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HomeMy Public PortalAboutAnniversary Committee 01-11-202475th ANNIVERSARY COMMITTEE JANUARY 11, 2024 MINUTES Roll Call: Committee Members Present Committee Members Absent Diane Barrette Nancy Arent Anne Bruton Shirley Goodman Jenny Clark Jennifer Hartzke Joyce Fiaccone Susan Himes Bill Garretson Deborah Rodgers Natalie Howe Nelda Stroder Staff Present Candice Edmondson, City Manager Chantele Hancock, Library Director Jason Brown, Director of Parks & Recreation 1. CALL TO ORDER City Manager, Candice Edmondson, brought the meeting to order at 6:05pm. 2. PUBLIC COMMENTS No Public Comments. REGULAR AGENDA 3. Welcome City Manager, Candice Edmondson, welcomed all members of the committee to this second meeting. The committee and staff shared a quick reintroduction to each other. Ms. Edmondson thanked everyone again for their willingness to serve and bring their excitement to this process. 4. Approve the November 2, 2023 75th Anniversary Committee meeting minutes Ms. Edmondson asked for the committee members to review the minutes handed out at the beginning of the meeting. Mr. Bill Garretson had a handful of grammatical and formatting changes. With those changes, Ms. Diane Barrette made a motion to approve, and Mr. Garretson offered a second. Ms. Edmondson called for a vote and the approval of the minutes passed 7 to 0. 5. Discuss communication platforms Ms. Edmondson called on Chantele Hancock to speak about options that she was familiar with and had researched. Ms. Hancock discussed Microsoft Teams (MS Teams) and how it might be the best option. Ms. Edmonson asked the committee members who does not currently have access to MS Teams. Jenny Clark and Nelda Clark both said that they did not have access, but understood that the Library would be able to offer access, and that Ms. Hancock would be able to assist in getting it set up for them. Ms. Hancock spoke about the functionality of MS Teams including the Chat, Message, Forum, and collaboration features. Ms. Edmondson mentioned that staff Sheena McEachran would be able to assist with set up if needed. 6. Discuss oral history project Ms. Edmondson told the committee that there might be options to include students from area high schools or colleges. Ms. Edmondson emphasized that this part of the programming needs to start soon, as it could take a while to compile and edit. It was mentioned that the Parks Admin Building has a room that could be used for interviews. Staff will also check with BISD’s BECTAL program about opportunities to film at their location. Jenny Clark asked whether or not a commemorative book would be planned for this occasion. She also brought up having photographers at the event. Ms. Edmondson responded saying that a book was not planned, but could be discussed. She followed by agreeing that a photographer would be a great choice for the event(s). Natalie Howe suggested that the Sixth Floor Library at UTA might be a good resource for local history. Diane Barrette brought up the Birdville Museum for photos. Others offered Facebook groups, Tarrant County Archives, local churches and the Masonic Lodge might also be able to offer some history, stories or photographs. Joyce Fiaconne mentioned hosting an event at City Marketplace to bring people in to offer some historical data or photographs. Ms. Edmondson asked the committee who we should invite to speak with the committee. Answers from the committee included, Baker family, former mayors and council people, long-time employees, and yearbooks. Ms. Edmondson asked that any names or new ideas be sent to Jennifer Hilburn, Assistant to the City Manager. 7. Discuss 75th Anniversary branding, programs and events Ms. Edmondson asked for event ideas. Answers brought up were projects with BISD schools, Yard of the Month, a Sock-Hop, ladies tea, community garden, auto show, business history on or near businesses, Elvis impersonator, decade based themes, art around town, a pecan theme food event, plant or seed swap, nature theme, home or chicken coop tours. Ms. Edmondson opened discussion for sub-committees. After explaining that she envisions smaller sub-committees in Marketing (branding), History, Events, and Donations. She asked that all committee members consider which sub-committees they would like to be a part of. Members spoke up to add their names as follows: - Marketing (supported by Candice Edmondson) – Jenny Clark, Jennifer Hartzke was nominated, Joyce Fiaccone - History (supported by Chantele Hancock) – Nelda Stroder, Natalie Howe, Diane Barrette, Jenny Clark, Anne Bruton - Events (supported by Jason Brown) – Jenny Clark, Natalie Howe, Anne Bruton - Donations (supported by Jennifer Hilburn) – no one added their name during the meeting Additionally, Natalie Howe suggested to ask the community input for theme and branding ideas. TikTok and Social Media challenges were brought up to drive interest. Events that were brought up last minute include: RH Trivia Night, Bike Tour (possibly led by Councilman GW Estep, cemetery tour, and doggie parade. 8. Discuss February meeting date/location Ms. Edmondson brought up the February meeting and asked about sticking with the current schedule, second Thursday of the month at 6:00pm. Ms. Hancock brought up a reminder that there is a conflict with the Adult Spelling Bee. Because of that overlap, it was suggested that the committee meet at El Chico (the site of the Adult Spelling Bee) and start at 5:00pm. 9. Adjournment Ms. Edmondson asked for a motion to adjournment. Bill Garretson made the motion and Jenny Clark seconded. The 75th Committee was adjourned at 7:28pm.