HomeMy Public PortalAbout2000-21 Authorizing the agreement with CSI, Inc for professional services for the proposed 2000 Village Beach Renourishment Project superseding resolutions 99-6, 99-66 and 99-96o
RESOLUTION NO. 2000-21
A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE,
FLORIDA; AUTHORIZING THE VILLAGE MANAGER TO
EXECUTE THE ATTACHED AGREEMENT BETWEEN THE
VILLAGE OF KEY BISCAYNE AND COASTAL SYSTEMS
INTERNATIONAL, INC. (CSI) CORAL GABLES, FLORIDA,
FOR PROFESSIONAL SERVICES FOR THE PROPOSED 2000
VILLAGE BEACH RENOURISHMENT PROJECT;
SUPERSEDING RESOLUTIONS 99-6, 99-66 AND 99-96 ON
THE SAME SUBJECT; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Village Council, via Resolution 99-6 adopted January 12, 1999, authorized
the Village Manager to contract Coastal Systems International, Inc. (CSI) to perform engineering
services for the Proposed Village Beach Renourishment, in an amount not to exceed $395,000; and
WHEREAS, the proposed project involves the renourishment of approximately 6700 feet of
eroding shoreline of the Village by placing 100,000 cubic yards of soil fill on the beach in
accordance with the 1997 Long Range Beach Nourishment Plan; and
WHEREAS, the Village Council, via Resolution 99-66 adopted July 20, 1999, authorized
the Village Manger to contract Coastal Systems International, Inc. to perform a continuation and
expansion of services of Resolution 99-6, which included "Additional Field Investigations" as
requested and required by the United States Army Corps of Engineers (COE),. the State of Florida
Department of Environmental Protection (DEP) and the Miami -Dade County Department of
Environmental Resources Management (DERM), in respect to potential seagrass impacts; and
WHEREAS, the Village Council, vis Resolution 99-96 adopted Novemhier 16, 1999,
authorized the Village Manager to contract CSI to perform a Magnetometer Survey of the proposed
borrow areas as requested and required by the Florida Department of State Division of Historical
Resources; and
WHEREAS, these "Additional Field Investigations" and Magnetometer Survey were not, and
could not be, provided for in the original engineering proposal; and
WHEREAS, the inclusion of the "Additional Field Investigations" and Magnetometer Survey
increased the scope of work presented in the original proposal; and
WHEREAS, the expanded scope of engineering will be of significant benefit to the Project,
may ultimately reduce construction and future renourishment cost, and the engineering work
provided for in this Resolution will be defrayed by contributions of 75% cost -sharing from the State
and County Governments; and
WHEREAS, as of March 31, 2000 the Village has expended $370,131 for field and
geotechnical investigations, funding and permitting applications, plans and design specifications for
soliciting bids; and
WHEREAS, the attached Agreement for Professional Services (the "Agreement") and
accompanying Scope of Work for engineering services comprehensively describes the services and
provides funding requirements for construction administration, pre and post -construction monitoring,
additional services upon request and project administration and annual estimated post -construction
monitoring services for a three year period ending in 2003; and
WHEREAS, funds are not included in the Agreement to finance mitigation for seagrass
impacts which will be part of the construction costs per State designation and may range from
$50,000 to $300,000, nor tilling costs of approximately $10,000 per year for three years depending
on the results of the sand compaction monitoring.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. This Resolution shall supersede the aforementioned Resolutions 00-6, 99-66,
and 99-96, to the extent of any duplication or conflict.
Section 2. The Village Manager is hereby authorized to execute the Agreement, in
substantially the form attached hereto, between the Village of Key Biscayne and Coastal Systems
International, Inc. (CSI) for professional engineering services for the Proposed 2000 Village Beach
Renourishment project. The Agreement shall replace and supersede the prior agreements between
the parties as authorized by Resolutions 99-6, 99-66 and 99-96, to the extent of any duplication or
conflict. The continuing contract authorized by Resolution 98-41 shall remain in full force and
effect.
Section 3. The Village Manager and the Village Attorney are authorized to take any and
all action necessary to implement the terms and conditions of the attached Agreement and provide
any and all documentation associated with the Project, as requested by the United States Army
Corps of Engineers (COE), the State of Florida Department of Environmental Protection (DEP) and
the Miami -Dade County Department of Environmental Resources Management (DERM).
Section 4. The Village Manager is hereby authorized to execute each phase (part) of the
Project separately, partially or completely for the work contained in the attached Agreement.
Section 5. Funds are available in the Capital improvement Fund to finance this
agreement in an amount not to exceed $599,000.
Section 6. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 6th day of June , 2000.
4/
CONCHITA ALVAREZ, CMC,
APPROVED AS TO FORM AND LEGA
4
FLORIVI"
CIENCY:
D J. WEISS, VILLAGE ATTORNEY
MAYOR JOE I. RASCO
VILLAGE OF KEY BISCAYNE
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this (:) day of 07.4.1%--A— , 20 00 , by and
between the Village of Key Biscayne (the "VILLAGE") and Coastal Systems lnternation nc., (the
"CONSULTANT").
RECITALS:
The VILLAGE wants to engage the CONSULTANT to perform certain professional services as
specifically described in Exhibit A to this Agreement ("Specified Services"). The CONSULTANT wants
to provide such Specified Services in connection with environmental permitting, and monitoring of the
Beach Renourishment Project.
In consideration of the mutual covenants set forth in this Agreement, the parties agree as follows:
1. SCOPE OF SERVICES
The CONSUL'TAN'T agrees to provide Specified Services upon written request from the Village
Manager as provided for in this Agreement. The consultant will provide professional engineering
services on a phase (part) specific basis. A separate proposal for each phase (task) with a defined
scope may be presented for review and approval prior to start of each phase. The total project
work is described on Exhibit A attached hereto.
2. FEES FOR SERVICES
1'he CON SUL'1'AN'I agrees to charge the VILLAGE for Specified Services provided in
accordance with Exhibit A not to exceed $599,000 . The CONSULTANT will issue an
invoice once a month for the work which has been completed. Said invoice is payable by the
VILLAGE within 30 days. The VILLAGE shall pay to the CONSULTANT for the faithful
performance of this agreement, in lawful money of the United States of America. Fees shall not
exceed the hourly rates set forth on Table V attached hereto, as applicable.
3. TERM
I he term of this Agreement is five year(s) unless earlier terminated pursuant to paragraph
eight effective June 7 2000 and ending June 30, 2005. The continuing Contract authorized by
Resolution 98-41, August 25, 1998 shall remain in full force and effect.
4. GENERAL TERMS AND CONDITIONS
All onginal sketches, tracings, drawings, computations, details, design calculations, work papers
and other documents and plans that result from the CONSULTANT providing Specified Services
shall be the property of the VILLAGE. Upon termination of this agreement or upon request of
the Village during the term of this Agreement, any and all such documents shall be delivered to
the VILLAGE by the CONSULTANT.
5. INSURANCE
I'he CONSULTANT shall at all times carry liability insurance in the minimum amount of
$1,000,000. The Village shall be named as an additional insured on all the liability insurance
policies. Each insurance policy shall state that it is not cancelable without written notice to the
VILLAGE 30 days prior to the effective date of said cancellation.
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6. ASSIGNMENT
Phis Agreement shall not be assignable by the CONSULTANT.
7. PROHIBITION AGAINST CONTINGENT FEES
The CONSULTANT warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the CONSULTANT, to solicit or secure this
Agreement, and that it has not paid or agreed to pay any person (s), company, corporation,
individual or firm, other than a bona fide employee working solely for the CONSULTANT any
fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from
the award or making of this Agreement.
8. TERMINATION
Phis Agreement may be terminated by the VILLAGE upon ten days' written notice with or
without cause and by the CONSULTANT upon 45 days' written notice with or without
cause. If this Agreement is terminated, the CONSULTANT shall be paid in accordance with
the provisions of Exhibit A for all acceptable work performed up to the date of termination.
9. NONEXCLUSIVE AGREEMENT
the services to be provided by the CONSULTANT pursuant to this Agreement shall be
nonexclusive and nothing herein shall preclude the VILLAGE from engaging other firms to
perform the same or similar services for the benefit of the VILLAGE within the VILLAGE'S
sole and absolute discretion.
10. ENTIRE AGREEMENT
The parties hereby agree that this is the entire agreement between the parties. This Agreement
cannot be amended or modified without the express written consent of the parties. This
Agreement supersedes prior agreements authorized by Resolution 99-6, 99-66 and 99-96, to the
extent of elnly duplication or conflict.
11. WARRANTIES OF CONSULTANT
1 h CONSULTANT hereby warrants and represents that at all times during the term of this
Agreement it shall maintain in good standing all required licenses, certifications and permits
required under Federal, State and local laws necessary to perform the Specified Services.
12. ATTORNEYS FEES
The parties agree that State courts in Miami, Florida shall resolve all disputes or differences
arising under this Agreement. The prevailing party in any dispute shall be entitled to recover its
reasonable attorney's fees and court costs, including such fees and costs incurred during any
appeal of any judgment or order. The parties waive the right to trial by jury.
13. NOTICES
All notices and communications to the VILLAGE or Consultant shall be in writing and shall be
deemed to have been properly given if transmitted by registered or certified mail or hand delivery.
All notices and communications shall be effective upon receipt. Notices shall be addressed as
follows:
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With a copy to:
Consultant:
14. GOVERNING LAW
Richard J. Weiss, Esq.
Village Attorney
Weiss, Serota & Helfman,X. Pastoriza & Guedes, P.A.
2665 South Bayshore Drive, Suite 420
Miami, Florida 33133
Coastal Systems International, Inc.
464 South Dixie Highway
Coral Gables, Florida 33146
This Agreement shall be construed in accordance with the laws of the State of Florida.
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement
upon the terms and conditions above stated on the day and year first above written.
CONSULTANT:
Coastal Systems International, Inc.
464 South Dixie Highway
Coral GF 33146
By:
Attest:
Approved as to Legal Form and Sufficiency
By:
David M. Wolpin
Village Attorney
VILLAGE:
Village of Key Biscayne
85 West McIntyre Street
Key Biscayne, Florida 33149
ita ' varez,
e Clerk
Authorized by the Village Council, Resolution 2000-21
3
EXHIBIT A
SCOPE OF WORK
VILLAGE OF KEY BISCAYNE BEACH RENOURISHMENT PROJECT
PART I — INITIAL FIELD INVESTIGATIONS
a) Bathymetric Survey: An updated bathymetric survey of the borrow area is required to
confirm the extent of the area and to meet permitting requirements for- the project. The
existing bathymetric survey as obtained from Miami -Dade County Department of
Environmental Resource Management (DERM) is more than 6 months old and therefore,
is not in compliance with code requirements (Chapter 62B-33 F.A.C.) and policies of the
Department of Environmental Protection (DEP). This survey is also required to confirm
existing data to avoid potential complications and/or change orders from the dredging
contractor during construction.
b) Hydrographic Survey: Coastal Systems will conduct a detailed hydrographic survey
within the Village of Key Biscayne (Village). The hydrographic survey will be performed
at 1,000 feet on center between DEP Monuments R-90 through R-113. Additional profile
lines will be obtained at 500 feet on center between DEP Monuments R-101 though R-
108. The survey will extend from a baseline placed landward of the active beach system
to 2,500 feet offshore, or to a depth of 30 feet. This hydrographic survey data will be
compared to previous County data in order to analyze the extent of recent erosion. This
survey will be utilized in the preliminary design of the beach renourishment project and
in all phases of the project planning, permitting, -and funding.
c) Aerial Photography: Concurrent with the field investigations, Coastal Systems will set
horizontal and vertical ground control points required for future aerial mapping. The
location and elevation of seven (7) designated control points within the project vicinity
will be established. These control points will be sufficiently marked to provide aerial
targets for low altitude aerial photography. This photography will be used in the
permitting and design phases of the project.
Coastal Systems will coordinate with an aerial photography firm to obtain targeted aerial
photography of the project area from the DEP Reference Monument R-101 through R-
107, Miami -Dade County. The photography will be centered on the local shoreline.
Aerial photographs will be obtained at a scale of 1"=500' on 9" x 9" contact prints.
d) Jet Probes: Coastal Systems will perform an initial geotechnical investigation to
determine the qualitative content and approximate sediment thickness at locations
throughout the borrow area. This analysis will assist in determining the limits of the
borrow area and the quantity of available beach quality material. The data will be used to
optimize further geotechnical investigations including vibracores and sub -bottom
mapping. In addition, this analysis is required to estimate the extent of gravel that could
potentially be placed on the beach. This analysis will assist in developing a dredging
plan that will be used to obtain the 120,000 cubic yards of material specified for this
project. Coastal Systems will obtain approximately thirty-five (35) jet probes within the
Borrow Area.
EXHIBIT A
SCOPE OF WORK
VILLAGE OF KEY BISCAYNE BEACH RENOURISHMENT PROJECT
PART I — INITIAL FIELD INVESTIGATIONS
a) Bathymetric Survey: An updated bathymetric survey of the borrow area is required to
confirm the extent of the area and to meet permitting requirements for- the project. The
existing bathymetric survey as obtained from Miami -Dade County Department of
Environmental Resource Management (DERM) is more than 6 months old and therefore,
is not in compliance with code requirements (Chapter 62B-33 F.A.C.) and policies of the
Department of Environmental Protection (DEP). This survey is also required to confirm
existing data to avoid potential complications and/or change orders from the dredging
contractor during construction.
b) Hydrographic Survey: Coastal Systems will conduct a detailed hydrographic survey
within the Village of Key Biscayne (Village). The hydrographic survey will be performed
at 1,000 feet on center between DEP Monuments R-90 through R-113. Additional profile
lines will be obtained at 500 feet on center between DEP Monuments R-101 though R-
108. The survey will extend from a baseline placed landward of the active beach system
to 2,500 feet offshore, or to a depth of 30 feet. This hydrographic survey data will be
compared to previous County data in order to analyze the extent of recent erosion. This
survey will be utilized in the preliminary design of the beach renourishment project and
in all phases of the project planning, permitting, and funding.
c) Aerial Photography: Concurrent with the field investigations, Coastal Systems will set
horizontal and vertical ground control points required for future aerial mapping. The
location and elevation of seven (7) designated control points within the project vicinity
will be established. These control points will be sufficiently marked to provide aerial
targets for low altitude aerial photography. This photography will be used in the
permitting and design phases of the project.
Coastal Systems will coordinate with an aerial photography firm to obtain targeted aerial
photography of the project area from the DEP Reference Monument R-101 through R-
107, Miami -Dade County. The photography will be centered on the local shoreline.
Aerial photographs will be obtained at a scale of 1"=500' on 9" x 9" contact prints.
d) Jet Probes: Coastal Systems will perform an initial geotechnical investigation to
determine the qualitative content and approximate sediment thickness at locations
throughout the borrow area. This analysis will assist in determining the limits of the
borrow area and the quantity of available_ beach_ quality -material.- The data will be used to
optimize further geotechnical investigations including vibracores and sub -bottom
mapping. In addition, this analysis is required to estimate the extent of gravel that could
potentially be placed on the beach. This analysis will assist in developing a dredging
plan that will be used to obtain the 120,000 cubic yards of material specified for this
project. Coastal Systems will obtain approximately thirty-five (35) jet probes within the
Borrow Area.
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Scope of Work
May 30, 2000
Page 2of14
e) Resource Mapping: Coastal Systems' marine biologists will assist and coordinate with
DERM to assess the extent of any hardbottom and biological resources (seagrass)
adjacent to both the proposed fill site and borrow site. The map to be provided by the
County will provide sufficient information for the regulatory agencies to fully understand
the characteristics of hardbottom or seagrass areas within the limits of the proposed
project.
f) Base Map: Bathymetric survey data, collected in the field by Coastal Systems, and the
hydrographic/control survey data collected by other sub -consultants will be reduced to
the Florida state plane coordinate system for representation on the survey plan. The
location of core boring data from the U.S. Army Corps of Engineers (COE) will be
identified on the base map. Resource map information from DERM will also be placed
on the base map. Contours reflecting bottom elevations at 1 -foot intervals within the
nearshore (hydrographic survey) and offshore (bathymetric survey) will be illustrated on
the survey base map.
PART II — DETAILED GEOTECHNICAL INVESTIGATIONS
a)
Sub -Bottom Profiling: Coastal Systems will work in conjunction with a qualified
subcontractor to obtain a detailed sub -bottom survey of the borrow area. The survey will
be performed using an X -star CHIRP Full Spectrum Digital Sub -Bottom Profiler or
equivalent combined with Differential Global Positioning System (DGPS). Sub -bottom
profile transects will be obtained every 100 feet in a west to east orientation, and every
200 feet traveling in a north to south orientation. This will result in approximately 50
sub -bottom profile lines that will be used in conjunction with the previous geotechnical
investigations to provide the thickness of unconsolidated sediment layers and the location
of any significant rock rubble or coral fragments. The sub -bottom profiling system will
be calibrated using the available jet probe and vibracore data. A Coastal Systems
engineer will oversee the operation to ensure that accurate and reliable results are
obtained. This investigation will assist Coastal Systems in accurately delineating the
boundaries of usable beach quality fill material and ensure coral and rubble fragments are
not placed on the beach.
b) Vibracores within Borrow Area: Vibracores will be obtained at the borrow area to
facilitate a detailed understanding of the sub -bottom sediment characteristics.
Approximately three days of vibracoring will be conducted to achieve a minimum of ten
(10) cores at predetermined locations within the borrow area.
A geotechnical analysis will be performed on all cores to determine the relevant sediment
characteristics including, but not limited to, sediment size distribution (including silt
content), mean sediment size, layer thickness, and sediment color. The information
obtained through this analysis will be used to define the borrow site areas that contain
sediment characteristics meeting the Village's sand specifications.
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Scope of Work
May 30, 2000
Page 3 of 14
PART III — CONCEPTUAL DESIGN
a) Compile Data and Review Reports: Coastal Systems will collect and review available
data necessary for evaluation of historic and current beach erosion at the project site.
Specifically, the data to be collected and reviewed will include, but will not be limited to,
hydrographic surveys, aerial photographs, regional reports and studies, sediment
characteristics, geotechnical information, sand sources and sea turtle nesting data.
Reports prepared by the COE and other studies describing the history and performance of
the 1987 beach renourishment project within the project area will be reviewed. Available
hydrographic survey data will also be compiled to facilitate volumetric change
comparisons along the project shoreline and vicinity.
b) Re-evaluate Coastal Processes: Coastal Systems will re-evaluate historic shoreline and
volumetric changes in combination with an assessment of the wave climate and potential
for sand movement. This analysis will facilitate a general understanding of sediment
movement and/or stability of the Village's shoreline.
c) Environmental Assessment: Coastal Systems will document the environmental
characteristics and summarize potential influences of the proposed beach renourishment
project on the environment. Site characteristics of the beach and uplands will be
presented along with topographic and bathymetric data. The meteorological,
oceanographic, and littoral conditions influencing the project shoreline will be
summarized. The resources adjacent to the borrow area and along the project shoreline
will also be addressed. Conclusions regarding the optimum design for this project will be
outlined and recommendations for avoiding and/or minimizing impacts will be presented.
d) Conceptual Design: Based on the coastal engineering findings, a conceptual design of
beach renourishment along the project shoreline will be determined. The design will
identify the extent of the beach renourishment with specific berm height and width and
construction slope of beach profile. The quantity of sand required for the beach
renourishment project and renourishment frequency will also be identified.
e) Report: A report summarizing the coastal engineering findings and conceptual design
will be provided. This report will also summarize information regarding natural
resources within the project area, and address concerns that may be raised by regulatory
agencies during permit processing. The report will include a description of the proposed
improvements, the associated design and construction costs, and a schedule for project
implementation. This document will be submitted to the regulatory agencies to facilitate
permit approvals for the project.
COASTAL SYSTEMS INTERNATIONAL, INC.. Coastal, Environmental, Civil' Engineering and Management
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Scope of Work
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PART IV — PRE -APPLICATION CONSULTATIONS
Coastal Systems will attend an initial joint meeting with the DEP Bureau of Beaches and Coastal
Systems and the COE to present the design details of the proposed construction and identify
areas of staff concern. Coastal Systems will subsequently maintain contact with regulatory staff
and prepare for and attend up to two (2) additional meetings with the DEP and COE to finalize
the acceptable design details of the proposed construction. Coastal Systems will prepare a
conference report for each meeting documenting the discussions and summarizing DEP's and
COE's acceptance as to the specific design elements. These reports will serve as DEP's and
COE's conceptual approval and will become the basis of final design.
PART V — CLIENT DIRECTED MEETINGS
Coastal Systems will attend meetings with the Village as required to present the findings of the
field investigations and or conclusions of reports. Coastal Systems will be available to discuss
permitting and funding strategy and may also be available to meet with Village staff and/or
regulatory agencies on site to observe project status and discuss details for project
implementation. Coastal Systems may also attend council meetings that the Village Manager
requires to present project status and implementation strategy for the beach renourishment
proj ect.
1 PART VI - ADDITIONAL FIELD INVESTIGATIONS
During the 1st Pre -Application Consultation held with the Florida Department of Environmental
Protection (DEP), staff noted concerns of potential impacts to seagrasses with the proposed
beach renourishment project. Specifically, DEP staff questioned how the total acres of
seagrasses impacted during the 1987 COE beach nourishment project compares to the potential
impacts of the proposed 2000 beach renourishment project.
In summary, DEP staff requested that a thorough resource (seagrass) survey and environmental
impact assessment be provided that evaluates the 1987 pre -construction conditions, post -
construction equilibrium toe of fill, review potential recovery rates based on historical aerial
photography, and evaluate the potential additional impacts, if any, that may occur in the
proposed 2000 beach renourishment project.
Subsequently, a 2nd Pre -Application Consultation meeting was held with the COE, DERM and
DEP wherein they agreed that the above evaluations were required as well as providing video
mapping of the eastern hardbottom ledge and alternative pipeline corridor locations. Coastal
Systems has preliminarily located a total amount of 1 million cubic yards of material identified
within the 1987 COE borrow site and the proposed expanded borrow areas. Therefore the
following services were required to confirm the avoidance and/or minimization of seagrass
impacts, confirm the location of the expanded borrow areas, and determine quality content of
sediment:
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135040
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a) Additional Resource Mapping and Evaluations: Coastal Systems performed transects
along the 1987 PL lines within the proposed beach fill limits to identify species and
densities of the nearshore resources. In addition, Coastal Systems mapped the resources
using DGPS within a 500 foot radius of the 1987 COE borrow site and expanded borrow
areas to delineate a buffer zone from the selected dredging areas. Coastal Systems
provided video mapping of the eastern hardbottom edge and the proposed alternative
pipeline corridors. Coastal Systems will summarize these findings within the
Environmental Assessment report.
b) Expanded Bathymetric Survey: Additional bathymetric data was collected within the
expanded borrow areas. This survey was required to compare actual depths with existing
data and avoid potential complications and/or change orders from the dredging contractor
during construction.
c) Hydrographic Survey: Coastal Systems conducted a hydrographic survey at the
established 1987 PL lines 10A, 12, 14, 18, 20, and 23. The survey extended from a
baseline placed landward of the active beach system to 1,000 feet offshore, or to a depth
of 10 feet.
d) Jet Probes: Coastal Systems performed eighteen (18) additional jet probes within the
expanded borrow area to determine the qualitative content and approximate sediment
t - thickness. This analysis will assist in determining the expanded borrow area and the
quantity of available beach quality material.
e) Sub -Bottom Profiling: Coastal Systems collected detailed sub -bottom survey data of the
expanded borrow areas. The survey will be performed consistent with the previous scope
of work.
1) Magnetometer Surveys: Coastal Systems will work in conjunction with a qualified
archeologist to assess the possible presence of historic shipwrecks within the proposed
borrow areas. Relevant background information will be researched at the Florida State
Historic Preservation Office in Tallahassee, by the project archeologist. Listed
shipwrecks within the area will be researched.
Magnetic anomalies of potential historical significance will be located and mapped in a
magnetometer remote sensing field survey. Specifically; Coastal Systems will supply a
boat equipped with survey quality DGPS and navigation software, magnetometer and
archeologist familiar with marine archeological magnetometer surveys. Magnetometer
data will be obtained along transects covering the limits of the proposed borrow areas.
Based on the findings of the survey, Coastal Systems will conduct dives to ground -truth
and identify the source of any anomalies, as appropriate. A map will be prepared
identifying the results of the survey with areas of archeological significance clearly
COASTAL SYSTEMS INTERNATIONAL, INC. • Coastal, Environmental, Civil Engineering and Management
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Scope of Work
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delineated. All work will be performed in accordance with applicable Federal and State
laws and regulations.
A cultural resource management technical report will be prepared by the archeologist that
will summarize the findings of the background research and magnetometer survey. The
report will provide recommendations for the preservation of any areas of archeological
significance. Coastal Systems will present the report to the DEP on behalf of the Village
of Key Biscayne in order to fulfill permit requirements.
PART VII - FUNDING
Coastal Systems will coordinate with the Village and the Florida Department of Environmental
Protection - Bureau of Beaches and Coastal Systems (DEP) to obtain state -reimbursement funds
for beach renourishment. Coastal Systems will continue to maintain regular communication with
the DEP staff and provide guidance to the Village throughout the state's funding process.
PART VIII - PERMITTING
a) Permit Applications/Permit Sketches: Coastal Systems will prepare permit sketches
and a Joint Coastal Permit application suitable for submittal to the DEP and COE toward
securing environmental permits for the proposed beach renourishment project. Permit
sketches will reflect sand fill placement both along the uplands as a dune and below mean
high water for beach expansion. In addition, the permit sketches will reflect details of the
proposed borrow area. Coastal Systems will utilize the conceptual design, as developed
previously in preparing permit sketches. The Dade County sand search investigations
will be utilized for identifying the optimum borrow area for this project. Coastal Systems
will prepare all sketches on CAD based on survey files. Permit sketches will be prepared
on 8 '/2" x 14" sized paper suitable for submittal to the DEP.
Coastal Systems will also prepare and submit a DERM Class 1 permit application toward
securing the required local approval for dredge and fill activities.
Coastal Systems will provide the Village with a draft copy of the permit sketches and
permit applications along with a spreadsheet of construction fill quantities. Coastal
Systems will meet with the Village to review the permit sketches and receive comments.
Upon completion of the Village's review, Coastal Systems will prepare and submit eight
(8) original copies of signed and sealed permit sketches along with an executed Joint
Coastal Permit and DERM Class 1 applications to the DEP, COE, and DERM to initiate
the review process.
b) Processing: Coastal Systems will maintain contact with the DEP, COE, and DERM to
answer staff questions, clarify the proposed design elements, and expedite permit
approval. Upon response from the regulatory agencies, Coastal Systems will confer with
the Village as to questions, revisions or additional items that may be required by the
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DEP, COE and DERM. Coastal Systems will respond to the completeness summaries
and utilize existing data or data acquired and developed under this contract. Coastal
systems will represent the Village before the regulatory agencies toward securing a final
Joint Coastal Permit and Class 1 approvals.
In addition, Coastal Systems will secure the following additional approvals that will be
required. Please note the following:
i. Coast Guard Approval: The regulatory agencies may request that lighted buoys be
placed to mark the boundaries of the borrow site for confirmation of dredge
positioning. In addition, no swim buoys may be required by the permitting agencies
to delineate the pipeline corridor. Coastal Systems will submit permit applications
and process the necessary Coast Guard approval.
ii. State Lands Title Determination/Easement: Coastal Systems will coordinate with
DEP State Lands to obtain title determinations and easements for work proposed on
State owned lands. Specifically, the title determination and easement is required for
work proposed to fill sovereign submerged lands, and the dredging of the borrow site.
PART IX - PRELIMINARY AND FINAL DESIGN
t a)
Preliminary Design: Coastal Systems will prepare a preliminary design of the beach
renourishment project based on the conceptual design drawing previously prepared by
Coastal Systems and approved by the Village and regulatory agencies. Coastal Systems
will meet with the Village to review the kreliminary design and to identify any minor
changes that the Village may require. Coastal Systems will then prepare final design
drawings incorporating minor revisions (to preliminary drawings) identified by the
Village.
b) Final Design: The final design drawings will include details and technical specifications
suitable for construction of the beach renourishment project. The design will also include
details of the selected offshore borrow site and detailed dredging specifications. Actions
that are required during project implementation to avoid any adverse environmental
impacts will also be specified.
Coastal Systems will prepare final construction cost estimates based on the approved
plans. In addition, Coastal Systems will prepare special provisions upon acceptance of all
the construction drawings and plans, general specifications, and permits.
PART X — CONSTRUCTION ADMINISTRATION
a) Bidding and Contract Award: Coastal Systems will prepare a bid package for
submittal to qualified dredging contractors interested in bidding for the proposed beach
renourishment project. The construction drawings and plans, general specifications, and
COASTAL SYSTEMS INTERNATIONAL, INC.. Coastal, Environmental, Civil Engineering and Management
135040
Scope of Work
May 30, 2000
Page 8 of 14
special provisions will be distributed with the contract documents after advertisement of
the job. A bid date will be set and bids will be received by the Village. Coastal Systems
will assist the Village in evaluating bids and awarding a construction contract.
b) Construction Administration: Site visits by a Coastal Systems engineer will be made
on an average of five days per week, and a weekly inspection report will be prepared
summarizing construction progress. Coastal Systems will observe construction to ensure
that the work is proceeding in accordance with the DEP, COE, and DERM permits, and
design plans and specifications. The first site visit shall consist of a pre -construction
conference between Coastal Systems, the Village, contractor(s) and regulatory agencies
to review the scope of work as prescribed in the contract documents. Coastal Systems
will assist the Village in evaluating the periodic and final payments to the contractors.
PART XI — COORDINATION OF PRE- AND IMMEDIATELY POST -CONSTRUCTION MONITORING
a) Biological Monitoring of Nourishment Area: Coastal Systems will coordinate with
DERM and will participate in a survey performed by DERM of the edge of the seagrasses
adjacent to the nourishment area using topographic survey_equipment. Two (2) seagrass
surveys will be taken, with one prior to fill placement and one immediately following
(i.e. within 30 days) construction, between monuments R-101 through R-108. Survey
data will be analyzed by Coastal Systems to determine any change in the position of the
edge of the seagrass.
Coastal Systems will submit the results of the seagrass surveys to the DEP Office of
Beaches and Coastal Systems and DERM in the form of a letter report within 60 days of
survey completion. A map will be prepared detailing the areas surveyed and the survey
locations. After the final report has been submitted, Coastal Systems will consult with
the regulatory agencies -and- compare -the pre- and post -construction -surveys -to -assess if
impacts occurred and determine if mitigation is required.
b) Biological Monitoring of Pipeline Corridor: Coastal Systems will coordinate with
DERM and will participate in three (3) video surveys of the pipeline corridor to be
performed by DERM, with one prior to, one immediately after pipeline placement, and
one immediately (i.e. within 30 days) after removal of the pipeline. Video surveys will
be used to document the existing conditions prior to, during, and immediately after
construction. This video record will serve to confirm whether any impacts to seagrasses
may be attributable to renourishment activities. Pre- and post -construction surveys will
be compared and analyzed by Coastal Systems to determine if impacts to the surrounding
seagrass communities have occurred during the placement and removal of the submerged
pipeline. A map will be prepared showing the location of the video transects. These
surveys will serve as a baseline to determine if future mitigation is required.
c) Biological Monitoring Report: Coastal Systems will prepare one (1) monitoring report
incorporating all necessary information towards seagrass monitoring, and will submit it So
I ., • 1 /-• • • i L'
135040
Scope of Work
May 30, 2000
Page 9of14
the appropriate regulatory agencies in a- timely manner as -specified in the Special Permit
Conditions.
d) Hydrographic Shoreline Surveys: Coastal Systems will coordinate with DERM who
will conduct two (2) hydrographic monitoring surveys, with one prior to and one
immediately following construction (i.e. within 30 days). Pre -construction and
subsequent surveys will be used to determine volumetric changes along the beach.
e) Bathymetric Surveys: Immediately following construction, Coastal Systems will
coordinate with DERM who will conduct one (1) bathymetric survey of the dredged
borrow area to determine volumetric change of the borrow area due to dredging
operations.
f) Targeted Aerial Photography: In conjunction with post -construction hydrographic
survey, Coastal Systems will coordinate with DERM who will obtain targeted aerial
photography of the project. These aerials will be compared to determine shoreline
changes within the project area.
g) Sand Sampling: Coastal Systems will coordinate with DERM who will perform sand
sampling and analysis during construction and in conjunction with the post -construction
hydrographic survey. Coastal Systems will review the analysis reults in order to monitor
t the quality of material that is being placed and retained on the beach.
h) Hydrographic Monitoring Report: Coastal Systems will prepare one (1) hydrographic
monitoring report for submittal to the regulatory agencies in a timely manner.
Specifically, Coastal Systems will prepare an engineering report documenting the
findings of the surveys and sand analysis which conforms to all requirements outlined in
the Special Permit Conditions. A map will be prepared detailing the areas surveyed and
the sand sampling locations.
i) Nesting Surveys and Relocation Coordination: Coastal Systems will coordinate with
Miami -Dade County Crandon Park personnel permit holders, who will perform daily
early morning nesting surveys along the project area and access sites during the DEP-
defined turtle nesting season (April 15 — September 30). Coastal Systems will request that
the surveys be conducted using standard methodology and will occur between sunrise and
-9:00 a.m. Nests requiring relocation shall be moved no later than 9 a.m. the morning
following deposition to a beach site designated by Miami -Dade County Crandon Park
personnel. Nesting reports will be submitted at the end of the sea turtle season.
j)
Sand Compaction Monitoring: Immediately following construction, Coastal Systems
will coordinate with DERM who will perform sand compaction surveys in accordance
with protocol agreed to by the U.S. Fish and Wildlife Service and the DEP. Coastal
Systems will analyze the data to determine the amount of sand compaction that has
r
COASTAL SYSTEMS INTERNATIONAL, INC. • Coastal, Environmental, Civil Engineering and Management
135040
Scope of Work
May 30, 2000
Page l0ofl4
occurred. Coastal Systems will submit the compaction monitoring results to the
appropriate agencies prior to any tilling actions being taken.
If compaction exceeds 500 Cone Penetrometer Units (CPU) at any two or more adjacent
stations, Coastal Systems will coordinate with the Village towards hiring a contractor to
till the beach to a depth of 36 inches. If compaction exceeds 500 CPU at any two or more
non -adjacent stations, Coastal Systems will consult with the appropriate agencies to
determine if tilling is required.
k) Beach Escarpment Monitoring: Immediately following construction, Coastal Systems
will coordinate with DERM who will perform escarpment surveys within the project area
to determine whether significant escarpments have occurred as a result of the beach
renourishment. Coastal Systems will review the data and consult with the DEP so as to
determine the necessity for beach leveling.
If escarpments are present that interfere with marine turtle nesting or that exceed 18
inches in height for a distance of 100 feet or greater, Coastal Systems will coordinate
with a contractor to level these to the natural beach contour.
Sand Compaction and Escarpment Monitoring Report: Coastal Systems will prepare
one (1) monitoring report incorporating all necessary information and will submit it to the
appropriate regulatory agencies in a timely manner as specified in the Special Permit
Conditions. Specifically, Coastal Systems will prepare a monitoring report including
initial sand compaction results and initial beach escarpment results. In addition, Coastal
Systems will coordinate with the marine turtle permit holder to prepare a report on -all
nesting activities and marine turtle protection measures taken during construction.
PART XII — ADDITIONAL SERVICES
a) Additional Coordination and Mitigation Services: Coastal Systems has submitted
Miami -Dade County and Village building and zoning approvals for the renourishment
project, and will submit applications for tree removal permits. Coastal Systems has met
with representatives from the Florida Division of Parks and Recreation, the Miami -Dade
County Parks & Recreation Department, and will be available to meet with staff from
Biscayne National Park to discuss the project, resolve agency concerns, and request
letters of comment from these agencies. Coastal Systems has met with and will also be
available to further meet with the DERM staff as needed to provide additional permitting
services. Coastal Systems has contacted and entered discussions with subcontractors
towards seagrass mitigation work for possible impacts due to the beach renourishment
project.
b) Additional Pipeline Corridor Investigations: Due to recent discussions which have
determined a change in the preferred pipeline corridor, Coastal Systems will perform a
seagrass and pipeline mapping survey of the proposed pipeline corridor B, in order o
•
1 n• '1 T 1,
135040
Scope of Work
May 30, 2000
Page 11 of 14
ground -truth the proposed pipeline placement location and surrounding seagrass
communities. Specifically, the mapping survey will be conducted using DGPS to ensure
the proper pipeline position with the least impacts to seagrasses.
Coastal Systems will perform a limited bathymetric survey of the area between the
nearshore and borrow areas, centered along the pipeline corridor. This data will be used
to ensure that there are adequate depths along the pipeline corridor for vessel operations
during mobilization and demobilization, and to avoid possible impacts to surrounding
seagrass communities.
PART XIII — PROJECT ADMINISTRATION AND OTHER SERVICES
Coastal Systems will perform project administration and other additional services as requested
by the Village. These services may include field, design, and/or permitting/environmental tasks,
as directed by the Village Manager.
PART XIV — COORDINATION OF ANNUAL POST -CONSTRUCTION MONITORING
l
a) Biological Monitoring of Nourishment Area: Coastal Systems will coordinate with
DERM and will participate in a survey to be performed by DERM of the edge of the
seagrasses adjacent to the nourishment area using topographic survey equipment. One (1)
seagrass surveys -will be taken, 1 -year post -construction, between monuments R-101
through R-108. Survey data will be analyzed by Coastal Systems to determine any
change in the position of the edge of the seagrass.
Coastal Systems will submit the results of the seagrass surveys to the DEP Office of
Beaches and Coastal Systems and DERM in the form of a letter report within 60 days of
survey completion. A map will be prepared detailing the areas surveyed and the survey
locations. After the final report has been submitted, Coastal Systems will consult with
the regulatory agencies and compare the pre- and post -construction surveys to assess if
impacts occurred and determine if mitigation is required.
b) Biological Monitoring of Pipeline Corridor: Coastal Systems will coordinate with
DERM and will participate in one (1) video surveys of the pipeline corridor to be
performed by DERM, 1 -year post -construction or after removal of the pipeline. Video
survey will be used to document the existing conditions- 1 -year after construction. This
video record will serve to confirm whether any impacts to seagrasses may be attributable
to renourishment activities. - Pre- and post -construction surveys will be compared and
analyzed by Coastal Systems to determine if impacts to the surrounding seagrass
communities have occurred during the placement and removal of the submerged pipeline.
A map will be prepared showing the location of the video transects. These surveys will
serve as a baseline to determine if future mitigation is required.
COASTAL SYSTEMS INTERNATIONAL, INC. • Coastal, Environmental, Civil Engineering and Management
135040
Scope of Work
May 30, 2000
Page 12 of 14
c) Biological Monitoring Report: Coastal Systems will prepare one (1) monitoring report
incorporating all necessary information towards seagrass monitoring, and will submit it to
the appropriate regulatory agencies in a timely manner as specified in the Special Permit
Conditions.
d) Hydrographic Shoreline Surveys: Annually for three years post -construction, Coastal
Systems will coordinate with DERM who will conduct one (1) hydrographic monitoring
survey annually. Pre -construction and subsequent surveys will be used to determine
volumetric changes along the beach.
e) Bathymetric Surveys: Annually for three years post -construction, Coastal Systems will
coordinate with DERM who will conduct one (1) bathymetric survey annually of the
dredged borrow area to determine volumetric change of the borrow area due to dredging
operations.
f) Targeted Aerial Photography: In conjunction with post -construction hydrographic
survey, Coastal Systems will coordinate biannually for the life of the permit (20 years)
with DERM who will obtain targeted aerial photography of the project. These aerials
will be compared to determine shoreline changes within the project area.
g)
Sand Sampling: Coastal Systems will coordinate with DERM who will perform sand
sampling and analysis at 1 -year post -construction and in conjunction with the post -
construction hydrographic survey. Coastal Systems will review the analysis results in
order to monitor the quality of material that is being placed and retained on the beach.
h) Hydrographic Monitoring Report: Coastal Systems will prepare one (1) hydrographic
monitoring report annually for three years post -construction for submittal to the
regulatory agencies in a timely manner. Specifically, Coastal Systems will prepare an
engineering report documenting the findings of the surveys and sand analysis which
conforms to all requirements outlined in the Special Permit Conditions. A map will be
prepared detailing the areas surveyed and the sand sampling locations.
'i) Nesting Surveys and Relocation Coordination: Coastal Systems will coordinate
annually for three years post -construction with Miami -Dade County Crandon Park
personnel permit holders, who will perform daily early morning nesting surveys along the
project area and access sites during the DEP-defined turtle nesting season (April 15 —
September 30). Coastal Systems will request that the surveys be conducted using
standard methodology and will occur between sunrise and 9:00 a.m. Nests requiring
relocation shall be moved no later than 9 a.m. the morning following deposition to a
beach site designated by Miami -Dade County Crandon Park personnel. Nesting reports
will be submitted at the end of the sea turtle season.
j)
Sand Compaction Monitoring: Annually for three years post -construction, Coastal
Systems will coordinate with DERM who will perform sand compaction surveys
COASTAL SYSTEMS INTERNATIONAL, INC. • Coastal, Environmental, Civil. Engineering and Management
135040
Scope of Work
May 30, 2000
Page 13 of 14
accordance with protocol agreed to by the U.S. Fish and Wildlife Service and the DEP.
Coastal Systems will analyze the data to determine the amount of sand compaction that
has occurred. Coastal Systems will submit the compaction monitoring results to the
appropriate agencies prior to any tilling actions being taken.
If compaction exceeds 500 Cone Penetrometer Units (CPU) at any two or more adjacent
stations, Coastal Systems will coordinate with the Village towards hiring a contractor to
till the beach to a depth of 36 inches. If compaction exceeds 500 CPU at any two or more
non -adjacent stations, Coastal Systems will consult with the appropriate agencies to
determine if tilling is required.
k) Beach Escarpment Monitoring: Annually for three years post -construction, Coastal
Systems will coordinate with DERM who will perform escarpment surveys within the
project area to determine whether significant escarpments have occurred as a result of the
beach renourishment. Coastal Systems will review the data and consult with the DEP so
as to determine the necessity for beach leveling.
If escarpments are present that interfere with marine turtle nesting or that exceed 18
inches in height for a distance of 100 feet or greater, Coastal Systems will coordinate
with a contractor to level these to the natural beach contour.
Sl) Sand Compaction and Escarpment Monitoring Report: Coastal Systems will prepare
one (1) monitoring report annually for three years post -construction, incorporating all
necessary information and will submit it to the appropriate regulatory agencies in a
timely manner as specified in the Special Permit Conditions. Specifically, Coastal
Systems will prepare a monitoring report including initial sand compaction results and
initial beach escarpment results. In addition, Coastal Systems will coordinate with the
marine turtle permit holder to prepare a report on all nesting activities and marine turtle
protection measures taken during construction.
PART XV — HURRICANE ASSESSMENT
a) Hydrographic Survey and Photography: Coastal Systems will conduct, upon approval
from the Village Manager, a detailed hydrographic survey within the Village immediately
after a storm has passed and safe conditions exist. Survey transects will be performed at
approximately 1,000 feet on center, between DEP monuments R-101 and R-108. The
survey will extend from the DEP monument landward to the extent of the active beach
system, and seaward to wading depth, or approximately -6 feet NGVD. Pre and post -
storm survey data will be compared in order to analyze the extent of recent erosion.
Coastal systems will take color photographs of the beach conditions in order to facilitate
a comparison between pre and post -storm conditions. These photographs will be taken
during the hydrographic surveys at known locations, such as the DEP monuments, to
establish a consistent comparison baseline. 1.
135040
Scope of Work
May 30, 2000
Page 14of14
b) Storm Erosion Analysis: Based on the data collected during the hydrographic survey
described above, Coastal Systems will calculate volumetric changes due to storm activity
having occurred along the project shoreline and above the surveyed depths. A
determination of any quantities of sand lost to the system will be made, and a cost
estimate to replace the loss will be provided.
A letter report summarizing the storm impact findings will be provided. Specifically, the
report will include a description of volumetric and physical changes in the beach
condition, in addition to a cost estimate for the replacement of any sand loss occurring as
a result of a major storm event.
l
e•
COASTAL SYSTEMS INTERNATIONAL, INC. • Coastal, Environmental, Civil Engineering and Management
TABLE I
COST ESTIMATE FOR PROFESSIONAL SERVICES
VILLAGE OF KEY BISCAYNE BEACH RENOURISHMENT PROJECT
This is the total project cost. It includes initial planning, field investigations, permitting, final design
plans and specifications for bidding. The remaining costs are for project administration and monitoring
and the annual post -construction monitoring until the year 2003.
"Scope of Work
Part 1 - Initial Field Investigations
Cost
Subtotal
;55,270
Part 11 - Geotechnical Investigations
Subtotal
366,875
Part III - Conceptual Design
Subtotal
314,900
Part IV - Pre -Application Consultations
Subtotal
$8,480
Part V - Client Directed Meetings (hourly)
Subtotal
321,000
Part VI - Additional Field Investigations
Subtotal
$103,450
Part VII - Funding
Subtotal
$3,015
Part VIII - Permitting
Subtotal
$58,900
Part IX - Preliminary and Final Design
Subtotal
$51,060
Part X - Construction Administration
Subtotal
$39,700
Part XI - Pre- & Post -Construction Monitoring
Subtotal
$35,400
Part XII -Additional Services
Subtotal
321,550
Part XIII - Project Administration and Other Services (hourly)
Subtotal
320,000
Part XIV - Annual Post -Construction Monitoring*
Subtotal
$80,900
, . ., :.,Grand Total
::
$580,500
- - '
Part XV - Hurricane Assessment"'
Subtotal
$5,750
Annual Post -construction Monitonng costs are a total for services through the life of the permit for current project Actual
annual costs vary due to different durations for monrtonng requirements Annual Post-C,onstructon Monrtonng will begin
one year after construction is completed and finish in 2003, except for aenal photography which continues biannually through
the life of the permit (2020)
This Grand Total and scope does not include mrbgabon for seagrass impacts which will be a part of construction costs per
state designation, and may range from 550,000 to 5300,000
"' Fees for the Hurricane Assessment are per survey and report, and are not part of the total project cost
1'
TABLE II
Village of Key Biscayne
Professional Fee Summary
This table includes the project budget, estimated cost (low -high) expenditures to fate, percent complete and actual or estimated cost vs the budget
Scope of Work
Part I - Initial Field Investigations
Total
Contract
Cost Range Est.
Low High
Expended
To Date
Percent
Complete
To Date
Act./Est.
Expenditures4
Subtotal
$55,270
$55,000
$55,000
553,670
100%
553,670
Part 11 - Geotechnical Investigations
Subtotal
566,875
$50,000
575,000
$61,375
100%
$61,375
Part HI - Conceptual Design
Subtotal
$14,900
$10,000
$15,000
$14,000
100%
$14,000
Part IV - Pre -Application Consultations
Subtotal
$8,480
$5 000
$10,000
$6,980
100%
$6,980
Part V - Client Directed Meetings (hourly)
+
Subtotal
$21,000
$20,000
525,_000
58,681
43%
$20,000
Part VII - Funding
Subtotal
$3,015
$3,000
$5,000
52,261
75%
$3,015
Part VIII - Permitting
Subtotal
$58,900
$52,000
$65,000
$56,650
99%
$56,650
Part IX - Preliminary and Final Design
Subtotal
551,060
$45,000
$55,000
$47,880
98%
$49,060
Part X - Construction Administration
Subtotal
$39,700
$30,000
$40,000
0%
$38,500
Part XI - Pre- & Post -Construction Monitoring
Subtotal
$35,400
$40,000
$50,000
0%
$33,500
Part X11 - Additional Services
`
Subtotal
521,550
0%
$21,350
Reimbursable Expenses
S16 883
$24,850
.j` -„..,-2,,.!1/4-4,,,•; a't4
. ..
'.�ri. 7;�,^S
,, Total
Jo, is :'`•� `
$376,150 `
.
5310,000
.+�.w ='Z �%4'•
- 5395,000,'
-Yt�. '!.=]'�%, .'•3
$2G8;381ai
� 'Rt'S'fT'f„�,• vMT„�
=;, t - rf S4=0450
�.. $38Z9503rj
Additional Scope of Work
Part VI - Additional Field Investigations
a) Addl Resource Mapping, Evaluations & Report $46,540
b) Extended Surveys & Geotechnical Studies $29,910
c) Magnetometer Suvey $27,000
Subtotal
5103,450
-
$101,950
100%
5101,950
Part XIII - Project Administration
and Other Services (hourly)
Subtotal
$20,000
0%
$20,000
Part XIV - Annual Post -Construction Monitoring"
Subtotal
$80,900
- -
- 0%
- $75,600 -
Total
.520 4,350
- --
$101,950 `
_,•, ,;�
a; ,157,5 0 i
=.a"5197,550tK
Grand Total""'
' 3580,500
5310,000 $395,000
$370,331-
- '75%':'`
$580,560'..
Part XV - Hurricane Assessment""
Subtotal
55,750
Actual and Estimated Expendtres as of March 31, 2000
Arroai Post -construction Montonng costs are a total for services through the He of the pent for arrent project Actual annual costs vary due to cifferent dratons for it a dung
requrements Amual Post -Construction Montonng wii begin one year after construction is completed and finish in 2003, except for aenai photography which continues bamualy
tiro ugh the ife of the permit (2020)
"' This Grand Total and scope does not include mitigation for seagrass impacts which oil be a part of construction costs per state designation and may range from 550 000 to 5300 000
"" Fees for the Humcane Assessment are per survey and report, and are not part of the total project cost
Y
TABLE III
CONSTRUCTION ADMINISTRATION
COORDINATION OF PRE -AND POST -CONSTRUCTION MONITORING
VILLAGE OF KEY BISCAYNE RENOURISHMENT PROJECT
This table lists the professional fees through construction and monitoring of the project, that include Construction Administration,
Pre- and Post -Construction Monitoring, Additional Services and Administration, and Annual Post Construction Monitoring.
t.C2
a Z
Part X - CONSTRUCTION ADMINISTRATION
a) Bidding and Contract Award
$8,500
b) Construction Administration
530,000
Subtotal
$38,500
Part XI - PRE AND POST -CONSTRUCTION MONITORING"
a) Seagrass Monitoring of Nourishment Area (2 surveys)
$2,000
b) Seagrass Monitoring of Pipeline Corridor (3 surveys)
$3,500
c) Biological Monitoring Report
$8,000
d) Hydrographic Shoreline Surveys (2 surveys)
$3,000
e) Bathymetric Borrow Area Survey
$1,000
f) Targeted Aerial Photography
$1,500
g) Sand Sampling
5500
h) Hydrographic Monitoring Report
$7,500
i) Nesting Surveys and Relocation Coordination
$1,000
j) Sand Compaction Monitoring
$1,000
k) Beach Escarpment Monitoring
$500
I) Compaction and Escarpment Monitoring Reports
$4,000
Subtotal
$33,500
Part XII - ADDITIONAL SERVICES
a) Additional Coordination and Mitigation Services
59,000
b) Additional Pipeline Corridor Investigations
512,350
• Subtotal
$21,350
Part XIII - PROJECT ADMIN. AND OTHER SERVICES
(hourly)
$19,500
- , - •.,• Subtotal
$19,500
Part XIV - ANNUAL POST -CONSTRUCTION MONITORING""
a) Seagrass Monitoring of Nourishment Area (1 year)
51,050
b) Seagrass Monitoring of Pipeline Corridor (1 year)
$1,000
c) Biological Monitoring Report
r $8,000
d) Hydrographic Shoreline Surveys (3 years)
$4,500
e) Bathymetric Borrow Area Survey (3 years)
$3,000
f) Targeted Aerial Photography (Biannual for 20 years)
$16,500
g) Hydrographic Monitoring Report (3 years)
$22,500
h) Nesting Surveys and Relocation Coordination
$2,850
i) Sand Compaction Monitoring (3 years)
$2,850
j) Beach Escarpment Monitoring (3 years)
$1,350
k) Compaction and Escarpment Monitoring Reports (3 years)
$12,000
Subtotal
$75,600
N1],TC3TAh
W4$41-88350
Part XV - HURRICANE ASSESSMENT""
a) Hydrographic Survey and Photography (per survey)
b) Storm Erosion Analysis (per survey)
$3,050
$2,400
55,450
Total
Reimbursables are estimated and will be Invoiced per the attached Rate Schedule
I 'TED
IL
5200
$1,000
$1,200
$150
5150
5250
$150
5150
$100
$50
5500
550
$50
$50
$250
$1,900
$100
$100
$200
5500
5500
5100
$100
$250
$450
5450
$1,100
$1,500
$150
$150
$150
$900
- 55,300
.....-it.,.. 9;x;.00
5200
$100
$300
$8,700
$31,000
$39,700
$2,150
$3,650
$8,250
$3,150
$1,150
$1,600
$550
$8,000
$1,050
$1,050
$550
$4,250
$35,400
$9,100
$12,450
$21,550
$20,000
$20,000
$1,150
$1,100
$8,250
$4,950
$3,450
$17,600
$24,000
$3,000
$3,000
$1,500
$12,900
$80,900
$3,250
$2,500
55,750
Post -construction monitoring costs are solely for immediately post -construction, and do not include annual monitoring required by project permits
Annual Post -construction Monilonng costs are a total for services through the life of the permit for current project Actual annual costs vary due to
different durations for monitoring requirements Annual Post -Construction Monitoring will begin one year after construction is completed and finish
in 2003, except for aerial photography which continues biannually through the life of the permit (2020)
'^' Fees for the Hurricane Assessment are per survey and report, and are not part of the total project cost
Tilling, f required by Compaction Monitoring, is not included and is estimated at $10,000 per year for 3 years
}
TABLE IV
COASTAL SYSTEMS INTERNATIONAL, INC.
HOURLY RATE SCHEDULE
Effective June 1, 1997
TITLE HOURLY RATE
Principal $ 135.00
Expert Witness $ 150.00
Senior Engineer $ 120.00
Project Manager $ 110.00
Project Engineer/Senior Biologist $ 95.00
Design Engineer $ 85.00
Permit Specialist/Marine Biologist $ 75.00
Designer $ 65.00
CADD/Engineering Technician $ 60.00
Technical/Administrative Assistant $ 50.00
Clerical $ 42.00
S
REIMBURSABLE EXPENSES
Plotting/Blueprints Cost x 1.1
Xerox Copies - Cost Per Sheet $.20
Fax Transmissions - Cost Per Page $.50
Mileage - Cost Per Mile $.30
Other out-of-pocket expenses (i.e., travel expenses, Cost x 1.1
rentals, purchase of -maps, etc.)
EQUIPMENT (if required) See attached schedule
SUBCONTRACTED EXPENSES Cost X 1.1
INVOICING AND SERVICE CHARGES:
Invoices will be submitted monthly and are due within 30 days. A service charge of 1'/z % per
month will be added to invoices remaining unpaid after 30 days. Invoices unpaid after 60 days
may cause work on the project to stop. Rates effective for length of contract.
x
TABLE VI
COASTAL SYSTEMS INTERNATIONAL, INC.
CONTRACTS - -
Resolution
Date Amount Purpose
1. 96-35 11/14/96 $35,075 Prepare Long Range Plan
2. 97-55 10/28/97 N/A Long Range Nourishment Plan
Adopted
3. 98-41 08/25/98 N/A General Consulting Contract
4. 98-55 10/27/98 N/A Addendum #1
Long Range Beach Plan
99-06 01/12/99 _ $395,000 Beach Nourishment Contract
6. 99-66 07/20/99 $ 76,000 Additional Field Investigation
7. 99-96 11/16/99 $ 27,000 Magnetometer Survey
The aforementioned information is a listing of previous resolutions approving contracts with CSI,
appropriating funds for various studies and investigations. This is for informational purposes.
Current Overall Budget through Project Construction
STATE
LOCAL
TOTAL
Previous Budget
$1,189,218
$1,189,218
$2,378,436
Additional Funds
$70,000
$70,000
$140,000
TOTAL
$1,259,218
$1,259,218
$2,518,436
TABLE V
COASTAL SYSTEMS INTERNATIONAL, INC.
SCHEDULE OF EQUIPMENT
Effective May 9, 1997
1. Survey Equipment - Total Station
2. Wind Gauges
3. Directional Wave Gauge (SP2100)
t
4. Wave and Tide Gauge (SP2200)
5. Conductivity Meter
6. Current Meter
7. Turbidity Meter
$ 150.00/day
$1,000/1st month
$ 750/2nd month
$ 500/subsequent months
$5,000/1st month
$2,500/2nd month
$1,500/subsequent months
$2,500/1st month
$1,300/2nd month
$1,000/subsequent months
$ 50/day
$ 75/day
$ 250/month