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Home My Public Portal About06-19-17 Village Board Minutes 7k/Z17 VILLAGE OF PLAINFIELD MEETING MINUTES JUNE 19, 2017 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, L.NEWTON, E.O'ROURKE, B.WOJOWSKI, M.BONUCHI, B.LAMB, AND C.LARSON. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL,PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the Pledge of Allegiance. There were approximately 15 persons in the audience. PRESIDENTIAL COMMENTS • Officer Eric Graf and Officer Turner, Canadian National, presented the Midwest Rail Safety Week Award to the Plainfield Police Department. Mayor Collins: • Proclaimed June 19, 2017 as Pamela Meyer Davis Day. Mrs. Davis was present in the audience to accept the Proclamation. • Stated that last March, the Village Board and candidates were notified of dates for the Strategic Planning meetings that took place last week. The meetings were well attended by the Village Board, except for one Board member. Mayor Collins pointed out that he recently read an article in the IML Review magazine regarding the importance of having a Strategic Plan. TRUSTEES COMMENTS Trustee Lamb congratulated and thanked Pam Davis. Trustee Wojowski commended Pam Davis on her long career and stated that she has touched more people than she knows. Trustee Bonuchi: • Congratulated and thanked Pam Davis. • Thanked Sergeant Munson for his dedication and service to the Village. Trustee Newton: • Stated the he recently attended a newly elected officials workshop and felt it was well worthwhile. • Thanked Trustee Bonuchi for attending the United Methodist Church Anniversary. • Sent condolences and prayers to the family of Justin Persons. Trustee O'Rourke: • Congratulated and thanked Pam Davis. • Congratulated Chief Konopek and the Police Department. Village of Plainfield Meeting Minutes—June 19,2017 Page 2 • Inquired about the status and marketing of the property on Ridge Road. Administrator Murphy stated that there has been no movement on the property and that the Fire District has expressed interest again and staff will follow up. Attorney Harvey pointed out that staff is still working on recording the necessary documents and is still waiting for final revised documents from the adjacent property owner's attorney. • Inquired about the old Baci property. Mayor Collins stated that the Village sold the property and it is now privately owned. • Commented about the potential for a State Property Tax Freeze. Administrator Murphy stated that as a taxing jurisdiction, the Village has kept the revenues the same and he did not feel comfortable with the state imposing a property tax freeze. Mayor Collins pointed out that the IDOT projects will cease if the state does not have a balance budget. Trustee Wojowski stated that he is in favor of saving tax payers as much as possible, but there are major projects that need to be completed that were brought up at the Strategic Planning Meetings. Village residents expect services and we need to fix our roads. Trustee Lamb stated that we have a Village to run and need money to run it. PUBLIC COMMENTS (3-5 minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Lamb moved to remove item (d) from the Consent Agenda. Second by Trustee Bonuchi. Vote by roll call. Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to approve the Amended Agenda. Second by Trustee Wojwoski. Vote by roll call. Newton, yes; O'Rourke, yes; Wojowski,yes; Bonuchi, yes; Lamb, yes; Larson, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Bonuchi moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on June 5, 2017. b) Bills Paid and Bills Payable Reports for June 19, 2017. c) Cash& Investments, Revenue, and Expenditure Reports for May, 2017. d) Removed from the Agenda. Second by Trustee O'Rourke. Vote by roll call. Newton, yes; O'Rourke,yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; Larson, yes. 6 yes, 0 no. Motion carried. 3) CROSSROADS BUSINESS CENTER PLANNED DEVELOPMENT (PC CASE #1760- 050817.SU/FP) Trustee Bonuchi moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of a major change for the planned development to permit a self-storage facility, memory care facility, and up to three (3) drive-thru operations for the planned development known as the Crossroads Business Center at the southeast corner of 143`d Street and Wallin Drive, subject to the stipulations noted in the staff report. Second by Trustee Lamb. Village of Plainfield Meeting Minutes—June 19,2017 Page 3 Trustee O'Rourke expressed concern regarding the self-storage units. Trustee Larson expressed concern regarding the long term plan and the success of the storage units. Mr. John Philipchuck, attorney for the applicant, stated that they have done research and a market analysis and feel that the project will be successful for the long-term. Vote by roll call. Newton, yes; O'Rourke,no; Wojowski, yes; Bonuchi, yes; Lamb, yes; Larson, yes. 5 yes, 1 no. Motion carried. 4) THE FARMHOUSE PLAINFIELD (PC CASE #1762-051117.SPR) Trustee Lamb moved to approve the site plan review for The Farmhouse Plainfield, located at 12729 S. Naperville Road, subject to the stipulations noted in the staff report. Second by Trustee Larson. Trustee Lamb complimented that applicant and expressed concern that they may need more parking. Trustee Larson also felt that parking may be a concern. Trustee Wojowski complimented the project. Vote by roll call. Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; Larson, yes. 6 yes, 0 no. Motion carried. 5) SURPLUS PROPERTY DISPOSAL AUTHORIZATION Trustee Bonuchi moved to adopt Ordinance No. 3315, authorizing the disposal of surplus property. Second by Trustee Lamb. Vote by roll call. Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; Larson, yes. 6 yes, 0 no. Motion carried. 6) VEHICLE PURCHASE Trustee Lamb moved to authorize the purchase of five (5) new vehicles from Rod Baker Ford in the amount of$131,736.58. Second by Trustee Bonuchi. Vote by roll call. Newton,yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; Larson,yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize the purchase of lighting and equipment for two (2) Ford Utility Police Interceptor from Fleet Safety Supply in the amount of$16,340.70. Second by Trustee Lamb. Vote by roll call. Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to vote on items 6 (c-f)by omnibus vote. Second by Trustee Bonuchi. Vote by roll call. Newton, yes; O'Rourke, yes; Wojowski,yes; Bonuchi,yes; Lamb, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to approve the purchase of: c) A 2017 Ford F-550 Heavy Duty Dump Truck with snow equipment from Rod Baker Ford in the amount of$80,396.00. d) A 2018 Peterbuilt Model 348 Snow Plow Truck and equipment from JX Financial, Inc., in the amount of$165,644.00. e) A 2017 Ford F-550 from Rod Baker Ford in the amount of$45,480.00. f) A 2017 Ford F-350 with Lift Gate from Rod Baker Ford in the amount of$39,490.00. Second by Trustee O'Rourke. Vote by roll call. Newton, yes; O'Rourke,yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; Larson, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—June 19,2017 Page 4 ADMINISTRATOR'S REPORT No report. MANAGEMENT SERVICES REPORT Trustee Lamb moved to approve the Extension of an Intergovernmental Agreement with the Will County Electric Aggregation Group. Second by Trustee Bonuchi. Vote by roll call. Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to adopt Resolution No. 1743, authorizing the purchase of electricity for street lighting purposes and authorizing the Village Administrator to approve a contract with the lowest cost electricity provider for a period of up to 36 months. Second by Trustee Lamb. Vote by roll call. Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; Larson, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT Mr. Jon Proulx presented Plan Commission and Zoning Board of Appeals Annual Report. Mr. Proulx thanked Merrilee Trotz for 21 years of service and congratulated her on her retirement. BUILDING DEPARTMENT REPORT Mr. Ken Goska presented the Building Department and Code Enforcement Report for May, 2017. PUBLIC WORKS REPORT Trustee Lamb moved to award the DesPlaines Street Parking Improvements and Lockport Street Directional Signage project to "D" Construction, Inc., the low bidder, in the amount of$847,453.45. Second by Trustee Newton. Vote by roll call. Newton, yes; O'Rourke, no; Wojowski, no; Bonuchi, yes; Lamb, yes; Larson, yes. 4 yes, 2 no. Motion carried. Trustee Lamb moved to award the 2017 Non-MFT Street Improvements program to PT Ferro Construction Company, the low bidder, in the amount of$1,063,725.95. Second by Trustee Larson. Vote by roll call. Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to award the Lockport Street Alley Water Main Improvements, Phase 2 project to Brandt Excavating, the low bidder, in the amount of$302,421.90. Second by Trustee Newton. Vote by roll call. Newton, yes; O'Rourke, yes; Wojowski, no; Bonuchi, yes; Lamb, yes; Larson, yes. 5 yes, 1 no. Motion carried. POLICE CHIEF'S REPORT No Report. Village of Plainfield Meeting Minutes—June 19,2017 Page 5 ATTORNEY'S REPORT Trustee Lamb moved to release the Executive Session minutes of May 1, 2017, July 25, 2016, and July 11, 2016 and to keep the remaining minutes confidential. Second by Trustee Bonuchi. Vote by roll call. Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; Larson, yes. 6 yes, 0 no. Motion carried. Mayor Collins read the reminders. Trustee Lamb moved to adjourn. Second by Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:36 p.m. /i/th Michelle Gibas, Village Clerk