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HomeMy Public PortalAboutNo year -2015-2000McCall Parks and Recreation Advisory Committee PURPOSE: The Parks and Recreation Advisory Committee is established pursuant to Idaho Code 50-210 to advise and make recommendations to the McCall City Council on matters pertaining to the operations, management and programming of the McCall Parks and Recreation Department. The Committee shall consist of seven voting members. The City Manager or designee shall present to the City Council a recommendation for appointments to the Committee for confirmation as outlined in section 1-9-4 of City Code. DUTIES: 1. Advise and recommend to the Parks and Recreation Director, City Manager, and City Council on matters of parks and recreation programs, facilities, polices, and developments. 2. On a biennial basis, in cooperation with the Parks and Recreation Director, conduct a physical inspection of all parks and recreational facilities and sites. The inspection should note all items regarding user safety, maintenance/repair and future construction or improvement projects. 3. Participate in planning for parks and recreation facilities with McCall -Donnelly school district, Idaho Parks and Recreation Department, Valley County Waterways Committee and other public or private providers of recreational services and facilities. 4. On an annual basis, prior to May 1st, review maintenance, construction and site improvements that are planned for the parks and recreation facilities and sites during the summer season. 5. Review and comment on proposed sites for facilities as requested by the City Manager, City Council, or staff. 6. Assist the Parks and Recreation Director with the preparation of the annual budget for the Parks and Recreation Department. 7. Comply with provisions in City Code regarding Advisory Committees. STAFF: The Parks and Recreation Director shall serve as the staff to this Committee. He or she will prepare Committee minutes and present them for approval in a timely fashion. Staff shall assume responsibility for notifications and reminders for meetings and assisting the Committee as requested, by undertaking research to provide information and corresponding as necessary to develop the best possible recommendations. MEETING TIMES/PLACES: The Committee shall meet once a month in a regular fashion on a specified day, time and place. Such a day, time and place shall be recorded on the city calendar and otherwise published. The Committee may meet at other times upon the request of the Chairperson, City Manager, City Council or staff. CONDUCT OF MEETINGS/QUORUM: All meetings shall be open to the public. A quorum shall be four members. Recommendations to the City Manger or City Council shall be made in the form of motions, a second and a vote recorded in the minutes. Recommendations to the City Manager or City Council may be presented in writing or in person by the Chairperson, the Parks and Recreation Director, or Committee Member designated by the Chairperson. OFFICERS AND DUTIES OF OFFIECERS: The Committee shall have a Chairperson and a Vice -Chairperson elected from Committee in the spring of the each year. The Chairperson will serve as spokesperson to present recommendations to the City Manager, and where appropriate, the City Council or otherwise represent the Committee. The Chairperson will prepare an agenda, convene the meeting and work with the staff to assist in matters of Parks and Recreation as outlined above under Committee Duties. The Chairperson will provide copies of the agenda to be posted to the Parks and Recreation Director as required by Idaho Code. TERMS OF OFFICE: Members will serve 3 -year terms. Terms will rotate and Committee members shall be appointed to 1, 2, 3 year terms. Person appointed to fill and unexpired term shall be appointed for the balance of that term. Members may be reappointed. Committee members may have business relationships with the City of McCall, however, on any matter where a conflict of interest, withdraw from debate and abstain from voting on the matter. Chairperson on the Committee shall have a vote and in case of ties may cast a second vote. Members may resign or be removed as outlined in section 1-9-4 of City Code. 71e McCall Recreation Advisory Committee PURPOSE: The Recreation Advisory Committee is estab}ished pursuant to Idaho Code 50- 210 to advise and make recommendations to the McCall City Manager on matters pertaining to the operations, management and programming of the McCall Recreation Department. The Committee shall consist of seven voting members. Appointments to the Committee shall be made by the City Manager subject to the confirmation of the City Council and removed in the same manner. DUTIES: 1) Advise and recommend to the City Manager in matters of recreation facilities and developments. 2) On a biennial basis, in cooperation with the Recreation Director, do a physical inspection of all -recreational facilities and sites. The inspection should note items regarding user safety, maintenance/repair and future construction or improvement projects. 3) Cooperate with, and coordinate planning recreation facilities with McCall -Donnelly school district, Idaho Parks and Recreation Department, Valley County Waterways Committee and other public or private providers of recreational services and facilities. 4) On an annual basis, prior to May 1st, review maintenance, construction and site improvements that are planned for the recreational facilities and sites during the summer season. 5) Review and comment on proposed sites for facilities as requested by the City Manager, City Council, or staff. 6) Assist the Recreation Director with the preparation of the annual budget for the Recreation Department. 7) Assist the Recreation Director with developing recommended fees for each program and review the fees on an annual basis as part of the budgeting process. STAFF: The Recreation Director shall serve as the staff to this Committee. He or she will prepare Committee minutes and have those entered on the Committee agenda in a timely fashion. Staff shall assume responsibility for notifications and reminders for meetings and assisting the Committee as requested, by undertaking research to provide information and corresponding as necessary to develop the best possible recommendations. MEETING TIMES/PLACES: The Committee_ shall meet once a month in a regular fashion on a specified day, time and place. Such a day, time and place shall be recorded on the city calendar and otherwise published. The Committee may meet at other times upon the request of the Chairperson, City Manager, City Council or staff. . A . CONDUCT OF MEETINGS/QUORUM: All meetings shall be open to the public. A quorum shall be four members. Recommendations to the City Manager shall be made in the form of motions, a second and a vote recorded in the minutes. Recommendations to the City Manager may be presented in writing or in person by the Chairperson, the Recreation Director, or Committee Member designated by the Chairperson. OFFICERS AND DUTIES OF OFFICERS: The Committee shall have a Chairperson and Vice -Chairperson elected from Committee in the spring of each year. The Chairperson will serve as spokesperson to present recommendations to the City Manager, and where appropriate, the City Council or otherwise represent the Committee. The Chairperson will prepare an agenda, convene the meeting and work with the staff to assist in matters of Recreation as outlined above under Committee Duties. The Chairperson will provide copies of the agenda to be posted to the Recreation Director as required by Idaho Code. TERMS OF OFFICE: Members will serve 3 -year terms. Terms will rotate and Committee members shall be appointed to 1, 2, 3 year terms. Person appointed to fill an unexpired term shall be appointed for the balance of that term. Members may be re- appointed. Committee members may have business relationships with the City of McCall, however, on any matter where a conflict of interest, or appearance of such conflict exists, such member will announce that conflict, withdraw from debate and abstain from voting on the matter. Chairperson of the Committee shall have a vote and in case of ties may cast a second vote. Recreation Director and City Manager shall be ex -officio members without vote