make any claims against CLIENT other than for nonpaymcnt f invoices. To thc fullest extent permitted by law, and not withstanding any other provision of this Agrerre^ a- Y ''tty-; 'w aggregat , 4 n"sr-ktaa- t -r e^.svlt-^t'a officers, directors, partners, employees a d subs 3ultants, and any of them, to thc Clicnt Consultant under this Agreement, or the total amount of $50,000.00, whichever is greater. It is intended that this limitation apply to any and all liability or cause of action however allege] r arising, unless otherwise prohibited by law. 17. GOVERNING LAW: This agreement shall be governed in all respects by the laws of the State of Georgia. reenline Architecture, Inc. Date Owner oepresentative Date